Agenda of Whau Local Board - 18 November 2015

Whau Local Board

18 November 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Ward Councillor’s Update 6

8 Deputations 6

8.1 Avondale Community Gardeners 6

8.2 NLBA report on delivery of Heritage Festival Activities in New Lynn 7

8.3 Auckland City Education Services 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Whau Local Board Chairperson - Catherine Farmer's report 9

13 Local board members' reports 11

14 Auckland Transport Update Report November 2015 – Whau Local Board 13

15 Auckland Transport Quarterly Update to Local Boards (for the quarter - 1 July to 30 September 2015) 31

16 Whau Local Board Arts Organisations Funding Agreements 57

17 Libraries Work Programme 2015/2016 67

18 2015/16 lease workplan - expedited renewal process and review of ongoing lease management 71

19 Whau Local Board Local Grants: Round One 2015/2016 79

20 Whau Local Board Quick Response Grants: Round Two 2015/2016 143

21 Reallocation of funding to support community art projects 151

22 Annual Plan 2016/2017 155

23 Whau Local Board Quarterly Performance report: July - Sept 2015 207

24 Confirmation of Workshop Records: September and October 2015 247

25 Request for funding support from Zeal for an “event box”

This report was not available when the agenda was compiled and will be circulated
under separate cover.

26 Consideration of Extraordinary Items

PUBLIC EXCLUDED

27 Procedural Motion to Exclude the Public 267

C1 Special Housing Areas: Tranche 9 267

1 Welcome

Whakataka te hau ki te uru Cease the winds from the west

Whakataka te hau ki te tonga Cease the winds from the south

kia mäkinakina ki uta Let the breeze blow over the land

kia mätaratara ki tai Let the breeze blow over the ocean

E hï ake an te atakura Let the red-tipped dawn come with a sharpened air

He tio, he huka, he hau hü A touch of frost, a promise of glorious day

Tihei Mauri Ora Let there be life

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Members declared conflict of interests as below.

Register:

Board Member	Organisation / Position
Catherine Farmer	· Avondale-Waterview Historical Society – Committee Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls - Patron
Susan Zhu	· Chinese Oral History Foundation – Committee member · Auckland Regional Migrant Resource Centre (ARMS) – Board member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Ami Chand	· Kelston Community Trust – Trustee · Portage Licensing Trust – Deputy Chair · Rupa Aur Aap Trust – Trustee · Kelston Community Hub – Chair · Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Ruby Manukia-Schaumkel	· Wesley College - Trustee · Kelston Girls College – Trustee
Simon Matafai	· Pacific Events and Entertainment Trust - Trustee · WAS Collective Trust - Trustee · Williams Creative Trust - Trustee · Majesty Productions Trust - Trustee · Nexfit Trust - Trustee · Aspire Community Trust - Trustee

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

8.1 Avondale Community Gardeners

Purpose

1. Imi Tovia and Johan van Ekeren from Avondale Community Gardeners will be in attendance requesting that the Whau Local Board return to mechanical weed management of Parks and that the Whau Local Board register itself as a totally GE free, GM free and Glyphosate free area, and for Auckland Transport and businesses to conform to this Health and Safety policy and practice within the boundaries of the Whau Local Board area.

2. Presenters will be referring to International Scientific and Economic research and biodynamic agricultural principles that they have implemented in their work as a Biodynamic Home Garden Cooperative in Avondale.

Recommendation

That the Whau Local Board:

a) Receives the deputation from Imi Tovia and Johan van Ekeren of Avondale Community Gardeners and thank them for the presentation.

Attachments

a Background information from Avondale Community Garderners - Ban Glyphosate........................................................................................... 271

b An article on Glyphosate – celiac disease by Anthony Samsel and Stephanie Seneff................................................................................. 279

8.2 NLBA report on delivery of Heritage Festival Activities in New Lynn

Purpose

1. Tracy Mulholland from New Lynn Business Association will be in attendance to provide feedback to the local on Whau LB /NLBA collaboration in the Heritage Festival 26 September – 11 October 2015.

Executive Summary

2. This project was instigated by the Whau Heritage Portfolio and financially supported by the Whau Local Board.

Recommendation

That the Whau Local Board:

a) Receives the deputation from Tracy Mulholland of New Lynn Business Association and thank her for the presentation.

Attachments

a Report from NLBA on the delivery of Heritage Festival Activities in New Lynn...................................................................................................... 305

8.3 Auckland City Education Services

Purpose

1. Representatives from Auckland City Education Services will be in attendance to introduce Truancy Free Retails Areas Initiative to the local board.

Executive Summary

2. Auckland City Education Services are at the frontlines with this issue along with the Police and other social agencies and believe that this initiative with the support of the community will reduce the Truancy and associated offending.

Recommendation

That the Whau Local Board:

a) Receives the deputation from Auckland City Education Services and thank them for the presentation.

Attachments

a The Truancy Free Retails Areas initiative 2015.................................. 311

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

18 November 2015

Auckland Transport Update Report November 2015 – Whau Local Board

File No.: CP2015/17326

Purpose

1. The purpose of the report is to respond to Whau Local Board requests on transport related matters and to provide information about Auckland Transport’s activities in the board area.

Recommendation

That the Whau Local Board:

a) Receives the Auckland Transport Update Report November 2015 report.

Comments

2. The Whau Local Board Plan 2014-2017 has two Local Board Plan outcomes that strongly relate to transport infrastructure provision, and the enhancement of public and private space alongside transport corridors. These outcomes are:

· In the Whau, its 20 minutes by walking, cycling and public transport, to everything we need.

· Outstanding development in New Lynn, Avondale and, along our main roads.

3. The Whau Local Board are endeavoring to realise these outcomes through both advocacy and through use of it’s Local Board Transport Capital Fund.

LOCAL BOARD TRANSPORT FUND APPLICATION UPDATE REPORT

NEW LYNN TO WATERVIEW SHARED PATH PROJECT (WESTERN LINE CYCLEWAY) UPDATE

4. Auckland Transport (AT) is planning to consult with the public in late January / early February 2016 on the Shared Path, including the Whau Shared Path Bridge, to avoid the Christmas and New Year period. The Shared Path is being redesigned in order minimise property acquisition, and this design work is expected to be completed before mid-November. It is envisaged that the project risk from consultation will be reduced given that the redesigned scheme will reduce the property acquisition.

