I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 16
December 2015
6.00pm
Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Dave Tomu
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Deputy Chairperson
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Anita Keestra
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Members
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Asoka Basnayake
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Naoe Hashimoto
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Yee Yang 'Square' Lee
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Angela Lim
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Mabel Msopero
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Pratima Nand
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Cr Denise Krum
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(Quorum 5 members)
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Suad Allie
Democracy Advisor
11 December 2015
Contact Telephone: 021 932 726
Email: suad.allie@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
16 December
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Update: 2016 local government elections 7
6 Presentation of OurAuckland digital, council's news and
online website 9
7 Ethnic Peoples Advisory Panel: work programme update 11
8 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 4 November 2015, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
16 December
2015
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Update: 2016
local government elections
File No.: CP2015/25271
Purpose
1. To update the Ethnic Peoples
Advisory Panel on planning for the 2016 local government elections in Auckland.
Executive
Summary
2. The next local government
elections will be conducted by postal vote concluding at 12 noon on Saturday 8
October 2016.
3. Auckland Council has begun
planning for these elections and is seeking to update council’s advisory panels
on progress. There are a number of workstreams underway focused on the
different aspects of the elections programme. The update to the panel will
focus on the communications and engagement work.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive an update on the
communications and engagement workstreams for the 2016 Auckland local
government elections
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Teresa Turner – Community Engagement Lead - Elections
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Authorisers
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Marguerite Delbet - Manager Democracy Services
Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
16 December
2015
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Presentation of OurAuckland digital, council's news
and online website
File No.: CP2015/25379
Purpose
1. To brief Ethnic Peoples Advisory
Panel on the recently launched OurAuckland digital news and events website.
Executive
Summary
2. Communication
and Engagement on 1 October 2015 launched an Our Auckland news and events
website that is mobile-friendly and integrated with the council’s social media
channels.
3. This allows the
council to extend readership of Auckland news and events among Aucklanders who
like to access news on the move or follow us via social channels. It will also
allow us to publish content in real time – rather than being constrained by the
long lead in for the monthly OurAuckland print publication which is now an A4
document to improve accessibility.
4. In terms of content development for the new digital platform, more stories
are needed to in the areas of diversity, youth, older Aucklanders and Maori.
5. Our Auckland’s
content team, led by Angela Jones, are appealing for news stories from anywhere
across the council group – good news that can be shared and showcased to external
audiences. Angela will present on the OurAuckland website and outline how to go
about shaping stories and getting them published on the work / achievements of
the panels and showing how the council is supporting Aucklanders of all walks
of life.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the presentation.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Angela Jones – Team Manager Content – Brand &
Channel
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Authorisers
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
16 December
2015
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Ethnic Peoples Advisory Panel: work programme update
File No.: CP2015/26579
Purpose
1. To note the Ethnic Peoples
Advisory Panel’s work programme, and the schedule of feedback and advice form.
Executive
summary
2. This monthly update allows the
panel to note and discuss the progress of its work programme. It also allows
the panel to note a summary of advice provided to date.
3. There will be an opportunity for
panel members to advise the council of any topical issues that are relevant to
the council’s functions and services. The panel can highlight aspects of their
work programme and discuss areas of priorities in the remaining period of the
term.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note the Ethnic Peoples
Advisory Panel’s updated work programme.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel: Advice and Feedback
Schedule December 2015
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13
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bView
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Ethnic Peoples Advisory Panel: work programme
2015/2016
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17
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Signatories
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Authors
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Austin Kim - Principal Advisor Panels
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Authorisers
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
16 December
2015
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Ethnic Peoples Advisory Panel
Advice and Feedback Schedule –
December 2015
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Issue
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2015
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Proposed set net and crab pot controls at Arkles Bay
and Omaha beach
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Advice on the proposals
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Rebekah Wilson, Emma Pilkington
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23 Sept
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Civil defence group plan review
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Advice on the review
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Kiri Maxwell
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23 Sept
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Global Auckland
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Provide input to ATEED on the development of an
Auckland global identity and story
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Steve Armitage
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12 August
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Empowered Communities Approach
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Feedback on the new structure and approach of the
Community Empowerment unit
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Graham Bodman
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12 August
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Kaipātiki Migrant Business Support Pilot Project
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Feedback and advice on the Business Support project
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Stephen Cavanagh
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1 July
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Cemeteries and Crematoria Bylaw Implementation
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Additional feedback at the meeting to the Manager
Auckland Cemeteries
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Ellen Bennett
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13 May
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Multi-sector action plan to prevent family, whanau and
sexual violence in Auckland
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Advice on the action plan, and in particular on
selecting community champions
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Kelly Maung
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13 May
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Ngā Reo o Tāmaki Makaurau: Auckland’s
Languages - A Proposal for a Strategic Action Plan
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Feedback on the strategy
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Abigael Vogt
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13 May
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Long-term Plan 2015-2025: Ethnic Peoples Advisory
Panel Strategic Advice to Auckland Council
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Feedback on the submission and feedback process
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13 May
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Cemeteries and Crematoria Bylaw Implementation
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Feedback via attendance at the focus group
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7 May
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Long Term Plan Feedback
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Draft content for feedback to budget committee
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Jo Wilkins
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1 April
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Cemeteries and Crematoria Bylaw Implementation
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Initial comments prior to focus group meeting
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1 April
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2016 Local Government Elections
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Initial feedback on the project
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Glyn Walters
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18 Feb
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2014
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Diversity Initiatives for Auckland Council
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Feedback on initiative
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Philippa Reed
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26 Nov
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ATEED Economic Development Activities
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Feedback on ATEED programme
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Wayne Brown
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26 Nov
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Update on Draft Local Approved Product Policy
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Feedback on the project
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Callum Thorpe
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26 Nov
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Significance and Engagement Policy
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Feedback on policy and LTP engagement
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Jo Wilkins
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15 Oct
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Consultation on Community Facilities Network Plan
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Feedback on plan and consultation
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Anita Coy-Macken / David Shamy
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3 Sep
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Draft Arts and Culture Strategic Action Plan
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Feedback on plan and consultation
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Maree Mills
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3 Sep
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International Relations Priorities
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Feedback
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Sanchia Jacobs
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3 Sep
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Draft Local Approved Product Policy
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Feedback on plan
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Callum Thorpe
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3 Sep
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Local Board Plans Consultation
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Feedback on consultation
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Karen Titulaer / Anna Bray
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23 Jul
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Draft Arts and Culture Strategic Action Plan
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Feedback on the plan
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Maree Mills
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23 Jul
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Draft Alcohol Policy
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Feedback on the consultation and the plan
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Belinda Hansen
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23 Jul
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Draft Community Grants Policy
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Feedback on the consultation
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Linda Greenalgh
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23 Jul
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Significance and Engagement Policy
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Feedback on consultation and policy
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Jo Wilkins
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23 Jul
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Ethnic Peoples
Advisory Panel
16 December
2015
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