I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 9
December 2015
1.00pm
Albert Eden
Local Board Office
135 Dominion Road
Mt Eden
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Albert-Eden Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Peter Haynes
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Deputy Chairperson
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Glenda Fryer
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Members
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Helga Arlington
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Lee Corrick
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Graeme Easte
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Rachel Langton
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Margi Watson
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Tim Woolfield
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(Quorum 4 members)
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Michael Mendoza
Democracy Advisor
4 December 2015
Contact Telephone: (021) 809 149
Email: Michael.Mendoza@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Albert-Eden
Local Board
09 December
2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Annual Plan 2016/2017 – local consultation content 7
12 Albert-Eden Local Board Grants Committee - amendment to
delegation 15
13 Performance Report for the Albert-Eden Local Board for the
three months ending September 2015 17
14 Review of the Food Safety Bylaw 2013 51
15 Draft Regional Pest Management Plan Review 55
16 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Albert-Eden Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
Annual Plan
2016/2017 – local consultation content
File No.: CP2015/26547
Purpose
1. This report
seeks agreement of proposed locally driven initiative
priorities for 2016/2017 and adoption of local content
for consultation, as part of the Annual Plan 2016/2017.
Executive
Summary
2. Legislation governing
the annual plan process has changed - there is no longer a requirement to
produce a draft Annual Plan. Instead, council must produce a consultation
document which includes:
i) proposed
significant or material changes (if any) to year two of the Long-term Plan
2015-2025 (LTP); and
ii) content
relating to local board agreements.
3. This report seeks agreement of proposed locally driven initiative priorities for
2016/2017 and adoption of local content for
consultation.
4. Following this business meeting,
the governing body will meet on 17 December to agree consultation topics for
the annual plan, and again in early February to agree consultation material,
including local content from each local board.
5. Following consultation, a local
board agreement with the governing body for 2016/2017 will be developed.
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Recommendation/s
That the Albert-Eden Local
Board:
a) agrees
indicative LDI priorities for 2016/2017 (Attachment A).
b) adopts local
content for consultation (Attachment B).
c) agrees that
the Chairperson be delegated the authority to make any final minor changes to
local consultation content for the Annual Plan 2016/2017 prior to
publication, including online consultation content.
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Comments
6. Legislation
governing the annual plan process has changed - there is no longer a
requirement to produce a draft Annual Plan. Instead, council must produce a
consultation document which includes:
i) proposed
significant or material changes (if any) to year two of the Long-term Plan
2015-2025 (LTP); and
ii) content
relating to local board agreements.
7. Over
the last three months local boards have refined local priorities within funding
envelopes outlined in year two of the LTP to prepare for
consultation. This included consideration of locally driven initiatives and
asset based services work programmes.
8. This
report seeks agreement of proposed locally driven initiative priorities for
2016/2017 and adoption of local content for consultation.
9. Following
this business meeting, the governing body will meet on 17 December to agree
consultation topics for the annual plan, and again in early February to agree
consultation material, including local content from each local board.
10. Consultation
on the Annual Plan will take place from 15 February to 15 March 2016.
11. Following
consultation, a local board agreement with the governing body for 2016/2017
will be developed. The annual plan, including 21 local board agreements, is
due for adoption in June 2016.
Consideration
Local
Board views and implications
12. Local board
feedback on regional matters for consultation was sought in November business
meetings.
13. Advocacy
discussions between local boards and the Finance & Performance Committee
were held in November prior to decisions being made on annual plan consultation
topics.
14. The purpose of
this report is for local boards to agree local priorities and adopt local
content for consultation.
15. Local boards
will also have further opportunities to provide information and views as
council continues through the annual plan process.
Māori
impact statement
16. Many local board
decisions are of importance to and impact on Māori. Local board agreements
and the annual plan are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were developed
in 2014 through engagement with the community including Māori, form the
basis of local priorities.There
is a need to continue to build relationships between local boards and iwi, and
where relevant the wider Māori community. Ongoing conversations will
assist local boards and Māori to understand each other’s priorities and
issues. This in turn can influence and encourage Māori participation in
council’s decision-making processes.
