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Hibiscus and
Bays Local Board
16 December
2015
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Community
leasing at Silverdale War Memorial Park
File No.: CP2015/26898
Purpose
1. The
purpose of this report is to seek the approval of the Hibiscus and Bays Local
Board to advertise a vacant council owned Skyline shed and in addition, land at
Silverdale War Memorial Park.
2. It
also seeks approval to progress leases and a licence to occupy to Hibiscus Mens
Shed Trust in the event that there are no other applications received in the
expressions of interest process.
Executive Summary
3. Auckland
Council’s Community Occupancy Guidelines 2012 recommend that in cases of a
vacant building, space or land identified as appropriate for development,
council will seek applications through:
· Public advertisement
· An expression of
interest process
· Direct notification
to groups who have registered interest.
4. The
Hibiscus Mens Shed Trust has submitted an application to enter into two
community leases and a licence to occupy at Silverdale War Memorial Park as
follows:
· lease the council
owned Skyline shed adjacent to the existing bowling greens
· lease land on the
former bowling green (adjacent to the existing greens) for the purpose of
constructing a Mens Shed to service the Hibiscus Coast area (approximately 450m2)
· licence to occupy
area for the purpose of constructing a concrete driveway and ancillary area at
the front of the proposed Mens Shed (approximately 450m2).
5. This
report recommends that the Hibiscus and Bays Local Board approve the advertising
of the council owned Skyline shed and 900m˛ of reserve land at Silverdale War
Memorial Park to seek expressions of interest from community groups and any
organisations wishing to secure community leases for the vacant shed and land.
All applications must be in accordance with the Auckland Council Community
Occupancy Guidelines 2012.
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Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Approves
the advertising of the council owned Skyline shed and 900m˛ of land at
Silverdale War Memorial Park (Attachment A) as identified for development to
seek expressions of interest from community groups and organisations wishing
to secure community leases for the vacant shed and land.
b) Request
that council staff present a further report for consideration at its first
available business meeting detailing the applications received during the
expressions of interest process.
c) Agree
in principle to grant two separate leases and a licence to occupy to Hibiscus
Mens Shed Trust at Silverdale War Memorial Park for the council owned vacant
Skyline shed and reserve land that will support the development of a building
for the Mens Shed (Attachment B) in the absence of any other applications
received.
d) Confirms
the details of any future leases and licence to occupy will be publicly
notified and consultation with iwi undertaken in accordance with the terms of
the Reserves Act 1977 and the Conservation Act 1987.
e) The
terms of the proposed lease for the council owned vacant Skyline shed to be
granted under section 73(3) of the Reserves Act would be;
i. Term
– 5 years from the date of final approval by the Minister of Conservation (or
her delegate);
ii. Rent
- $1.00 per annum if requested
iii. Maintenance
Fee - $250.00 per annum
iv. All
other terms and conditions will be in accordance with the Reserves Act 1977,
Auckland Council Community Occupancy Guidelines 2012 and the Silverdale War
Memorial Park Reserve Management Plan adopted by the former Rodney District
Council on 1 February 2001.
f) The
terms of the proposed agreement to lease for 900m˛ of reserve land at
Silverdale War Memorial Park, to be granted under section 73(3) of the
Reserves Act would be:
i. Term
– 3 years from the date of final approval by the Minister of Conservation (or
her delegate);
ii. Rent
- $1.00 per annum if requested
iii. All
other terms and conditions will be in accordance with the Reserves Act 1977,
Auckland Council Community Occupancy Guidelines 2012 and the Silverdale War
Memorial Park Reserve Management Plan adopted by the former Rodney District
Council on 1 February 2001.
g) The
terms of the proposed community lease for 450m˛ of reserve land at Silverdale
War Memorial Park to be granted under section 73(3) of the Reserves Act would
be:
i. Term
– 10 years with one right of renewal for 10 years from the date of final
approval by the Minister of Conservation (or her delegate);
ii. Rent
- $1.00 per annum if requested
iii. All
other terms and conditions will be in accordance with the Reserves Act 1977,
Auckland Council Community Occupancy Guidelines 2012 and the Silverdale War
Memorial Park Reserve Management Plan adopted by the former Rodney District
Council on 1 February 2001.
h) The
terms of the proposed licence to occupy for 450m˛ (more or less) of reserve
land at Silverdale War Memorial Park for the purpose of constructing a
concrete driveway and ancillary area at the front of the proposed Mens Shed
building to be granted under section 73(3) of the Reserves Act would be:
i. Term
– 10 years with one right of renewal for 10 years from the date of final
approval by the Minister of Conservation (or her delegate);
ii. Rent
- $1.00 per annum if requested
iii. All
other terms and conditions will be in accordance with the Reserves Act 1977,
Auckland Council Community Occupancy Guidelines 2012 and the Silverdale War
Memorial Park Reserve Management Plan adopted by the former Rodney District
Council on 1 February 2001.
i) Requests
that council staff report back to the local board for a decision or final
approval of the community leases and licence to occupy to the Hibiscus Mens
Shed Trust at Silverdale War Memorial Park following public notification and
consultation with iwi of council’s intention to grant the leases and licence
to occupy.
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Comments
6. Auckland
Council’s Community Occupancy Guidelines 2012 recommend that in cases of a
vacant building, space or land identified as appropriate for development,
council will seek applications (Attachment C) through:
· public
advertisement
· an expression of
interest process
· direct notification to groups who have registered interest.
7. The Auckland Council Community Occupancy Guidelines 2012 also states
that although the standard terms and conditions presented will form the
basis for council officer recommendations, they are only guidelines. Local
boards may, at their discretion, choose to vary from these recommendations on a
case-by-case basis as they deem appropriate.
8. The
Hibiscus Mens Shed Trust (the Trust) as modelled on the ‘Mens Shed’ movement,
was established after an initial public meeting in May 2015. Subsequent
enquiries from interested parties indicate that a Mens Shed would provide a
valuable service on the Hibiscus Coast given the comparable service (the Mens
Shed on Elliott Reserve, Glenfield) is some 20km away. The Trust requires a
suitable site in the Hibiscus Coast area on which to construct its Mens Shed
and envisage a similar structure to that of the Mens Shed on the Elliott
Reserve, Glenfield (Attachment D).
9. The
opportunity here is to make the most of existing facilities (the council owned
Skyline shed) and to align the activities offered by Mens Sheds with outcomes
in the Hibiscus and Bays Local Board Plan of:
· a strong local
economy with skilled jobs
· safe and supported
communities.
10. The
Trust is committed to taking on the Mens Shed project and was duly incorporated
under the Charitable Trusts Act 1957 on 10 July 2015. The trustees have worked
tirelessly to produce:
· a comprehensive
feasibility study and demographic investigation to evidence the need for a Mens
Shed in the Hibiscus Coast area
· a strategic plan.
11. Council
staff has investigated five different (reserve) sites in the Orewa and
Silverdale areas that had potential for the Trust to construct a Mens Shed.
Council staff prepared a memorandum with regard to the investigated options and
presented to this to the Hibiscus and Bays Local Board at its workshop of 25
November 2015. Excerpts from this memorandum are outlined in Attachment E.
After exploring the advantages and disadvantages of each site, council staff
and the Trust deemed the space at the Silverdale War Memorial Park as being the
most suitable.
12. Silverdale
War Memorial Park is situated adjacent to State Highway 1 and approximately one
kilometre south of the traditional Silverdale commercial centre. The Silverdale
War Memorial Park is legally described as Part Lot 1 DP 37919 comprising
11.7064 hectares and currently held in fee simple by Auckland Council as a
classified recreation reserve and subject to the Reserves Act 1977.
13. The
Trust has submitted an application to enter into two community leases and a
licence to occupy at Silverdale War Memorial Park as follows (Attachment F):
· lease the council
owned Skyline shed adjacent to the existing bowling greens (this would provide
the Trust with a small shed from which to operate on an interim basis during
the agreement to lease period)
· lease land on the
former bowling green adjacent to the existing greens on which to construct a
Mens Shed
· licence to occupy
land on which to construct a concrete driveway and ancillary area at the front
of its proposed Mens Shed.
