Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 17 December 2015 at 9.31am.
Mayor |
Len Brown, JP |
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Deputy Mayor |
Penny Hulse |
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Councillors |
Cr Anae Arthur Anae |
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Cr Cameron Brewer |
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Cr Dr Cathy Casey |
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Cr Bill Cashmore |
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Cr Ross Clow |
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Cr Linda Cooper, JP |
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Cr Chris Darby |
From 9.34am, Item 5.1 |
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Cr Alf Filipaina |
From 9.43am, Item 5.1 |
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Cr Hon Christine Fletcher, QSO |
From 9.33am, Item 5.1 |
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Cr Denise Krum |
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Cr Mike Lee |
From 9.55am, Item 11 |
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Cr Calum Penrose |
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Cr Dick Quax |
Until 9.48am, Item 10 |
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Cr Sharon Stewart, QSM |
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Cr Wayne Walker |
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Cr John Watson |
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Cr Penny Webster |
Until 11.52am, Item C1 |
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Cr George Wood, CNZM |
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ABSENT
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Cr Sir John Walker, KNZM, CBE |
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Governing Body 17 December 2015 |
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
Resolution number GB/2015/125 MOVED by Mayor LCM Brown, seconded by Cr CM Penrose: That the Governing Body: a) accept the apologies from Cr AM Filipaina for lateness, from Cr MP Webster for early departure, and from Cr JG Walker for absence. |
3 Declaration of Interest
Cr W Cashmore declared an interest in Item 13 d) – Annual Plan 2016/2017 - Mayoral Proposal.
4 Confirmation of Minutes
Resolution number GB/2015/126 MOVED by Mayor LCM Brown, seconded by Cr LA Cooper: That the Governing Body: a) confirm the ordinary minutes of its meeting, held on Thursday, 26 November 2015, including the confidential section, as a true and correct record. |
5 Acknowledgements and Achievements
5.1 |
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Cr CE Fletcher entered the meeting at 9.33 am. Cr C Darby entered the meeting at 9.34 am. Cr AM Filipaina entered the meeting at 9.43 am. |
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His Worship the Mayor acknowledged the passing of Rudy Sunde and Anne Longuet-Higgins and a moment of silence was observed.
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A document noting Auckland Council Group’s achievements for December was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website.
His Worship the Mayor reflected on his attendance at the Climate Summit for Local Leaders in Paris.
Cr J Watson acknowledged the 100th birthday of Hibiscus Coast Resident, Alan Sayers, on 6 December 2015.
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a 17 December 2015 - Governing Body - Item 5.1 - Auckland Council Group Achievements November / December 2015 |
6 Petitions
There were no petitions.
7 Public Input
There was no public input.
8 Local Board Input
There was no local board input.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion agreed to for this meeting.
11 |
Annual Plan 2016/2017 - local board feedback on issues for consultation |
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Cr D Quax left the meeting at 9.48 am. Cr CE Fletcher left the meeting at 9.50 am. Cr ME Lee entered the meeting at 9.54 am. |
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Resolution number GB/2015/127 MOVED by Mayor LCM Brown, seconded by Cr C Darby: That the Governing Body: a) consider the feedback from local boards on regional financial policy issues - that is, the Uniform Annual General Charge, Interim Transport Levy, Māori land rates and rural rates (summarised in Attachment A and set out in Attachment B to the agenda report) when agreeing consultation topics for the Annual Plan 2016/2017 b) consider the feedback from local boards on key advocacy issues (summarised in Attachment A and set out in Attachment B to the agenda report) when agreeing consultation topics for the Annual Plan 2016/2017. |
12 |
On-site Wastewater Systems (septic tank) Upgrades – Proposed Financial Assistance Pilot |
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Cr CE Fletcher returned to the meeting at 10.03 am. |
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Resolution number GB/2015/128 MOVED by Deputy Mayor PA Hulse, seconded by Cr LA Cooper: That the Governing Body: a) approve a two year pilot on-site waste water financial assistance programme focused on the west coast lagoons and Little Oneroa catchments to address issues with waterway contamination in these areas. b) approve the use of up to $600,000 per annum of the financial assistance debt facility approved in the Long-term Plan 2015-2025 for the existing Retrofit Your Home programme for the pilot on-site wastewater financial assistance programme. c) approve the inclusion of this pilot on-site wastewater financial assistance programme, repaid via a voluntary targeted rate, in the consultation process for the 2016/2017 Annual Plan. |
13 |
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The motion was taken in parts: |
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Resolution number GB/2015/129 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body agree that the 2016/17 Annual Plan consultation document include: a) consultation on the quantum of the Uniform Annual General Charge over the range of $350 to $650. c) consultation on the following amendment to the: i) Māori freehold land rates remission and postponement policy to: a) remit rates for marae and urupa that exceed the two hectare limit for non-rateability b) increase the adjustment for the number of owners up to the ten per cent maximum, where properties have significant barriers to development such as owners being deceased or not succeeded to c) adjust rates to the equivalent of those that would have been charged, had the property been valued excluding any potential use that is unlikely to be achieved within Māori ownership ii) rates remission and postponement policy (remission scheme for fixed charges) to remit fixed rates for Māori land, including non-contiguous properties, that are managed as a single property that would not be levied if they were in single ownership iii) policies referred to in c) i) and c) ii) above and that further detailed and specific policy changes be sought from Māori (including Māori landowners and the Independent Māori Statutory Board) as part of the consultation process and that these be assessed by officers and be reported back to the committee for consideration in the post review policies and/or to initiate other actions and responses by Council. |
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Resolution number GB/2015/130 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body agree that the 2016/17 Annual Plan consultation document include: b) consultation on the following additional option: i) an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018 ii) share the business interim transport levy amongst business ratepayers on the basis of capital value rather than via a fixed charge.
A division was called for, voting on which was as follows:
The motion was declared carried by 11 votes to 8. |
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Cr W Cashmore declared an interest in the matters under consideration in d), below, and neither spoke nor voted on this issue. |
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Resolution number GB/2015/131 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body agree that the 2016/17 Annual Plan consultation document include: d) consultation on the following option to: i) reduce the differential for large farm/lifestyle properties(over 50 ha) from 80 per cent to 60 per cent of the urban residential general rate and recover the lost revenue from the entire rating base ii) amend the rates remission and postponement policy to remit the difference in rates between what a property is charged for its smaller individual blocks, and what it would be charged if it was rated as a single combined property.
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Note: Pursuant to Standing Order 1.8.6, Crs C Casey and C Darby requested that their dissenting votes against d) be recorded.
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Note: Recommendation e) was incorporated with the agreement of the meeting. |
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Resolution number GB/2015/132 MOVED by Mayor LCM Brown, seconded by Cr MP Webster: That the Governing Body: e) note and convey to the people of Auckland that council will be considering the options set out in the EY and Cameron Partners reports on Alternative Sources of Financing options, during the period of the 2016/17 Annual Plan, and the period of the 2017/18 Long-term Plan.
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Note: Pursuant to Standing Order 1.8.6, Cr C Casey requested that her dissenting vote against e) be recorded.
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For clarity, the full resolutions are: |
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That the Governing Body agree that the 2016/17 Annual Plan consultation document include: a) consultation on the quantum of the Uniform Annual General Charge over the range of $350 to $650. b) consultation on the following additional option: i) an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018 ii) share the business interim transport levy amongst business ratepayers on the basis of capital value rather than via a fixed charge. c) consultation on the following amendment to the: i) Māori freehold land rates remission and postponement policy to: a) remit rates for marae and urupa that exceed the two hectare limit for non-rateability b) increase the adjustment for the number of owners up to the ten per cent maximum, where properties have significant barriers to development such as owners being deceased or not succeeded to c) adjust rates to the equivalent of those that would have been charged, had the property been valued excluding any potential use that is unlikely to be achieved within Māori ownership ii) rates remission and postponement policy (remission scheme for fixed charges) to remit fixed rates for Māori land, including non-contiguous properties, that are managed as a single property that would not be levied if they were in single ownership iii) policies referred to in c) i) and c) ii) above and that further detailed and specific policy changes be sought from Māori (including Māori landowners and the Independent Māori Statutory Board) as part of the consultation process and that these be assessed by officers and be reported back to the committee for consideration in the post review policies and/or to initiate other actions and responses by Council. d) consultation on the following option to: i) reduce the differential for large farm/lifestyle properties(over 50 ha) from 80 per cent to 60 per cent of the urban residential general rate and recover the lost revenue from the entire rating base ii) amend the rates remission and postponement policy to remit the difference in rates between what a property is charged for its smaller individual blocks, and what it would be charged if it was rated as a single combined property. That the Governing Body: e) note and convey to the people of Auckland that council will be considering the options set out in the EY and Cameron Partners reports on Alternative Sources of Financing options, during the period of the 2016/17 Annual Plan and the period of the 2017/18 Long-term Plan.
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14 |
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Resolution number GB/2015/133 MOVED by Cr CE Fletcher, seconded by Cr WD Walker: That the Governing Body: a) agree that the following be included for consultation in the Annual Plan 2016/2017: i) Maunga Authority Operational Plan ii) local board priorities iii) potential capital programme changes. |
15 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number GB/2015/134 MOVED by Mayor LCM Brown, seconded by Cr CM Penrose: That the Governing Body: a) exclude the public from the following part of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Chief Executive Objectives and Performance - Recommendations from the Chief Executive Officer Review Committee
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
11.38am The public was excluded.
12.47pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
12.47 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................