The Chairperson will open the meeting and welcome everyone present.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Manukau Harbour Forum:
a)
Confirms the ordinary minutes of its meeting,
held on Monday, 12 October 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Manukau
Harbour Forum
14 December
2015
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Manukau Harbour
Forum Work Programme update
File No.: CP2015/24075
Purpose
1. To
provide an update on the 2015/2016 Manukau Harbour Forum (the Forum) work
programme for October and November 2015.
Executive Summary
2. The
Forum agreed its 2015/2016 work programme at its March 2015 meeting (resolution
number MHFJC/2015/9). This was subsequently endorsed by member local boards at
their meetings in April and May 2015. This report provides an update on that
work programme for the Forum’s information.
3. The
report also provides an update on the hydrodynamic scoping study project,
following discussion of the study at the Regional Strategy and Policy Committee
in November 2015.
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Recommendation
That the Manukau Harbour
Forum:
a) Notes the information provided
in the work programme update.
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Comments
4. At its
meeting in March 2015, the Forum asked its member boards to support, and
provide a funding contribution, towards a work programme consisting of a series
of flagship sites events, the development of a communications plan, and a
research hui. Table 1 below presents highlights from the work programme;
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Highlights
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Flagship Sites Programme
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The final flagship sites event funded from the forum’s
2014/2015 budget will be held at Owen’s Mainfreight at the end of November
2015.
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Communications Plan
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A full report back will be provided to the forum at
the meeting.
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Manukau Harbour Seminar
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To be held in May 2016.
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Table
1: Work Programme Highlights
Flagship Sites Programme
5. The
final flagship site event funded from the Forum’s 2014/2015 work programme will
be hosted by Owens Mainfreight on 26 November 2015. A copy of the flyer for
this event is appended as Attachment A. A full report back on the flagship site
programme will be provided at the first meeting in 2016 together with an update
on the 2015/2016 programme.
Communications Plan
Printed
communications
6. The
printed collateral described in the 2015/2016 communications work plan has been
produced for the Manukau Harbour Forum, and a mock up is appended to this
report.
7. This
document is multi-purpose. It reflects the key objectives stated in the
communications plan and is designed to engage Aucklanders with the harbour, to
raise the profile of the Manukau Harbour Forum, and to educate Aucklanders on
harbour issues. The document can be presented folded or unfolded it stands
alone as a poster.
8. To
finish the document, each local board will be invited to highlight places of
interest on the map.
9. It will
be distributed to Council’s service centres, the Department of Conservation
information centre, libraries, and potentially handed out at harbour events
including those that are part of SeaWeek, or delivered by community groups such
as Sustainable Coastlines.
Social
media and publishing content
10. A
proposal for a blog, newsfeed, or Facebook page was submitted to Council’s
social media team. Their advice is that communications should be focused on
existing Council communications channels such as Our Auckland, or local
board channels.
Newsletter
and news distribution
11. The next
newsletter will be distributed to the Manukau Harbour Forum database in the
last week of November. Individual stories and photos will be submitted to
OurAuckland for publication. Each of these stories will be linked to the
Manukau Harbour Forum’s main webpage, ultimately creating an archive of forum
stories in an accessible place.
12. Work has
begun to build the subscriber database via local board channels, in conjunction
with the release of this issue.
Manukau Harbour
Seminar
13. The
Forum agreed to a ‘research hui’ as part of its 2015/2016 work programme.
However, in refining this project, it was recognised that options for experts
to share current research related to the Manukau was unlikely to create
opportunities for additional community engagement in issues affecting the
Harbour. As such, the proposed research hui will be a Manukau Harbour seminar
following a similar approach to the popular and successful Hauraki Gulf seminars.
14. Potential
delivery agents for the seminar have been asked to submit quotations and scopes
for the seminar to be held in May 2016. This month was chosen as it follows the
Sustainable Coastlines project focussing on the Manukau Harbour and the publication
of the State of Auckland report.
Hydrodynamic
Scoping Study
15. The
Regional Policy and Strategy Committee received the report on Manukau Harbour
work programme, and proposed hydrodynamic scoping study, at its November 2015
meeting. This report was accompanied by a letter from the Chair of the Forum
noting the Forum’s support.
16. It is
anticipated that the scoping work will be completed by March 2015, and reported
to the Forum at its next meeting. This scoping study will consider the
information available to inform the hydrodynamic model, as well as indicative
costs. No funding has been confirmed for the hydrodynamic modelling after the
completion of the scoping study.
Consideration
Local Board views and implications
17. This
work programme was endorsed by member boards in 2015. All nine member boards
reference the Forum in their local board plans.
18. A number
of member boards also sponsor projects supporting the goals and objectives of
the Forum through their own environment work programmes.
Māori impact statement
19. No
specific consultation with Maori was undertaken for the purposes of this
report.
20. Feedback
and input from mana whenua on the entire three year strategic work programme
was sought at a hui in November 2014. In 2015, the Forum has agreed to host
three hui with iwi per year, and it is expected that there will be
opportunities at those hui for iwi to provide ongoing feedback on the work
programme to the Forum.
Implementation
21. There
are no implementation issues arising from this report.
22. Boards
are advised to set aside approximately $15,000 for funding year three of the
work programme in their draft 2016/2017 budget, noting that boards will be
invited to agree the work programme and associated budget in 2016. The work
programme will be refined and presented to the Manukau Harbour Forum at the
April 2016 meeting; the proposed budget may be revised in response to the
forums feedback.
Attachments
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No.
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Title
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Page
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aView
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Flyer for flagship site event at Owens Mainfreight
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11
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bView
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Draft Manukau Harbour Information Brochure
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13
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Signatories
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Authors
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Emma Joyce - Relationship Advisor
Theresa Pearce - Relationship Advisor
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Authorisers
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Mara Bebich - Stakeholder Liasion Manager
Victoria Villaraza - Relationship Manager
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