Implementation
17. Following
consultation, proposed initiatives and budgets will be considered and updated
to reflect feedback and new information available, prior to adoption of the
final annual plan.
Attachments
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No.
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Title
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Page
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aView
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2016/2017 LDI Priorities
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11
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bView
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Local consultation content
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13
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Signatories
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Authors
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Kate Marsh, Financial Planning Manager – Local Boards
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Authorisers
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Matthew Walker, GM Financial Strategy and Planning
Karen Lyons, Manager Local Board Services
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Albert-Eden Local Board
09 December
2015
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Albert-Eden Local
Board
09 December
2015
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Albert-Eden Local
Board
09 December
2015
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Albert-Eden Local Board Grants Committee - amendment
to delegation
File No.: CP2015/26567
Purpose
1. The purpose of this report is to
request the Albert-Eden Local Board to amend its delegation to the Albert-Eden
Local Board Grants Committee to include decision-making on the new Albert-Eden
Accommodation Support Fund.
Executive
Summary
2. At its 26 November 2013 business
meeting, the Albert-Eden Local Board resolved to establish a grants committee
comprising of the whole board to receive and consider applications made to its
community and events contestable funds.
That the Albert-Eden
Local Board:
a) Establishes an Albert-Eden
Local Board Grants Committee of the whole for the 2013-2016 triennium and
appoints Member Glenda Fryer as Chair and Member Lee Corrick as Deputy Chair.
b) Delegates to the Albert-Eden
Local Board Grants Committee all powers to:
i) Allocate and vary Local
discretionary community grants
ii) Allocate and vary Local
event contestable fund grants.
3. The local board was a member of
the Central Joint Funding Committee (CJFC) from 2010 to 2015. Between June and
September, staff engaged with the Albert-Eden, Maungakiekie-Tamaki, Puketapapa
and Waitemata local boards to re-establish the committee for the 2015/2016
financial year.
4. At their respective business
meetings, the:
· Albert-Eden
and Maungakiekie-Tamaki local boards fully endorsed the recommendations
· Waitemata
Local Board endorsed the recommendations subject to similar agreement from the
Albert-Eden, Maungakiekie-Tamaki and Puketapapa local boards
· Puketapapa
Local Board resolved to not participate in the committee, and instead
recommended to allocate their multi-board grants budget for a similar purpose
(e.g. top-up their local grants programme budget).
5. Since all four local boards did
not agree to the proposed approach, the committee was not re-established for
the 2015/2016 financial year.
6. At its 2 December 2015 business
meeting, the local board resolved to establish an Accommodation support fund
specific to the Albert-Eden area.
7. This report recommends that the
local board delegate the decision-making responsibility of the Accommodation
support fund to the Albert-Eden Local Board Grants Committee.
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Recommendation/s
That the Albert-Eden Local
Board:
a) receives the Albert-Eden Local
Board Grants Committee changes to delegation report.
b) agrees that the resolution from
the Albert-Eden Local Board meeting held on Tuesday, 26 November 2013 be
altered as follows:
Resolution number AE/2013/190
b) Delegates to the Albert-Eden Local Board
Grants Committee all powers to:
i) Allocate and vary Local discretionary
community grants
ii) Allocate and vary Local event
contestable fund grants.
b) Delegates to the Albert-Eden Local Board Grants
Committee all powers to:
i) Allocate and vary local discretionary
community grants
ii) Allocate and vary local event contestable
fund grants
iii) Allocate and vary local accommodation
support fund grants.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Michael Mendoza - Democracy Advisor
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Authoriser
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Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Albert-Eden
Local Board
09 December
2015
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Performance Report for the Albert-Eden Local Board for
the three months ending September 2015
File No.: CP2015/22845
Purpose
1. To update the Albert-Eden Local Board members on progress towards their objectives for the
year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.
Executive
Summary
2. A financial
performance report is presented to the local boards for the accounting quarters
ending September, December, March and June.
3. Auckland
Council departments also present quarterly performance reports to the local
boards.
4. To improve
overall performance reporting the Financial Advisory Services – Local Boards
team produces a combined quarterly financial report and department report.
5. The attached
report contains the following reports this quarter:
· Local Community Services including
Libraries
· Local Environmental Management
· Local Sports Parks and Recreation
· Local Board Financial Performance.
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Recommendation/s
That the Albert-Eden Local
Board:
a) Receives the Performance Report
for the Albert-Eden Local Board for the three months ending September 2015.
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Comments
6. In consultation
with local boards this report provides the elected members with an overview of
local activities from council departments for discussion.
Consideration
Local
Board views and implications
7. The report is presented to the
Albert-Eden Local Board members at a workshop prior to the business meeting.
Māori
impact statement
8. Maori, as
stakeholders in the council, are affected and have an interest in any report of
the local board financials. However, this financial performance report does
not impact specific outcomes or activities. As such, the content of this report
has no particular benefit to, or adverse effect on Maori.
Attachments
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No.
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Title
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Page
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aView
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Performance Report for the Albert-Eden Local Board for
the three months ending September 2015
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19
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Signatories
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Author
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Audrey Gan - Lead Financial Advisor Local Boards
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Authorisers
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Christine Watson - Manager Financial Advisory Services
- Local Boards
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Albert-Eden
Local Board
09 December
2015
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Albert-Eden Local
Board
09 December
2015
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Review of the Food Safety Bylaw 2013
File No.: CP2015/24752
Purpose
1. To seek the
local board’s views regarding proposals to retain the grading provision of the
Auckland Council Food Safety Bylaw 2013 and require the display of food safety
grade certificates.
Executive
Summary
2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act
1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing
food safety bylaws to ensure consistency. A formal public consultation process
is not required for this bylaw review.
3. Staff analysis has identified that most of
the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and
will be regulated by the Act and subsequent regulations.
4. National food
safety grading will not be implemented through the new Act.
5. Staff propose
to retain the grading provision of the Auckland Council Food Safety Bylaw 2013
and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates
provides an incentive for food operators to proactively improve and maintain the safety of their
food and enables customers to make informed choices.
6. A proposed amended bylaw will be presented to
the Regulatory and Bylaws Committee in February 2016 followed by the Governing
Body for consideration. The views of local boards will be presented in the
accompanying report.
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Recommendations
That the Albert-Eden Local
Board:
a) endorse the proposal to retain the grading provision of the Auckland
Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.
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Comments
Background
The Food Act 2014
7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It
will replace the Food Act 1981 and the Food
Hygiene Regulations 1974 over a three year transition period. The Act will
introduce significant improvements to the way that food safety is addressed by
food businesses across New Zealand.
8. The primary duty of ensuring food safety will be the responsibility of
food businesses, including food operators of mobile shops and food stalls at
markets. For most businesses, this will involve a new requirement to document
their procedures which will be audited by the council.
9. Businesses that prepare food
with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will
be required to register with their local council. This enables councils to manage compliance activities
and identify operators’ understanding of food safety.
10. The Act introduces new registration and
auditing requirements for food businesses that operate from school tuckshops,
childcare centres, work cafeterias and marae.
11. Businesses
or charities that sell food for
community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage
sizzles or home baking at school fairs).
Auckland Council Food Safety Bylaw 2013
12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council
Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).
13. The Bylaw was
introduced to minimise potential food safety risks associated with the sale of
food. The Bylaw provides the council with powers related to:
· the closure of unhygienic or
unsafe food premises
· minimum standards for staff
training in basic food hygiene
· grading of food premises
· standards for preparing, handling
and labelling food sold to private premises, and
· operating food stalls and mobile
food shops.
14. The Bylaw requires each registered food business to
display a food safety grade certificate, which the council issues following its
inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The
certificate shows customers the premises’ food safety level.
Discussion
Impact of the Food Act 2014 on the Food Safety Bylaw 2013
15. The new Act requires the council to amend its Bylaw to ensure consistency
with the new regulatory regime for food businesses. In
June 2015, the Regulatory and Bylaws Committee directed council staff to
undertake a review of the Bylaw (Resolution Number: RBC/2015/19).
16. Staff have now completed this review and recommend that the council
revoke most of the Bylaw as the relevant activities will instead be regulated
by the Act and subsequent regulations. The exception to this is the food
grading system.
17. National food
safety grading will not be implemented through the new Act, although there is
potential for the development of a national scheme after 2019. Staff recommend
retaining the grading
provision (with minor
amendments) of the Bylaw and
require the display of food safety grade certificates.
18. There would be no additional cost to businesses for a food
safety grade certificate. The
grade assessment would be undertaken at the same time as the audit required by
the new Act.
19. The benefits of a food safety grading scheme
is that it provides:
· food operators with an incentive to take
responsibility for the safety of the food they sell and to proactively improve and maintain the safety of
their food
· the public with concise information on a business’ level of food safety so that
customers can make informed choices.
Consideration
Local
Board views and implications
20. This report seeks the views of local boards on
retaining the Food Safety Bylaw 2013 to require the display of a food safety
grade certificate for food businesses registered with the council.
21. The views of local
boards will be presented to the Regulatory and Bylaws Committee and the
Governing Body in February 2016.
22. Local boards were engaged on the consolidation
of legacy food safety bylaws in 2011 and feedback received at the time
indicated there was general support for the grading of food premises. Some
local board members expressed concern about the standards applying to food sold
from stalls at markets.
Māori
impact statement
23. Engagement with mana whenua and mataa waka is
currently underway.
24. Food prepared and served on a marae that is not provided as part of a
commercial activity is outside the scope of this bylaw review. In addition,
registration and auditing requirements of the new Act do not apply to the
preparation and sale of food for the purpose of raising funds up to 20 times a
year.
25. Food businesses that operate from marae, for
instance catering at events more than 20 times per year, will be subject to
registration and auditing requirements under the Act in the same way as other
food businesses.
Implementation
26. The Governing Body is responsible for making a
decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw
will be presented to the Regulatory and Bylaws Committee in February 2016. It
will then be considered by the Governing Body. The views of Local Boards and
targeted stakeholders will be presented in the accompanying report.
27. The method for determining the criteria of
food safety grades is an operational matter and is outside the scope of this
bylaw review.
28. Registration fees for food businesses are also
out of scope of this bylaw review. For information purposes, proposed fees
under the new Act were presented to the Finance and Performance Committee at
their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21
December 2015. Current
registration and inspection fees will continue to apply for existing food
businesses until they transition to the new regulatory regime.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Emma Pilkington - Policy Analyst
Belinda Hansen - Principal Policy Analyst
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Authorisers
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Kataraina Maki - GM - Community & Social Policy
Karen Lyons - Manager Local Board Services
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Albert-Eden
Local Board
09 December
2015
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Draft Regional Pest Management Plan Review
File No.: CP2015/26536
Purpose
1. The purpose of
this report is to:
· inform
local boards about the first stage of public consultation on the Regional Pest
Management Plan review.
· request
local boards to provide any initial feedback on pest management issues in
preparation of the draft Regional Pest Management Plan (RPMP).
· note
that informal and formal local board engagement will be undertaken in early
2016 to inform the final draft RPMP.
Executive
Summary
2. The Auckland
Regional Pest Management Plan is undergoing a major review, driven by
legislative and operational changes. Council is now inviting public
comment on pest management issues in the region, as part one of a two-stage
consultation process. Public comments close on 27 November 2015.
3. Pest management is important at
a local as well as a regional scale. Local board views have been sought through
meetings and a combined local board workshop on 20 April 2015. Following local
board and mana whenua engagement, a discussion document and a brief summary
brochure have been prepared for the first stage of consultation. These
documents are presented for your information, dissemination, and further
feedback if desired.
4. Comments from this consultation
will inform the proposed Auckland Regional Pest Management Plan which will be
developed for the second stage of consultation (formal public submissions and
hearings) in 2016. Comments can be made on the topics raised in the document
or on any other pest management issue.
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Recommendation/s
That the Albert-Eden Local
Board:
a) provides any
initial feedback on pest management issues impacting their area.
b) notes the
October 2015 Regional Strategy and Policy Committee report and attachments
titled Regional Pest Management Plan Review – approval of discussion
document.
c) notes that
informal and formal local board engagement will be undertaken in early 2016
to inform the final draft Regional Pest Management Plan.
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Comments
5. The Auckland Regional Pest
Management Plan is the main statutory document implementing the Biosecurity Act
1993 in the region. It provides a strategic and statutory framework for the
effective management of plant and animal pests. Auckland Council is reviewing
its plan (which dates from 2007). The purpose of the review is to update the
council’s approach to pest management, especially with regard to changes in
pest species, distribution, and issues arising from their control; along with
community expectations and available resources.
6. It is also necessary to
incorporate new provisions which come from the reform of the Biosecurity Act in
2012. Among other changes, the Act now requires councils to be consistent with
the National Policy Direction on Pest Management (NPD), which was gazetted on
24 August 2015 and introduces new pest programme categories.
7. A two-stage consultation process
is being used for the review. The first stage includes an informal public
consultation on pest management issues in the region. The attached discussion
document and summary brochure have been prepared for this first stage.
Following local board comments and feedback in the early part of 2015 and a
combined workshop on 20 April 2015. Feedback from this consultation will help
to inform the content of the review and the drafting of a Proposed Regional
Pest Management Plan in 2016.
8. The first stage of consultation
also includes hui with mana whenua, and meetings with community groups and
industry. Materials have been distributed widely via email, social media, and
the Auckland Council website. Copies of the discussion document have has also
been sent to libraries and service centres as well as Local Board offices.
9. The second stage of consultation
will commence once the Regional Strategy and Policy Committee adopts a proposed
draft plan. The second stage will comprise a formal submission period followed
by hearings.
10. The discussion document and
summary brochure were approved by the Regional Strategy and Policy Committee on
8 October for a six week consultation period, ending on 27 November 2015. The
discussion document summarises proposed changes and key issues, including:
· Feral
goat exclusion zones
· Controlling
widespread weeds
· Red-eared
slider turtles
· Bangalow
palms
· Community
pest control
· The
Hauraki Gulf
· Marine
pests
11. Both documents
seek to encourage comments from a broad cross-section of the community and
technical detail has been kept to a minimum. Comments can be made on the topics
raised in the document or on any other pest management issue.
Consideration
Local
Board views and implications
12. To date, local boards have
provided input into the discussion document through two briefing sessions in
April 2015.
13. This report requests local boards
provide initial feedback on pest management issues impacting their area to
provide guidance and direction to staff.
14. Local boards will have a further
opportunity to inform to the development of the proposed Regional Pest
Management Plan informally and formally in the first half of 2016.
Māori
impact statement
15. One of the primary purposes of
pest management is to manage the effects of pests on the relationship between
Māori and their culture, traditions, ancestral lands, waters, sites,
wāhi tapu and taonga. Initial consultation with māori has occurred
through a series of individual and combined hui. A further combined hui was
held on 15 October.
16. Ongoing consultation with iwi
authorities and tribal rūnanga will occur throughout the review process.
Implementation
17. The review of the Regional Pest
Management Plan (including producing and distributing the discussion document)
is funded through existing Biosecurity and Natural Environment Strategy
budgets.
18. Any changes to the plan arising
from the review are likely to have operational cost implications. These will
be considered during the cost-benefit and cost-allocation stages of the review,
and in subsequent annual plan and LTP processes.
Attachments
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No.
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Title
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Page
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aView
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Regional Pest Management Plan - Have Your Say material
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59
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bView
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Regional Strategy and Policy Committee report -
Regional Pest Management Plan - Approval of Discussion Document
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67
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cView
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Regional Pest Management Plan - Discussion Document
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69
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Signatories
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Author
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Helen Sharpe – Biodiversity Specialist
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Authorisers
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Jacques Victor – General Manager, Auckland Strategy
and Research
John Dragicevich – Manager, Infrastructure and
Environmental Services
Jim Quinn - Chief of Strategy
Dean Kimpton - Chief Operating Officer
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Albert-Eden
Local Board
09 December
2015
|
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Albert-Eden Local
Board
09 December
2015
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Albert-Eden Local
Board
09 December
2015
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