Addendum Agenda of Franklin Local Board

I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 15 December 2015

9.30am

Local Board Chambers
Pukekohe Service Centre
82 Manukau Road
Pukekohe

Franklin Local Board

OPEN ADDENDUM AGENDA

MEMBERSHIP

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

(Quorum 5 members)

Gaylene Harvey

Democracy Advisor

10 December 2015

Contact Telephone: (09) 237 1310

Email: Gaylene.Harvey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Franklin Local Board

15 December 2015

Allocation of Remaining Community Liaison Budget Line - Community Development, Arts and Culture Work Programme 2015/16

File No.: CP2015/26739

Purpose

1. To approve the allocation of the remaining $3,000 in the community liaison budget line for the Community Development, Arts and Culture (CDAC) work programme 2015/2016.

Executive Summary

2. The Franklin Local Board approved the CDAC work programme for 2015/2016 at its business meeting on 16 June 2015.

3. The work programme contained a budget line of $6,000 for community liaison, to:

i) encourage local area activities and makeovers

ii) work with neighbourhoods in identified areas to provide services and activities for local residents.

4. In August 2015, the board allocated $3,000 of the community liaison budget to Clevedon Conversations, a community group focusing on planning for growth in Clevedon.

5. On 1 December 2015, the Community Services portfolio gave direction that the remaining $3,000 be allocated to Marama Ho Ministries Trust (the trust) in Waiuku to purchase gardening equipment and to support two community events at the Waiuku Community Gardens on Waitangi Day 2016 and over Neighbour’s Day weekend, 19-20 March 2016 (see attachment A for details of the funding proposal).

6. The trust is a whanau support social service centred around children and youth. The trust started the Waiuku Community Gardens six years ago to grow a variety of vegetables and some fruit. The gardens offer a place to learn gardening skills, share knowledge and make friends. The garden feeds people and provides culture, education and community spirit to Waiuku. Volunteers maintain the gardens. Each year, the trust hosts free family events promoting community participation and well-being.

7. The allocation of the remaining community liaison budget to the trust is in line with the board’s priority in the local board plan to ‘support community groups to be effective and contribute to the community’. It is also in line with the community liaison budget line to ‘work with neighbourhoods to provide services and activities for local residents’.

8. The local board is now being asked to approve the allocation of the remaining $3,000 community liaison budget line to the trust. The trust is seeking funding for gardening equipment and for two significant events, Waitangi Day and Neighbour’s Day 2016, for the Waiuku community. Waitangi Day will occur before the local board next meets on 23 February 2016; therefore this decision is being requested at the December 2015 business meeting.

Recommendation/s

That the Franklin Local Board approves allocation of the remaining $3,000 of the community liaison budget line in the Community Development, Arts and Culture work programme 2015/2016 to the Marama Hou Ministries Trust to support the further development of the Waiuku Community Gardens with the purchase of gardening equipment and to support two community events – Waitangi Day and Neighbour’s Day 2016 – to be held at the gardens (see attachment A).

Attachments

No.	Title	Page
a View	Marama Ho Ministries Trust - funding proposal	7

Signatories

Authors	Jane Cain - Local Board Advisor
Authorisers	Angeline Barlow - Relationship Manager

Franklin Local Board

15 December 2015

Draft Local Government Election Year Policy for Elected Members

File No.: CP2015/26819

Purpose

1. To provide comments to the governing body on the draft “Local Government Election Year Policy for Elected Members”.

Executive Summary

2. This report attaches the draft policy which will be considered by the governing body at its meeting on 25 February 2016, along with comments from local boards.

3. The policy applies during an election year, which is the time that some sitting members may be “wearing two hats”. One role is as an elected member, making the decisions of the Auckland Council. The other role is as a candidate for the next elections. The policy sets out how to distinguish between these two roles. The “pre-election” period (three months prior to the election) is a particularly sensitive period.

4. The draft policy is based on the policy that was presented to local boards and the governing body in 2013 and reflects guidance provided to public sector entities by the State Services Commission and by the Office of the Auditor General.

5. It has been reformatted to:

i) make it clearer it is principle-based

ii) remove some of the policy relating to staff conduct, which will be contained in a separate organisational policy for staff

iii) include a “Frequently Asked Questions” section giving additional guidance to common questions that confront elected members.

6. The body of the report provides comments raised by local boards in 2013 and the responses to them as contained in the report to the governing body.

Recommendation/s

That the Franklin Local Board provide comments on the draft “Local Government Election Year Policy for Elected Members”.

Comments

7. Previous comments from local boards that were reported to the governing body in 2013, along with responses, are below.

8. Two local boards queried the requirement that elected member bodies do not criticise decisions of other elected member bodies in council publications and one sought clarification regarding who the arbiter of this is.

i) This principle is included on the basis that it is considered inappropriate for different parts of council to be publicly criticising each other’s decisions in council-resourced communications. This principle operates once a decision has been made. Auckland Council’s decision-making process provides several opportunities, prior to a decision being made, for local boards and the governing body to advocate for a particular position. There are no restrictions on elected members’ use of non-council funded news media or publicity, other than the standards of behaviour required by the Code of Conduct.

ii) The Manager, Communications and Public Affairs, is responsible for ensuring that council-funded publications adhere to council’s policies.

9. One local board expressed a view that the pre-election period was one month too early.

i) The pre-election period of three months is defined in the OAG guidelines and applies nationally for all local government elections.

10. One local board requested information on sanctions that will be put in place to ensure elected member candidates adhere to the policies.

11. The Election Year Policy now includes a section on breaches of the policy. This is based on a similar section in the Code of Conduct and provides that the chief executive will consider and take appropriate action on a case by case basis in response to complaints about breaches of the policy. This may include involving the electoral officer depending on the nature of the alleged breach.

Consideration

Local Board views and implications

12. This report provides an opportunity for the board to record its views on the draft policy.

Māori impact statement

13. The attached policies are for the guidance of all elected members and are of equal relevance to Māori and non-Māori.

Implementation

14. Once adopted, the policies will be forwarded to all elected members.

Attachments

No.	Title	Page
a View	Election Year Policy for Elected Members	11

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Angeline Barlow - Relationship Manager

Franklin Local Board

15 December 2015

Clevedon Showgrounds Reserve - Proposed Splash Jump Installation

File No.: CP2015/26886

Purpose

1. To seek landowner approval for the Clevedon Pony Club to construct a new water jump at the Clevedon Showgrounds Reserve, 76R Monument Road, Clevedon.

Executive Summary

2. An application has been received to construct a new water jump at the Clevedon Showgrounds Reserve, 76R Monument Road, Clevedon. The jump is an integral part of cross country events run several times throughout the year.

3. The construction and on-going maintenance costs will be fully funded by the club. No adverse effects to the Clevedon Showgrounds Reserve are anticipated from the construction works and the jump will not impact its future use.

4. It is recommended that the board grant landowner approval, subject to conditions to manage construction and reinstatement effects provided by the Manager Parks (South)

Recommendation/s

That the Franklin Local Board:

a) grant landowner approval to the Clevedon Pony Club to construct a new water jump of approximately 15mx15m area at the Clevedon Showgrounds Reserve, 76R Monument Road, Clevedon in the location as shown in Attachment A.

b) Grant the approval in (a) subject to conditions to be supplied by the Manager Parks (South) to manage construction and reinstatement.

Discussion

5. An application was received from the Clevedon Pony Club on 2nd November 2015, to construct a new water jump. The original water jump was constructed over an old farm drain resulting in the jump being dry for most of the year. The water jump is an integral part of a number of the cross country events the club holds on the site throughout the year.

6. The new jump will be a smaller version of the existing jump and in cross country eventing terms is classified as a splash jump. It will incorporated into the existing cross country course. The dimensions are 15m by 15m (water) with approximately 1.5m dry ride in/out area on either side at a 10° to 15° slope into the water (total earthwork area of approximately 350m²). The jump will contain approximately 4500L of water.

7. The water jump is to be located approximately 80m north-west of the southern reserve boundary on the eastern side of the creek running through the reserve (refer to attachment B).

8. Proposed works include:

i) Excavating the jump site (proposed earthworks anticipated to be less than 200m³)

ii) Lining the jump area with plastic liner

iii) Filling with water to a depth of 200mm

iv) Completing landscaping/grassing of disturbed areas

v) Water supply to the jump will initially be from a water tanker.

9. Initially, water jump top-ups will be provided from Hololio Farm (supply is located at the Clevedon Pony Club enclosure) with the water piped along the existing culverts to the jump. Plans for a more permanent water supply include a small water tank to be installed within the trees approximately 20m north of the jump site. Excess water from the pony club building would be directed to this tank via the same underground piping network.

10. The applicant will bear the cost for both the initial construction and the ongoing maintenance associated with the jump which is anticipated to be approximately $20,000.

11. It is recommended that landowner approval be given for the proposed works, subject to conditions to manage any construction effects and reinstatement.

Consideration

Local Board views and implications

12. The proposal was work-shopped with the board on 8 December 2015. The board was supportive of the proposal.

Māori impact statement

13. There are no sites and places of significance or value to Mana Whenua located within the vicinity of the of the proposed works site. As it is considered that the works are minor in nature, iwi consultation has not been sought.

Other Users

14. The applicant discussed the proposal at the Clevedon Showgrounds User Delegates Meeting on 11^th August 2015 and received general support.

15. The applicant has discussed the proposal with Clevedon A & P and the Auckland Manukau Dressage Group who are the main users of the southern part of the Reserve. Both groups have provided written support for the proposal.

Implementation

16. The proposed earthworks do not trigger a requirement for a resource consent. If the local board give approval, the works are proposed to take place in December to facilitate an event in the new year.

Attachments

No.	Title	Page
a View	Location Plan	21

Signatories

Authors

Sarah Hodder - Parks and Open Space Specialist

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Angeline Barlow - Relationship Manager