2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
There are no minutes to confirm
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Hibiscus and
Bays Local Board
09 December
2015
|
|
Annual Plan
2016/2017 – local consultation content
File No.: CP2015/25880
Purpose
1. This report seeks agreement of proposed
locally driven initiative (LDI) priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual
Plan 2016/2017.
Executive Summary
2. Legislation governing the annual plan process has changed - there is
no longer a requirement to produce a draft Annual Plan. Instead, council must
produce a consultation document which includes:
a) proposed significant or material
changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
3. This report seeks agreement of proposed
locally driven initiative priorities for 2016/2017 and adoption of local
content for consultation.
4. Following this business meeting, the governing body will meet
on 17 December 2015 to agree consultation topics for the annual plan, and again
in early February to agree consultation material, including local content from
each local board.
5. Following
consultation, a local board agreement with the governing body for 2016/2017
will be developed.
|
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) agrees
indicative locally driven initiative priorities for 2016/2017 (Attachment A)
b) adopts
local content for consultation (Attachment B)
c) agrees that the Chairperson be delegated the authority to make any
final minor changes to local consultation content for the Annual Plan
2016/2017 prior to publication, including online consultation content.
|
Comments
6. Legislation governing the annual plan process has changed - there is
no longer a requirement to produce a draft Annual Plan. Instead, council must
produce a consultation document which includes:
a) proposed significant or material
changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
7. Over the last three months local
boards have refined local priorities within funding envelopes outlined
in year two of the LTP to prepare for consultation. This included consideration
of locally driven initiatives and asset based services work programmes.
8. This
report seeks agreement of proposed LDI priorities for 2016/2017 and adoption of
local content for consultation.
9. Following this business meeting, the
governing body will meet on 17 December to agree consultation topics for the
Annual Plan, and again in early February to agree consultation material,
including local content from each local board.
10. Consultation on the Annual Plan will take
place from 15 February to 15 March 2016.
11. Following consultation, a local board agreement with the
governing body for 2016/2017 will be developed. The Annual Plan, including 21
local board agreements, is due for adoption in June 2016.
Consideration
Local
Board views and implications
12. Local board feedback on regional matters for consultation
was sought in November business meetings.
13. Advocacy discussions between local boards and the Finance
& Performance Committee were held in November prior to decisions being made
on Annual Plan consultation topics.
14. The purpose of this report is for local boards to agree
local priorities and adopt local content for consultation.
15. Local boards
will also have further opportunities to provide information and views as
council continues through the Annual Plan process.
Māori
impact statement
16. Many local board decisions are of importance
to and impact on Māori.
Local board agreements and the Annual Plan are important tools that enable and
can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through
engagement with the community including Māori, form the basis of local priorities.
17. There is a need to continue to build
relationships between local boards and iwi, and where relevant the wider
Māori community. Ongoing conversations will assist local boards and
Māori to understand each other’s priorities and issues. This in turn can
influence and encourage Māori participation in council’s decision-making
processes.
Implementation
18. Following consultation, proposed initiatives and budgets will be
considered and updated to reflect feedback and new information available, prior
to adoption of the final Annual Plan.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Locally Driven Initiatives Priorities
|
11
|
|
bView
|
Local Consultation Material
|
13
|
Signatories
|
Authors
|
Kate Marsh - Financial Planning Manager - Local Boards
|
|
Authorisers
|
Matthew Walker - GM Financial Strategy and Planning
Lesley Jenkins - Relationship Manager
|