Whau Shared Path Bridge

5. As part of the detailed design process of the Whau Shared Path Bridge Project, a number of factors have been considered such as the topography, durability, cost, environmental impacts, constructability etc. AT is prioritising applying for consents for the Bridge and addressing site constraints that may impact the construction. Given that the longest bridge beams are approximately 30m long, it was identified in August that the transportation of beams to Arran Street would not be feasible through relatively narrow roads with 90 degree bends. The most feasible route is through 34D Portage Road, where access can be achieved directly from Great North Road as it is designated as an Overweight Vehicle route. In addition, a construction footprint from both sides of the river is required to minimise risk of geotechnical stability issues, and crane lifting loads within the proximity of Transpower overhead conductors.

Attachments:

· Aerial of bridge and path location

· Aerial of the proposed construction area and impacted properties identified.

· DRAFT bridge concept.

6. The currently proposed construction site footprint includes the properties of 34D Portage Road and 49-49A Arran Street. This raised a concern around the licence to occupy 34D Portage Road. This was noted as a risk to the Project scope and was communicated at the October 14th Local Board workshop. Regarding the risk around obtaining the licence to occupy 34D Portage Road, AT is continuing to explore options to minimise the construction impact, such as: access outside business hours, minimising the construction site area and undertaking the majority of works from the Arran Street side of the bridge. Constructability from Arran Street is being assessed using the recent survey results. Once sufficient construction information is known, the AT property team will begin discussions with the property owners.

7. The impact to 49 and 49A Arran Street is minor, as it is currently undeveloped land. Early discussions have been undertaken with the property owners to minimise disruption to any potential future development plans.

8. Recent survey results have shown that a KiwiRail bridge retaining wall is impacting the landing of the Bridge, which was not captured in a previous survey. As a result, there has been a redesign of the Bridge to avoid adverse impacts to the retaining wall and subsequent impacts to the KiwiRail tracks.

9. The new Bridge concept requires an additional span, an additional pier, and use of double hollowcore beams instead of super tee beams; see attached DRAFT concept (note that the lookouts are shown in the DRAFT, but will be removed in the FINAL design).\

10. The hollowcore beams are shorter and lighter than the super tee beams. The advantage with the new beams is that they can be transported easily within the road network and have reduced construction complications (foundation improvements, height of lifting around overhead wires, lighter lifting loads, etc.). The new Bridge construction costs are not likely to change significantly.

Current planned programme:

· Start discussions/negotiations with property owners: mid-November 2015

· Complete design and consents: by February 2016

· Procurement of construction: February-March 2016

· Start construction: April/May 2016

· Complete construction: October 2016

11. The new Bridge concept was presented to mana whenua on the 4^th November. Mana whenua had no further comments on the new Bridge concept. AT will continue working with mana whenua on the details around Maori art for the Bridge.

Other

12. AT is continuing conversations with representatives of the group proposing the Whau Coastal Walkway (which intersects the New Lynn to Waterview Shared Path) and Friends of the Whau.

WHAU LOCAL BOARD NEIGHBOURHOOD GREENWAYS – MCWHIRTER PLACE TO BUSBY STREET FOOTBRIDGE

13. Auckland Transport have received an application from the Local Board to assess the installation of the footbridge from McWhirter Place to Busby Street.

14. Auckland Transport have commenced start up processes for the project and are working with Parks to develop a programme for the works and a funding agreement for the project.

RESPONSES AND PROGRESS REPORTS

KELSTON FOOTPATHS

15. A third meeting of this community group took place at the end of September. There were a number of further requests that will be forwarded to Auckland Transport for action/consideration. Once investigations are completed AT will report their findings back to the Local Board and the community group.

Pedestrian Crossing Veronica Street

16. Request from the Local Board for Auckland Transport to investigate a pedestrian Crossing on Veronica Street.

Update

17. Auckland Transport is investigating this request.

Kinross Street – Zebra Crossing improvements

18. The purpose of this project is to give priority and improve safety for pedestrians crossing Kinross Street, in the vicinity of the Blockhouse Bay Road roundabout. The existing zebra crossing is a staggered arrangement with a centre island, with restricted visibility at the roundabout, so by relocating the crossing and stop line further west and ‘straightening-up’ the crossing, this should help improve road safety, shorten waiting and crossing times and enhance pedestrian connectivity in the area. The proposed design layout removes either one or two P60 car parking spaces outside the video shop, by extending the footpath waiting area, avoiding the new pram crossing being positioned on top of an existing cesspit and providing a greater waiting area for pedestrians, especially school children. There is also potential for further hard and soft landscaping within the centre island and adjusting/removing the blue fencing. The consultation plan of the proposed design is attached.

Response from the Local Board

19. The Local Board Transport Portfolio holders support the proposal.

ISSUES PENDING
Subject Name	Description	Date Requested	Due Date
Dangerous Intersection Croydon/Titirangi Roads	The Give Way triangle is now marked on the road and therefore, the restriction is now legal. Auckland Transport will monitor this to see if anything further is required.	July 2015	December 2015
New Windsor Road And Blockhouse Bay Road – Intersection Safety	The Road Safety team has decided to investigate the option of signalising this intersection. AT hope to complete the scheme investigation within the next three months, at which point a decision will be made whether to progress the scheme to detailed design, for implementation subject to funding approval.	September 2015	December 2015
P5 Enforcement Mccrae Way, New Lynn	The resolution for the McCrae Way and McCorquindale Lane shared zone was approved. AT are currently in the process of getting the existing signs changed to reflect the loading zone restriction time period (as it was changed from 6am- 6pm to 6am-11am). Auckland Transport expect this to be done within the next two weeks. Following this the parking restrictions at this location can be enforced.	September 2015	December 2015

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Crossing Improvements At Great North Road	Upgrading the existing zebra crossing located outside No. 1959 Great North Road (south of Crayford Street West) by making the ‘flat’ crossing into a ‘raised’ zebra crossing, with ramps either side. Removing the existing pedestrian refuge island outside No. 1907 Great North Road (south of Racecourse Parade) and installing a new ‘raised’ zebra crossing, with ramps either side. This work will include the installation of new side islands, pram crossings with tactile pavers and pedestrian crossing poles at both sides of the crossing point. The Local Board Transport Portfolio holders support the proposal.	September 2015	November 2015

REGIONAL UPDATES

HOP Card Price Change

20. The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake. The actual cost of the card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

21. Now that most customers have a HOP card, AT is removing the discount which was applied while the system was rolled out and bedded down.

