Agenda of Henderson-Massey Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitemata Community Law Centre	Employee
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College Literacy Waitakere Board	Employee Member
Tracy Kirkley	District Licensing Committee Churches Education Commission	Member Contractor
Luke Wilson	NZ Police D.A.R.E. - West Waitakere Rotary – Board member Silver Fern Motor Sports - Board	Employee Member Board member Board member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 3 December 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

10 December 2015

Auckland Transport Update Report December 2015 – Henderson-Massey Local Board

File No.: CP2015/26131

Purpose

The purpose of the report is to respond to Henderson-Massey Local Board requests on transport-related matters and to provide information to elected members about Auckland Transport’s activities in their local board area.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the Auckland Transport Update December 2015 report.

Comments

1. The Henderson-Massey Local Board has outlined through its 2014-17 local board plan, that it has a strong interest in the role of transport and how it helps to create a connected community. This includes improving safety in our neighbourhoods, improving the look of our town centres, as well as supporting people to get to the places they want be for work and recreation.

2. The local board plan has a specific transport outcome in which Auckland Transport has a key role in bringing to life.

3. OUTCOME: REAL CHOICES BETWEEN WALKING, CYCLING, PUBLIC TRANSPORT AND CARS

· We (HMLB) have identified our transport priorities as increasing investment in walking and cycling infrastructure, improving public transport and reducing reliance on roads and cars.

Henderson-Massey Local Board Plan 2014-17 (Pages 38-41).

LOCAL BOARD TRANSPORT FUND APPLICATION UPDATE REPORT

WADIER PLACE FOOTPATH IMPROVEMENTS

4. As a result of the stormwater design changes at the new speed table, the construction contract is to be re-tendered before Christmas 2015. The construction is planned to start in January 2016 provided no unforeseeable circumstances arise.

TAIKATA ROAD PEDESTRIAN REFUGE

5. As a result of the stormwater design updates to the Wadier Place project, the bundled construction contract (with Wadier Place project) is to be re-tendered before Christmas 2015. Construction is planned to start in January 2016 provided no unforeseeable circumstances arise.

GLEN ROAD SAFETY IMPROVEMENTS

6. All the responses received during the public consultation phase were positive and support the proposed works. Detailed design work and land owner approval application with Parks, for installation of the storm water treatment devices are in progress. The Arborist assessment was completed last week. Liaison with Auckland Council for lodgement of consent application has been started and is in progress. Draft detailed design drawings and cost estimates are anticipated to be received by early December 2015. Internal stakeholder’s consultation and the safety audit of the draft design will be started by 7 December.

HENDERSON CREEK SHARED PATH & CYCLEWAY LIGHTING IMPROVEMENTS PROJECT

7. The draft assessment report will be ready for review by AT staff on 4 December and the final report will be delivered before end of December 2015.

RESPONSES AND PROGRESS REPORTS

TE ATATU CORRIDOR IMPROVEMENT PROJECT UPDATE – DECEMBER 2015

8. Higgins Contractors is now working in Te Atatu Road:

· relocating services

· re-locating property boundaries

· building retaining walls where necessary.

9. Higgins is working in the eastern berm. This has required the closing on the nearside lane southbound. Higgins have made the next two lanes southbound lanes, leaving a single lane northbound on the western side of the road.

10. It is not feasible:

· to open another northbound lane each morning because the works cannot be expected to be at a stage where everything can be restored to permit traffic.

· to do “tidal flow” shifting lanes from side to side to give two northbound by morning and two south in the evening. Apart from the difficulties and dangers from doing so, the time lost each day could add up to six months to the project duration.

This would translate directly as months of extra impact on residents, motorists and businesses.

11. Auckland Transport have provided a written briefing to:

· The Henderson/Massey Local Board Chairman and Transport Portifilo Holder

· The Deputy Mayor and Ward Councillor

12. Auckland Transport have also provided a verbal briefing to The Deputy Mayor, and Ward Councillor and MPs Ngaro and Twyford.

13. On 25 November, Senior Managers met with the Senior Management of All Seasons Plaza who have consistently demanded an immediate restitution of two lanes northbound and/or implementation of 24/7 operation. 24/7 would achieve about 10 weeks’ time saving

14. All Seasons were advised that the lane configuration will stay in place but residents will be canvassed as whether they will agree to have 24/7 operation. Auckland Transport will advise residents that AT cannot justify or recommend such a move, as the consequences for residents will be excessive and as the three lane configuration will have to stay in place, they will see no actual benefits for at least a year (when the project will finish about two months earlier than currently scheduled). However, we are honour bound to ask residents’ opinion.

15. Auckland Transport acknowledge that there may have been a loss of business and have offered to work with (all local) businesses to publicise the fact that businesses are open and accessible. AT will undertake this publicity anyway but wish to invite those who are interested, to add marketing incentives to encourage business back. This offer was rejected by the All Seasons management but AT still intend to undertake this on behalf of all affected businesses.

16. At the time of writing it is not possible to quantify what the “new normal” will be in terms of traffic patterns, although it is anticipated that travel times will not be greatly affected. The reason is that travel times on Te Atatu Road are governed at peak by the need to merge on the motorway on ramp and then stop for ramp metering lights. This governs the rate of progress of all traffic in both queues. This will not change with the reduction to one lane and therefore, the rate of progress may remain very similar to what it has always been.

17. The principle consequence may be a longer queue into the wider catchment which may cause issues there. Our communications campaign will endeavour to address this scenario.

18. Maintaining two southbound lanes ensures that Te Atatu Road continues to adequately “drain” the motorway during the afternoon peak and avoid exacerbating tailbacks into the motorway itself.

19. Property issues appear to have been resolved or are in the process of resolution.

20. Auckland Transport and Higgins personnel continue to meet with residents or answer queries and complaints in writing.

21. Higgins has sent a letter to affected residents advising that night works will be conducted in early December, with the noisiest works being confined to the early evening, if at all possible. This has not engendered a negative reaction from residents. Previous night works appear to have passed without incident.

22. This report is accurate at the time of writing and any changes of consequence after publication will be notified to the Board.

NORTHWEST MALL ROADING ISSUES UPDATE

23. Auckland Transport are following up on issues raised by the board regarding traffic operations around the NorthWest Mall.

Closure of Kohuhu Lane

24. Auckland Transport are investigating the option of temporarily closing Kohuhu Lane, until more of the land surrounding the square is developed. This will minimise traffic volumes in the town square to alleviate concerns for pedestrian safety and, reduce traffic congestion. Quotes received for installing and looking after the temporary traffic management are prohibitively expensive and we are currently seeking ways to reduce this cost. A decision is to be made in early December.

Directional signage for traffic

25. In order to reduce traffic volumes through the town square, AT are planning to install directional signs directing drivers to the mall car park and also directing drivers exiting the area. The signs will direct drivers to use Gunton Drive and Tawhia Drive in preference to Maki Street and Kohuhu Lane. We are currently working with contractors to finalise the sign designs and the programme the installation.

Shared Space education measures

26. The team are working on large format signs to install at the entry points to the shared space. These signs will advise drivers to give way to pedestrians and they will be installed ASAP.

Parking availability

27. Auckland Council development engineering have instructed contractors working for the developer to install time restricted parking signage on the on-street parking spaces in the new roads. This will prevent people from parking all day and will improve the availability of on street parking.

BARN DANCE – GREAT NORTH ROAD INTERECTION

28. Auckland Transport has received a request from the Chairman of the Local Board to change the Great North Road / Railside Avenue intersection, to run with a Barnes Dance phase.

Update

29. Auckland Transport, have been working with ATOC to discuss the possibility of introducing a Barnes Dance or exclusive pedestrian phase at this intersection.

30. ATOC Team have raised some operational concerns which needs to be properly studied/highlighted/addressed before AT implement the Barnes Dance, including:

31. Full understanding of pedestrian demands and movements – these needs to be balanced with the amount of traffic going through this intersection. Currently there is heavy traffic demand along Great North Road, and left turn out and right turn into Railside Avenue.

32. Traffic modelling to understand the impact – modelling needs to be carried out to understand the potential impact to the wider network.

33. Alignment with Strategy and Planning direction – check to see if this operational change would align with the future strategic direction to be confirmed.

Timeframe

· Survey already planned on 25th November and 28th November (one weekday and one weekend).

· Carry out traffic modelling aiming to finish at 7th December.

· Meeting with planning team, already arranged on 17th November for strategic direction alignment confirmation.

· Should we decided to proceed with either pedestrian exclusive phase or barn dance:

· Revised markings and tactile paving may be required to indicate (diagonal) crosswalk. Civil work investigations and drainage drawings needs to be produced with design review

· A software request would take six weeks turnaround to encompass and be implemented

· Therefore, a realistic timeframe for implementation would be around end January/beginning February.

NO STOPPING AT ALL TIMES RESTRICTION - METCALFE ROAD, RANUI

34. Auckland Transport undertook consultation in August for proposed NSAAT markings (BYLs) at 24 Metcalfe Road, in Ranui. Following this, AT received additional concerns from residents regarding restricted visibility and safety concerns at 19 and 21 Metcalfe Road. We undertook site visits and are now also proposing to install the No Stopping At All Times (NSAAT) restriction through installing BYLs outside no. 19 and 21 Metcalfe Road. Attached is a plan showing these proposed BYLs.

Local Board Response

35. The Local Board Portfolio Leads were supportive of what is being proposed.

ACTIVE WARNING SIGNS NEAR FREYBERG COMMUNITY SCHOOL

36. Auckland Transport is seeking feedback on a proposal to introduce Active School Warning Signs in the local area surrounding Freyberg Community School.

What are the proposed changes?

37. Auckland Transport is proposing to install these electronic signs which are equipped with alternating flashing beacons on the main roads approaching the zone.

The following roads will be affected:

· Roberts Road

The Active Warning Signs will operate during the following times:

· 35 minutes before the start of school.

· 20 minutes at the end of school.

· Or 10 minutes at any time during school hours when there is significant school activity such as school trips.

Why are the changes required?

38. Active School Warning Signs aim to raise driver awareness to the presence of children. By introducing Active School Warning Signs we hope to provide a safe road environment for all those traveling to and from schools.

39. Using criteria set by the New Zealand Transport Agency, Auckland Transport has been able to determine which schools would benefit from Active Warning Signs. The criteria include type of road, number of children, vehicle speeds and crash history

Local Board Response

40. The Local Board Portfolio Leads were supportive of what is being proposed.

ISSUES PENDING
Subject Name	Description	Subject Requested Date	Due Date
Request to reduce the speed limit on Birdwood Road to 70kph, between the existing 50kmph signs	Resolution request from the Local Board.		Pending

ISSUES CLOSED
Subject Name	Description	Subject Requested Date	Subject Closed Date
Garelja Road, Henderson – Proposed Kea Crossing And Speed Table	The Local Board Portfolio Leads were supportive of what is being proposed.	October 2015	November 2015
Pedestrian Crossing Signal Outside Massey High School	The Local Board Portfolio Leads were supportive of what is being proposed.	October 2015	November 2015
Waimanu Bay Drive And Harbour View Road, Te Atatu Peninsula Proposed Intersection Improvements	The Local Board Portfolio Leads were supportive of what is being proposed.	October 2015	November 2015
Tirimoana Primary Kea Crossings	The Local Board Portfolio Leads were supportive of what is being proposed.	October 2015	November 2015
Rapaki Place, Te Atatu Peninsula - Proposed No Stopping At All Times (Nsaat) Restrictions	The Local Board Portfolio Leads were supportive of what is being proposed.	October 2015	November 2015

REGIONAL UPDATES

HOP CARD PRICE CHANGE

41. The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake. The actual cost of the card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

42. Now that most customers have a HOP card, AT is removing the discount which was applied while the system was rolled out and bedded down.

43. The increase will apply from Thursday 17 December, 2015.

CYCLING NUMBERS INCREASING

44. The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport. An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

45. It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

46. While the reason for cycling is still exercise or fitness (68%) or recreation (48%), there was a steady growth in those saying cycling to work was the reason they get on a bike (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city have the highest proportion of people cycling.

47. This research is a source of real data in order for AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre as well connections to public transport interchanges.

48. People living in the inner city and the corridor running north-south from the city have the highest potential for growth in cycling. To get people cycling, overcoming perception of safety seems to be the greatest barrier.

LET’S CARPOOL CAMPAIGN

49. Auckland Transport is running a public campaign in November to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to give carpooling a go and visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland.

ROAD SAFETY YOUNG DRIVER MARKETING CAMPAIGN

50. Young driver crashes are a high strategic priority identified in “Safer Journeys” and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes. From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers and these crashes resulted in 74 deaths and 749 serious injuries. Targeting 18-24 year old male and female drivers, the main campaign objectives are:

· To contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

· To increase young driver’s safety awareness and understanding of the consequences of dangerous driving

· To continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby AT generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

51. Based on the tagline of “You wouldn’t do that”, the three road safety themes are Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

· You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

· You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

· You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

52. To help incentivise people, AT will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iphone 6.

Attachments

There are no attachments for this report.

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager (west), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

Henderson-Massey Events Funding

File No.: CP2015/25010

Purpose

1. To allocate a portion of the Henderson-Massey unallocated event funding to a range of new initiatives identified:

i. Christmas Lights in the Henderson Business District

ii. a series of community events in the McLaren Park area

iii. a series of community events in the Massey area.

2. And to provide clarity around the intention of funding allocations made via the Event Partnership Fund at the 20 August 2015 meeting.

Executive Summary

3. A total local events and civic functions budget of $340,000 is available to the Henderson-Massey Local Board for distribution in FY 2015/2016.

4. The local board has allocated $263,000 from this amount for the event programme in the Henderson-Massey Local Board area as follows:

Fund	Description	Amount allocated
Local Event Support Fund	Projects over $2,000, contestable	$50,000
Quick Response Funding	Projects under $2,000, contestable	$20,000
Events Partnership Fund	Non-contestable discretionary budget	$165,000
Local Board Civic Events	Local board identified civic events	$19,000
Anzac Day	Support and delivery of Anzac Day services in the local board area	$9,000
Total		$263,000

5. A balance of $77,000 remains unallocated from the total budget of $340,000.

6. At the 20 August 2015 meeting, the local board allocated the following funding amounts:

Local Event Support Fund $21,000

Quick Response Fund $4,750

Events Partnership Fund $165,000

(HM/2015/134 and HM/2015/135)

7. The balances of the local event support fund ($29,000) and the quick response fund ($15,250) will be allocated in the next funding rounds.

Recommendation/s

That the Henderson-Massey Local Board:

a) Agree to the allocation of unallocated event funding as follows:

Group	Event	Recommended Allocation	Funding Tags/ Comments:
Commercial supplier	Henderson Christmas Lights (purchase of lights)	$30,000	Receipt of 3 quotations for supply and installation of lights
MPHS Community Trust	McLaren Park community events	$15,000	Delivery of a series of community events in the McLaren Park area
Massey Matters	Massey community events	$7,000	Delivery of a series of community events in the Massey area
TOTAL		$52,000

b) Confirm that the local boards’ intentions with respect to allocation of event partnership funding, as previously resolved at HM/2015/134, is as follows:

Christmas Events	Westgate Christmas Parade	$5,000
Christmas Events	Te Atatu Peninsula Christmas Parade	$5,000
Ranui Events	Ranui Action Project	$11,000
Te Atatu Events	Te Atatu Community Day	$5,000
	Heart of Te Atatu South Festival	$5,000
	Our Amazing Place – Heather Steadman	$1,000
Waitangi Day	Hoani Waititi Waitangi Day Event	$4,000

Comments

8. Local events funding provides an opportunity for Henderson-Massey Local Board to work in partnership with local event organisers to develop an events programme that reflects the community’s aspirations and supports outcomes from the local board plan.

9. A total local events and civic functions budget of $340,000 is available to the Henderson-Massey Local Board. The local board has budgeted $263,000 from this amount for events/projects in the local board area as follows:

Fund	Description	Amount allocated
Local Event Support Fund	Projects over $2,000, contestable	$50,000
Quick Response Funding	Projects under $2,000, contestable	$20,000
Events Partnership Fund	Non-contestable discretionary budget	$165,000
Local Board Civic Events	Local board identified civic events	$19,000
Anzac Day	Support and delivery of Anzac Day services in the local board area	$9,000
Total		$263,000

10. These allocations leave a total of $77,000 for allocation to other identified projects or events during the remainder of the 2015/2016 financial year.

11. A meeting was held with the Events Portfolio Holder on 19 November 2015 and a number of options were discussed for disbursement of the $77,000:

(a) Allocation of $30,000 for the purchase and installation of Christmas Lights in the Henderson Business District;

(b) Allocation of $15,000 to MPHS Community Trust for support delivery of a series of community events in the McLaren Park area;

(c) Allocation of an additional $8,000 to the Massey/Westgate line in the event partnership fund and allocate the full $15,000 to Massey Matters to support delivery of a series of community events in the Massey area.

12. If the allocation of the above funds is agreed by the full board, it would leave a balance of $25,000 which can be agreed and allocated at a later date.

13. The resolutions passed at the 20 August 2015 regarding the Events Partnership Fund allocations were of a high level nature and did not specify the details of who the funding should be allocated to. The below table shows the detail required to be confirmed for the appropriate allocation of funds to the groups for which it was intended:

(a) Christmas Events - $10,000

Suggested allocation of this funding as follows:

Westgate Christmas Parade $5,000

Te Atatu Peninsula Christmas Parade $5,000

(b) Ranui Events - $11,000

Ranui Action Project (RAP) $11,000

Te Atatu Community Day $5,000

Heart of Te Atatu South Festival $5,000

Our Amazing Place – Heather Steadman $1,000

(d) Waitangi Day - $4,000

Hoani Waititi Waitangi Day Event $4,000

Consideration

Local Board views and implications

14. A meeting was held with the Events Portfolio Holder on 19 November and the below options were discussed for disbursement of the $77,000:

i. Allocation of $30,000 for the purchase and installation of Christmas Lights in the Henderson Business District;

ii. Allocation of $15,000 to MPHS Community Trust for support delivery of a series of community events in the McLaren Park area;

iii. Allocation of an additional $8,000 to the Massey/Westgate line in the event partnership fund and allocate the full $15,000 to Massey Matters to support delivery of a series of community events in the Massey area.

15. The allocation of the above funds would leave a balance of $25,000. The allocation of this will be agreed at a later date.

Māori impact statement

16. The events funds do not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

17. Specifically the Waitangi Day Celebrations at Hoani Waititi Marae which will be delivered by the Te Whānau O Waipareira Trust and will be held at the marae in Glen Eden will directly benefit local urban Maori families, groups and organisations.

Implementation

18. Once the Henderson-Massey Local Board has resolved the above funding allocations, event unit staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

Royal Reserve Development Concept Design

File No.: CP2015/22572

Purpose

1. The purpose of this report is to seek approval from the Henderson-Massey Local Board for the proposed concept design for the development of Royal Reserve.

Executive Summary

Background

2. The Henderson-Massey local board has allocated a total of $248,141 for design in FY2015/2016; this includes professional services and consent fees. $2,670,000 has been allocated for the construction of the playground and associated facilities with FY2016/2017.

Budget	FY 15/16 - Design	FY16/17 - Construction
Growth Capex Fund	$128,141	$1,170,000
NZTA Fund	$120,000	$1,500,000
Total	$248,141	$2,670,000

3. Local and Sports Parks West (LSPW) presented the concept design to the local board at a workshop on the 18 August 2015. During this workshop the board indicated their support for the concept design and acknowledged the consultation undertaken by LSP with the community and local Mana Whenua. The feedback received at the Snow in the Park event and online (Shape Auckland) from the community showed they were very supportive of the design and look forward to the playgrounds and other facilities being built. The feedback received will continue to influence the outcome of the redevelopment.

4. LSPW now wish to engage a consortium to produce a developed and detailed design package for Royal Reserve within the FY 2015/2016.

Design

5. Royal Reserve is a large existing park on Beauchamp Drive, Massey. The park currently provides minimal facilities to enhance community wellbeing. The existing football fields have recently been upgraded and are used for training during the week and games at weekends. The changing room/toilet block is in reasonable condition and adequate for the parks use at present.

6. The redevelopment of Royal Reserve will provide a range of activities to stimulate children and also provide facilities for youth and adults. The aim is to develop the underutilised area to the south of the park which has the highest aspect of the site with views toward the City Centre.

7. The development proposal and layout of the park will include:

· Junior and senior playgrounds

· Two large slope slides

· Basketball half court

· Large car park which includes 45-50 spaces and modification of existing car park to provide additional parking

· Concrete learn to ride bike tracks

· Large specimen tree planting to provide adequate instant shade around the playgrounds

· Planting for biodiversity

· Perimeter paths around the whole park which will include 4 x fitness stations

· Signage and interpretation panels – Bilingual signage

· BBQ and sheltered picnic areas, seating and banquet picnic tables

· Sustainable storm water solutions

· Water drinking fountain

8. The theme of the Royal typewriter (which has been indicated as the origin of the local road name and park name) will be continued throughout the site.

Recommendation/s

That the Henderson-Massey Local Board:

a) Endorse the concept design for the development of Royal Reserve

b) Support Local and Sports Parks West to develop the Royal Reserve park design

Attachments

No.	Title	Page
a View	Royal Reserve Concept Plan	21

Signatories

Authors

Keren Alleyne - Parks Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Henderson-Massey Local Board

10 December 2015

Allocation of funding for outdoor gym equipment and Massey Futsal court

File No.: CP2015/24262

Purpose

1. To seek approval from the Henderson-Massey Local Board for allocation of funding from their Locally Driven Initiatives (LDI) Capex Budget for two new projects. The projects include a Futsal Court adjacent to Massey Leisure Centre, and outdoor gym equipment proposed for Henderson Park. Local & Sports Parks West propose to construct these facilities within the 2015/2016 financial year.

Executive Summary

2. The outdoor futsal court and outdoor gym have been identified as priority projects from community consultation and proposals presented to the Local Board. The proposed projects are facilities that do not currently exist within the Henderson-Massey Local board area and will benefit both young children and adults.

3. The allocation of funding is required as soon as practically possible to ensure the projects are delivered with the 2015/2016 financial year. The construction of both projects will need to be completed by May 2016 within the summer earthwork season and to ensure there is adequate time to move the projects through the project management gateway system and procurement processes.

4. Funding of $120,000 is required to construct the outdoor multi-use futsal court, with provision of specialised artificial turf surfacing, two bench seats and a rubbish bin. The detailed design of this facility was undertaken within the 2014/2015 financial year.

5. Funding of $25,000 is required to construct the outdoor gym facility which will include pull up and chin up bars, parallel bars and other body strengthening equipment. The equipment will be designed to a variety of heights to cater for different age users. A location for the equipment has been identified in close proximity to the car park outside of the Frisbee golf course. The budget is required for supply and installation of the equipment. This includes cushion fall safety surfacing and drainage.

Local Board views and implications

6. Futsal Court - The Henderson-Massey Local Board allocated $50,000 during the 2014/2015 financial year for a skate park to be built alongside the Massey Leisure Centre following a request from Massey Matters. A removable skate ramp was designed for the site and this was taken to the community for further feedback. Flyers were distributed to 420 residents in close proximity to the Leisure Centre and two consultation events were set up to speak to local residents. The feedback received from local residents showed more support for the proposal than against but highlighted some very strong opinions opposing it. LSPW sent a memo to the Local Board on 2 February 2015 highlighting the results of the consultation with a follow up workshop. The Local Board looked at alternative uses for the site next to the leisure centre and found the site could be used for a fenced multi-use sports area/futsal court. Following consultation with the local community and an initial feasibility study the local Board supported the concept design and confirmed $120,000 should be allocated to this project from the 2015/2016 financial year LDI capex Budget.

7. Outdoor gym facility – Two local community members approached the Henderson-Massey Local Board in August 2015 with the proposal for an outdoor gym facility to be located in Henderson Park. The local board held a workshop on 3 November 2015 with the project initiators who proposed that the facility could include chin up and push up bars, a sit up bench and parallel bars. LSPW put a concept design together with the project initiator which was then supported by the Henderson-Massey Local Board. LSPW proposed a suitable location for the facility which insured passive surveillance from neighbouring properties and a location which did not cause conflict with existing park users. The Henderson-Massey Local Board requested LSPW to write a report for budget to be allocated to the two projects discussed.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives this report.

b) Allocates $120,000 from the Locally Driven Initiatives (LDI) Capex Budget for the construction of the Futsal Court.

c) Allocates $25,000 from the Locally Driven Initiatives (LDI) Capex Budget for the supply and installation of outdoor gym equipment for Henderson Park.

Attachments

No.	Title	Page
a View	Massey Leisure Centre Futsal Court Concept design	25
b View	Massey Leisure Centre Futsal Court - Layout	27
c View	Henderson Park Outdoor Gym Concept	29

Signatories

Authors

Keren Alleyne - Parks Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Henderson-Massey Local Board

10 December 2015

Westgate Town Park Concept Design

File No.: CP2015/22701

Purpose

1. The purpose of this report is to seek approval from the Henderson Massey Local Board for the proposed concept design of the Town Park at Westgate (not formally named).

Executive Summary

2. The total amount allocated from the Open Spaces Massey North budget for the Town Park is $5,500,000 which will include professional services, iwi consultation, consents and construction. $350,000 is allocated to financial year 2015/2016 for design and consents and $5,100,000 million for construction in FY 2018/2019.

3. The Town Park is 1.1 hectares and is located north of Te Pūmanawa Square bounded by Tawhia Drive, Maki Street and Barbour Road. The land use surrounding the park includes large format retail, commerce and a multi-level residential development.

4. Public consultation and engagement was undertaken in September 2012 to capture community ideas on how the park should be designed. The concept design has been developed to incorporate the feedback received. The theme most frequently mentioned was that the new park should be an attractive, green space with trees, plants and flowers – a tranquil place to walk, sit and enjoy.

5. The Town Park will be a formal park providing a regional facility for recreation, social events and general community wellbeing. The design will include several elements including foot and cycle paths, street furniture, tree planting and event space.

6. Parks now wish to engage a design consortium to produce a developed and detail design package for Westgate Town Park within the FY 2015/2016.

Recommendation/s

That the Henderson-Massey Local Board:

a) Endorses the concept design (Attachment A) for the development of Westgate Town Park.

b) Approves the parks team progressing to the next stage of engaging a design consortium to produce a developed and detail design package for Westgate Town Park within the FY 2015/2016.

Comments

7. The development of a new town Centre at Massey North is an important element of Auckland Council’s long-term sustainable growth strategy for the western sector. Planning for this new Centre includes providing for recreational opportunities for the future population. One of these opportunities is the Town Park which is still to be formally named by the Henderson-Massey Local Board.

8. The Westgate development consists of 24 hectares of Open Space and is situated adjacent to the existing Westgate Mall to the south, the North-Western motorway to the east, horticultural and farm land to the north and west. The Westgate open space network was Masterplanned in 2011 allowing a holistic development of the entire area. Phase one of the Open Space network, around ponds 2 & 3, has recently been completed and opened for public use. The detailed design and construction works of phase two will run in parallel with the design of the Town Park.

9. The extensive open space throughout the development provides opportunity to develop a number of passive spaces, largely the open natural areas associated with the streams and storm water ponds. There are areas welcoming to wildlife experience, picnic spots and areas suitable for informal recreation including a children’s playground proposed for a site northwest of the Town Park.

10. At present Westgate town Centre provides a poor pedestrian experience and lacks connectivity to the adjacent and wider environment. There is significant opportunity to design the Town Park as a pivotal piece of landscape architecture which will sit in the center of the entire site based on the proposed concept design.

11. Initially at the time of public consultation in September 2012 it was anticipated the Community Centre would be located within the Town Park, this has since been incorporated with the library and has become the multi-purpose facility adjacent to the Town Square. Within this facility a green roof has been included in the design which has allowed for ample opportunity for community gardens.

Design

12. The Westgate Town Park site is currently an unutilised green field site which sits adjacent to a multi-level residential zone owned by NZRRPG.

13. Auckland Transport has proposed the Westgate bus interchange will be adjacent to the Town Park; this will encourage park users to travel by bus to the site and will create an active node around the Town Park.

14. The development of the Town Park will provide a range of facilities to cater for a wide spectrum of the community. This will be a high quality formal urban park which allows for multiple activities and will be a feature park for West Auckland particularly the Henderson-Massey Local Board area.

15. To create a high quality passive recreation space, the concept proposal includes:

· Large wide footpaths for walking and cycling

· Large specimen and native tree planting which will provide structure and shade.

· Seasonal bulb planting

· BBQ and sheltered picnic areas

· Event space

· Interactive water features

· Café and toilet facilities

· Sustainable storm water solutions and green infrastructure design.

· Sculpture and art opportunities

· Amenity and feature lighting to create a safe an vibrant environment during hours of darkness

16. The design team will include local artists nominated by Mana whenua who will be involved in ensuring strong cultural themes are included in the design. These themes will be represented across all open space within the Westgate development and through the Multi-purpose Facility.

17. The residential zone adjacent to the Town Park will provide passive surveillance across the site which will ensure a safe pedestrian friendly environment.

18. Consideration will be made to ensure the interface between the residential zone and Town Park adds value to the public amenity. The Town Park will provide wellbeing and health benefits for the residents overlooking the park. Ongoing consultation will be essential between Auckland Council and the adjacent property land developer NZRPG to get the best outcome between the two developments.

Local Board Views and Implications

19. Parks presented the concept design of the Town Park to the Henderson-Massey Local Board at a workshop on the 20 October 2015. During this workshop the Board indicated their support for the concept design.

Māori impact statement

Mana whenua will have significant input into the design of the Town Park. A hui was held on 23 October 2015 to discuss the concept design and the input Mana whenua will like through the design phase. Te Aranga Design Principles will be incorporated in the Request for Tender as a major factor for the design consortium to adhere too.

Attachments

No.	Title	Page
a View	Westgate Town Park Concept Design	35

Signatories

Authors

Keren Alleyne - Parks Advisor

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

2015/16 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management

File No.: CP2015/26176

Purpose

1. The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Henderson-Massey Local Board’s approval of the community lease renewals being advanced via this approach.

Executive Summary

2. Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4. The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5. The main categories of work that are being advanced are:

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

· Progressing more complex or involved cases

6. This report includes details of the first batch of fast tracked lease renewals. In every case the group has an existing right of renewal. Staff recommends that these leases be renewed.

7. To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

Recommendation/s

That the Henderson-Massey Local Board:

a) Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions. Those community organisations being:

· Massey Rugby Union Football and Sports Club Incorporated

b) Notes that community outcomes plans are not required or provided with these lease renewals.

Comments

8. There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

9. Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10. There are three routine categories of work being advanced:

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.

11. The following table shows the initial assessment of work in the Henderson-Massey Local Board area.

Type of leases	Fast track	Complex
Renewals	1	(ins4rt #4t44hthhf 4com4plex renewals4444n wor4k plan)
New Leases	3	4

12. Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13. Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14. Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.

Consideration

Local Board views and implications

15. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16. The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17. To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Māori impact statement

18. Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19. Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

Attachments

No.	Title	Page
a View	Community Lease Renewals - HMLB	41
b View	Distribution of leases by local board	43

Signatories

Authors

Michelle Knudsen - Community Lease Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

Review of the Food Safety Bylaw 2013

File No.: CP2015/26114

Purpose

1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4. National food safety grading will not be implemented through the new Act.

5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report.

Recommendations

That the Henderson-Massey Local Board:

a) endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

· the closure of unhygienic or unsafe food premises

· minimum standards for staff training in basic food hygiene

· grading of food premises

· standards for preparing, handling and labelling food sold to private premises, and

· operating food stalls and mobile food shops.

14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.

17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19. The benefits of a food safety grading scheme is that it provides:

· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

· the public with concise information on a business’ level of food safety so that customers can make informed choices.

Consideration

Local Board views and implications

20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.

22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori impact statement

23. Engagement with mana whenua and mataa waka is currently underway.

24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.

25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26. The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report.

27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Pilkington - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

Naming of the new West Harbour community facility

File No.: CP2015/26186

Purpose

1. To formally approve the name ‘Mānutewhau ’ for the new West Harbour community facility located at 74 Oriel Avenue, West Harbour.

Executive Summary

2. Local Boards have the delegation to approve names for community facilities in their local board area.

3. Massey Matters commenced the consultation process to name the new community facility in Glendene on 10 March 2015 following the dawn blessing ceremony. It was further promoted at the official opening and open day event on 19 and 20 June 2015.

4. The facility is currently referred to by default as the ‘West Harbour Community Hub’ due to it being located on the West Harbour School grounds and within the West Harbour community.

5. Massey Matters consulted the community and local schools on a suitable name for the new facility.

6. Te Kawerau a Maki and Nga Maunga Whakahii o Kaipara Development Trust were also consulted.

7. Te Kawerau a Maki endorses the proposed name.

Recommendation/s

That the Henderson-Massey Local Board:

a) approves the name ‘Mānutewhau Community Hub’ for the new community facility located at 74 Oriel Avenue, West Harbour.

Comments

8. Local iwi were not formally consulted at initial stages of the process. Massey Matters subsequently discussed the omission with a representative of Ngati Whatua o Kaipara, apologised for due process not being followed and have committed to ensure correct practise in the future. Due to the lack of formal consultation Ngati Whatua o Kaipara neither opposes nor supports the name Mānutewhau.

9. One hundred and fifty name consultation postcards were distributed to local households with 48 returns.

10. The top three names, in order of preference, were

· ‘Community Hub - West Harbour’ with the words ‘Haere Mai - Welcome’ beneath it;

· ‘Mānutewhau Community Hub’

· ‘Haere Mai Community Hub’.

11. The names were considered at the Henderson-Massey Local Board community facilities portfolio meeting on 25 August 2015. Board members preferred the name ‘Mānutewhau’ due to its historical significance and for the reason that it differentiates the facility from the West Harbour School.

12. The name ‘Mānutewhau’ also links the facility to the area, being directly opposite the Mānutewhau Reserve, Mānutewhau Stream and Mānutewhau Walk.

13. Mānutewhau derives from Mānu which means ‘float’ and refers to the floats made from the whau tree which were tied to nets. The name also alludes to the fact that the wider area provided an abundant source of food.

14. The name ‘Mānutewhau Community Hub’ would help the community, local schools and organisations embrace it as a community hub and not identify it as being part of the West Harbour School.

15. The new name would herald the beginning of a definitive identity in the community. A logo and room naming competition will follow.

16. The Henderson Massey Local Board’s approval is sought so that signage can be commissioned and installed.

Local board views

17. The information was presented at the Henderson-Massey Local Board community facilities portfolio meeting on 25 August 2015. Board members requested that a report be tabled at a business meeting for a resolution to be passed.

Maori impact statement

18. Te Kawerau a Maki and Nga Maunga Whakahii o Kaipara Development Trust have been consulted and Te Kawerau ā Maki has endorsed the name ‘Mānutewhau Community Hub’. The name reflects strong historical and cultural values, and community identity.

19. Local iwi were not formally consulted at initial stages of the process and for this reason Ngati Whatua o Kaipara neither opposes nor supports the Mānutewhau name. Massey Matters have discussed the omission with a representative of Ngati Whatua o Kaipara and have committed to ensure correct practise in the future.

Implementation

20. Signage for ‘Mānutewhau Community Hub’ will be installed upon gaining approval from the Henderson Massey Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors	Wendy Kjestrup - Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

10 December 2015

Annual Plan 2016/2017 – local consultation content

File No.: CP2015/26141

Purpose

1. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017

Executive Summary

2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

That the Henderson-Massey Local Board:

a) Agrees indicative LDI priorities for 2016/2017 (Attachment A)

b) Adopts local content for consultation (Attachment B)

c) Agrees that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

Comments

6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.

8. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

9. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

10. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

11. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The annual plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board views and implications

12. Local board feedback on regional matters for consultation was sought in November business meetings.

13. Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.

14. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

15. Local boards will also have further opportunities to provide information and views as council continues through the annual plan process

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes

Implementation

17. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.

Attachments

No.	Title	Page
a View	Indicative LDI opex - Henderson-Massey	53
b View	Local Consultation Material - Henderson-Massey	55

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson