Council Controlled Organisations Governance and Monitoring Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 1 December 2015 at 9.36am.

present

Chairperson	Deputy Mayor Penny Hulse
Deputy Chairperson	Cr Calum Penrose
Members	Cr Cameron Brewer	From 9.58am, Item 11
	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Denise Krum	From 10.14am, Item 11
	Cr Dick Quax
	Cr Penny Webster
	Member Glenn Wilcox
	Cr George Wood, CNZM	From 9.38am, Item 9

ABSENT

Cr Anae Arthur Anae

Mayor Len Brown, JP

ALSO PRESENT

Cr Bill Cashmore

Cr Sharon Stewart

Council Controlled Organisations Governance and Monitoring Committee 01 December 2015

1          Apologies

Resolution number COU/2015/91

MOVED by Chairperson PA Hulse, seconded by Cr LA Cooper:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) accept the apologies from Cr AJ Anae and Mayor LCM Brown for absence, and from Cr DA Krum for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number COU/2015/92

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 November 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	CCO Governance and Monitoring Committee Forward Work Programme
	Cr GS Wood entered the meeting at 9.38 am.
	Resolution number COU/2015/93 MOVED by Chairperson PA Hulse, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a)      approve the Council Controlled Organisation Governance and Monitoring Committee 2016 forward work programme under Attachment A of the agenda report, including: i)       the proposed programme of workshops between the committee members and CCO boards; ii)      the proposed changes to quarterly reporting at committee meetings.  CARRIED

10

Appointment of trustee to Te Motu a Hiaroa Governance Trust

Resolution number COU/2015/94 MOVED by Cr MP Webster, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a)      approve the appointment of the Manager Parks and Recreation Policy, Mr Rob Cairns, to the Te Motu a Hiaroa Governance Trust, replacing the approval of the Manager Community Policy and Planning, Mr Anaru Vercoe. b)      authorise the chief executive to execute this appointment by giving written notice to the Governance Trust as required under clause 7.6 of Te Motu a Hiaroa (Puketutu Island) Governance Trust Deed. CARRIED

11

2016/2017 Letters of Expectation to substantive Council Controlled Organisations

Cr C Brewer entered the meeting at 9.58 am.

Cr MP Webster left the meeting at 10.04 am.

Cr MP Webster returned to the meeting at 10.12 am.

Cr DA Krum entered the meeting at 10.14 am.

Cr GS Wood left the meeting at 10.20 am.

Cr GS Wood returned to the meeting at 10.26 am.

Cr R Clow left the meeting at 10.28 am.

Cr R Clow returned to the meeting at 10.43 am.

Note:   Changes to the original motion were incorporated with the agreement of the meeting.

Resolution number COU/2015/95

MOVED by Chairperson PA Hulse, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) approve the 2016/2017 Letters of Expectation for Auckland Council Investments Limited (ACIL), Auckland Tourism Events and Economic Development (ATEED), Auckland Transport, Regional Facilities Auckland Limited, Watercare Services Limited and Panuku Development Auckland, noting the following:

i) that the draft ACIL Letter of Expectation will be amended to clarify that council expects the ACIL board to satisfy itself that sufficient rigour is being applied by the Ports of Auckland Limited board in its business planning and investment decisions;

ii) that the CCO Governance Manual will be amended to include council’s expectation that council controlled organisations proactively place signage on public works, programmes and projects to demonstrate to the public where ratepayer money is being spent;

iii) that the draft ATEED letter of expectation will be amended to clarify ATEED’s role in local economic development.

iv) the addition of bullet point 8 to the Auckland Transport draft letter of expectation:  ”Continuing to work with council and key stakeholders on the Additional Harbour Crossing”;

v) the addition of a reference to “Greenways Network Plan” at 4^th bullet point on the Auckland Transport draft letter of expectation;

vi) the addition of a new bullet point to the Auckland Transport draft letter of expectation: “Demonstrate how the new primary focus ‘Radically improve the quality of urban living’ is reflected”;

vii) the addition to the new 8^th bullet point of the Auckland Transport draft letter of expectation: “that an integrated approach is being taken to the planning of major projects like the Additional Harbour Crossing and continuing development of the rapid transit network (including the Light-Rail business case)”;

viii) the addition of “KiwiRail” to the original 8^th bullet point on the Auckland Transport draft letter of expectation;

ix) that “to support the Te Toa Takitini work programme” will be added to the Auckland Council Investments Limited draft letter of expectation;

x) the addition of a “value for money” paragraph to all letters of expectation.

b)      authorise the Mayor or the Deputy Mayor as the CCO Governance and Monitoring Committee Chair to approve the final 2016/2017 Letters of Expectation for the substantive Council Controlled Organisations, incorporating:

i)       changes agreed by this committee;

ii) minor editorial changes.

CARRIED

An additional motion was moved:

Resolution number COU/2015/96

MOVED by Member P Clark, seconded by Member G Wilcox:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) approve the 2016/2017 Letters of Expectation for Auckland Council Investments Limited (ACIL), Auckland Tourism Events and Economic Development (ATEED), Auckland Transport, Regional Facilities Auckland Limited, Watercare Services Limited and Panuku Development Auckland, noting the following:

xi) that the Independent Māori Statutory Board secretariat be included in the finalisation of the Governance Manual.

A division was called for, voting on which was as follows:

For Cr C Casey Member P Clark Cr LA Cooper Chairperson PA Hulse Cr DA Krum Cr MP Webster Member G Wilcox

Against Cr C Brewer Cr C Darby Deputy Chairperson CM Penrose Cr D Quax Cr GS Wood

Abstained

The motion was declared carried by 7 votes to 5.

CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.15 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................