22. The increase will apply from Thursday 17 December, 2015.

Glen Innes to Tamaki Drive Cycle Path

23. Construction has started on one of Auckland’s biggest walking and cycling projects, connecting Auckland’s eastern suburbs to the Waitemata Harbour. A dawn blessing and sod turning ceremony marked the start of the construction phase on 21 October. The sod turning ceremony was attended by representatives of Maungakiekie-Tamaki Local Board, Orakei Local Board, Auckland Council, New Zealand Transport Agency, Auckland Transport and the Hon Simon Bridges, Minister of Transport.

24. The shared path starts at Merton Road in Glen Innes and follows the rail line all the way to Tamaki Drive and will connect communities and provide a route into the city for people on bikes and is another step on the way towards easing traffic congestion.

25. The path will be around four metres wide and constructed mostly in concrete. Timber boardwalks will cross the water at Orakei Basin and concrete will be used for longer structures such as the proposed Hobson Bay crossing. LED lighting will extend the hours of access, particularly during the winter months. Although the geography is hilly in places, the pathway is designed to keep gradients as low as possible.

26. The first stage of the shared path from Merton Road to St Johns Road is due to be finished in late 2016.

Cycling Numbers Increasing

27. The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport. An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

28. It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

29. While the reason for cycling is still exercise or fitness (68%) or recreation (48%), there was a steady growth in those saying cycling to work was the reason they get on a bike (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city have the highest proportion of people cycling.

30. This research is a source of real data in order for AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre as well connections to public transport interchanges.

31. People living in the inner city and the corridor running north-south from the city have the highest potential for growth in cycling. To get people cycling, overcoming perception of safety seems to be the greatest barrier.

Let’s Carpool Campaign

32. Auckland Transport is running a public campaign in November to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to give carpooling a go and visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland.

Road Safety Young Driver Marketing Campaign

33. Young driver crashes are a high strategic priority identified in “Safer Journeys” and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes. From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers and these crashes resulted in 74 deaths and 749 serious injuries. Targeting 18-24 year old male and female drivers, the main campaign objectives are:

· To contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

· To increase young driver’s safety awareness and understanding of the consequences of dangerous driving

· To continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby AT generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

34. Based on the tagline of “You wouldn’t do that”, the three road safety themes are Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

· You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

· You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

· You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

35. To help incentivise people, AT will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iphone 6.

New Manukau Bus Station

36. The proposed Manukau Bus Station is a key part of the roll out of a new public transport network across south Auckland. It will provide Aucklanders with a new network of buses and trains that will get them to their destination faster and more efficiently.

37. The Manukau train station sees an average of 1037 daily week day passenger trips and is currently the 13^th busiest station in Auckland.

38. Auckland Transport (AT) has now developed concept design plans for the proposed new high quality bus station, aimed at making it easy to transfer between trains and buses, as well as between bus services. It will be designed to have sufficient capacity for long distance coach services. The facility will also feature a large enclosed waiting area similar to an airport lounge.

39. Auckland Transport seeks feedback on the concept design to help make an informed decision to provide a high quality bus station and customer experience.

40. Located right next to Manukau train station, the Manukau civic offices car park on Putney Way (between Davies Avenue and Osterley Way) will be transformed to a 23-bay bus station. The train and bus stations will be linked by a covered walkway.

41. The Auckland Transport project, in partnership with the Transport Agency, is expected to cost approximately $26 million.

42. The entire structure will be designed to provide a high quality public transport experience which will be safe and accessible for everyone. Temporary bus stops will be installed on Davies Avenue to allow the new network to operate smoothly until the station is constructed and opens in the second half of 2017.

43. To support the rollout of the new network in south Auckland, Auckland Transport is also is building new bus and train stations at key locations like Pukekohe and Otahuhu.

Bus station features

44. The bus station is likely to feature the following:

· Convenience kiosks

· A ticket office

· AT Metro customer service

· Drop off and pick up facilities

· Cycle parking facilities

· Taxi parking

· Customer waiting areas

· Bus staff office facilities

· 24 hour security, help points and CCTV

· Toilets

· Designed to allow for regional coach services (for example, services currently using Leyton Way at Westfield Manukau will be moved to the bus interchange)

Attachments

No.	Title	Page
a View	Aerial of Whau shared path bridge and path location	21
b View	Aerial of the proposed construction area and impacted properties	23
c View	Draft Whau shared path bridge concept	25
d View	Kinross Street – Zebra Crossing improvements	29

Signatories

Author

Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Auckland Transport Quarterly Update to Local Boards (for the quarter - 1 July to 30 September 2015)

File No.: CP2015/23020

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 July to 30 September 2015 and planned activities anticipated to be undertaken in the next three months.

Recommendation

That the Whau Local Board:

a) Receives Auckland Transport Quarterly Report.

Discussion

Significant activities during the period under review

Strategy and Planning

2. Penlink

· The Notice of Requirement for the alteration to the designation and consents has been completed.

· AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

· The evidence was presented at the hearing held during the week 22 – 25 September 2015.

· A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

· Recommendations from the commissioners are expected later this year.

3. Regional Public Transport Plan (RPTP) Variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015. A revised RPTP will be published over the next quarter.

Investment and Development

4. SMART (Southwest Multi-modal Airport Rapid Transit)

· Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

· The benefits and risks of the two-mode options were documented in an Interim Business Case.

· Independent peer review has been concluded on the costs of each option.

· Risk assessment was completed on the route protection for each option.

PT Development

5. Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the long term plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year (FY). The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two FYs.

6. Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region. At the end of September, 30 sites are now complete.

7. City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting process. The Environment Court reached a decision and the Notice of Requirement (NoR) was confirmed. Pipe Jack resource consent was granted. The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period). Enabling Works and detailed design scope continue to make progress (Contract 2 substantially complete).

8. EMU Procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which is due to be completed early in October.

PT Operations

9. Highlights for the quarter

· AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

· Train services had record performance on the network. September 7th recorded the best performance ever for a single business weekday, with 97.6% punctuality and 99.2% reliability and only four cancellations out of a total of 500. Statistics also showed 100% service delivery and no cancellations on the Pukekohe diesel shuttle.

· Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6th July providing an additional 136 parking spaces.

· A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT. The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016. A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

· First tenders for Auckland’s New Network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

· Central and East Auckland New Network: Public consultation commenced on 1 October and runs through to 10 December 2015.

Road Design and Development

10. Te Atatu Road Improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

11. Jennys Road Construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision. The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014. Physical works and the final walkover with the contractor have been completed.

12. Redoubt Road-Mill Road Corridor Improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection. The hearing has now been completed and the commissioners’ decision is expected within one to two months.

Services

13. Driver Licensing Challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30% of the regions DSI crashes. This issue is exacerbated by the high proportion of unlicensed young drivers in the region. An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing. AT is part of the team along with ACC, Ministry of Education, Auckland Council, Price Waterhouse Coopers (PWC) and Otara youth based at the Otara's Crosspower youth centre. The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week. The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

14. Primary Schools Lead Teacher Workshop

Over the past five years there has been an increase in deaths and serious injuries (DSI) for 5-10 year old pedestrians during weekdays in peak traffic hours. The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD. Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

15. Travel Demand (2014/15 Year)

The Commute travel planning programme has a focus on engagement with commuters and businesses this year. This quarter has seen the development of a campaign to promote travel choice which will be launched in October. A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

16. Route Optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

Road Corridor Delivery

17. Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (which includes 88.9 km of hotmix and 391.2 km of chip-sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement. This represents a total of 676 km or around 9% of work on AT’s 7,300km network. Table 1 below outlines this work in more detail.

Table 1: Progress against Asset Renewal Targets

18. The new Streetlight maintenance and renewal contracts commenced on 1 August 2015. There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands. The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI). Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

19. AT’s second Asset Management Plan (AMP) covering the period 2015-2018 has been published and is available to download from the AT website.

20. Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 1 is 96%*^{^[1]} (The target is 90%)

Fig 1: Compliance with approved traffic management plans

21. The Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015	37
b View	Travelwise Schools activities broken down by local board	49
c View	Traffic Control Committee Decisions broken down by local board	51
d View	Local Board Advocacy Report	53
e View	Local Board Transport Capital Fund Report	55

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Whau Local Board Arts Organisations Funding Agreements

File No.: CP2015/20469

Purpose

1. To seek final approval of the FY2015/2016 Portage Ceramics Trust and Community Arts Broker arts activity funding agreements.

Executive Summary

2. The Whau Local Board has allocated funding in the Community Development Arts and Culture (CDAC) 2015/2016 work programme to Portage Ceramics Trust for Te Toi Uku (Ambrico Archive) facility operations and to the Whau Community Arts Broker for the delivery of community arts programmes.

3. The Whau Local Board deferred finalisation of the FY2015/2016 CDAC work programme until portfolio meetings and workshops had been held (WH/2015/80).

4. The Portage Ceramics Trust presented 2014/2015 outcomes to the Whau Local Board at a workshop on 17 August. The recent appointment of a director will enable Te Toi Uku to achieve greater visitor numbers, increase access to the collection and improve the provision of public programmes.

5. The Whau Community Arts Broker presented the Whau Community Arts Broker Project report (November 2014 – May 2015) at the Local Board workshop on15 July.

6. The outcomes for both partners align to the 2014-2017 Whau Local Board Plan to realise the local board’s goal to foster opportunities that support the flourishing creative community of the Whau.

Recommendations

That the Whau Local Board:

a) Approves a funding agreement of $50,000 to Portage Ceramics Trust for facility operations of Te Toi Uku (Ambrico Archive).

b) Approves a funding agreement of $75,000 to the Whau Community Arts Broker for art and culture activations in the Whau Local Board area.

Comments

7. In May 2014, the Whau Local Board considered how it could achieve its outcome to enable a flourishing creative community within the Whau Local Board area (WH/2014/67). In its document ‘Provision of arts and culture in the Whau Local Board’, May 2014, the local board set out a strategy to achieve this goal.

8. The Whau Local Board has prioritised its support for two distinct projects to meet the outcome that Whau’s heritage, local arts and cultures are cherished. The activities implemented through the Whau Community Arts Broker role celebrate Whau’s creative future while Te Toi Uku celebrates its past.

The Whau Community Arts Broker

9. Whau does not have a dedicated arts facility and has sought new ways of engaging with its creative community. The Whau Community Arts Broker was appointed in November 2014 to scope arts and culture within the community from which to implement a programme in early 2015.

10. The project delivered a series of arts and culture activations: workshops, performances, exhibitions, pop up dance, arts displays in local shops and other creative engagements which celebrated local talent.

11. The Whau Community Arts Broker presented the Whau Community Arts Broker Project Report (November 2014 – May 2015) at the Whau Local Board workshop on15 July. This report included scoping of the project from collaboration and community consultation through to its multi–facetted implementation. The range of creative activations and participation within existing spaces within the Whau was highlighted.

12. It was agreed that the Whau Community Arts Broker Project aligned to the Whau Local Board plan by providing a programme that celebrates the arts and culture unique to Whau.

13. Following the success of the initial 2014/2015 project it was agreed that the FY2015/2016 allocation be increased to $75,000 to engage the broker in planning and implementation across a full financial year.

Portage Ceramics Trust for Te Toi Uku (Ambrico Archive):

14. In recent years the Whau Local Board has supported the Portage Ceramics Trust to establish Te Toi Uku (Ambrico Archive) as a valued heritage asset. The purpose of this funding has been to research the collection and archives and to achieve a management model for this collection with an outcome to open Te Toi Uku to the public.

15. Portage Ceramics Trust presented outcomes from 2014/2015 at the Whau Local Board workshop on 17 August. At this meeting the local board considered the potential of Te Toi Uku to achieve 2015/2016 targets which must include greater opening hours with increased access to the collection. The appointment of the Te Toi Uku director in September is a positive step forward in achieving the defined goals.

16. It was agreed that unspent Portage Ceramics Trust funding from FY2014/2015 would be carried over by the organisation to its 2015/2016 budget. The FY2015/2016 funding allocation from the local board was set at $50,000.

Consideration

Local Board views and implications

17. The Whau Local Board Plan identifies a need for the planning and implementation of arts and cultural activity. It supports the development of the creative industries particularly Whau’s heritage ceramics and related stories. The Whau Local Board aims to achieve a community where local arts and cultures are cherished though initiatives that celebrate its identity

Māori impact statement

18. Improving Māori outcomes is a priority for Whau Local Board. The CDAC work programme aims to improve well-being among Māori living in the local board area and to incorporate Māori traditions and understandings through diverse and creative opportunities for engagement, collaboration and participation across the Whau. These priorities are captured in the Key Performance Indicators (KPIs) in Schedule 1, 2.5, of the FY2015/2016 Funding Agreement and are reported on annually.

Implementation

19. If the recommendations of this report are approved, FY2015/2016 Funding Agreements will be executed upon drafting.

20. The allocation of funding for the 2015 /2016 work programme is through Funding Agreements within the adopted annual plan budget. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way.

