Agenda of Hibiscus and Bays Local Board

I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 16 December 2015

4.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Hibiscus and Bays Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

(Quorum 4 members)

Vivienne Sullivan

Local Board Democracy Advisor

10 December 2015

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Hibiscus and Bays Local Board

16 December 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Silverdale Business Survey 7

13 Orewa Town Centre Plan 2015 63

14 Draft Regional Pest Management Plan Review 91

15 Review of the Food Safety Bylaw 2013 153

16 Allocation of environment response fund budget 157

17 Western Reserve Artistic Enhancement of New Toilet and Revised Landscape Plan 161

18 Draft Local Government Election Year Policy for Elected Members 169

19 New Road Names: Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes Drive, Iron Lane, Leggett Lane, Onekura Street 179

20 Ward Councillors Update 185

21 Local Board Members Reports 187

22 Record of Workshop Meetings 189

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meetings, held on Wednesday, 18 November 2015, including the confidential section, and Wednesday, 25 November 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

16 December 2015

Silverdale Business Survey

File No.: CP2015/25679

Purpose

1. This report requests that the Hibiscus and Bays Local Board formally accepts the report of the Silverdale Business Survey conducted May – June 2015.

Executive Summary

2. A business survey was conducted for the Silverdale Area Business Association to guide discussion of a Business Improvement District (BID). Results of the survey showed relatively strong support for a better organised and resourced business association.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Silverdale Business Survey report.

Comments

3. Council staff have been in discussion with the Silverdale Area Business Association (SABA) about establishing a BID for two years. The SABA committee indicated interest in exploring the BID idea and demonstrated that they were organised enough to provide the necessary support for the pre-establishment process.

4. At their meeting of 17 August 2014, the local board provided $25,000 funding for a business survey to better understand the needs of Silverdale area businesses (Resolution Number HB/2014/185). The research undertaken surveyed Silverdale businesses to determine business mix, strengths and weaknesses of the area, and interest in a more coordinated approach to improving the area. The survey had a high response rate with 306 businesses, out of an estimated 476 total businesses responding, achieving a 64% response rate.

5. There was strong interest in joining a new or expanded business group/organisation, with 60% saying they would potentially be interested. Only 15% were not interested, and the remainder were neutral. The full survey report is attached as Attachment A. The power point presentation from the 9 September 2015 Hibiscus and Bays Local Board workshop is Attachment B.

6. Since completion of the survey, SABA went through a transition to an almost completely new committee and change of officers, and is taking time to attract new members and regain momentum. This slows the BID process down for six months to a year.

7. In the meantime, the survey results will provide a valuable information base on which to build SABA’s strategic direction, and make for a more effective and sustainable organisation. Council staff will work with SABA to move them towards consideration of a BID programme in the next year.

Consideration

Local Board views and implications

8. Hibiscus and Bays Local Board allocated $25,000 for a business survey at their meeting of 17 August 2014 from discretionary operating funds (Resolution Number HB/2014/185).

9. The results of the survey were presented at a local board workshop on 9 September 2015.

Māori impact statement

10. The Silverdale area has a lower proportion of residents of Māori ethnicity, 5% as compared with 10% (2013 Census) for the Auckland region. Māori will be impacted as businesses, property owners, employees, and customers of the Silverdale area to the same effect as other Aucklanders.

Implementation

11. There are no implementation issues.

Attachments

No.	Title	Page
a View	Silverdale Business Survey Report Final July 2015	9
b View	Power Point Presentation of Silverdale Business Survey	47

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Gillian Plume - Team Leader BID Partnership

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Orewa Town Centre Plan 2015

File No.: CP2015/26964

Purpose

1. To approve the Orewa Town Centre Plan 2015.

Executive Summary

2. Over the past nine months the Orewa Town Centre Plan (the Plan) has been in development including consultation with key stakeholders and the local community. The objectives for the Plan are to:

i. Create vibrant walkable environments that enhance economic viability.

ii. Provide civic and cultural amenities that integrate the town centre with community life.

iii. Celebrate Orewa’s natural setting and sustainability.

iv. Expand choices available to the community with new options for housing, jobs, shopping, recreation and transportation.

v. Create places that promote community such as a lively town centre, squares and parks and reserves.