14. Subject
to local board approval, council staff will advertise the council owned vacant
Skyline shed and in addition, 900m˛ of reserve land at Silverdale War Memorial
Park seeking expressions of interest from parties in accordance with Auckland
Council Community Occupancy Guidelines 2012.
15. In
the event that there are no other applications received during the expressions
of interest process, council staff will commence public notification and
consultation with iwi of council’s intention to grant two leases and a licence
to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park in
accordance with the Reserves Act 1977 and the Conservation Act 1987.
16. Subject
to the satisfactory outcome of the statutory processes, council staff will
bring a further report to the local board recommending the following:
· Landowner approval
for construction of the Mens Shed, a concrete driveway and ancillary area in
front of the Mens Shed. Landowner approval will be subject to certain
conditions including but not limited to; the choice of cladding used for the
Mens Shed, the placement of and construction standards for the driveway and
ancillary area in front of the proposed Mens Shed and a planting programme for
the immediate area
· A community lease
for a term of 5 years for the council owned Skyline shed
· An agreement to
lease for a term of 3 years to enable the Trust time to raise funds for the
project, secure all necessary consents and construct its Mens Shed, concrete
driveway and ancillary area
· A community lease
for a term of 10 years with one right of renewal for 10 years commencing on
practical completion and the issue of a code compliance certificate of its Mens
Shed
· A licence to occupy
for a term of 10 years with one right of renewal for 10 years for the area on
which the concrete driveway and ancillary area is constructed, commencing on
practical completion of the works
· A community
outcomes plan as negotiated and agreed by the Trust for local board approval.
The community outcomes plan, if approved by the local board would be appended
as a schedule to the lease document.
Consideration
Local
Board views and implications
17. The
Hibiscus and Bays Local Board is the allocated authority to approve the
community leases. A meeting was held with the local board on 25 November 2015
with regard to the proposal and a site visit undertaken on 4 December 2015. The
members present indicated strong support for the proposal.
Māori
impact statement
18. Mana
whenua are identified as having an interest in land in the Hibiscus and Bays
Local Board area will be consulted on the Trust’s proposal if it is the
preferred applicant and subject to local board approval.
Implementation
19. The recommendations contained in this report do not trigger the
Auckland Council Significance Policy.
20. The Arts, Culture and Events Department will bear the costs involved
in public notification of the expressions of interest process, the public notification
and iwi consultation of the proposed new leases and licence to occupy. It is
estimated that these costs are in the region of $2,500.00.
Attachments
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No.
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Title
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Page
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aView
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Sheet 27C Silverdale War Memorial Park Reserve
Management Plan showing council owned Skyline shed and 900m2 of land for
expressions of interest
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11
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bView
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Sheet 27C Silverdale War Memorial Park Reserve
Management Plan showing proposed two separate leases and licence to occupy to
Hibiscus Mens Shed Trust
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13
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cView
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Pages 4 and 10 of Auckland Council Community Occupancy
Guidelines 2012
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15
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dView
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Image of North Shore Mens Shed at Elliott Reserve,
Glenfield
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17
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eView
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Excerpts from memo prepared by council staff for
Hibiscus and Bays Local Board workshop of 25 November 2015
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19
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fView
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Image of former bowling green for proposed lease and
licence to occupy and location of Skyline shed for proposed lease
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23
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Signatories
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Authors
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Karen Walby - Advisor Community Lease
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Lesley Jenkins - Relationship Manager
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Hibiscus and Bays
Local Board
16 December
2015
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Coast Youth Community Trust Youth Connections Funding
Agreement 2015/2016
File No.: CP2015/26987
Purpose
1. To
approve the delivery schedule for the 2015/2016 funding agreement for the Coast
Youth Community Trust’s Youth Connections programme.
Executive Summary
2. Coast
Youth Community Trust (CYCT) is a youth focused organisation based in
Whangaparaoa that delivers a number of programmes including mentoring and
social support services for young people and their families. CYCT has been partnering with Hibiscus and Bays Local Board to deliver
the Youth Connections programme within the local board area since April 2013.
3. The local board has identified $40,000 funding for Youth Connections
available for 2015/16. A draft schedule for the 2015/2016 funding agreement is
attached (Attachment A).
4. The local board has a priority of continuing to support the Youth
Connections programme and the 2015/2016 schedule is based on the 2014/2015
funding agreement. It focuses on working with young people to transition them
into further education or employment. Other areas of activity to achieve this
are working with:
· employers to open up
employment opportunities
· schools to be able
to work with students while still in education
· local youth support
providers to identify young people needing support
· other stakeholders
including the local board on initiatives that benefit the project.
5. Approval is sought for the draft schedule for the 2015/2016 funding
agreement. The local board chairperson and community portfolio holder will meet
directly with the CYCT chairperson and deputy chairperson to finalise the
schedules of activities.
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Recommendation/s
That the Hibiscus and Bays
Local Board:
a) approve
funding of $40,000 for 2015/2016 for Coast Youth Community Trust for Youth
Connections programme from the Local Board Locally Driven Initiatives Youth
Connections budget line
b) approve the
draft schedule for the Youth Connections 2015/2016 funding agreement with
Coast Youth Community Trust.
c) delegate
approval of the final funding schedule of the 2015/2016 Funding Agreement for
Coast Youth Community Trust to the Chairperson of the local board and the
local board community portfolio holder.
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Comments
Background
6. Coast
Youth Community Trust (CYCT) is a youth focused organisation based in
Whangaparaoa that delivers a number of programmes including mentoring and
social support services for young people and their families. CYCT has been partnering with Hibiscus and Bays Local Board to
deliver the Youth Connections programme within the local board area since April
2013.
7. In this time they have:
a) developed their relationships with local secondary schools to enable
access to young people at risk of disengaging from education
b) developed connections and relationships with businesses to encourage
youth work experience and employment opportunities
c) developed knowledge of and connection with training providers to
provide pathways for young people into further education
d) coached and mentored young people who have been identified as
needing additional skills, knowledge and support to transition into work or
further education
e) supported
young people to secure employment and work placements and provided continuing
monitoring and assistance as they integrate into the workplace
f) held
Engage, a work expo for youth, businesses and industry training organisations
g) provided
seminars to assist young people to be prepared for seeking employment
h) contributed
to planning and supporting young people to attend the Jobfest held at North
Harbour Stadium on 7 August 2015.
Planning for 2015/2016
8. Youth
Connections is an ongoing programme that Coast Youth Community Trust delivers
in partnership with the Hibiscus and Bays Local Board. The programme continues
to develop as Coast Youth Community Trust explores opportunities to strengthen
delivery.
9. The
schedule for 2015/2016 (Attachment A) is based on the agreed programme outcomes
established at the outset of the local Youth Connections programme as a
partnership between the Hibiscus and Bays Local Board and CYCT. It focuses on
activities that transition young people into further education and employment,
such as:
· working with
council services and contractors to open up cadetships for Youth Connections
youth
· exploring the
development of a learning centre and social enterprise that would provide
follow on skills-building and work experience.
10. Continuing
to support the Youth Connections programme in the local area is a key initiative
of the Hibiscus and Bays Local Board Plan outcome of “a strong local economy
with skilled jobs”.
11. Staff
recommend the local board provides funding in 2015/2016 to support to CYCT for
the Hibiscus and Bays Youth Connections programme. This will ensure the
programme continues to grow and meet youth needs for local employment and
training, and will also enable CYCT to focus on developing new opportunities.
Consideration
Māori
impact statement
12. Youth Connections in the Hibiscus and Bays community contributes to
improving employment and education prospects for young Maori who enter the
programme.
Implementation
13. Council
officers provide guidance, advice and practical support to Coast Youth
Community Trust – Youth Connections. The Community Empowerment Unit’s
Youth Connections team will assist groups to deliver the programme outlined.
Attachments
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No.
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Title
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Page
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aView
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Coast Youth Community Trust Funding Agreement Schedule
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29
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Signatories
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Authors
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Greg Whaiapu - Team Leader Community Events South
Events
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Lesley Jenkins - Relationship Manager
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