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Albert-Eden
Local Board
02 December
2015
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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The recent passing of Jonah Lomu
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Resolution number AE/2015/147
MOVED by Member LA Corrick, seconded by Chairperson PD Haynes:
That the
Albert-Eden Local Board:
a) acknowledges
the sudden passing of Jonah Lomu, a very special local resident. He was a
generous man and provided inspiration to so many people. He will be missed.
Our thoughts are with his family and close friends at this difficult time.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
10 Extraordinary Business
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10.1
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Consideration of an item of extraordinary business at Item 25
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The Board was asked to consider an item
of Extraordinary Business at Item 25 of the 2 December 2015 meeting in order
to discuss supporting a traffic count study of the 6 streets around the St
Lukes Mall area.
The issue is considered urgent given
the mall’s planned future expansion and the need for a study to determine the
traffic baseline for the local area during the Christmas 2015 period, and
further noting that the Board’s next business meeting is scheduled for 3
February 2016.
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Resolution number AE/2015/151
MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ
Watson:
That the
Albert-Eden Local Board:
a) considers
an item of Extraordinary Business at Item 25 of the meeting to consider
supporting a traffic count study of the 6 streets around the St Lukes Mall
area.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport Update - December 2015
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Felicity Merrington, Auckland
Transport Elected Member Relationship Manager, was in attendance to speak to
this report.
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Resolution number AE/2015/152
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) receives the Auckland
Transport Update – December 2015 report.
b) notes
the Firm Estimate of Cost for the Residential Quiet Zone in Huntingtree
Avenue, Vancouver Avenues, Columbia Road is $98,800.
c) approves
Auckland Transport to proceed with the construction of the Residential Quiet
Zone in Huntingtree Avenue, Vancouver Avenue, Columbia Road and requests
Auckland Transport to attend an urgent workshop to discuss alternative
thresholds in further detail and subject to approval by the Board’s two
Transport portfolio leads.
d) requests
Auckland Transport to;
i) proceed
with implementation of the Mt Eden Residential Parking Zone on Sylvan Avenue
East, Sylvan Avenue West, Kelly Street, Edenvale Crescent, Punga Street,
Wynyard Road, Eden Vale Park Road, Brentwood Avenue, Horopito Street and part
of Kawaka Street.
ii) refer
this report and resolution to the Waitemata Local Board for their
consideration, noting the possible impact on parking in Haultain and Fenton
Streets.
iii) to
monitor the effects of implementation of the Mt Eden Residential Parking Zone
on the area and in neighbouring streets and to report the results of this
monitoring to the Board in a timely manner.
e) requests
Auckland Transport to provide a rough order of costs (ROC) for:
i) the
work required to improve the lighting at Anderson Park to help address safety
concerns for pedestrians using this link between Preston Avenue and New North
Road, and construction of a shared access from Preston Avenue.
ii) the
work required to construct a perimeter connecting walkway at Phyllis Reserve
as the proposed new layout will cut-off the existing pedestrian route between
Springleigh Street and Great North Road/Blockhouse Bay intersection and Heron
Park;
iii) the work
required to improve lighting in Nicholson Park between Poronui Road and
Disraeli Street, which is a significant pedestrian thoroughfare.
f) thanks Felicity
Merrington, Auckland Transport Elected Member Relationship Manager, for her
attendance and wishes her all the best for the future.
CARRIED
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Secretarial Note: Item 14, 16,
15, 17, 20, 13, 18, 19, 21, 22, 23, 24, 25 and C1 were heard in this order.
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13
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SH16/20 Waterview Connection expenditure on projects
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Resolution number AE/2015/153
MOVED
by Member MJ Watson, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) confirms the allocation of
funding of the SH16/20 General Park Restoration budget, as outlined in
Attachment A of the report.
b) continues a discussion with
Watercare regarding the application of the Watercare growth charge of $66,412
at Waterview Reserve.
c) confirms the allocation of
funding of the Improvements to Waterview Reserves budget, as outlined in
Attachment A of the report.
CARRIED
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14
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956-990 Great North Road - Resource Recovery Facility
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Matthew Foster, Relationship Advisor,
and Julie Dickinson, Senior Waste Planning Specialist, were in attendance to
speak to this report.
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Resolution number AE/2015/154
MOVED
by Member RAJ Langton, seconded by Chairperson PD Haynes:
That the Albert-Eden
Local Board:
a) approves in principle that the
site at 956-990 Great North Road, Western Springs, be used as the site for a
local resource recovery facility.
b) requests that officers
attend an urgent workshop with the Board prior to the end of 2015 to discuss
the detailed design for the local resource recovery facility.
c) thanks Matthew Foster,
Relationship Advisor, and Julie Dickinson, Senior Waste Planning Specialist,
for their attendance.
CARRIED
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Secretarial Note: The meeting was adjourned at 4.16pm.
The
meeting was reconvened at 4.22pm.
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15
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New Lease for Community Building Nicholson Park, 25 Poronui St.,
Mt Eden
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Ron Johnson, Community Lease Advisor,
was in attendance to speak to this report.
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MOVED by Member TH Woolfield,
seconded by Chairperson PD Haynes:
That the Albert-Eden Local Board:
a) approves
the granting of a lease to the New Zealand Fellowship of Artists Incorporated
on a portion of Nicholson Park 25 Poronui St Mt Eden, subject to one month’s
public notification, iwi consultation, and with no objection, on the
following terms and conditions:
i) Term:
5 years commencing 1 April 2016 with one 5-year right of renewal;
ii) Rent:
$1 plus GST per annum;
iii) Maintenance
fee: $500 plus GST per annum;
iv) A
community outcomes plan be negotiated with the group and presented to the
Leases and Facilities portfolio holders for approval and attached as a
schedule to the lease;
v) All
other terms and conditions in accordance with Auckland Council’s Community
Occupancy Guidelines 2012.
b) apply
section 73(3) of the Reserves Act 1977, which requires public notification
and iwi consultation, to allow the building to be leased for a purpose other
than as a recreation reserve, as an alternative to reclassifying the land as
a local purpose reserve and amending the management plan.
c) thanks
Ron Johnson, Community Lease Advisor, for his attendance.
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Amendment to original recommendation
Deputy Chairperson GJ Fryer moved an
amendment by way of substitution to recommendation a), seconded by Member MJ
Watson.
a) approves
the granting of a lease to the New Zealand Fellowship of Artists Incorporated
on a portion of Nicholson Park 25 Poronui St Mt Eden, subject to one month’s
public notification, iwi consultation, and with no objection, on the
following terms and conditions:
i) Term:
3 years commencing 1 April 2016 with one 3-year right of renewal;
ii) Rent:
$1 plus GST per annum;
iii) Maintenance
fee: $500 plus GST per annum;
iv) A
community outcomes plan be negotiated with the group and presented to the
Leases and Facilities portfolio holders for approval and attached as a
schedule to the lease;
v) All
other terms and conditions in accordance with Auckland Council’s Community
Occupancy Guidelines 2012.
The amendment
was put and declared
CARRIED
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The Chairperson put the substantive
motion.
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Resolution number AE/2015/155
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:
That the Albert-Eden
Local Board:
a) approves
the granting of a lease to the New Zealand Fellowship of Artists Incorporated
on a portion of Nicholson Park 25 Poronui St Mt Eden, subject to one month’s
public notification, iwi consultation, and with no objection, on the
following terms and conditions:
i) Term: 3
years commencing 1 April 2016 with one 3-year right of renewal;
ii) Rent: $1
plus GST per annum;
iii) Maintenance
fee: $500 plus GST per annum;
iv) A community
outcomes plan be negotiated with the group and presented to the Leases and
Facilities portfolio holders for approval and attached as a schedule to the
lease;
v) All other
terms and conditions in accordance with Auckland Council’s Community
Occupancy Guidelines 2012.
b) Apply
section 73(3) of the Reserves Act 1977, which requires public notification
and iwi consultation, to allow the building to be leased for a purpose other
than as a recreation reserve, as an alternative to reclassifying the land as
a local purpose reserve and amending the management plan.
c) thanks Ron
Johnson, Community Lease Advisor, for his attendance.
CARRIED
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Secretarial Note: Governing Body Member Casey entered the meeting at 5.04pm.
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16
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Consideration of short list applications and granting of a new
lease Gribblehirst Park 225 Sandringham Road.
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Ron Johnson, Community Lease Advisor,
was in attendance to speak to this report.
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MOVED by Chairperson PD Haynes, seconded by Member RAJ
Langton:
That the Albert-Eden Local Board:
a) approves the granting
of a lease to Auckland Basketball Services Limited, subject to one month’s
public notification, iwi consultation, and with no objection, on the
following terms and conditions;
i) Term –
5 years commencing 16 September 2015 with one 5-year right of renewal;
ii) Rent -
$1.00 plus GST per annum if requested;
iii) A
community outcomes plan to be negotiated with Auckland Basketball Services
Limited and approved by the Albert Eden Local Board Community Facilities
Portfolio holders, and attached as a schedule to the lease document;
iv) Other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines 2012.
b) apply section 73(3) of
the Reserves Act 1977, which requires public notification and iwi
consultation, to allow the building to be leased for a purpose other than as
a recreation reserve, as an alternative to reclassifying the land and
amending the management plan.
c) notes that staff will
undertake the statutory advertising and iwi consultation pursuant to the
provision of the Reserves Act 1977 and the Conservation Act 1987.
d) establish a hearings
committee-of-the-whole to consider and hear if required any submissions
resulting from the public notification and iwi consultation.
e) requests officers to
find a possible alternative lease for Auckland Community Shed within the
Albert-Eden Local Board area, with consideration given to the site of the new
Resource Recovery Facility at 956-990 Great North Road, Western Springs.
f) thanks Ron Johnson,
Community Lease Advisor, for his attendance.
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Amendment to original recommendation
Deputy Chairperson GJ Fryer moved an amendment by way
of substitution to recommendation a), seconded by Member GD Easte.
a) approves the granting
of a lease to Auckland Community Shed, subject to one month’s public
notification, iwi consultation, and with no objection, on the following terms
and conditions;
i) Term –
1 year commencing 1 February 2016 with one 1-year right of renewal;
ii) Rent –
$1.00 plus GST per annum if requested;
iii) A
community outcomes plan to be negotiated with Auckland Community Shed and
approved by the Albert-Eden Local Board Community Facilities Portfolio
holders, and attached as a schedule to the lease document;
iv) Other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines 2012.
A division was called for,
voting on which was as follows:
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For
Member H Arlington
Member GD Easte
Deputy Chairperson GJ Fryer
Chairperson PD Haynes
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Against
Member LA Corrick
Member RAJ Langton
Member MJ Watson
Member TH Woolfield
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Abstained
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The motion was declared EQUAL.
The chair exercised their casting
vote for so the motion was Carried.
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The Chairperson put the substantive motion.
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Resolution number AE/2015/156
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) approves
the granting of a lease to Auckland Community Shed, subject to one month’s
public notification, iwi consultation, and with no objection, on the
following terms and conditions;
i. Term
– 1 year commencing 1 February 2016 with one 1-year right of renewal;
ii. Rent
– $1.00 plus GST per annum if requested;
iii. A
community outcomes plan to be negotiated with Auckland Community Shed and
approved by the Albert-Eden Local Board Community Facilities Portfolio
holders, and attached as a schedule to the lease document;
iv. Other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines 2012.
b) apply
section 73(3) of the Reserves Act 1977, which requires public notification
and iwi consultation, to allow the building to be leased for a purpose other
than as a recreation reserve, as an alternative to reclassifying the land and
amending the management plan.
c) notes that
staff will undertake the statutory advertising and iwi consultation pursuant
to the provision of the Reserves Act 1977 and the Conservation Act 1987.
d) establish a
hearings committee-of-the-whole to consider and hear if required any
submissions resulting from the public notification and iwi consultation.
e) requests
officers to find Auckland Basketball Services Limited a possible alternative
lease within the Albert-Eden Local Board area.
f) thanks Ron
Johnson, Community Lease Advisor, for his attendance and for his continued
hard work over the past several months.
CARRIED
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17
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Establishment of an Albert-Eden Local Board Accommodation Grant
2015/2016
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Marion Davies, Community Grants
Operations Manager, was in attendance to speak to this report.
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Resolution number AE/2015/157
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:
That the Albert-Eden
Local Board:
a) establishes an Accommodation
Grant in 2015/2016 with a budget of $150,000, utilising its 2015/2016 Central
Joint Funding Committee budget.
b) adopts the updated
Albert-Eden Local Board Grants Programme to include the eligibility and
criteria for the Accommodation Grant, noting that the minimum amount per
grant application is $2,500.
c) thanks Marion Davies,
Community Grants Operations Manager, for her attendance.
CARRIED
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18
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Albert-Eden Local Board Dog Access Review Panel-of-the-whole - decisions
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Resolution number AE/2015/158
MOVED
by Member MJ Watson, seconded by Member TH Woolfield:
That the Albert-Eden
Local Board:
a) receives the Albert-Eden
Local Board Dog Access Review Panel-of-the-whole decisions report.
b) notes that the Albert-Eden
Local Board Dog Access Review Panel-of-the-whole decisions were adopted by
the Governing Body on 26 November 2015.
CARRIED
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19
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Parks, Recreation and Sports Committee - Growth Programme
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Resolution number AE/2015/159
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:
That the Albert-Eden
Local Board:
a) receives the Parks,
Recreation and Sports Committee Growth Programme report and notes the
attached resolutions.
b) notes that the Sandringham
Reserve funding is allocated for the FY2015/2016 not FY2016/2017 as noted in
Attachment A of the report.
CARRIED
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22
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Board Members' Reports
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Resolution number AE/2015/162
MOVED by Member MJ Watson,
seconded by Chairperson PD Haynes:
That the
Albert-Eden Local Board:
a) receives
Members Watson and Arlington’s Board Member Reports.
b) receives
Members Easte, Corrick, Langton, Woolfield and Deputy Chairperson Fryer’s
verbal Board Member Reports.
c) requests
officers to prepare a report seeking a liquor ban for Delphine Park and
McGehan Close Reserve.
d) notes
that $15,000 from the ‘Grant to celebrate local maunga and mana whenua’
budget line is being forwarded to the Maunga Authority to assist with the
delivery of a Maunga Event in FY16.
e) notes
that the remaining funding of $3,000 from the ‘Grant to celebrate local
maunga and mana whenua’ budget line and the residual Bungalow Event funding
of $7,445 will be reallocated to the Chamberlain Park event in March 2016.
f) congratulates
Friends of Oakley Creek on their 10th birthday and thank them for their
inspiring work in restoring Te Auaunga-Oakley Creek.
g) requests
staff to prepare a report seeking a 24 hour liquor ban on the land known as
Roy Clements Treeway as requested by the landowner, Mt Albert Grammar School
on behalf of the Ministry of Education.
h) thanks
Graham Marchant, Parks Advisor for his long service to the Board, Auckland
Council and Auckland City Council, noting he has been a champion for
Auckland’s Parks and Reserves, and wishes him well in his retirement.
CARRIED
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25 Consideration
of Extraordinary Items
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25.1
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Traffic counts for streets around St Lukes Mall
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Resolution number AE/2015/165
MOVED by Member GD Easte, seconded by Chairperson PD Haynes:
That the
Albert-Eden Local Board:
a) considers
budget to support a traffic count study of the 6 streets around the St Lukes
Mall area, noting the mall’s planned future expansion.
b) delegates
authority to Chairperson Haynes and Member Easte to discuss the study with
officers in further detail and provisionally allocates up to $3,000.
CARRIED
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Secretarial Note: Governing Body Member Casey departed the
meeting at 6.00pm.
Orakei Local Board
Member Thomas departed the meeting at 6.00pm.
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26 Procedural
motion to exclude the public
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Resolution
number AE/2015/166
MOVED by Chairperson PD Haynes, seconded by Deputy
Chairperson GJ Fryer:
That the
Albert-Eden Local Board:
a) excludes
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 9
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give certain parties a commercial advantage if released.
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains commercially sensitive information and information that
could potentially give certain parties a commercial advantage if released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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Secretarial Note: Member Woolfield departed the meeting at 6.03pm.
Deputy Chairperson Fryer departed the meeting at 6.05pm.
6.05pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
It was resolved
while the public was excluded:
6.44pm The
public was re-admitted.
6.44 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