3. The Plan proposes a number of key projects focused upon the above objectives that will require further project development, liaison with landowners and budget allocation in the future to progress to implementation.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Adopt the Orewa Town Centre Plan 2015.

b) Develop a concept plan for the the extension of the Orewa Boulevard south of the town centre to the junction of Centreway Road.

c) Enter into discussions with Auckland Transport and other key stakeholder groups to agree a staged implementation plan that prioritises the movement of pedestrians and cyclists on the approach to the town and town centre area.

d) Enter into discussions with Panuku Development Auckland to encourage a review of council-owned assets in Orewa and the future role they may play in the development of the town.

e) Delegate to the chairperson authority to make minor editorial changes to the final Orewa Town Centre Plan document.

Comments

4. The Orewa Town Centre Plan (the Plan) was commissioned by the Hibiscus and Bays Local Board, Resolution HB/2014/185, as a result of community feedback to the Hibiscus and Bays Area Plan and Local Board Plan 2014.

5. The purpose of the Plan is to outline improvements to the town centre that may be prioritised for funding in the next Long-term Plan and in partnership with Auckland Council and Council Controlled Organisations.

6. The Plan objectives to guide future development can be summarised as follows:

i. Create vibrant walkable environments that enhance economic viability.

ii. Provide civic and cultural amenities that integrate the town centre with community life.

iii. Celebrate Orewa’s natural setting and sustainability.

iv. Expand choices available to the community with new options for housing, jobs, shopping, recreation and transportation.

v. Create places that promote community such as a lively town centre, squares and parks and reserves.

7. The area considered in the Plan encompasses a 1.4km radius of the town centre to include a cycle catchment and an 800m and a 400m radius of the town centre to include pedestrian catchments. This provides a compelling case to improve the quality of pedestrian and cycle movement in the town.

8. The draft Plan was discussed with key stakeholders during a meeting hosted by Destination Orewa Beach and at an open day that provided an opportunity for the community to provide feedback. Feedback from both of these events has been taken in to consideration and incorporated in the Plan.

9. Based on all the feedback received and consideration of the Plan objectives the key projects are:-

i. Precinct planning in the area of George Lowe Place to deliver a concept plan for the area alongside landowners.

ii. Improvements to the pedestrian and cycle environment of the town. A key first stage of this is lowering the speed limit along the Hibiscus Coast Highway and introduction of further pedestrian crossings.

iii. Review of the council-owned assets in the town to determine if they can be used to further enhance the economic, social and physical quality of the town to the benefit of its residents and visitors.

10. The recommendations signal some initial actions to progress the objectives in the short-term. Longer term objective delivery will need to be discussed with the relevant council department(s) and support confirmed.

Consideration

Local Board views and implications

11. During development of the Plan, workshops have been held with the local board to enable discussion on future priorities, planning and zoning, town centre development, community facilities, car parking and open spaces.

Māori impact statement

12. All iwi with an interest in the Hibiscus Coast Subdivision area have been sent a copy of the draft plan requesting them to indicate their interest in providing feedback.

Implementation

13. The final Plan will be promoted to guide future development of the Orewa Town Centre and to promote discussions with Auckland Council and Council Controlled Organisations as well as developers.

Attachments

No.	Title	Page
a View	Orewa Town Centre Plan	67

Signatories

Authors	Michelle Sanderson - Senior Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Draft Regional Pest Management Plan Review

File No.: CP2015/24710

Purpose

1. The purpose of this report is to:

· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments closed on 27 November 2015.

3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure were prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Provides any initial feedback on pest management issues impacting their area.

b) Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document.

c) Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

Comments

5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage, which follows local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as local board offices.

9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October 2015 for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:

· Feral goat exclusion zones

· Controlling widespread weeds

· Red-eared slider turtles

· Bangalow palms

· Community pest control

· The Hauraki Gulf

· Marine pests.

11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board views and implications

12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14. Local boards will have a further opportunity to inform the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori impact statement

15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.

16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.

18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.

Attachments

No.	Title	Page
a View	Regional Pest Management Plan – Have Your Say material	95
b View	Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document	103
c View	Regional Pest Management Plan – Discussion Document	105

Signatories

Authors

Helen Sharpe - Biodiversity Specialist

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Review of the Food Safety Bylaw 2013

File No.: CP2015/26083

Purpose

1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4. National food safety grading will not be implemented through the new Act.

5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the governing body for consideration. The views of local boards will be presented in the accompanying report.

Recommendations

That the Hibiscus and Bays Local Board:

a) Endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

· the closure of unhygienic or unsafe food premises

· minimum standards for staff training in basic food hygiene

· grading of food premises

· standards for preparing, handling and labelling food sold to private premises, and

· operating food stalls and mobile food shops.

14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.

17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19. The benefits of a food safety grading scheme is that it provides:

· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

· the public with concise information on a business level of food safety so that customers can make informed choices.

Consideration

Local Board views and implications

20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the governing body in February 2016.

22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori impact statement

23. Engagement with mana whenua and mataa waka is currently underway.

24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.

25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26. The governing body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the governing body. The views of local boards and targeted stakeholders will be presented in the accompanying report.

27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Pilkington - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Allocation of environment response fund budget

File No.: CP2015/25136

Purpose

1. To seek approval from the Hibiscus and Bays Local Board for allocation of the environment response fund Locally Driven Initiatives opex budget line of $27,000 to a project to supplement their North West Wildlink Assistance programme for delivery by the Infrastructure and Environmental Services department in 2015/2016 ($17,000). The report also asks local the board to consider allocating the remaining budget of $10,000 as a grant to the Friends of Okura Bush for the 3^rd Okura Forest Festival and ongoing pest and weed eradication programme.

Executive Summary

2. The Hibiscus and Bays Local Board has allocated $27,000 to an ‘environment response fund’ budget line, in their Locally Driven Initiatives (LDI) opex budget.

3. At a workshop on 11 November 2015, staff were asked to develop proposals for how this budget could best be spent. Options were then discussed at the Hibiscus and Bays Facilities and Reserves Committee workshop on Friday, 20 November 2015.

4. Based on feedback received at this workshop, it is recommended that the Hibiscus and Bays Local Board approves the allocation of $17,000 from this environment response budget to a project which will supplement their existing North West Wildlink Assistance programme.

5. This project has an emphasis on supporting streamside enhancement on private property across the local board area, as a continuation of activity that was delivered for the local board in 2014/2015.

6. The local board has also received a request for $3,500 funding from the Friends of Okura Bush (FOOB) for their 3^rd Okura Forest Festival to be held 13 February 2016 at the Okura Hall. In addition, the local board has suggested that $6,500 be allocated as part of this grant to support the ongoing restoration work. It is recommended that the local board consider whether FOOB should be granted funding through their environment response fund budget line, as outlined in the recommendations below.

Recommendations

That the Hibiscus and Bays Local Board:

a) Allocate $17,000 from their environment response Locally Driven Initiative opex fund budget to a project to supplement their existing North West Wildlink Assistance programme, with an emphasis on supporting streamside enhancement on private property.

b) Consider the allocation of the remaining $10,000 of their environment response fund budget as a grant to support the Friend of Okura Bush’s 3^rd Okura Forest Festival ($3,500) and their ongoing pest and weed eradication programme ($6,500).

Comments

7. The Hibiscus and Bays Local Board Plan for 2014-2017 identifies ‘the development of the North West Wildlink’ as a key initiative for the local board. It also states that to achieve this initiative, the board will ‘raise awareness with residents and landowners of the value and contribution they can make to local and regional wildlink initiatives.’

8. The Local Board Plan also identifies that the local board wants to focus on “improving the quality of our waterways by ensuring that our riverbanks are replanted and maintained to prevent erosion and reduce sedimentation into our rivers, streams and coastal waters.”

9. Based on these priorities, and feedback received from the local board at a workshop on 20 November 2015, it is recommended that the local board allocate $17,000 of their environment response fund LDI opex budget line to a stream-focused assistance programme to supplement the board’s existing North West Wildlink Assistance programme.

10. This existing programme involves an investment of $45,000 from local board funding to support landowners bordering ‘wildlink wonder’ sites to protect native habitats, undertake weed and pest control, and engage in native restoration or enrichment planting to enhance habitats for native species.

11. The focus for the current year programme is in the Tindalls Beach/Matakatia ‘wildlink wonder’ and the surrounding biodiversity hub area to complement and expand the predator control programme and support the Pest Free Peninsula vision which the Forest and Bird Society are leading. However, the local board also wanted to be flexible to provide support to landowners across the local board area.

12. The proposed project to supplement this work is outlined in more detail below.

North West Wildlink Assistance programme (stream focused supplement) – $17, 000

13. The focus for this project is on stream protection and restoration, through providing landowners with free on-site consultation, support with weed control and some free native plants.