Attachments

No.	Title	Page
a View	Summary Arts Broker workplan for Whau local board	61
b View	TE TOI UKU_Work plan 2015-2016	63

Signatories

Author

Richard McWha - Manager Sector Engagement and Production

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Libraries Work Programme 2015/2016

File No.: CP2015/22502

Purpose

1. This report presents the Libraries 2015/2016 Whau Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the Libraries 2015/2016 work programme.

3. The draft libraries work programme aims to provide a defined work programme for the 2015/2016 financial year. It also provides a breakdown of the approved locally delivered initiative (LDI) $51,492 OPEX spend for extended library opening hours and programmes.

4. The libraries work programme for the Whau Local Board has been aligned to the following 2014-2017 Whau Local Board Plan priorities:

· Great local communities across the Whau

· Outstanding development in New Lynn, Avondale and along our main roads

· Stronger local businesses providing more and higher paid work

· A healthy Whau River and valued environment

· Whau’s local heritage, arts and cultures are cherished

5. Local boards are being requested to approve the Libraries work programme for the 2015/2016 financial year.

Recommendations

That the Whau Local Board:

a) Approves the 2015/2016 libraries work programme (Attachment A).

b) Delegates authority to Library Portfolio lead Chair Farmer to approve any minor changes to the library work programme.

Comments

6. The libraries work programme for 2015/2016 aligns to the Whau Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programmes align to the following 2014 – 2017 Whau Local Board Plan priorities:

· Great local communities across the Whau

· Outstanding development in New Lynn, Avondale and along our main roads

· Stronger local businesses providing more and higher paid work

· A healthy Whau River and valued environment

· Whau’s local heritage, arts and cultures are cherished

8. The work programme has been prepared and presented to the board’s library portfolio holder on 18 August 2015 to ensure activities align with the local board priorities and meet the needs of the Whau community.

9. Local boards are requested to approve the Libraries work programme for 2015/2016.

10. Any significant changes to the proposed library work programme will be discussed with the library portfolio holder. Updates will be provided to the local board through quarterly performance reports brought to the board by the financial advisor, and through regular portfolio meetings.

Consideration

Local Board views and implications

11. The work programme described in this report was developed based on direction given by board members at portfolio meetings. It also delivers on the local board’s aspiration for an improved community, as expressed in their local board plan for 2014-2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the portfolio holder to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	Libraries Work Programme FY2015/2016 Whau Local Board	69

Signatories

Author

Debbie Ashton - Service Delivery Manager Owairaka

Authorisers

Allison Dobbie - Manager – Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

2015/16 lease workplan - expedited renewal process and review of ongoing lease management

File No.: CP2015/23264

Purpose

1. The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Local Board approval of the community lease renewal being advanced via this approach.

Executive Summary

2. Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4. The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5. The main categories of work that are being advanced are:

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

· Progressing more complex or involved cases

6. This report includes details of the first batch of fast tracked lease renewals. In every case the group has an existing right of renewal. Staff recommend that these leases be renewed.

7. To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

Recommendations

That the Whau Local Board:

a) Approves the renewal of lease to the community organisation shown on Attachment A on the existing terms and conditions. This community organisation being:

· Western Area Tennis Trust

b) Notes that a community outcomes plan is not required or provided with this lease renewal.

Comments

8. There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

9. Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10. There are three routine categories of work are being advanced.

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches

11. The following table shows the initial assessment of work in the Whau Local Board area.

Type of leases	Fast track	Complex
Renewals	1	0
New Leases	0	6

12. Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13. Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14. Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.

Consideration

Local Board views and implications

15. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16. The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17. To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Māori impact statement

18. Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19. Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification / confirmation of their tenancy.

Attachments

No.	Title	Page
a View	Community Lease Renewals Schedule	75
b View	Distribution of leases by local board	77

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Whau Local Board Local Grants: Round One 2015/2016

File No.: CP2015/20574

Purpose

1. The purpose of this report is to present applications received for Round One of the Whau Local Board Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Whau Local Board set a total local community grants budget of $90,000 for the 2015/2016 financial year.

3. A total of $78,455 was allocated in the events round zero and round one of the quick response grants, leaving a balance of $11,545.

4. The October 2015 meeting of the Whau Local Board resolved to:

“reallocate $100,000 from its Local Community Assistance Fund to its contestable Local Community Grants budget line.” (WH/2015/1).

5. A balance of $111,545 is now available to allocate for the 2015/2016 financial year.

6. The Blockhouse Bay Community Church was allocated $5,000 for the Christmas Cracker event in the events round zero. Subsequent to this, the community church has advised the local board that the event will not go ahead. It is recommended that the $5,000 is reallocated to the community funding budget, increasing the total in the local community grants budget to $116,545.

7. Twenty three applications were received in this round, with a total requested of $199,017.10

Recommendation

That the Whau Local Board:

a) Considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Whau Local Board Local Grants Round One applications:

Organisation Name	Project	Total Requested	Eligible/ ineligible
Chinese New Settlers Services Trust	Little Kungfu Master - west Auckland	$5,000	Eligible
Tongan Community Christian Church of New Zealand	Hall hireage for your local activities.	$5,130	Eligible
Church of the Saviour	Towards the “Play and Learn” centre	$2,000	Eligible
Vaevae Manava Tongan Community Trust	Towards the 10 year anniversary celebration	$25,250	Eligible
Waitakere Japanese Supplementary School (WJSS)	WJSS after-school programme term one and two 2016	$1,257	Eligible
Avondale Community Society on behalf of Neighbourhood Safety Panel Avondale and Waterview	Towards the “Sirens and Sounds Safety” Festival	$25,000	Eligible
Avondale Business Association	Towards the “Carols by Spiderlight” event	$6,000	Eligible
The Parenting Place - Toolbox Division	Provision of parenting courses specifically developed for high needs, at-risk parents and caregivers	$4,889.42	Eligible
Church of the Saviour (COTS) Care	Church of the Saviour COTS Care programme costs	$15,749.66	Eligible
Connected Media Charitable Trust	Annual rent costs	$5,000	Eligible
Odyssey House Trust	Odyssey cafe and training programme start-up	$4,138.22	Eligible
Urban EcoLiving Charitable Trust	Towards costs for the “Tread Lightly” caravan	$5,300	Eligible
Royal NZ Plunket Waitemata Area	Kelston and New Lynn playgroup operational costs	$4,011	Eligible
Ignite Employment Trust Ltd	Youth employment programme costs	$37,041	Eligible
OUTLine New Zealand Incorporated	Operating the Lesbian Gay Bisexual Transgender Intersex telephone helpline for the Whau area	$2,400	Eligible
New Zealand Centre for Gifted Education Limited	MindPlus Auckland West	$4,000	Eligible
WAVES Trust	Towards the taxi project	$2,500	Ineligible due to applicant failing to provide quotes
Blockhouse Bay Business Association	Blockhouse Bay Christmas Parade	$7,000	Eligible
Auckland Regional Migrant Services Charitable Trust	Settlement activities for Migrants, Refugees and service providers	$7,850	Ineligible due to applicant failing to provide quotes
Sport Waitakere Trust	Towards the community sports tournament	$2,000	Eligible
Children's Autism Foundation	Community support programmes, for families with children affected by autism and their community	$5,500.80	Eligible
Te Whānau o Waipareira Trust	Towards the “Waitangi@Waititi 2016” event	$10,000	Eligible
Red Leap Theatre Charitable Trust	Education and outreach programme, 1 January to 30 June 2016	$12,000	Ineligible due to applicant failing to provide quotes
Total amount requested		$199,017.10

Comments

8. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Whau Local Board adopted its grants programme on 30 April 2015 (see Attachment A)

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Whau Local Board will operate two local grants and five quick response rounds for this financial year. The first local grants round closed 11 September 2015.

11. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

12. The Whau Local Board set a total local community grants budget of $90,000 for the 2015/2016 financial year.

13. A total of $78,455 was allocated in the events round zero and round one of the quick response grants, leaving a balance of $11,545.

14. The October 2015 meeting of the Whau Local Board resolved to:

“reallocate $100,000 from its Local Community Assistance Fund to its contestable Local Community Grants budget line.” (WH/2015/2).

15. A balance of $111,545 is now available to allocate for the 2015/2016 financial year.

16. The Blockhouse Bay Community Church was allocated $5,000 for the Christmas Cracker event in the events round zero. Subsequent to this, the community church has advised the local board that the event will not go ahead. It is recommended that the $5,000 is reallocated to the community funding budget, increasing the total in the local community grants budget to $116.545.

17. Twenty three applications were received for this local grant round, requesting a total of $199,017.10

Consideration

Local Board views and implications

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

20. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

21. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

22. Following the Whau Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Whau Local Board Grants programme	83
b View	Whau Local Grant application summaries	87

Signatories

Author

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Whau Local Board Quick Response Grants: Round Two 2015/2016

File No.: CP2015/22863

Purpose

1. The purpose of this report is to present applications received for round one of the Whau Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Whau Local Board has set a total community funding budget of $90,000 for the 2015/2016 financial year.

3. A total of $78,455 was allocated in the events round zero and round one of the quick response grants, leaving a balance of $11,545.

4. The October 2015 meeting of the Whau Local Board resolved to:

“reallocate $100,000 from its Local Community Assistance Fund to its contestable Local Community Grants budget line.” (WH/2015/1).

5. A balance of $111,545 is now available to allocate for the 2015/2016 financial year.

7. It also is noted that the Round One of the local grants round also needs to be considered and is funded from this same budget area.

8. Nine applications were received for this quick response round, requesting a total of $12,120

Recommendation

That the Whau Local Board:

a) Considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Whau Local Board Round Two Quick Response Applications

Organisation Name	Project	Total Requested	Eligible/ ineligible
Avondale Community Action	Made in Avondale	$2,000	Eligible
Reuben Pollock (Individual)	Pecan Place street BBQ	$800	Eligible
Top Class Fitness	Top class fitness	$900	Eligible
Bangla School Charitable Trust	Remuneration for transportation expenses for teachers of "Bangla School" run by Bangla School Charitable Trust.	$1,700	Eligible
Bangla School Charitable Trust	Procurement of one laptop for Bangla School	$1,300	Eligible
Encounter Hope Foundation	Community portaloo installation	$738	Eligible
Generation Ignite Trust	Generation camp ignite 2015	$1,723	Eligible
Tongan Kiwis	Pre-season U16 rugby league social tournament	$1,400	Eligible
Safer West Community Trust	Keep on Keepin on - carnival for a cause	$2,000	Eligible
	Total	$12,120

Comments

9. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Whau Local Board adopted its grants programme on 15 April 2015 (see Attachment A)

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Whau Local Board will operate five quick response rounds and two local grants rounds for this financial year. The second quick response round closed on 16 October 2015.

12. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

13. The Whau Local Board set a total local community grants budget of $90,000 for the 2015/2016 financial year.

14. A total of $78,455 was allocated in the events round zero and round one of the quick response grants, leaving a balance of $11,545.

15. The October 2015 meeting of the Whau Local Board resolved to:

“reallocate $100,000 from its Local Community Assistance Fund to its contestable Local Community Grants budget line.” (WH/2015/2).

16. A balance of $111,545 is now available to allocate for the 2015/2016 financial year.

17. The Blockhouse Bay Community Church was allocated $5,000 for the Christmas Cracker event in the events round zero. Subsequent to this, the community church has advised the local board that the event will not go ahead. It is recommended that the $5,000 is reallocated to the community funding budget, increasing the total in the local community grants budget to $116.545.

18. It also is noted that the Round One of the local grants round also needs to be considered and is funded from this same budget area. Twenty three applications were received for that round, with a total requested of $199,017.10

19. Nine applications were received for this quick response round, requesting a total of $12,120

Consideration

Local Board views and implications

20. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

21. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

22. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

23. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

24. Following the Whau Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Whau Local Board Grants Programme 2015/2016	147

Signatories

Author

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Reallocation of funding to support community art projects

File No.: CP2015/23101

Purpose

1. At a community meeting in Kelston in September 2015, a request was made to provide further art work in Kelston potentially through utility box art. As the budget for this area had already been fully committed the purpose of this report is to enable the board to consider allocating additional resources to respond to this request.

Executive Summary

2. The board has received positive feedback from resident regarding projects in the Kelston area in recent times. Special mention was made of newly laid Auckland Transport footpaths and the painted utility boxes.

3. The Whau Local Board wishes to give consideration to providing additional funding toward provision of more art in the Kelston neighbourhood most likely through utility box projects.

4. The Arts and Culture Portfolio-holder as well as the Chair have indicated their willingness allocate around $10,000 from the Community Response fund in response to this request.

5. The Whau Local Board has identified Kelston, as well as Avondale and New Lynn, in its local board plan’s list of prioritised areas for place making and neighbourhood development projects. A project such as this would support this direction.

Recommendation

That the Whau Local Board:

a) Allocates up to $12,000 from its Community Response Fund for further art work to beautify the community.

Comments

6. In September of this year, the Whau Local Board hosted a community meeting in Kelston. Local board representatives were thanked for recent streetscape improvements in Kelston. Special mention was made of the newly built footpaths and of the painted utility boxes.

7. A request was made to elected members to consider more visual art and in particular painting more utility boxes in the neighbourhood. It was felt that the art provides positive visual impact and reflects the locality. An example shown below shows a box outside Kelston Boys High School which depicts the school’s coat of arms and its own students in sports gear, as well as the nearby Whau River with the whau tree blooming in the foreground.

8. Arts and Culture West has been delivering utility box art since 2006. In excess of 100 individual artworks have been painted throughout the West local board area in the past nine years. The project engages local artists.

9. Whilst this programme originated as an Arts and Culture initiative, it has been seen that the outcomes align more readily with Community Development and Safety initiatives.

10. It is important to note that utility boxes are often located in suburban streets and can be owned by Vector, Chorus, Kiwirail, Traffic Systems, Spark or Vodafone. Each organisation will need to approve the use of the boxes for this purpose and has its own stringent set of rules that artists need to adhere to. Sometimes it is difficult to gain permission so it is suggested that the option be left for alternative methods of art on Kelstons streets.

11. For utility boxes the budget will need to cover inspection by utility box owner, cleaning and preparation of the box surface, artist’s fee for design and execution, graffiti guard coating, extension of insurance for the artist while working on site and the coordination fee. The estimated figure for delivering a finished product for example as depicted above is around $3,000 per box.

12. It has been indicated that the board would be prepared to consider a budget of up around $10,000 to deliver more painted boxes in Kelston. It is recommended that a budget of $12,000 be considered which would enable up to 4 boxes to be painted or other options including murals if this proves more appropriate. This would be decided in consultation with the local community and portfolio holder.

Local Board views and implications

13. The Whau Local Board Plan seeks to support and fulfil the Auckland Plan vision of creating the world’s most liveable city. Community based projects such as those identified in this report do deliver on this vision by creating stronger town and neighbourhood communities in promoting a sense of identity and place-making within neighbourhoods. As the Whau Local Board Plan has identified Avondale, Kelston and New Lynn as areas of priority, this incentive is a good fit.

Māori impact statement

14. This project would not specifically target Maori. However, any such project would enhance the community for all Kelston residents, of whom Maori are 14.7%, as well as visitors.

Ethnic Groups in Kelston Central, 2006 Census
	Percent
European	32.8
Māori	14.7
Pacific peoples	34.0
Asian	26.7
Middle Eastern/Latin American/African	2.8
Other ethnicity	3.9

Implementation

15. Auckland Council staff will facilitate project delivery.

Attachments

There are no attachments for this report.

Signatories

Author	Antonina Georgetti - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Annual Plan 2016/2017

File No.: CP2015/23926

Purpose

1. This report requests that the Whau Local Board:

a) provides formal feedback on regional issues:

i. the Uniform Annual General Charge (UAGC)

ii. the Interim Transport Levy (ITL)

iii. Māori land rates

iv. a review of rural rates

b) agrees key advocacy issues

c) recommends any local targeted rate proposals

d) recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2. Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan. Instead, the council will be producing a consultation document which will cover:

a) any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b) content relating to local board agreements.

3. Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4. This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals. These will be considered by the Governing Body prior to finalising consultation topics.

5. Local board views on these matters will also be considered in discussions between the local boards and the governing body on 27 and 30 November, prior to the Mayoral Proposal.

Recommendations

That the Whau Local Board:

a) Provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the governing body to consider.

b) Agrees key advocacy issues.

c) Recommends local targeted rate proposals (if any) for consultation.

d) Recommends BID targeted rates (if any) for consultation.

Comments

Regional issues

6. At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates. It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017.

7. A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8. Briefing sessions were held for local board members at the beginning of November. At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9. The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11. Local Board feedback is being sought in this report.

12. Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13. The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. Feedback from the local boards will be summarised and provided in full to:

· inform the Mayoral Proposal process,

· the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16. The governing body will adopt Annual Plan consultation material in early February 2016.

Attachments

No.	Title	Page
a View	Summary of Regional Issues	159
b View	Finance and Performance Committee Report	165

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 November 2015

Whau Local Board Workshop Record

Date of Workshop: Wednesday, 23 September 2015

Time: 10.00am – 12.30pm

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer, Susan Zhu; Derek Battersby; Ami Chand; Simon Matafai

Apologies: Duncan Macdonald, Ruby Manukia-Schaumkel

Item	Topic
1.1	Whau Local Board Town Centre Development Working Party Mark Allen discussed with members moving forward on the development of both Avondale and New Lynn Town Centres. Noted that there has been no dedicated City Transformation Co-ordinator role to oversee town centre development. Noted that in the Panuku Development Auckland work programme process Avondale is in the mix but New Lynn does not feature The Housing Projects Office is involved in individual project developments – not extended town centre developments. The West Edge Development (as per the NZ Herald article 21 Sep 2015) indicates Avanda Ltd as developers; 88 town houses; six stages build over 5 – 6 years; Bayley’s engaged as real estate company; 10 per cent of homes must be “affordable”. Board noted no briefings received from HPO. Board requested an invitation to Avanda Ltd to update board on plans, build relationships and relay board’s aspirations for development regarding street scape design: green; boulevard; rain gardens; inclusion of art The Board discussed the new park and recognising the different need for this park that they aspire for bigger and better than the norm for local parks, an international class park development. Further New Lynn updates from staff were requested. Further Board session to be booked in on Avondale.
1.2	Board member Derek Battersby an update on St Andrew’s Church, Margan Avenue noting the dangerous building order being issued by council and that the property is currently listed on the market. A potential buyer has been speaking with DB who has referred to bldg. developers with history of purchasing bldgs. of historic value in Auckland and maintaining heritage value Board will advocate to Auckland Council, developers and stakeholders for retention of parcel of land with church.
2.0	72B Delta Avenue Letitia McColl, Snr Engagement Advisor with Panuku Development Auckland presented board with brief outline on newly formed CCO. Rationalisation of Delta Avenue site. Whau LB in previous term had agreed to divestment of property. LM bringing back to current board to consider due to long period that has elapsed since that decision. Re-outlined constraints identified. The Board confirmed its support for divestment of property and upholds the previous board’s view that public access to the neighbouring stream bed may be achieved via nearby alternative access route. It also noted that the Te Whau Pathway that is currently in the planning stages is likely to be built on the east bank of the stream, not the west bank where this property is sited.
3.0	New Lynn Community Centre Peter Loud and two Strachan Group Architects staff presented the refreshed plans for the NLCC building. The Board supported the changes to the Plunket site, the enhanced lighting and electrical supply capabilities on the exterior of the building, more prominent signage visible from the Transit Centre and re-locating kitchen in area more connected to performance area as majority of catering facilitated bookings are directly related to the performance space.
4.0	Other matters raised: Brickwork Heritage event scheduled for 1 October, invitations have been circulated.

Relationship Manager: Glenn Boyd

Whau Local Board

18 November 2015

Whau Local Board Workshop Record

Date of Workshop: Wednesday, 21 October 2015

Time: 4.00 – 6.15pm

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer, Susan Zhu, Simon Matafai

Officers: Mark Allen, Glenn Boyd, Antonina Georgetti, Inge Vergroesen

Apologies: Ami Chand, Derek Battersby, Duncan MacDonald, Ruby Manukia-Schaumkel

Item	Topic
1.0	Youth Connections Rebecca Davis and Jan Francis of WorkWise Solutions updated the local board with the Youth Connections project. Jan has been leading youth work with elected members and both are now looking into how to leverage the board’s leadership towards Auckland (wide) youth. The Youth Connections family consists of Community (board led), Business (ATEED led), Auckland Council Family (CDAC led) and Ambassadors and Champions from both Council and businesses. Youth Connections has a new steering group which is led by Graham Bodman (GM, Arts, Community and Events), Patrick McVeigh (GM - Business Innovation & Skills), Gael Surgenor (Director Community & Social Innovation TSI). Their goal is to accelerate growth of connecting youth with employers for employment opportunities being advocates and catalysts, not recruiters.
2.0	Local dog access rules Member Matafai left the meeting at the start of this item. Officers Jasmin Kaur and Kimberly Rees presented the local dog access rules process which seeks consistency across the Whau. The Whau currently has both legacy Waitakere City Council and Auckland City Council rules. The scope of the review is: 1. Rule clarification 2. Beach and foreshore area’s 3. Local parks 4. Wildlife and pathways Officer Kaur during the meeting proposed to add this option after questions re the Whau Walkway which opens this Saturday The proposed process: 1. Local board to confirm the scope of review (Oct-Nov 2015) 2. Site research and stakeholder workshops (Nov 2015 – March 2016) (workshops assisted by Steve Wilcox, LB engagement advisor) 3. Local board to decide on proposed changes (April-May 2016) 4. Special consultative procedure and hearings (June 2016) 5. Local board makes final decision (August 2016) The options (funded by GB) for the board are: 1. To have no review of parks which means a status quo, not recommended by officers due to the current two rules 2. To review parks adjacent to local beaches 3. To review high use parks and parks of concern 4. To review legacy ACC dog exercise areas 5. Desktop study of all parks within the Whau area to identify practical under control off leash parks * 6. Full review of all parks in the Whau* * Please note that these options require local board funding The board was informed that they have the option to defer this issue until after the election but dog owners need to be informed by June when the registration renewal papers are sent out. Member Matafai re-entered the meeting at 5.03pm The board agreed on: 1. The proposed timeframe of the process 2. Scoping report to Whau November Business meeting 3. A workshop late January / early February 4. Analysts working with Parks and Animal Control teams to gather information on Whau Parks. 5. To undertake options 2-5 for a review of parks, beaches, foreshore, pathways and wildlife 6. Communication to be done via Facebook and press releases Chair Catherine Farmer alerted the officer to the Movies in Parks as a great opportunity to inform the community. They are: January 29 – Brains Park January 31 – Olympic Park February 26 – Riversdale Reserve
3.0	Input to performance review The local board provided input into the performance review of the chief executive.

Relationship Manager: Glenn Boyd

[1] Note this represents 96% in July, 96% in August and 97% in September.

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

No.	Title	Page
a View	Record of Workshop 2 September 2015	249
b View	Record of Workshop 9 September 2015	251
c View	Record of Workshop 16 September 2015	253
d View	Record of Workshop 23 September 2015	255
e View	Record of Workshop 30 September 2015	257
f View	Record of Workshop 7 October 2015	259
g View	Record of Workshop 14 October 2015	261
h View	Record of Workshop 21 October 2015	263
i View	Record of Workshop 28 October 2015	265

Item	Topic	Presenter(s)	Time
1.0	Oakley creek restoration project report land owner approval	Amy Donovan Tom Mansell Tracey Hodder	10.10am – 11.00pm
Board members received the Oakley Creek plan which was explained and discussed. Board members to nominate a member for the upcoming workshops (especially Arts & Culture, September 21st and Active Transport, date tbc for early October). Chair requested invitation to be sent to all Board members. A native nursery will be set up at Wesley Intermediate to provide employment opportunities for young people. Amy and Tom propose to choose a cycle bridge (option 2, see presentation) which is safer but will experience flooding at times. The new planting scheme will provide improvements to water quality.
2.0	Whau Awards	Rodica Chelaru	11.00am – 11.30pm
Board members considered the nominations. The Awards will take place at next week’s Board meeting.
3.0	ACPL six monthly business activity report	Caitlin Borgfeldt - ACPL Mike Bush – ACPL Adam Sadgrove – ACPL	11.30am – 12.40pm
The Board received a confidential presentation on 24-26 Racecourse Parade. The Board received a presentation on the Godley Road development. ACPL is working with the developer to make sure that path access from La Rosa Garden Reserve to Godley Rd is being retained and on storm water and traffic management.

Item	Topic	Presenter(s)	Time
1.0	Te Whau Pathway project	Helen Biffin	4.00-4.45pm
A current status overview was given to the Board. The Henderson Massey Local Board has committed funds for a feasibility study on sections in their area with additional funding from Auckland Transport. Parks are looking into a playground for Archibald Park. Noted that the planting of trees in the parks is limited by the landfill cap. More information regarding the opening celebration will follow from Katharine Black. The Board alerted Helen to the Whau Pacific Festival taking place October 24^th in Archibald Park.
2.0	Prospective Crown Lynn Park	Helen Biffin	4.45-5.35pm
A $7m budget has been allocated for this major urban park and the Board’s initial input is sought for the design of the park. The Board would like to see Parks to come up with suggestions that are exceptional and “out of the box”. Suggested look to in Oakland, Vancouver and the UK) and which have “The Whau” wow factor. Current ideas included; grass, play places, trees, a socialising area (bbq? and shelter?), water works and sand play. A design project plan will be brought back to the Board. The Board noted the storm water management needs and that an integrated plan would include roadside rain gardens and a pond for 10 year flood events. The Park’s temporary working title is Crown Lynn Place Park. The Board will be contacted as a formal naming process will be required.

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau