Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of the meeting of the Devonport-Takapuna Local Board held in the Hauraki Gulf Room, Bruce Mason Centre, The Promenade, Takapuna on Tuesday, 15 December 2015 at 6.03pm.

present

Chairperson	Joseph Bergin
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

ABSENT

ALSO PRESENT

Councillor	Chris Darby
Councillor	George Wood
	Ian Lim	Youth Representative

Devonport-Takapuna Local Board 15 December 2015

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2015/242

MOVED by Chairperson J Bergin, seconded by Member AP Roe:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 November 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum
	The following people were in attendance to present to the Devonport-Takapuna Local Board regarding the the campground activity within the Northern Activity Zone of Takapuna Beach Reserve: · Phil Sheehan; · Olivia Maidment; · Richard Gunson; · Maureen Dawson; and · Fay Freeman. The following documents were tabled: · Phil Sheehan speech notes; · Olivia Maidment speech notes; · Maureen Dawson speech notes; · Fay Freeman speech notes; · Submission from Genevieve Becroft. A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Secretarial note:         During this item a point of order was raised (Standing Order 3.14.4(d)) by Member Mike Cohen regarding misrepresentation by council officers of previous work undertaken regarding the potential locations for a high performance yachting programme.
	Resolution number DT/2015/243 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) thanks Phil Sheehan for his public forum presentation. b) thanks Olivia Maidment for her public forum presentation c) thanks Richard Gunson for his public forum presentation d) thanks Maureen Dawson for her public forum presentation e) thanks Fay Freeman for her public forum presentation CARRIED
	Attachments a     Phil Sheehan speech notes b     Olivia Maidment speech notes c    Maureen Dawson speech notes d    Fay Freeman speech notes e     Submission from Genevieve Becroft

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Process for Retention and Upgrade of the Takapuna Beach Holiday Park on Takapuna Beach Reserve

The following documents  were tabled at the meeting:

· Open letter to Dean Kimpton, Chief Operating Officer, from Member Jan O’Connor.

· Memorandum dated 14 December 2015 from Dean Kimpton to members of the Devonport-Takapuna Local Board regarding the Community Marine Activity Hub.

· Memorandum from Magrit de Man, Property Portfolio Manager, Panuku Development Auckland to Eric Perry, Relationship Manager, Local Board Services and Matthew Ward, Team Leader Parks and Open Space Specialist – North and West, dated 15 December 2015 regarding applications for a lease from Marius Rothmann, Takapuna Beach Holiday Park.

A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) note the advice on the process, indicative timeframe and cost to retain and upgrade the campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

b) confirm its support in principle for an upgraded campground activity within the Northern Activity Zone of Takapuna Beach Reserve on a reduced footprint.

c) request Panuku Development Auckland to proceed to an open expressions of interest process, in conjunction with iwi/mana whenua engagement with a view to reporting back to the local board a range of potential operation models for a future holiday park in the same location on a reduced footprint (90% of current leased area), with the following terms up for negotiation:

i) term – 5 to 10 years with up to three rights of renewal;

ii) rent – no less than current and up to whatever level maximises return on investment to council; and

iii) upgrades – all necessary upgrades to meet compliance matters including but not limited to; electrical, fire, water tank structural assessment, accessible toilets, decking, hand railing, and retaining walls as well as any agreed site/surface drainage, road surface and rebuild of amenities block, laundry and kitchen along with remedial works to the site infrastructure agreed to by the tenant up to $1.2 million.

d) notes that the local board will reserve the authority to decide on the final operator from the expressions of interest collected by Panuku Development Auckland.

e) request that Panuku Development Auckland work with the current operator to ensure a smooth transition to any new operation at the site.

f) allocate up to $50,000 from its locally driven initiatives budget for the expression of interest process outlined in resolution c).

g) note that any expressions received will be guided by the following priorities:

i) enhancing public access through and the amenity of any leased area;

ii) developing a campground activity to a premium standard given its prime waterfront location;

iii) maximising the return on investment to council;

iv) optimising the site lay-out; and

v) reducing the effects of seasonality on the operation with either more built accommodation and/or more powered sites.

h) agree in principle to grant a lease for approximately 600m² in the southern most end of the current Takapuna Beach Holiday Park to Yachting New Zealand for small boat storage and a hardstand as contemplated in the Takapuna Beach Reserve Management Plan 2013 should an application be forthcoming and subject to appropriate leasing conditions.

Secretarial note: .       The following amendments were moved as one but were put to the meeting in parts.

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:  

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

a) amend motion b) to read:

b)        confirm its support in principle for an upgraded campground activity within the Northern Activity Zone of Takapuna Beach Reserve on a reduced footprint.

A division was called for, voting on which was as follows:

For Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor Member AP Roe

Against Chairperson J Bergin Member DP Hale

Abstained

The amendment was declared carried by 4 votes to 2.

CARRIED

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:  

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

b) insert an additional motion as follows:

“c)       That the campground be on the same site and footprint as presently occupied.”

A division was called for, voting on which was as follows:

For Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor

Against Chairperson J Bergin Member DP Hale Member AP Roe

Abstained

The division was declared EQUAL.

The Chairperson exercised his casting vote against so the amendment was lost.

LOST

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:  

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

c) remove the words ‘on a reduced footprint (90% of the leased area)’ from motion c) so the motion will read:

c)         request Panuku Development Auckland to proceed to an open expressions of interest process to grant a lease, in conjunction with iwi/mana whenua engagement with a view to reporting back to the local board a range of potential operation models for a future holiday park in the same location and footprint on a reduced footprint (90% of current leased area), with the following terms up for negotiation:

A division was called for, voting on which was as follows:

For Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor

Against Chairperson J Bergin Member DP Hale Member AP Roe

Abstained

The division was declared EQUAL.

The Chairperson exercised his casting against so the amendment was lost.

LOST

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

d) remove the words ‘5 to’ from c)i) so the motion will read:

i)         term – 5 to 10 years with up to three rights of renewal;

A division was called for, voting on which was as follows:

For Chairperson J Bergin Member M Cohen Deputy Chairperson G Gillon Member DP Hale Member JRK O'Connor Member AP Roe

Against

Abstained

The amendment was declared carried by 6 votes to 0.

CARRIED

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:  

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

e) adds the following clause to motion g):

ii) providing amenity values as per interpretations in the Resource Management Act Part 1 (means those natural or physical qualities and characteristics of an area that contribute to people’s appreciation of its pleasantness, aesthetic coherence, and cultural and recreational attributes.

A division was called for, voting on which was as follows:

For Chairperson J Bergin Member M Cohen Deputy Chairperson G Gillon Member DP Hale Member JRK O'Connor Member AP Roe

Against

Abstained

The amendment was declared carried by 6 votes to 0.

carried

MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:  

Deputy Chairperson G Gillon moved an amendment to the original motion as follows:

That the Devonport-Takapuna Local Board:

f) replaces h) with the following:

h)        agrees in principle to not contemplate any lease or licence to occupy in the southern most end of the current Takapuna Beach Holiday Park to Yachting New Zealand until a resource management decision has been made and if such a lease is granted for any hard stand or building is provided then the lease will be subject to the following priorities:

i) it will enhance public access through the leased area;

ii) it will provide amenity values as per interpretations in the Resource Management Act Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural and recreational attributes);

iii) developing an activity to a premium standard given its prime waterfront location;

iv) maximising the return on investment to council;

v) optimising site layout;

vi) does not include any building nor any fencing; and

vii) is on a permeable surface.

A division was called for, voting on which was as follows:

For Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor Member AP Roe

Against Chairperson J Bergin Member DP Hale

Abstained

The amendment was declared carried by 4 votes to 2.

CARRIED

Secretarial Note:         The Chairperson then put the substantive motion in parts.

Resolution number DT/2015/244

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) notes the advice on the process, indicative timeframe and cost to retain and upgrade the campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

CARRIED

Resolution number DT/2015/245

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

b) confirms its support for an upgraded campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

CARRIED

MOVED by Chairperson J Bergin, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

c) requests Panuku Development Auckland to proceed to an open expressions of interest process to grant a lease, in conjunction with iwi/mana whenua engagement with a view to reporting back to the local board a range of potential operation models for a future Holiday Park in the same location on a reduced footprint (90% of current leased area), with the following terms up for negotiation:

i) term – 10 years with up to three rights of renewal;

ii) rent – no less than current and up to whatever level maximises return on investment to council; and

iii) upgrades – all necessary upgrades to meet compliance matters including but not limited to; electrical, fire, water tank structural assessment, accessible toilets, decking, hand railing and retaining walls, as well as any agreed site/surface drainage, road surface and rebuild of amenities block, laundry and kitchen along with remedial works to the site infrastructure agreed to by the tenant up to $1.2 million.

A division was called for, voting on which was as follows:

For Chairperson J Bergin Member DP Hale Member AP Roe

Against Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor

Abstained

The motion was declared EQUAL.

The Chairperson exercised his casting vote for so the motion was Carried.

CARRIED

Resolution number DT/2015/246

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

d) notes that the local board will reserve the authority to decide on the final operator from the expressions of interest collected by Panuku Development Auckland.  

CARRIED

Resolution number DT/2015/247

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

e) requests that Panuku Development Auckland work with the current operator to ensure a smooth transition to any new operation at the site.

CARRIED

Resolution number DT/2015/248

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

f) allocates up to $50,000 from its locally driven initiatives budget for the expressions of interest process outlined in resolution c).

A division was called for, voting on which was as follows:

For Chairperson J Bergin Member M Cohen Member DP Hale Member AP Roe

Against Deputy Chairperson G Gillon Member JRK O'Connor

Abstained

The motion was declared carried by 4 votes to 2.

CARRIED

Resolution number DT/2015/249

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

g) notes that any expressions received will be guided by the following priorities:

i) enhancing public access through and the amenity of any leased area;

ii) it will provide amenity values as per interpretations in the Resource Management Act 1991 Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural and recreational attributes);

iii) developing a campground activity to a premium standard given its prime waterfront location;

iv) maximising the return on investment to council;

v) optimising the site lay-out; and

vi) reducing the effects of seasonality on the operation with either more built accommodation and/or more powered sites.

CARRIED

Resolution number DT/2015/250

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

h) agree in principle to not contemplate any lease or licence to occupy in the southern most end of the current Takapuna Beach Holiday Park to Yachting New Zealand until a resource management decision has been made and if such a lease is granted for any hard stand or building is provided then the lease will be subject to the following priorities:

i) it will enhance public access through the leased area;

ii) it will provide amenity values as per interpretations in the Resource Management Act 1991 Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural and recreational attributes);

iii) developing an activity to a premium standard given its prime waterfront location;

iv) maximising the return on investment to council;

v) optimising site layout;

vi) does not include any building nor any fencing; and

vii) is on a permeable surface.

A division was called for, voting on which was as follows:

For

Against Chairperson J Bergin Member M Cohen Deputy Chairperson G Gillon Member DP Hale Member JRK O'Connor Member AP Roe

Abstained

The motion was declared lost by 0 votes to 6.

LOST

CARRIED

For clarity, the final resolutions are as follows:

That the Devonport-Takapuna Local Board:

a) notes the advice on the process, indicative timeframe and cost to retain and upgrade the campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

b)      confirms its support for an upgraded campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

c)      requests Panuku Development Auckland to proceed to an open expressions of interest process to grant a lease, in conjunction with iwi/mana whenua engagement with a view to reporting back to the local board a range of potential operation models for a future holiday park in the same location on a reduced footprint (90% of current leased area), with the following terms up for negotiation:

i)       term – 10 years with up to three rights of renewal;

ii) rent – no less than current and up to whatever level maximises return on investment to Council; and

iii) upgrades – all necessary upgrades to meet compliance matters including but not limited to; electrical, fire, water tank structural assessment, accessible toilets, decking, hand railing and retaining walls, as well as any agreed site/surface drainage, road surface and rebuild of amenities block, laundry and kitchen along with remedial works to the site infrastructure agreed to by the tenant up to $1.2 million.

d)      notes that the local board will reserve the authority to decide on the final operator from the expressions of interest collected by Panuku Development Auckland.  

e)      requests that Panuku Development Auckland work with the current operator to ensure a smooth transition to any new operation at the site.

f)       allocates up to $50,000 from its locally driven initiatives budget for the expressions of interest  process outlined in resolution c).

g)      notes that any expressions received will be guided by the following priorities:

i) enhancing public access through and the amenity of any leased area;

ii)      it will provide amenity values as per interpretations in the Resource Management Act 1991 Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural and recreational attributes);

iii)     developing a campground activity to a premium standard given its prime waterfront location;

iv) maximising the return on investment to council;

v) optimising the site lay-out; and

vi) reducing the effects of seasonality on the operation with either more built accommodation and/or more powered sites.

CARRIED

Attachments

a     Open letter to Dean Kimpton from Member Jan O’Connor

b     Memorandum from Dean Kimpton, 14 December 2015

c    Memorandum from Magrit de Man, 15 December 2015

The meeting adjourned at 9.15pm and reconvened at 9.24pm.

14

J.F. Kennedy Park search light emplacement options study

Resolution number DT/2015/251 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) allocates $25,000 from its Locally Driven Initiatives operational budget to complete an options report which will provide short, medium and long term options for the two J.F. Kennedy Park searchlight emplacements situated on the cliff. b) expresses concern that the J. F. Kennedy Park search light emplacements do not appear in any council asset register, and that there may be many other important coastal assets needing attention that are not recognised in council asset registers. c) reiterates to the the governing body its advocacy position to ensure that all coastal assets are included in an appropriate council asset register, and that an adequate budget is provided in the 2016-2017 Annual Plan and future council budgets to manage those assets according to council policies. CARRIED

15

Auckland Transport Update December 2015 for the Devonport Takapuna Local Board

Resolution number DT/2015/252 MOVED by Member JRK O'Connor, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receives the Auckland Transport November 2015 Issues Update to the Devonport Takapuna Local Board. b) allocates $10,000 from its Auckland Transport Local Board Capital Fund to progress preliminary detailed designs and to obtain rough cost estimates for the Clarence Street upgrade. CARRIED

20	Board Members' reports
	Two documents entitled ‘Mike Cohen Devonport-Takapuna Board Members Report’, and ‘Member’s report – Grant Gillon’ were tabled at the meeting. A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2015/253 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives the reports from Member Mike Cohen and Member Grant Gillon. b) supports from within current budgets the following actions: i) requests the Infrastructure and Environmental Services department to review and report back on the feasibility of dredging the two tributaries going through the Bryan Burns Reserve to allow for better flow; ii) enabling the undertaking of community planting on the creek banks that will enhance water quality and improve the visual appearance of the reserve; iii) progress opportunities for planting future significant trees in locations acceptable to local residents; iv) investigate, and if acceptable, progress opportunities to create view shafts through the row of pine trees on the left side of the Bryan Burns Reserve whilst facing the marina; v) requests council staff to develop an action plan by March 2016 from clauses ii) and iv) above relating to the Bryan Burns Reserve; vi) utilise the offer of connecting with the local community by the Milford Residents Association to drive with council support the identifying of potential neighbourhood projects to enhance the Wairau Creek in February 2016, which will form the basis for Council Staff to develop a joint environmental/Parks Plan for the Wairau Creek; and vii) requests officers to report back to and inform the Devonport-Takapuna Local Board as to progress and the Action Plans for the board’s consideration c) agrees to and funds a peer review relating initially to the Riley Consultants Report on the sea cliff walkway, and any further aspects identified through a brief developed in collaboration with local residents. d) requests  that the Devonport-Takapuna Local Board members are informed of and are able to review and confirm the funding amount of any possible peer review as outlined in resolution c). e) requests with urgency from the Tupuna Maunga Authority and relevant council staff how the fire situation over summer is to be addressed on Takarunga / Mt. Victoria. f) requests the relevant parts of Auckland Council and council controlled organisations (CCOs) provide an immediate update and clarification of the situation on the current Devonport transfer site and the timelines, scope of service to local people and operator of the proposed transfer and re-cycling centre. CARRIED
	Attachments a     Mike Cohen Devonport-Takapuna Board Members Report b     Member’s report – Grant Gillon

13

Devonport-Takapuna Local Board Quick Response Grants: Round Two, 2015/2016

Resolution number DT/2015/254

MOVED by Deputy Chairperson G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) agrees to fund the applications for the Devonport-Takapuna Local Board Quick Response Grants: Round Two, 2015/2016 as follows:

Organisation	Funding for	Amount Requested	Amount allocated
Lululemon Athletica Takapuna	Towards the road closure costs for the “Yoga Street and Beats” event in December 2015	$2,000	$500
1st Devonport Scout Group	Towards the purchase of two tents and five storage crates between November 2015 to January 2016	$1,980	$900
Les Mills Takapuna	Towards the Auckland Council event permit costs for the Les Mills community fitness classes at Milford Reserve, Milford and Northern Reserve between December 2015 to March 2016	$300	$1.00
ShanShan Multicultural Society Incorporated	Towards the hireage of the Sunnynook Community Centre and the purchase of ingredients for the Chinese New Year event 2016 to be held between January 2016 to February 2016	$274	$204 – allocated for the hireage of the Sunnynook Community Centre
Czech School Auckland Incorporated	Towards the accommodation, meals and travel costs of the Czech Philharmonic Children’s Choir in October 2015	$600	$0.00 – application is for retrospective costs
New Zealand Nutrition Foundation	Towards costs to purchase food, facilitator wages and hireage of the Milford Baptist Church for the senior chef cooking and nutrition programme between January 2016 to May 2016	$2,000	$812 – allocated for the hireage of Milford Baptist Church and purchase of cooking ingredients
The Depot Art and Music Space	Towards the costs of advertising and marketing including printing and distribution, wages for gallery curation and filming for the “This Must End” project between March 2016 to July 2016	$2,000	$1,000
The Korean Society of Auckland	Towards the wages of the tutor and costs for resources the between February 2016 to December 2016	$2,000	$500 – allocated for the resources
North Shore Theatre and Arts Trust	Towards the wages of the facilitators, technical assistant fees, purchase of stationary, photocopying, purchase of craft supplies and consumables and utility costs for the “Summer Holiday Drama” programme in January 2016	$2,297	$380 – allocated for the purchase of stationary, craft supplies and consumables
Badminton North Harbour	Towards the purchase of landscape materials for the upgrade of the Badminton North Harbour facility at 47 Bond Crescent, Forrest Hill between January 2016 to February 2016	$2,000	$500
Devonport Schools Waterwise Society Incorporated	Towards the rental costs of the Wakatere Boat Club, Narrow Neck Beach, between December 2015 to September 2016	$2,000	$1,000
Older Women's Network	Towards the costs of publishing the brochure and posters, advertising costs, hireage of the Positive Ageing Centre, presenter costs, catering and purchase of decorations for the “Come Cruising With Us” festival in May 2016	$2,000	$750
Forrest Hill Milford United Association Football Club Incorporated	Towards the insurance for the Forrest Hill Milford United Association Football Club between January 2016 to September 2016	$3,200	$0.00 – Applicant to work with Sport and Recreation Advisor
Devonport Ecological Restoration Team	Towards the hireage of a trailer for the ecological restoration project in the Narrow Neck catchment area between December 2015 to June 2016	$370	$370

b) agrees to fund the application received from 45 Events Limited as follows:

Organisation	Focus	Funding for	Amount Requested	Amount allocated
45 Events Limited	Events	Towards the costs of on water safety for the Harcourts Beach Series between December 2015 to March 2016	$8,500	$4,500

c) requests officers to advise the unsuccessful candidates that as per the Devonport-Takapuna Local Board’s Local Grants Programme 2015/16, the following are the main reasons for declining applications, as they are considered lower priorities for eligibility:

i) wages and salaries for ongoing administration;

ii) catering;

iii) commercial events or events that promote a brand or company;

iv) events that raise money for third party fundraising;

v) retrospective costs, unless this is necessary as a condition of the grant, or the local board is satisfied that there are mitigating circumstances;

vi) groups which have failed to meet accountability obligations from previous council grants will not be funded except in exceptional circumstance, and/or by stipulating that completing accountability is a condition of grant payment;

vii) events which clearly benefit the region rather than just the local area, and are therefore eligible for regional or central government grants; and

viii) groups and/or activities taking place outside the local board area, unless the applicant can clearly demonstrate the benefit to local board members.

d) agrees to work with council staff to revise of the Devonport/Takapuna Local Grants Programme in March 2016.

e) requests officers confirm how much money is left in the discretionary Locally Driven Initiatives budget that can be committed to future grant applications.

CARRIED

16

Renewal and variation of community lease to Milford Bowling Club Incorporated, 16 Inga Road, Milford

Resolution number DT/2015/255 MOVED by Member DP Hale, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) approves the renewal and variation of the community lease to the Milford Bowling Club Incorporated for Part Lot 2 DP 58022, Part Lot 23 DP15467 and Pt. Sec 1 Blk VIII Waitemata Survey District, 16 Inga Road as referenced in Attachment A to the agenda report Milford, subject to the following conditions: i) term – 10 years commencing 1 December 2015; and ii) rent - $1.00 plus Goods and Services Tax per annum if requested. b) approves the variation to the lease to change the name on the document from the ‘Milford Combined Bowling Club Incorporated’ to the ‘Milford Bowling Club Incorporated’ in order to reflect the correct legal identity of the organisation. c) approves all other terms and conditions in accordance with the terms of the original lease agreement and the Auckland Council Community Occupancy Guidelines July 2012. d) requests that an appropriate ‘Smoke Free Area’ provision is incorporated into the lease for Milford Bowling Club Incorporated for 16 Inga Road, Milford. CARRIED

19	Ward Councillors Update
	Councillor George Wood and Councillor Chris Darby provided updates to the board. A document entitled ‘Local Board Update – Councillor Chris Darby, 15 December 2015’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2015/256 MOVED by Chairperson J Bergin, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) thanks Councillor George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body. CARRIED
	Resolution number DT/2015/257 MOVED by Deputy Chairperson G Gillon, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: b) thanks Councillor Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the governing body. c) congratulates the Bruce Mason Centre on winning the Medium Venue of the Year award at the recent Entertainment Venues Association of New Zealand awards. CARRIED
	Attachments a     Local Board Update – Councillor Chris Darby, 15 December 2015

17

Annual Plan 2016/2017 – local consultation content

Resolution number DT/2015/258 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) agrees indicative locally driven initiative priorities for 2016/2017 as referenced in Attachment A to the agenda report. b) adopts local content for consultation as referenced in Attachment B to the agenda report. c) delegates authority to the Chairperson to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content. CARRIED

18

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number DT/2015/259 MOVED by Member DP Hale, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) grants the application for special exemption as sought for the property at 16 Anakiwa Place, Milford, on the condition that NZS 8500-2006 clauses (a-k) are met at all times and remain in this location. b) grants the application for special exemption as sought for the property at 22 Winscombe Street, Belmont, with the condition that the doors have self-closing devices and latches at 1.5m at all times, the gate is fitted with a latch at 1.5m, the gate has the existing bars covered or replaced, and the exemption is granted to the property. CARRIED

21

Chairperson's reports

Resolution number DT/2015/260 MOVED by Member AP Roe, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) receives the Chairperson’s written report. b) approves a budget of up to $8,000 from the Civic Events budget for the delivery of a family fun day as part of the opening of the Wairau Creek footbridge. c) delegates responsibility to the Chairperson and Events Portfolio lead to finalise the details of the family fun day approved in resolution b. d) approves the draft terms of reference for the Greater Takapuna Reference Group subject to any alterations that the board may make, including the addition of a means of feeding back to the board through a local board briefing early in the new year, prior to adoption. e) appoints Joseph Bergin and Dianne Hale as the first two representatives of the board on the Greater Takapuna Reference Group and Grant Gillon and Jan O’Connor as alternates, with a potential third appointment to be reviewed following the briefing referenced in resolution d). CARRIED

22	Record of Briefing/Community Forum - 17 November, 24 November and 1 December 2015
	Resolution number DT/2015/261 MOVED by Member DP Hale, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) receives the records of the briefing and community forum held on 17 November, 24 November and 1 December 2015. CARRIED

23	Summary of Actions and Reports Requested/Pending - December 2015
	Resolution number DT/2015/262 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives the summary of actions and reports requested/pending – December 2015 report. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.15pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................