14. The streamside assistance package will be delivered to approximately 40 properties across the local board area. Priority will be given to landowners that are willing to work collaboratively on stream restoration initiatives and who have not received prior assistance. Participating residents will receive:

a) Free initial on-site restoration consultation with an expert advisor.

b) Information on pest control and a small amount of supplies free of charge, if required and appropriate.

c) Information about the best site-specific natives to plant around streams and where to plant them, including a basic site planting plan.

d) A small number (approximately 25) native plants to be planted on the participant’s private property.

e) A free weed bag, ginger barrel or one-off “green finger bag" garden waste collection (on-site weed management promoted where possible).

f) A follow-up phone call within 3 months of the initial consultation (or a site visit if required).

15. This project will continue the activity which was funded by the local board in 2014/2015. The full quota of 60 restoration consultations were taken up with a further 6 residents on the waiting list. A survey of participants indicated that the programme achieved positive behaviour changes with the outcome of better control of weeds, more planting of natives on stream banks and people talking to their neighbours about weed control and planting.

16. This project contributes directly to the delivery of the local board’s priorities as identified in their Local Board Plan and described above.

Friends of Okura Bush (FOOB) – $10,000

17. The Hibiscus and Bays Local Board received a request for funding from the FOOB for their 3^rd Okura Forest Festival, an annual conservation awareness day for the community. This will be held 13 February 2016 at the Okura Hall and Park 81, Okura River Road. FOOB requested funding for $3,500 to cover costs for food, stage and portaloo hire, lighting and signage.

18. The FOOB’s vision is “to restore the biodiversity of the Okura Bush, shoreline and surrounds.” Their mission is to engage the community in the control of predator mammals and invasive weeds, and to eventually restore the ecosystem in the area.

19. At the 20 November 2015 Hibiscus and Bays Facilities and Reserves Committee workshop, the local board also signaled that they wish to consider allocation of an additional $6,500 to support the ongoing pest and weed eradication programme of FOOB to recognise the valuable volunteer work that FOOB is providing to the community to protect and enhance the ecological values of Okura Bush.

20. These activities are well aligned to the local board’s priorities for the North West Wildlink and awareness raising environmental aspirations.

Consideration

Local Board views and implications

21. This report seeks approval from the Hibiscus and Bay Local Board for allocation of their environment response LDI opex budget for the 2015/2016 financial year.

22. The proposed project has been developed based on the local board’s priorities for the environment, as identified in their Local Board Plan and feedback from the local board at a workshop on Friday, 20 November 2015. Responsibility for decision making and allocation of this budget is within the local board’s delegations.

Māori impact statement

23. Stream restoration activities such as those outlined in this report are of significance to Mana Whenua in their role as kaitiaki. While Mana Whenua have not been consulted on this project, it is expected that it will contribute to improving the wellbeing of streams. This is aligned with kaitiaki principles of protecting the environment and improving the mauri of waterways.

Implementation

24. Implementation of projects will be regularly reported to the Hibiscus and Bays Local Board in the quarterly performance report update reports from Infrastructure and Environmental Services. A more detailed report on project outcomes will be presented to the local board at the end of the financial year.

Attachments

There are no attachments for this report.

Signatories

Authors

Liz Ross – Environmental Programmes Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Western Reserve Artistic Enhancement of New Toilet and Revised Landscape Plan

File No.: CP2015/26969

Purpose

1. This report seeks approval from the Hibiscus and Bays Local Board to allocate funding from the local board’s 2015/2016 Locally Driven Initiatives (LDI) operating and capital budgets to complete the artistic enhancement of the new Western Reserve toilet and to develop a revised landscape plan for the area between the Estuary Arts Centre and the new toilet. Approval is also sought for art work for the exterior walls of the toilet facility.

Executive Summary

2. Funds are sought to enable the artistic enhancement of the Western Reserve toilet and to complete a revised landscape plan for a connection between the Estuary Arts Centre (EAC) and the toilet facility. The funds are to be sourced from the local board’s LDI operating and LDI capital funds.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve the Joy Bell hibiscus flower mosaic design for the northern and southern walls of the new Western Reserve toilet.

b) Agree that the Estuary Arts Centre Trust commission Joy Bell to undertake the hibiscus flower mosaic enhancement on the northern and southern exterior walls.

c) Agree that the Estuary Arts Centre Trust commission the design of an additional art piece for the eastern wall of the new Western Reserve toilet and report back to the local board with the options and costs for their approval..

d) Agree to allocate $3,000 to the Estuary Arts Centre Trust for the commissioning and oversight of the hibiscus flower mosaic enhancement for the new Western Reserve toilet from the Local Driven Initiatives - Local Community Response budget.

e) Approve the appointment of Shafer Design Limited to complete a revised landscape plan incorporating a pathway from the new Estuary Arts Centre to the new Western Reserve toilet and the associated project management costs to deliver the landscape plan project and allocate $6,500 from the local board’s Locally Driven Initiatives - Local Parks Response budget.

f) Approve the appointment of Aborlab Consultancy Services Limited to undertake an assessment of the necessary protection treatment required for the trees in the area proposed for a new pathway between the Estuary Arts Centre and the new Western Reserve toilet and allocate $2,500 from the local board’s Locally Driven Initiatives - Local Parks Response budget.

g) Allocate $35,000 from the local board’s Locally Driven Initiatives Capital budget for the implementation of the approved Shafer Design Limited Landscape Plan including tree protection measures, the proposed pathway and associated planting between the Estuary Arts Centre and the Western Reserve toilet.

h) Delegate to the Chairperson of the local board and Chairperson of the Facilities and Reserves Committee authority to approve any minor changes or decisions including details of planting plans in relation to the Western Reserve revised landscape plan and art work for the Western Reserve toilet and provide updates to the local board of any revisions.

Comments

3. When the Parks department presented the 2015/2016 work programme, the Western Reserve toilet was identified as inadequate and due for renewal. The local board agreed to work with EAC to provide artwork on the exterior of the Western Reserve toilet and the area facing the new EAC Education Wing. Council staff provided information on the art work components at the local board’s 9 December 2015 workshop.

4. The Hibiscus and Bays Local Board have supported the Estuary Arts Centre Trust (EACT) to complete the education wing extension with the blessing planned for 11 December 2015. This extension will provide for a full arts education programme and a community hub.

5. The local board proposed to fund EACT to commission art works to enhance the Western Reserve toilet. These include;

· A Hibiscus flower is inset into the concrete on the northern and southern walls of the toilet and it is proposed to enhance these two flowers by commissioning Joy Bell, a well-known mosaic artist to mosaic this work.

· The Western Reserve toilet has a blank space on the eastern wall of the building and the local board agreed to work with EACT to commission and fund a piece of art which will be fixed onto the eastern wall.

6. It is recommended that the local board fund $3,000 from the LDI Local Community Response budget ($41,000) for the mosaic enhancement of the hibiscus flower insets on the Western Reserve toilet and a further $6,000 be allocated for the art work for the eastern wall of the toilet.

Western Reserve Landscape Plan

7 The local board approved at its 17 September 2015 business meeting (Resolution HB/2014/185) the landscape plans for the area around the new Western Reserve toilet and the EACT Education extension project. The approval included $5,000 for a landscape plan by Shafer Design Limited and $40,000 for the implementation of the landscape plan. Staff subsequently met with the local board representatives and EACT to discuss the linkages between the new education wing and the new toilet as they were not part of the current landscape plan area.

8. It was agreed that a proposal be put forward to the local board to connect both EACT Education Wing and toilet with a pathway and associated landscaping. The pathway will have colours inset into the concrete to reflect the mosaic tiles which are proposed for the hibiscus flowers on the Western Reserve toilet. Council staff provided information on the revised landscape plan details at the 9 December 2015 workshop.

9. A fee proposal of $6,500 was submitted by Shafer Design Limited to:

· Prepare a revised base landscape plan extending the area covered by the existing plan to create one comprehensive landscape plan with both EAC and Western Reserve toilet area and associated linkages.

· An initial concept design including the path layout and associated areas of planting.

· Detailed design including drawings for the construction of the path, cross -sections and a detailed planting plan.

· Project management fee proposal to oversee delivery of the path construction and landscape planting.

10. Arborlab Consultancy Services will be required to provide a report to ensure the existing trees are protected within the revised landscape plan area. It is recommended that the local board allocate $6,500 for the revised landscape plan including project management costs and a further $2,500 for the tree protection report from the LDI - Local Parks Response budget. This revised landscape plan will provide a connection from the EAC extension to the Western Reserve toilet and associated planting (to be planted in autumn). Funding to deliver the landscape plan including pathway and plants is estimated to be $35,000.

Local Board Plan Funding

11. The local board has LDI capital funding for the 2015/2016 financial year totalling $523,601. This funding can be allocated to local board plan initiatives. The local board have supported the EACT to complete the education wing extension. This project will provide space to offer a full arts education programme for Hibiscus Coast residents and the wider community. The Western Reserve is considered an important reserve that meets the local board plan outcome to provide a quality network of open spaces and recreation facilities to support a balanced and healthy lifestyle for residents.

Below are the proposed projects and budgets:

Project Scope	Community Response Fund	Parks Response Fund	(LDI) Capital Fund
Total Uncommitted Budgets:	$41,000	41,000	523,601

Mosaic flowers on the exterior northern and southern walls on the Western Reserve toilet LDI operating fund	$3,000
Artwork for the eastern wall of the Western Reserve toilet LDI capital fund			$6,000
Revised landscape plan for connections between EACT and Western Reserve toilet		$6,500
Arborlab Consultancy Services Limited		$2,500
Fund delivery of revised landscape plan which includes pathways and planting			$35,000
TOTALS:	$38,000	$32,000	$482,601

Consideration

Local Board views and implications

12. The Hibiscus and Bays Local Board has prioritised the Estuary Arts Centre and the Western Reserve toilet for completion in 2015/2016 financial year. The decision sought by the local board is in accordance with the local board plan priorities.

Māori impact statement

13. Iwi have been consulted previously regarding projects on the Western Reserve including the EAC project and proximity to the Orewa Estuary and the proposals outlined in this report only contribute positively to the Western Reserve projects.

Attachments

No.	Title	Page
a View	Revised landscape plan and artwork	165

Signatories

Authors	Leigh Radovan - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

Draft Local Government Election Year Policy for Elected Members

File No.: CP2015/26775

Purpose

1. To provide comments to the governing body on the draft “Local Government Election Year Policy for Elected Members”.

Executive Summary

2. This report attaches the draft policy which will be considered by the governing body at its meeting on 25 February 2016, along with comments from local boards.

3. The policy applies during an election year, which is the time that some sitting members may be “wearing two hats”. One role is as an elected member, making the decisions of the Auckland Council. The other role is as a candidate for the next elections. The policy sets out how to distinguish between these two roles. The “pre-election” period (three months prior to the election) is a particularly sensitive period.

4. The draft policy is based on the policy that was presented to local boards and the governing body in 2013 and reflects guidance provided to public sector entities by the State Services Commission and by the Office of the Auditor General.

5. It has been reformatted to:

· make it clearer it is principle-based

· remove some of the policy relating to staff conduct, which will be contained in a separate organisational policy for staff

· include a “Frequently Asked Questions” section giving additional guidance to common questions that confront elected members.

6. The body of the report provides comments raised by local boards in 2013 and the responses to them as contained in the report to the governing body.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Provide comments on the draft “Local Government Election Year Policy for Elected Members”.

Comments

7. Previous comments from local boards that were reported to the governing body in 2013, along with responses, are below.

8. Two local boards queried the requirement that elected member bodies do not criticise decisions of other elected member bodies in council publications and one sought clarification regarding who the arbiter of this is.

· This principle is included on the basis that it is considered inappropriate for different parts of council to be publicly criticising each other’s decisions in council-resourced communications. This principle operates once a decision has been made. Auckland Council’s decision-making process provides several opportunities, prior to a decision being made, for local boards and the governing body to advocate for a particular position. There are no restrictions on elected members’ use of non-council funded news media or publicity, other than the standards of behaviour required by the Code of Conduct.

· The Manager, Communications and Public Affairs, is responsible for ensuring that council-funded publications adhere to council’s policies.

9. One local board expressed a view that the pre-election period was one month too early.

· The pre-election period of three months is defined in the OAG guidelines and applies nationally for all local government elections.

10. One local board requested information on sanctions that will be put in place to ensure elected member candidates adhere to the policies.

11. The Election Year Policy now includes a section on breaches of the policy. This is based on a similar section in the Code of Conduct and provides that the chief executive will consider and take appropriate action on a case by case basis in response to complaints about breaches of the policy. This may include involving the electoral officer depending on the nature of the alleged breach.

Consideration

Local Board views and implications

12. This report provides an opportunity for the board to record its views on the draft policy.

Māori impact statement

13. The attached policies are for the guidance of all elected members and are of equal relevance to Māori and non-Māori.

Implementation

14. Once adopted, the policies will be forwarded to all elected members.

Attachments

No.	Title	Page
a View	Election Year Policy for Elected Members	171

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

16 December 2015

New Road Names: Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes Drive, Iron Lane, Leggett Lane, Onekura Street

File No.: CP2015/26223

Purpose

1. The purpose of this report is to seek the Hibiscus and Bays Local Board’s approval for eight new road names in the Fletcher Residential Limited subdivision at the Peninsula Golf Course, Red Beach.

Executive Summary

2. A condition of the subdivision consent required the applicant to suggest to council names for the new roads within the subdivision which will be vested in council.

3. Fletcher Residential Limited wishes to name eight roads for the first stage of the subdivision within the 520 lot residential subdivision, Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes Drive, Iron Lane, Leggett Lane, Onekura Street.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road names under section 319(1)(j) of the Local Government Act 1974 of Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes Drive, Iron Lane, Leggett Lane, Onekura Street for the Fletcher Residential Limited subdivision at Peninsula Golf Course, Red Beach, Council reference R62905.

Comments

4. The applicant is Fletcher Residential Limited, the site address is Peninsula Golf Course, Red Beach, and the Council Reference is R62905.

5. This 520 residential lot development was approved in 2014. As required by the resource consent, following consultation with Fiona McKenzie of the Manuhiri Kaitiaki Charitable Trust, the applicant company has proposed that the new roads in the first stage be named Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes Drive, Iron Lane, Leggett Lane, Onekura Street.

Peninsula Golf Course has operated since 1957 and covers an area of 44 hectares.

The chosen road names within the development aim to recognize;

· Commemorating Founding and Life Time members of the Peninsula Golf Club

· Golfing terminology

· The two wet land reserves on the site

· Maori names for water or seaside theme

· European names with seaside theme

· The streets are either Avenues, Drives (golfing reference), or Lanes

6. There is a mix of Maori and European names, Avenues are predominantly Maori, and Drives European. The two smaller streets have been named as Lanes.

7. Kukuwai Avenue meaning Wetlands, from the two wetlands at the entrance of the avenue.

8. Tyler Davis Drive from Alun and Ethel Tyler-Davis - founding and life members of the Peninsula Golf Club.

9. Couldrey Crescent from Tim Couldrey - founding and life member of the Peninsula Golf Club.

10. Taikura Avenue meaning Red Coast - following the seaside theme.

11. Symes Drive from the first lady captain Captain of the Peninsula Golf Club in May 1957.

12. Iron Lane from golfing reference.

13. Leggett Lane from Vera Leggett - Club Secretary and life member of the Peninsula Golf Club.

14. Onekura Street chosen by iwi, meaning Red Sands, following seaside theme.

15. The golf club has promoted the use of their outstanding members surnames.

16. Two alternative names are offered in case of unacceptability. These are Driving Range Avenue and Te Wai Avenue.

17. Consultation with local iwi has been undertaken and representative, Fiona McKenzie of the Manuhiri Kaitiaki Charitable Trust has given support to the names.

18. Land Information New Zealand has confirmed that the chosen names are unused and unique in this region.

Consideration

Local Board views and implications

19. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names under section 319(1)(j) of the Local Government Act 1974.

Māori impact statement

20. The applicant has corresponded with Fiona McKenizie of the Manuhiri Kaitiaki Charitable Trust who has given support to the chosen names.

Implementation

21. If and when the names are approved the developer will be advised and they are responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a View	Scheme Plan	181
b View	Locality Map	183

Signatories

Authors	Frank Lovering – Land Surveyor, Northern Resource Consents
Authorisers	Bonnie Lees – Team Manager, Northern Resource Consents

Hibiscus and Bays Local Board

16 December 2015

Record of Workshop Meetings

File No.: CP2015/26489

Executive Summary

1. The Hibiscus and Bays Local Board held workshop meetings on 28 October 2015, 4, 11 and 25 November 2015 and 2 December 2015. A copy of these workshop records is attached.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Endorse the record of the workshop meetings held on 28 October 2015, 4, 11 and 25 November 2015 and 2 December 2015.

Attachments

No.	Title	Page
a View	Workshop Record 28 October 2015	191
b View	Workshop Record 4 November 2015	193
c View	Workshop Record 11 November 2015	195
d View	Workshop Record 25 November 2015	197
e View	Workshop Record 2 December 2015	199

Signatories

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager