Kaipātiki Local Board
OPEN MINUTES
|
Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 9 December 2015 at 9.03am.
Chairperson |
Kay McIntyre, QSM |
|
|
|
Deputy Chairperson |
Ann Hartley, JP |
|
|
|
Members |
John Gillon |
From 9.09am, Item 8.1 |
||
|
Danielle Grant |
|
|
|
|
Richard Hills |
|
|
|
|
Lindsay Waugh |
|
|
|
ABSENT
|
Dr Grant Gillon |
|
|
|
Lorene Pigg |
|
|
ALSO PRESENT
Councillor |
Chris Darby |
|
|
Kaipātiki Local Board 09 December 2015 |
|
1 Welcome
2 Apologies
Resolution number KT/2015/178 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) accepts the apology from Member Grant Gillon for absence.
|
Secretarial Note: Member Lorene Pigg’s apology for absence was sent to council staff via email prior to the start of the meeting. However, this apology was not seen by staff until after the motion above was moved and carried by the meeting. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2015/179 MOVED by Member L Waugh, seconded by Member R Hills: That the Kaipātiki Local Board: a) confirms the ordinary minutes of its meeting, held on Wednesday, 11 November 2015, including the confidential section, and the extraordinary minutes of its meeting, held on Wednesday, 25 November 2015, as true and correct records.
|
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Community Led Working Group - Gillian Taylor and Steve Southall |
|
Gillian Taylor and Steve Southall of the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf gave a presentation to the board regarding the findings of their reports. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/180 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the deputation from Gillian Taylor and Steve Southall of the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf. b) thanks Gillian Taylor, Steve Southall and the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf for their attendance and presentation.
|
|
a Community Led Working Group presentation |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
28 |
|
|
Resolution number KT/2015/181 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Members Report from Member Richard Hills and attached reports from the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf. b) thanks all members of the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf for their time and work on this issue and their reports, with particular mention to Mere Roberts, Steve Southall and Keith Salmon for the countless number of volunteer hours they have put into this project. c) supports the recommendations from the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf and request these recommendations are forwarded to Auckland Transport, namely: i) that the Kaipātiki Local Board area should receive a greater share of cycle funding due to the lack of cycling infrastructure compared to its neighbouring local boards. ii) that none of the first tranche of funding from the Urban Cycling Fund was committed to the North Shore, so the second tranche should see a significant distribution to the North Shore, with Kaipātiki seen as particularly deserving due to the poor state of its current cycling infrastructure and proximity to the central city. iii) the request to accelerate the delivery of cycling infrastructure as suggested in the Glenfield and Onewa corridor management plans and the proposed Auckland cycle network. iv) the request to develop corridor management plans for other corridors where there is strong cycling demand, including Wairau Road, Pupuke/Oceanview roads, Kaipātiki Road and Birkdale Roads and accelerate the delivery of cycling infrastructure. v) the request to extend the scope of the Glenfield corridor management plan to include the stretch of road from Highbury Town Centre to the Birkenhead Ferry Terminal. vi) the request to review the proposed Auckland cycle network implementation for Kaipātiki and update the Kaipātiki Local Board with a timetable for implementation. vii) thank Auckland Transport for the progress on current projects such as the shared path on Onewa Road and the Northcote Safe Cycle Route. viii) the request to review cycle crash data to work to eliminate black spots. ix) the request to work with the Parks, Sports and Recreation department and the Kaipātiki Local Board to review the Kaipātiki Connections Network Plan to determine how it can better meet and expedite its objectives, including trip generators. x) the request to explore new opportunities for integrated walking and cycling and public transport use, and to capitalise on rise in the use of electric bikes. xi) the request to review the cycling aspect of the Kaipātiki Connections Network Plan to ensure there are good facilities for cyclists. xii) the request to review connectivity between the Auckland Cycle Network and the Kaipātiki Connections Network Plan. xiii) the request to identify strategic opportunities for accommodating safe cycling for less confident cyclists and cyclists of all ages; such as: protected cycle paths, improving footpaths widths and moving street clutter and furniture where possible, which should be done whenever upgrades or renewals are undertaken. xiv) the request to investigate lower speeds zones in some neighbourhoods. xv) the request to implement more cycle parking in town centres, local centres and near sports and community facilities. xvi) the request to implement a bikes on buses programme, including a pilot for the Birkenhead Ferry feeder bus. xvii) the request to continue to work with schools to develop school travel plans and promote Travelwise programme. xviii) the request to acknowledge Hinemoa Street as a strategic Auckland cycle network connector. xix) the request to implement traffic calming measures, particularly for lower Hinemoa Street. xx) the request to investigate improvements to Birkenhead Point to encourage a safe and attractive mix of cycling and public transport for all ages, including consultation with the local community xxi) the request to investigate protected cycle lanes on Hinemoa Street to the Birkenhead Ferry Terminal. xxii) the request to increase the frequency of the Birkenhead ferry, particularly in evenings and on weekends. d) conduct a workshop to consider and review the recommendations outlined in c) above to develop a prioritised list for cycling infrastructure projects in the Kaipātiki Local Board area, which will then be provided to Auckland Transport. e) supports the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf finding that the bike shed should be removed from Birkenhead Wharf, and requests Auckland Transport: i) remove the bike shed from Birkenhead Wharf and investigate other locations for the facility, including interest from the Auckland University of Technology, other local boards and ferry terminals, as this may reduce cost to the local board. ii) report back to the board on the costs associated with moving the facility, including options to reduce costs as much as possible. iii) investigate scooter parking, potentially allocating two park and ride car parks for scooters. iv) install a simple cycle rack at the Birkenhead Ferry Terminal. f) requests that both reports produced by the Community Led Working Group reviewing cycling access and parking at Birkenhead Wharf are sent to Auckland Transport to analyse, acknowledging that the Senior Regional Walking and Cycling Advisor from the Auckland Transport Walking and Cycling department has already been involved in the process of their creation. g) thanks all the residents who have participated in the surveys and feedback that became part of the substantive reports. h) thanks Auckland Transport and the Senior Regional Walking and Cycling Advisor for attending meetings and participating with the community in the review of cycling access and parking at Birkenhead Wharf . i) receives the verbal report from Member Danielle Grant regarding the Kaipātiki Restoration Network. j) requests officers report back on the Memorandum of Understanding with the Kaipātiki Restoration Network.
|
20 |
Auckland Transport Update December 2015 for the Kaipātiki Local Board |
|
Resolution number KT/2015/182 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Auckland Transport November 2015 Issues Update to the Kaipātiki Local Board. b) allocates $35,000 from the Local Board Transport Capital Fund for cycle safety improvements, such as cycle safe catch pits, between the Stanley Road roundabout to the Beach Haven Ferry Wharf. c) requests Auckland Transport bring forward the upgrade works for Stanley Road/Kaipātiki Road roundabout due to the increased development in this area and the potential increase in pedestrian and cycle movements, noting that the intersection is dangerous for both cyclists and pedestrians. d) requests Auckland Transport commence detailed design of stages one, two and three on the enhancement of the Birkdale Road shops, and allocates up to $10,000 from the Local Board Transport Capital Fund to progress this work, noting that in the event more funding is required, this matter be reported back to the board for consideration. e) requests Auckland Transport include a raised pedestrian crossing as part of stage one of the Birkdale Road Shop upgrade, due to the high numbers of children that are expected to use this facility, and because a raised pedestrian crossing is much safer than a pedestrian refuge in the board’s view. f) allocates $80,000 from the Local Board Transport Capital Fund towards stage one of the Birkdale Road Shop upgrade to improve the pedestrian safety, enhance and increase the space in front of the shops, reduce traffic speeds and improve the provision of trees and seating, acknowledging that this figure is a rough cost estimate and that a final figure will be confirmed following detailed design. g) requests Auckland Transport fund stages two and three of the Birkdale Road Shop upgrade, as ensuring pedestrian safety on a road with four schools should be core business for Auckland Transport. h) notes the total cost for the Birkdale Road Shop upgrade Stage 2 and 3 pedestrian safety and footpath improvements is $280,000. i) requests Auckland Transport investigate the possibility of expediting the installation of cycle lanes along Mokoia Road. j) thanks Auckland Transport for the action taken to reduce vehicle speeds and enhance pedestrian safety in the Highbury Bypass.
|
13 |
|
|
Resolution number KT/2015/183 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) receives the report produced by Raeburn House. b) allocates $18,500 from its Economic Development Initiatives budget to Auckland Tourism, Events and Economic Development to support migrant owned business focused business clinics and advice sessions to meet the needs of migrant owned businesses identified in the research, noting the following: i) additional funding is provided to enable pre-engagement activities with local migrant business owners to ensure high attendance at the forthcoming clinics; and ii) it is essential that the design and delivery of the clinic and advice sessions incorporate a community development approach. c) requests Auckland Tourism, Events and Economic Development work with Raeburn House staff, in consultation with the Economic Development portfolio holders, to design the pre-engagement sessions noted in b)ii) above as well as the design, communications and delivery of the business focused clinics and advice sessions. d) requests Auckland Tourism, Events and Economic Development report back to the board on the outcomes and success of the pilot upon its conclusion.
|
15 |
2015/16 Lease workplan – expedited renewal process and review of ongoing lease management |
|
Resolution number KT/2015/184 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves the renewal of lease to the community organisations referenced in Attachment A to the agenda report and listed below, on the existing terms and conditions: i) Shaolin Kempo Northcote Point Trust; and ii) Kaipātiki Project incorporated. b) requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities and adherence to councils plans and policies such as travel and waste minimisation plans c) notes that community outcomes plans are not required or provided with these lease renewals.
|
16 |
New community lease to the North Shore Model Railway Club Incorporated, Birkenhead War Memorial Park, Recreation Drive. |
|
Resolution number KT/2015/185 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves a new community lease to The North Shore Model Railway Club Incorporated for Part Lot 152 Takapuna Parish, Birkenhead War Memorial Park, Recreation Drive, Birkenhead as referenced in Attachment A in the agenda report, subject to the following terms and conditions: i. term – 10 years commencing 1 January 2015 with one 10-year right of renewal; ii. rent - $1.00 plus Goods and Services Tax per annum if requested; and iii. the North Shore Model Railway Club Incorporated Community Outcomes Plan as approved be attached to the lease document (refer to Attachment B in the agenda report). b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. c) requests council officers to include formal recognition of council’s contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities, and adherence to council’s plans and policies, such as travel and waste minimisation plans.
|
17 |
|
|
Secretarial Note: Attachment A to the agenda report incorrectly identified the property for lease. A document identifying the correct property, entitled ‘Attachment A 44 Mahara Avenue’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/186 MOVED by Deputy Chairperson A Hartley, seconded by Member J Gillon: That the Kaipātiki Local Board: a) approves a community lease to the North Shore Resource Centre Incorporated for the council owned premises at 44 Mahara Ave, on the following terms and conditions: i) term – five years commencing 17 December 2015 with one right of renewal for a further five years. ii) rent - $1.00 per annum plus Goods and Services Tax per annum if requested; iii) maintenance fee - $500.00 per annum; iv) the North Shore Resource Centre Incorporated Community Outcomes Plan being approved and attached as a schedule to the lease as referenced in Attachment B in the agenda report; and v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012. b) requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities and adherence to councils plans and policies such as travel and waste minimisation plans.
|
|
a 44 Mahara Avenue |
18 |
New community lease Mairangi Players Incorporated, Recreation Drive, Birkenhead |
|
Resolution number KT/2015/187 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves a new community lease to The Mairangi Players Incorporated for Part Lot 152 Takapuna Parish, Birkenhead War Memorial Park, Recreation Drive, Birkenhead as referenced in Attachment A in the agenda report, subject to the following terms and conditions: i) term – 10 years commencing 1 March 2015 with one 10-year right of renewal; ii) rent - $1.00 plus Goods and Services Tax per annum if requested; and iii) The Mairangi Players Incorporated Community Outcomes Plan as approved be attached to the lease document as referenced in Attachment B to the agenda report. b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Birkenhead War Memorial Park Reserve Management Plan. c) requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities and adherence to councils plans and policies such as travel and waste minimisation plans.
|
14 |
|
|
A document entitled ‘Rawene Car Park’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/188 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves the allocation of the Birkenhead parking funds reserve to the Rawene Public Carpark Upgrade. b) advocates to the Finance and Performance Committee for the $456,833 reserve funds to be released for the Rawene Public Carpark Upgrade.
|
|
a Rawene car park |
19 |
Kaipātiki Local Board Quick Response Grants: Round Two, 2015/2016 |
||||||||||||||||
|
Secretarial Note: Attachment A to the agenda report was not the most current version. The most current version of the document entitled ‘Kaipātiki Local Board Local Grants Programme 2015/16’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
||||||||||||||||
|
Resolution number KT/2015/189 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) approves the following allocation of funding under the Kaipātiki Local Board Quick Response Grants programme 2015/2016 as listed in the table below:
b) notes the corrected version of the Kaipātiki Local Board Grants programme 2015/2016 was tabled and that all print and electronic communications channels will be updated accordingly.
|
||||||||||||||||
|
a Kaipātiki Local Board Local Grants Programme 2015/16 |
22 |
|
|
A document entitled ‘Annual Plan 2016/2017 - Local Consultation Content’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/190 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) agrees its indicative locally driven initiative priorities for 2016/2017 as identified in Attachment A in the agenda report. b) adopts local content for consultation as tabled. c) agrees that the Chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.
|
|
a Annual Plan 2016/2017 - Local Consultation Content |
23 |
Approval of Opaketai Beach Haven Garden Memorandum of Understanding |
|
Secretarial Note: Attachment B to the agenda report was not the correct version. The correct version of the document entitled ‘Memorandum of Understanding for Opaketai Beach Haven Garden’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/191 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) adopts the Memorandum of Understanding as tabled between Auckland Council and Beach Haven Birkdale Residents Association Incorporated for the council owned open space at 364 Rangatira Road, Beach Haven, also known as Opaketai Beach Haven Garden. b) delegates to the Chairperson the authority to sign the document on behalf of the local board.
|
|
a Memorandum of Understanding for Opaketai Beach Haven Garden |
24 |
Landowner Consent approval for seat donation for Hinemoa Park |
|
Resolution number KT/2015/192 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) grants landowner consent for the installation of a seat at Hinemoa Park by the Goode family, subject to all costs associated with the installation of the seat and any potential consents to be covered by the applicant.
|
25 |
|
|
A reformatted version of Attachment 1 to the agenda report - ‘Parks updated work programme 2015/16’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/193 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the updated parks work programme as referenced in Attachment A to the agenda report, noting the board has concerns with: i) the reduced amount allocated to 136 Birkdale Road from what the board approved at their 12 August 2015 business meeting of $337,000 and ii) the rephasing of the budget for 136 Birkdale Road without consultation with the board. b) requires that the budget for 136 Birkdale Road be reinstated to $337,000 as per resolution number KT/2015/116 as carried at the 12 August business meeting. c) approves all other changes including new additions, 2014/15 roll-over items and minor changes to phasing.
|
|
a Kaipātiki Local Board revised work programme |
27 |
Governing Body and Independent Maori Statutory Board Members' Update |
|
Councillor Chris Darby provided an update to the board. A document entitled ‘Kaipātiki Local Board Update – Councillor Chris Darby’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2015/194 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the update from Councillor Chris Darby.
|
|
a Kaipātiki Local Board Update – Councillor Chris Darby |
26 |
|
|
Resolution number KT/2015/195 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) provides the following initial feedback on pest management issues impacting the Kaipātiki Local Board area: i) pest animals and pest weed issues have gotten worse since 2007 in Kaipātiki as in many areas of Auckland; ii) a huge amount of pest plant control is done by organisations and groups outside council; iii) volunteer restoration groups, such as the Kaipātiki Restoration Network, play a crucial role in pest management within local board areas; iv) the board acknowledges the Kaipātiki Restoration Network has also made submissions to the Regional Pest Management Plan; v) that there is a lack of awareness and specific knowledge around the issues of pests; vi) ongoing education and awareness of the issues of not managing pests must be addressed and adequately funded; vii) there are already many site led projects in Auckland e.g. Ark in the Park and buffer zone, North West Wild Link, Pest Free Peninsula and Pest Free Kaipātiki (new) and Campbells Bay Urban Sanctuary, which should be supported and expanded; viii) the board is concerned with the proliferation of the following weeds in the Kaipātiki Local Board area, and would like the Regional Pest Management Plan provide the maximum amount of control for: · privet; · moth plant; · woolly nightshade; · wild ginger; and · tradescantia. ix) that given the wide range of native bush reserves in the Kaipātiki Local Board area, a site led Pest Free Kaipātiki programme should be established across the whole Kaipātiki Local Board area to protect all native bush reserves, cliff faces and waterways that: · provides sustained containment or progressive containment for all pest plant and animal species on the attached schedule; · supports Good Neighbour programmes such as “Beyond the Fence” on all surrounding boundaries; and · works proactively with volunteer groups to introduce a coordinated strategy for Parks and Environment officers to support volunteer groups, and to back up education and enforcement. x) the board would like to see further consideration given to the following issues · the role of council around private property e.g. householders adjacent to reserves; · funding sources; · development of local pest management plans e.g. Pest Free Kaipātiki; and · impact of pests on human health. b) thanks the Kaipātiki Restoration Network for their commitment to the enhancement of open spaces of Kaipātiki c) notes the October 2015 Regional Strategy and Policy Committee report and attachments entitled Regional Pest Management Plan Review – approval of discussion document. d) notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.
|
29 |
Workshop Records - Kaipātiki Local Board Workshops - Wednesday, November 2015 and Wednesday, 25 November 2015 |
|
Resolution number KT/2015/196 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 18 November 2015 and Wednesday, 25 November 2015.
|
30 |
Record of Kaipātiki Local Board Portfolio Briefings held in November 2015 |
|
Resolution number KT/2015/197 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) receives the record of Kaipātiki Local Board portfolio briefings held in November 2015.
|
21 |
|
|
Resolution number KT/2015/198 MOVED by Member R Hills, seconded by Chairperson K McIntyre: That the Kaipātiki Local Board: a) confirms management and governance by a community trust or incorporated society through a funding agreement (option 2) as the preferred governance option for Marlborough Park Hall, with the initial license to occupy being for two years. b) acknowledges the level of budget required to operationalise Marlborough Park Hall as a youth facility, which will include all asset based service costs to operate the building and provide for a funding agreement of $120,000 per annum ($90,000 towards staff costs and $30,000 for programming), and that funding for this will be sought through the 2016/17 Annual Plan process. c) notes that as the capital redevelopment of Marlborough Park Hall was funded through the Long-term Plan to meet the Auckland Plan objectives of ‘putting young people first’, and the board anticipates that ongoing operational expenditure for Marlborough Park Hall will be funded in accordance with council’s Local Board Funding Policy for asset based services.
|
31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.06pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................