Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

14 December 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group 5

8.2 Deputation - Pasifika Injury Prevention Aukilana 6

9 Public Forum 6

9.1 Public Forum - Manukau City Baptist Church 6

9.2 Public Forum - Papatoetoe West School 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Manukau Ward Councillors Update 9

13 Zero Waste Funding for Waitangi Day Family Celebrations 2016 11

14 Allocation of Ōtara Lakes Waterways and Vision 2015/16 Budget 15

15 Auckland Transport Report - December 2015 21

16 Auckland Transport Quarterly Report 25

17 Scope for local dog access rule review 53

18 Draft Regional Pest Management Plan Review 73

19 Review of the Food Safety Bylaw 2013 87

20 Annual Plan 2016/2017 – local consultation content 91

21 Ōtara-Papatoetoe Local Board: Local Discretionary Capital Fund proposals December 2015 105

22 Regional Facilities Auckland - First Quarter Report 2015-2016 109

23 For Information: Reports referred to the Ōtara-Papatoetoe Local Board 131

24 Ōtara-Papatoetoe Local Board Achievements Register 2013-2016 Electoral Term 153

25 Ōtara-Papatoetoe Local Board Reports and Actions Pending 159

26 Ōtara-Papatoetoe Local Board Workshop Notes 165

27 Ōtara Papatoetoe Local Board members portfolio update 171

28 Chairpersons Announcements 175

29 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 16 November 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group

Purpose

Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group wish to give a joint presentation to the Ōtara-Papatoetoe Local Board.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group for their attendance and presentation.

8.2 Deputation - Pasifika Injury Prevention Aukilana

Purpose

1. Sandy Harrop, Chairperson of the Pasifika Injury Prevention Aukilana Inc (PIPA) will be presenting to the Ōtara-Papatoetoe Local Board.

2. PIPA has been contracted by council to scope an Injury Prevention Action Plan and has identified the eight local boards with high Pacific residents as key to inputting into this plan.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Sandy Harrop for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Manukau City Baptist Church

Purpose

Alastair Hall from the Manukau City Baptist Church wishes to address the local board in public forum.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Alastair Hall from the Manukau City Baptist Church for his attendance and presentation.

9.2 Public Forum - Papatoetoe West School

Purpose

1. Tashina Hingston from Papatoetoe West School wishes to address the local board in public forum regarding their Mana Potential programme. The programme is for children with behavioural challenges and low confidence. In the trial project, Year 2, and Year 5 and 6 students were chosen to explore as a group how to support the school in lowering their carbon footprint; specifically reducing the school's contribution to landfill. Papatoetoe West School has only recently become an Enviro school.

2. The group of Mana Potential boys created a proposal to introduce recycling school wide (other than paper, and milk cartons that are already recycled). The proposal has been delivered to the Principal and they now wish to present their proposal to the Ōtara-Papatoetoe Local Board.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Tashina Hingston from Papatoetoe West School for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

14 December 2015

Zero Waste Funding for Waitangi Day Family Celebrations 2016

File No.: CP2015/25148

Purpose

1. This report provides an update on Waitangi Day Family Celebrations 2016 and requests that the local board supports zero waste costs for the event.

Executive Summary

2. Waitangi Day Family Celebrations is an annual regional arts and culture event. In 2016, it is returning to Hayman Park in Manukau.

3. One of the objectives of the event is to provide a safe, zero waste and whanau-friendly experience for all attendees.

4. Zero waste events showcase best-practice environmental management and ensure that there are no negative impacts on the park from hosting such a large-scale event.

5. There is an opportunity for the local board to fund and support zero waste management costs for the event, which come to a total of $11,500.

6. There is an opportunity for the local board to fund and support programming costs for the event, to offer opportunities for local artists and groups.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Notes that the Waitangi Day Family Celebrations will be held at Hayman Park in Manukau on 6 February 2016.

b) Provides funding of $7,000 towards zero waste management for the 2016 Waitangi Day Family Celebrations event from the local board’s Community Response Fund (LDI).

c) Provides funding of $5,000 towards local programming for the 2016 Waitangi Day Family Celebrations event from the local board’s Community Response Fund (LDI).

Comments

7. Waitangi Day Family Celebrations (the event) is an annual regional arts and culture event, delivered as part of a long-standing partnership between Auckland Council and Toi o Manukau Incorporated.

8. The event was held at Hayman Park from 1998-2008 and moved in 2009 to the Vodafone Events Centre due to the ensuing construction of the Manukau Station and the MIT Manukau campus. In 2010, the event moved to Barry Curtis Park in Flat Bush.

9. The large-scale event is delivered by the Arts and Culture unit, Arts, Community and Events (ACE). Past event attendance numbers have been up to 20,000. The 2015 event attracted 7,000 people and 50 stalls to Barry Curtis Park.

10. In 2016, the event will return to Hayman Park in Manukau.

11. An objective of the event is to provide a safe, zero waste and whanau-friendly experience for all attendees.

Features and Benefits of Zero Waste

12. Making the event zero waste showcases best-practice environmental management and leads the way in encouraging other event organisers within council and the community to do the same.

13. The zero waste programme ensures that there are no negative impacts on the park itself, following the high usage that comes with hosting such a large-scale event.

14. The costs of Waitangi Day Family Celebrations moving to zero waste comprise using three waste streams and the development of a full site restoration plan.

Funding Request – waste management

15. There is an opportunity for the local board to contribute $7,000 to waste management costs to achieve a zero waste outcome for the event.

16. The waste management component will include the hire of 20 waste stations (each with a recycling, compost and landfill), sorting and weighing staff, litter cleaning staff, educational bin wraps, koha for the Auckland Zero Waste Alliance (AZWA) to manage the volunteers on the waste education stations and a full site restoration post-event. The waste management cost estimate is outlined in the table below:

Clean Event - Equipment and Hireage Fees	Skips, waste stream stations, delivery, sorting station equipment	$3,000.00
Clean Event - Waste Crew	Staff, post-event reporting	$7,500.00
Clean Event - Sorting	Monitoring of waste, protective clothing, transportation and disposal	$1,000.00
Auckland Zero Waste Alliance (AZWA)	Services provided by Solid Waste Team; advice, training and support for volunteers	$0.00
Total:		$11,500.00

17. The Ōtara-Papatoetoe Local Board’s contribution ($7,000) would cover approximately 60% of the actual costs; the remainder ($4,500) will be covered by the event’s overall operational budget.

Funding Request – local programming

18. There is an opportunity for the local board to contribute $5,000 to programming costs, for the addition of dedicated local programming at the event, including: sourcing local artists and groups from the Ōtara-Papatoetoe area for music performances, arts and culture activities and stalls.

Consideration

Local Board views and implications

19. The objectives of the event align strongly with the Ōtara-Papatoetoe Local Board plan, and the outcome “A Heart for Manukau” which includes the goal: “Hayman Park and public spaces are accessible, safe and pleasant”.

20. The Waitangi Day Family Celebrations was discussed at an arts portfolio catch up with Member Lee on 12 October 2015. Further detail was provided at an arts portfolio catch up on 9 November 2015.

21. There is an opportunity for local board members to participate in the zero waste initiative by volunteering at a waste station.

Māori impact statement

22. The Waitangi Day Family Celebrations is delivered as part of the regional arts and culture work programme for 2015/2016. The draft work programme was first discussed with the Arts, Culture and Events (ACE) Committee in a workshop on 3 June 2015 which included representation from the Independent Māori Statutory Board. On 22 July 2015, the ACE committee approved the Arts and Culture Regional Work Programme 2015/2016 (Resolution number ART/2015/37).

23. The Waitangi Day Family Celebrations are delivered in partnership with Toi o Manukau.

24. The event promotes the Treaty of Waitangi in an inclusive, entertaining and educational format. The delivery of the event includes the presentation of iconic Māori musicians alongside established kaupapa artists; engagement with local marae and with Māori Wardens.

Implementation

25. It is expected that local board attribution will be incorporated into the delivery plan for the event in discussion with the board.

Attachments

There are no attachments for this report.

Signatories

Authors

Naomi Singer – Arts and Culture Advisor, Arts and Culture

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Allocation of Ōtara Lakes Waterways and Vision 2015/16 Budget

File No.: CP2015/25065

Purpose

1. To seek approval from the Ōtara-Papatoetoe Local Board to commit the remaining $78,000 of the $100,000 Ōtara Lake and Waterways Vision 2015/16 budget to implement prioritised recommended actions from the Placemaking: Otara Waterways and Lake Strategy V3 (the Strategy) as described in this report.

Executive Summary

2. The Ōtara-Papatoetoe Local Board has committed $100,000 towards the implementation of the Strategy in the 2015/2016 financial year. At its October 2015 meeting, the board approved a partial allocation of $22,000 towards the provision of a project coordinator; legal costs to set up a trust to oversee development and delivery of the Strategy; and some volunteer expenses.

3. Criteria have been drafted to prioritise action within the remaining budget of $78,000 for this activity. These criteria are: value for money; leveraging opportunities; multiple outcomes contribution; community awareness raising and connections; addressing environmental risk; and building blocks towards longer term actions.

4. Projects have been developed and assessed against these criteria and based on this it is recommended that the board allocate $78,000 as part of the Ōtara Waterways and Lakes Project implementation to the following key projects:

Proposed Action for 15/16	Budget
Mauri Theme
Riparian planting and restoration at 2-4 sites. · The sites will be scoped and confirmed with the POWL Steering Group. · Detailed costings will be developed including site preparation, plant supply and planting. · Where there is capacity, local community organisations will be engaged to support delivery.	$45,000
Connections Theme
Initial investigation into possible opportunities for pathway and or walkway implementation that could leverage off Watercare’s planned pipe upgrade.	$10,000
In consultation with the community and mana whenua, request pollution warning signs for the waterways to be placed at critical points, along with information about how they will be improved. Alternatively, signage can be linked to general information associated with the pride actions below.	$8,000
Pride Theme
Development of a brand for the project, to be undertaken/led by the community, to ensure it resonates and has a real connection with the local community. This will contribute to a wider brand development exercise and, social marketing campaign that engages marae, churches, sports clubs and businesses.	$15,000



Total
$78,000

5. At the time of writing this report, the prioritisation and proposed actions outlined in this report have not yet been considered by the Placemaking: Otara Waterways and Lake (POWL) Steering Group. However feedback will be sought at their meeting on 9 December 2015 and verbally reported to the board’s business meeting.

6. Further opportunities to leverage additional resources will also be pursued as part of the work programme developed with the Steering Group. This will include opportunities to align planned or existing council projects within the catchment as well as the work of other stakeholders who might contribute in some way, such as local businesses and rotary clubs.

7. While an initial prioritisation process has been developed to identify actions funded in this financial year, a more comprehensive prioritisation and Implementation Strategy will be developed with technical guidance and input from the Steering Group (and/or subsequent Trust).

Recommendation

That the Ōtara-Papatoetoe Local Board:

a) Approve allocation of $78,000 from the Ōtara Waterways and Lake Vision budget to the following projects: :

i) $45,000 to riparian restoration

ii) $10,000 to pathway feasibility

iii) $8,000 to the development of signage

iv) $15,000 to community brand development

b) request that any major changes to this project delivery are brought to the local board for their approval

Comments

8. The Placemaking: Ōtara Waterways & Lake Project Long Term Strategic Action Plan (the Strategy) was the product of a collaborative community engagement process undertaken in 2014.

9. The Ōtara-Papatoetoe Local Board has committed $100,000 towards the implementation of the Strategy in the 2015/2016 financial year. At its October 2015 meeting, the board approved a partial allocation of $22,000 towards the provision of a Project Coordinator; legal costs to set up a trust to oversee development and delivery of the Strategy; and some volunteer expenses.

10. A Project Coordinator has been sourced through an expression of interest process, and commenced work on 17 November 2015.

11. Prioritisation criteria and proposed actions for this financial year have been prepared for discussion and agreement by the joint POWL Steering Group.

12. At the time of writing this report the prioritisation and proposed actions outlined in this report have not yet been considered by the Steering Group which will meet on 9 December 2015. An update from that meeting and any significant changes to the proposed actions and budget will be provided at the board meeting on 14 December 2015.

Prioritising Actions to Implement in 2015-16

13. The following criteria have been used to prioritise actions requiring funding in this financial year. These criteria draw on the views and concerns expressed by the Steering Group, as well as practical considerations such as delivery timelines.

14. The criteria used for prioritising the work programme budget allocation are:

· Value for Money - actions that can be taken over the short term that achieve best value for money and meaningful results

· Leveraging opportunities - by working concurrently with other works being undertaken by other key agencies or allow community leadership of implementation

· Multiple Outcomes - actions contribute to a range of outcomes such as Mauri, connection and pride for example

· Community Awareness and Connections - actions that contribute to community awareness and or buy-in and allow the community to become better connected and take pride in the Ōtara waterways

· Environmental Risk - actions that ensure immediate environmental risks are removed, minimised or mitigated

· Building Blocks – preliminary actions that contribute to longer term and or larger actions that could be staged over multiple years

· Public Safety – action to address safety risks

Budget Allocation for 2015-16

15. The proposed budget allocation for the remaining $78,000 of the Board’s $100,000 budget is summarized in Table 1 below by outcome theme from the Strategy.

Strategy Action by Theme	Proposed Action for 15/16	Budget
*Mauri*
Sedimentation Action 5. Select between three and five watercourse enhancement opportunities identified in the Watercourse Assessment Report: Ōtara Catchment and support their implementation through community replanting via willing partners.	Riparian planting and restoration at 2-4 sites. · The sites will be scoped and confirmed with the POWL Steering Group. · Detailed costings will be developed including site preparation, plant supply and planting. · Where there is capacity, local community organisations will be engaged to support delivery.	$45,000
*Connection*
Pathways Action 1. Commission plans for pathways, including the completion of the Ōtara Heritage Trail, in consultation with the community and mana whenua.	Initial investigation into possible opportunities for pathway and or waterway implementation that could leverage off Watercare’s planned pipe upgrade.	$10,000
Living Action 1. In consultation with the community and mana whenua, request pollution warning signs for the waterways to be placed at critical points, along with information about how they will be improved	Develop key messaging for signage. Resolve historical reasons around signage removal, and implement signage if resolutions found. Alternatively, signage can be linked to general information associated with the Pride actions below.	$8,000
Pride
Knowledge Action 2. Develop an easily recognised ‘brand’ for our vision of a flourishing lake, waterways, wildlife and people that captures the essence of the stories.	Development of a brand for the project, to be undertaken/led by the community, to ensure it resonates and has a real connection with the local community. This will contribute to a wider brand development exercise and, social marketing campaign that engages marae, churches, sports clubs and businesses.	$15,000
Action 3. Develop stickers and brand use for households and businesses that pledge to help clean up the waterways and lake and make these available as part of each action in this strategy
Pride - Action 4. Make information widely available in compelling form to the community at events, schools, churches, sports clubs, marae and through the local media.
Enabled Action 1. Commission short pieces on the history, culture and ecology of the Ōtara waterways and lake and post them on a digital based medium e.g. facebook page
	Total	$78,000

Table 1: Proposed Budget Allocation for 2015-16 financial year

16. Further opportunities to leverage additional resources will also be pursued as part of the work programme developed with the Steering Group. This will include opportunities to align planned or existing Council projects within the catchment as well as the work of other stakeholders who might contribute in some way, such as local businesses and rotary clubs.

17. A funding plan will be developed to investigate external contestable funding opportunities to support work programme delivery.

18. While an initial prioritisation process has been developed to identify actions funded in this financial year, a more comprehensive prioritisation and Implementation Strategy will be developed with technical guidance and input from the Steering Group (and/or subsequent Trust).

Consideration

Local Board views and implications

19. This is a report prepared specifically to give effect to local board aspirations. The Ōtara-Papatoetoe Local Board Plan includes the outcomes of ‘healthy harbours and waterways’ and has identified key initiatives of ‘promote Otara Lake and Waterways vision and ‘Otara Lake remediation’ alongside a budget of $100,000 to support this.

20. The initial recommendations and associated work plan for the partial allocation of this budget, including the planned for further development of projects to fund in 2015/16, were discussed with the local board in a workshop on Monday 28 September 2015. The local board is also represented on the POWL Steering Group and will be involved in the ongoing development and delivery of the Strategy.

Māori impact statement

21. The Strategy was developed in collaboration with interested mana whenua and further involvement in the assessment of priority actions will be actioned as part of the implementation strategy.

22. The budget allocation proposed includes actions that contribute to the restoration of Mauri as identified in the Strategy. Action proposed for funding as connecting the community and local businesses with the waterways and lake will be a core implementation approach in the strategy and will have the potential to improve Māori well-being through volunteer opportunities, school engagement and community awareness building.

23. There are opportunities, through the strategy’s implementation, to increase Māori involvement through restoration works, community engagement and creative arts installation.

Implementation

24. The delivery of the collaborative action plan will be overseen by the POWL Steering Group, which includes local board and stakeholder representatives. The Steering Group is setting up a Trust to continue the development and delivery of the plan and provide a vehicle for fundraising.

25. Wherever possible, council will look for community empowerment options for delivery of activities supporting this work. This community-based approach may require additional time for consultation and capacity building, which will need to be factored into timing and financial resourcing.

26. Pending consideration and approval of the recommended actions in December 2015 the projects can be delivered within the 2015/16 financial year. Delays to the allocation of these projects will lead to delays in delivery of the project and potential non-delivery in the 2015/16 financial year.

Attachments

There are no attachments for this report.

Signatories

Authors

Mara Bebich - Stakeholder Liasion Manager

Anil Karan - Evaluation Advisor, Environmental Services, Infrastructure & Environmental Services

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Auckland Transport Report - December 2015

File No.: CP2015/26425

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Ōtara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receives the Auckland Transport Report - December 2015.

b) approves a firm cost estimate of $45,000 for the welcome sign to be placed at the Papatoetoe entrance of Great South Road

Comments

Monthly Overview

3. The monthly catch-up meeting with the Transport Portfolio Lead was held on 25 November, 2015 and he received an update on:

· Parking Changes to Jack Conway and Ryan Place following consultation

4. There were two workshops held with the board on 2 & 23 November 2015. The board received updates on the following:

· Transport Capital Projects –

a. Suggestions for long term projects over more than one election period

b. Suggestions for the next term to allocate funding to.

Consultation Report

5. Consultations have been forwarded to the Local Board for comment regarding:

c. Activated warning signs (speed signs) at

i. St John the Evangelist

ii. St Mary MacKillop

d. Carruth Road Bus Stop

Transport Capital Fund Project Update

6. The Otara Papatoetoe Local Board receive $549,292 per year of the triennium, the purpose of this fund is to provide an opportunity for The Board to provide transport improvements to align with the aspirations of their local board plan.

7. Currently the board has $41,000 available until the end of the 16/17 financial year.

8. Auckland Transport has strict criteria for the allocation of the Local Board Transport Capital Fund; this includes prohibiting a local board from committing funds beyond their electoral term. Although an exception is made for the first year of funding of a new term, as elections happen in the middle of a financial year. This ruling would prevent this board from committing to a project that required more than 3 years funds allocation or could not be completed within that 3 year period.

9. Auckland Transport will spend the next 10 months preparing suggestions for the board post-election 2016, this will enable them to make quick decisions on projects and ensure completion as soon as possible in the new electoral term.

Papatoetoe Footpath Update

10. This project tender closes on 9 December, and provided there are no issues in the contract, this will be awarded before Christmas with a February start date.

Hunters Corner Street Lights

11. The tender for this project closes on 14 December; this will be awarded before Christmas provided there be no issues in the contract. Due to the long lead in time to order the poles, the start date is not expected to be before April 2016.

Welcome to Papatoetoe Sign

12. Following the workshop with the board in November, Auckland Transport is now in a position to provide a firm cost estimate of $45,000. At the board’s request we will be looking at graphic options of Toi Toi and the wording of “Welcome to Papatoetoe”.

Consideration

Auckland Transport News

Southern motorway widening underway

13. Work on widening the Southern Motorway between Manukau and Papakura has begun.

14. Transport Minister Simon Bridges and Mayor Len Brown turned the first sod on the Southern Corridor Improvements (SCI) project on 21 October near Pescara Point Reserve in Karaka, to mark the start of construction on the second of four Government-accelerated transport projects for the Auckland region.

15. The NZTA’s $268 million project (the second of four Government-accelerated transport projects for the Auckland region) extends from Manukau to Papakura along SH1 and will improve safety and journey reliability on Auckland’s Southern Motorway.

16. Leighton Contractors will start establishment work from November with construction beginning in February.

17. Project completion is expected in 2018, however extra southbound lanes will be completed in early 2017 to coincide with the opening of the Waterview tunnel and ensure there’s enough capacity for the additional traffic entering SH1 from SH20.

18. The SCI project includes:

· Southbound widening to 4 lanes between SH20 and Hill Road and to 3 lanes between Hill Road and Papakura

· Northbound widening to 3 lanes from Papakura to Takanini

· Takanini Interchange upgrade

· Upgrade of 16 existing bridges and construction of 6 new structures

· A new 4.5km walking and cycleway

· New LED lighting

Implementation

19. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Auckland Transport Quarterly Report

File No.: CP2015/26496

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 July to 30 September 2015 and planned activities anticipated to be undertaken in the next three months.

Attachments (as relevant to each individual local board area) include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receives the Auckland Transport Quarterly Update report.

Significant activities during the period under review

Strategy and Planning

2. Penlink

· The Notice of Requirement for the alteration to the designation and consents has been completed.

· AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

· The evidence was presented at the hearing held during the week 22 – 25 September 2015.

· A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

· Recommendations from the commissioners are expected later this year.

3. Regional Public Transport Plan (RPTP) Variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015. A revised RPTP will be published over the next quarter.

Investment and Development

4. SMART (Southwest Multi-modal Airport Rapid Transit)

· Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

· The benefits and risks of the two-mode options were documented in an Interim Business Case.

· Independent peer review has been concluded on the costs of each option.

· Risk assessment was completed on the route protection for each option.

PT Development

5. Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the long term plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year. The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two financial years.

6. Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region. At the end of September, 30 sites are now complete.

7. City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting process. The Environment Court reached a decision and the Notice of Requirement (NoR) was confirmed. Pipe Jack resource consent was granted. The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period). Enabling Works and detailed design scope continue to make progress (Contract 2 substantially complete).

8. EMU Procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which is due to be completed early in October.

Public Transport Operations

9. Highlights for the quarter

· AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

· Train services had record performance on the network. September 7th recorded the best performance ever for a single business weekday, with 97.6% punctuality and 99.2% reliability and only four cancellations out of a total of 500. Statistics also showed 100% service delivery and no cancellations on the Pukekohe diesel shuttle.

· Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6th July providing an additional 136 parking spaces.

· A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT. The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016. A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

· First tenders for Auckland’s New Network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

· Central and East Auckland New Network: Public consultation commenced on 1 October and runs through to 10 December 2015.

Road Design and Development

10. Te Atatu Road Improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

11. Jennys Road Construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision. The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014. Physical works and the final walkover with the contractor have been completed.

12. Redoubt Road-Mill Road Corridor Improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection. The hearing has now been completed and the commissioners’ decision is expected within one to two months.

Services

13. Driver Licensing Challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30% of the regions DSI crashes. This issue is exacerbated by the high proportion of unlicensed young drivers in the region. An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing. AT is part of the team along with ACC, Ministry of Education, Auckland Council, Price Waterhouse Coopers (PWC) and Otara youth based at the Otara's Crosspower youth centre. The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week. The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

14. Primary Schools Lead Teacher Workshop

Over the past five years there has been an increase in deaths and serious injuries (DSI) for 5-10 year old pedestrians during weekdays in peak traffic hours. The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD. Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

15. Travel Demand (2014/15 Year)

The Commute travel planning programme has a focus on engagement with commuters and businesses this year. This quarter has seen the development of a campaign to promote travel choice which will be launched in October. A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

16. Route Optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

Road Corridor Delivery

17. Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (which includes 88.9 km of hotmix and 391.2 km of chip-sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement. This represents a total of 676 km or around 9% of work on AT’s 7,300km network. Table 1 below outlines this work in more detail.

Table 1: Progress against Asset Renewal Targets

18. The new Streetlight maintenance and renewal contracts commenced on 1 August 2015. There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands. The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI). Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

19. AT’s second Asset Management Plan (AMP) covering the period 2015-2018 has been published and is available to download from the AT website.

20. Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 1 is 96%*^{^[1]} (The target is 90%)

Fig 1: Compliance with approved traffic management plans

21. The Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015	31
b View	Travelwise Schools activities broken down by local board	45
c View	Traffic Control Committee Decisions broken down by local board	47
d View	Ōtara-Papatoetoe Local Board Advocacy Report	49
e View	Ōtara-Papatoetoe Local Board Transport Capital Fund Report	51

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Scope for local dog access rule review

File No.: CP2015/24238

Purpose

1. To determine the timing and scope of the Ōtara-Papatoetoe Local Board review of local dog access rules.

Executive Summary

2. In 2012, Auckland Council’s Governing Body made the Dog Management Bylaw and the Policy on Dogs. The governing body delegated the review of the dog access rules on local parks, beach and foreshore areas to local boards.

3. The governing body delegation requires local boards to review their beach and foreshore dog access rules. The Ōtara-Papatoetoe Local Board has full discretion on whether to review other local dog access rules, including those on local parks.

4. The governing body has established a standard process to assist local boards with the review. The current review process started in September 2015 and is due to end in October 2016.

5. The Ōtara-Papatoetoe Local Board’s decisions on the review scope is the first step in determining what aspects of dog access rules are reviewed and consulted on in 2016.

6. Staff recommend that a review of the local dog access rules commence in 2015/16 as scheduled (Option A1), as it allows for the implementation of dog access rules that are in keeping with the Auckland Council Policy on Dogs 2012 which are more practical and simpler to understand by the general public.

7. If the board confirms the review of the local dog access rules in 2015/16 it is recommended that a review of local dog access rules incorporate a targeted review of parks (Option B2) and a high level review to identify practical “under control off-leash” parks (Option B3). This would strike the most appropriate balance between implementing the Auckland Council Policy on Dogs 2012, the complexity and scope of the review and the resource required to undertake that review.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) confirm the review of its local dog access rules in 2015/16 (Option A1)

b) confirm the inclusion of the following additional matters within the scope of the review:

i. confirms a targeted review of park rules (Option B2) including the following parks of concern:

a. Hampton Park

b. Puhinui Reserve

ii. confirm a high level review to identify practical “under control off-leash” parks (Option B3)

Discussion

Responsibilities

8. In 2012, the governing body made the Policy on Dogs, and delegated the review of the dog access rules on local beaches, foreshore and parks to local boards. This includes a requirement to review all local beach and foreshore areas by a date determined by the local board (resolution number GB/2012/157).

9. Responsibility for areas of regional significance (including regional parks) and Tūpuna Maunga are delegated to the Auckland Council Parks, Sport and Recreation Committee and the Tūpuna Maunga o Tāmaki Makaurau Authority respectively. The Regulatory and Bylaws Committee has overall responsibility for the Policy on Dogs 2012 and region-wide dog access rules (e.g. council playgrounds, sports surfaces, roads, car and boat parking areas, cemeteries, campgrounds and holiday parks).

Process and funding

10. In August and September 2013, local boards were consulted on the level of priority for the local board dog access rule review within their local board areas. As a result of the prioritization by the local board (OP/2013/519), the local board is scheduled to commence its review of local dog access rules in 2015, with any changes effective from Labour Weekend 2016.

11. In order to facilitate the local board’s review of their dog access rules and take advantage of economies of scale, a regionally funded ‘standard process’ has been established. The ‘standard process’ timeline is structured around council’s annual dog registration process which takes place in June each year. The Dog Control Act requires all dog owners to be notified of any proposed changes to the dog access rule and to follow the special consultative procedure under the Local Government Act 2002 (see Attachment B). Therefore, the standard process for this review consists of the following phases and timeline:

· Summer 2015/16: staff will gather information and community views to inform the development of proposed changes

· April/May 2016: proposed changes will be adopted by the local board

· June 2016: proposed changes are notified for consultation to align with the dog registration process

· August and September 2016: public hearings and deliberations will be held and a final decision is made.

12. The regional funding provides for the review of beach and foreshore dog access rules, generic public notification initiatives, and generic signage to implement decisions. These activities include:

· desktop research

· site visits (beach and foreshore areas, and high-use parks only)

· on-line survey of beach and foreshore areas

· internal stakeholder engagement with staff from parks, animal management, and biodiversity

· statutory consultation process (which includes; public notification, submission collation, analysis and associated reporting, staff support at hearings and deliberations).

13. Local boards are required to resource:

· any additional external workshops or engagement not included in the standard process outlined above

· advertisements, media/social media releases not included in the standard process outlined above

· the organisation and running of hearings

· funding of non-standard signage

14. Further details of the process and funding are provided in Attachment C.

Existing local board rules

15. The existing dog access rules in the Ōtara-Papatoetoe Local Board area consist of both local dog access rules and regional dog access rules.

16. The regional rules were considered as part of the 2012 review of the Auckland Council Policy on Dogs and apply to all local board areas. The regional rules take precedence over any local dog access rule and cover common public places such as playgrounds, sports fields, roads, car and boat parking areas, cemeteries, campgrounds and holiday parks.

17. Within the Ōtara-Papatoetoe Local Board area, the following local access rules apply:

· a default rule of under control off-leash across all parks, beaches and foreshores except where stated otherwise

· under control on-leash areas on the esplanade reserves in Puhinui Reserve

· a generic rule that dogs are under control on-leach on farm paddocks in parks occupied by stock.

18. The full list of dog access rules for the Ōtara-Papatoetoe Local Board area is included as Attachment A.

Options for the local board to consider

19. The first decision for the local board is to consider when to commence the review of their local dog access rules.

20. If the local board resolves to undertake a review of the local dog access rules in 2015/16, the local board then needs to consider what, if any, rules that relate to local parks will be reviewed (in addition to local beach and foreshore areas which is required).

Start of review

Option A1: Commence the review of the local dog access rules in 2015/16 as scheduled

21. This option involves commencing the local dog access review in 2015/16 as currently scheduled. Under the delegations to the local board, the local board must review their beach and foreshore areas.

22. As part of the beach and foreshore areas review, the local board must consider whether the regional time and season standard is appropriate for each beach and foreshore area.

23. The benefits of this option are that:

· it allows for the implementation of dog access rules that are in keeping with the Auckland Council Policy on Dogs 2012, community preferences, and wildlife considerations by October 2016 as currently scheduled

· it allows for the consideration of access rules that are simpler to follow and enforce on the ground

· it aligns with the expectation created in the Auckland Council Policy on Dogs 2012 that the local board will consider whether or not the regional ‘time and season’ standard is appropriate to be applied to the beaches and foreshore areas within their jurisdiction.

24. The disadvantages of this option are that:

· local board resource is required to investigate options or undertake formal special consultative process with hearings in 2016

· it adds to the workload of local board members during the 2016 pre-election period.

Option A2: Defer the review of the local dog access until 2016/17

25. This option involves deferring the local dog access review until 2016/17. Under this option staff will bring a second report to the local board in 2016/17 to consider what will be included within the scope of the local dog access review.

26. It is noted that while the local board may defer the review of the local dog access rules, it is required by the delegations to undertake a review of their local access rules.

27. The benefits of this option are that:

· no local board resource is required to investigate options or undertake the formal special consultative process with hearings in 2015/16

· there is no additional workload for local board members during the 2016 pre-election period.

28. The disadvantages of this option are that:

· resource required in 2016/17 may conflict with 2017 local board plan reviews

· confusing or inappropriate dog access rules remain in effect until October 2017

· there may be unmet expectations of dog owners that the local board will consider whether or not the regional ‘time and season’ standard is appropriate to be applied to the beaches and foreshore areas within their jurisdiction, from the review of the Auckland Council Policy on Dogs 2012.

Recommendation

29. Staff recommend that a review of the local dog access rules commence in 2015/16 as scheduled (Option A1), as it allows for the implementation of dog access rules that are in keeping with the Auckland Council Policy on Dogs 2012 which are more practical and simpler to understand by the general public.

30. Furthermore, the Auckland Council Policy on Dogs 2012 has created an expectation that the local board will consider whether or not the regional ‘time and season’ standard is appropriate to be applied to the beaches and foreshore areas within their jurisdiction.

Scope of local dog access review

31. As discussed above, where the local board resolves to undertake a review, the board must review the local beach and foreshore area rules but the board has the discretion as to whether or not the local board considers any rules that relate to local parks. The scope of the review may include either a single option or a mix of options:

· target review of parks (Option B2)

· a high level review to identify practical “under control off-leash” parks (Option B3), or

· a detailed review of all local parks (Option B4).

Option B1: No review of local parks (status quo)

32. This option involves only reviewing the beach and foreshore areas with no local park rules being considered as part of this review.

33. The benefits of this option are:

· any consultation carried out around the beach and foreshore rules will be simpler with fewer issues for the public to consider

· any changes or impacts of the changes to the local dog access rules will be limited to the beach and foreshore areas

· no additional resource required to investigate or assess local parks.

34. The disadvantages of this option are:

· retains the general rules that are often confusing and difficult to communicate and enforce

· does not allow for an integrated approach to be taken between beach and foreshore areas and the adjacent parks and reserves

· does not allow for a review of high-use parks or areas of potential concern to the board or the community

· does not allow for the identification of ‘practical’ under control off-leash areas within the local board schedules.

Option B2: Targeted review of park rules

35. This option involves three distinct parts; a review of the generic rules on all parks, a review of all parks adjacent to beaches and a review of all high-use parks or parks with identified concerns.

36. The review of the generic rule is a technical review and seeks to identify specific areas where the existing rules apply.

37. The review of the parks adjacent to beaches ensures an integrated approach to the activities within the coastal environment.

38. The review of the high-use parks and the parks with identified concerns is a targeted review of selected parks including site visits and internal workshops as required.

39. The benefits of this option are:

· allows for an integrated approach to be taken to the review of the dog access rules on the beach and foreshore areas and the adjacent parks and reserves

· a targeted review of high-use parks and parks with identified issues will limit areas affected by any changes in the dog access rules

· a targeted review will limit the complexity of the review when compared to a wider review of all parks within the local board area

· will result in generic rules being replaced with site specific rules where appropriate which will be easier to understand and better provide for public safety and comfort or for the protection of wildlife

· a targeted review allows for resources to be concentrated on areas with the greatest impact on users.

40. The disadvantages of this option are:

· may result in parks adjacent to the beach and foreshore having different access rules than other local parks

· may result in high-use parks and other local parks having different dog access rules

· will increase the complexity of the issues considered as part of the review

· changes to the access rules will affect a number of parks given the general nature of the generic access rule

· may be perceived by dog owners as a reduction in dog access in popular or high amenity parks.

Option B3: High level review to identify practical “under control off-leash” parks

41. This option involves a desktop study of all parks to identify the practical under control off-leash areas and list them within Schedule 2 of the local dog access rules. The intent behind this option is to be able to provide a list of existing locations where dog owners have the space and access to be able to exercise their dogs under control off-leash.

42. This option would also allow the local board to consider whether or not the existing default under control off-leash rule is appropriate for the local board area.

43. The benefits of this option are:

· identification and listing of “under control off-leash” areas/parks that have sufficient characteristics (e.g. size and shape) for undertaking typical under control off-leash activities (e.g. throwing a ball, etc) which will be easier to communicate and understand

· allows for a consideration of whether or not the existing default under control off-leash rule is appropriate for the local board area.

44. The disadvantages of this option are:

· the inclusion of a number of additional parks within the consultation documents will increase the complexity of the documents

· it may be perceived by dog owners as (or if the default dog access rule is changed may result in) a reduction in under control off-leash dog access areas

· is not a detailed review of all parks as this option only seeks to identify areas with existing practical under control off-leash areas.

Option B4: Detailed review of all local parks

45. This option involves a detailed review of all parks (both high and low use) and implements the Auckland Council Policy on Dogs 2012. This option would involve site visits to all parks with consideration as to what dog access rules are best suited to activities occurring on the park and a network based approach to the wider provision of dog access.

46. This option would allow the local board to consider whether or not the existing default under control off-leash rule is appropriate for the local board area.

47. In contrast to the target review of parks (Option B2) and a high level review to identify practical “under control off-leash” parks (Option B3), the local board would be required to co-ordinate and fully fund this option.

48. The benefits of this option are:

· allows for a detailed site-specific review of all parks in accordance with the Auckland Council Policy on Dogs 2012, community preferences and wildlife considerations

· allows for an integrated approach to be taken to the review of the dog access rules on all parks and reserves

· provides greater certainty in all parks and reduces the potential for conflict in these areas

· removes or replaces confusing rules that are difficult to communicate and enforce.

49. The disadvantages of this option are:

· local board will be required to co-ordinate and fund this detailed review of all parks and reserves which will be resource intensive^{^[2]}.

· will increase complexity of the issues to be considered by the local board and the community as part of the consultation on any proposed changes to the dog access rules

· a full review is likely to result in changes to a larger number of parks

· additional local board resources would be required when the target review of parks (Option B2) and a high level review to identify practical “under control off-leash” parks (Option B3) are likely to achieve the same outcome in most areas of interest.

Recommendation

50. Staff recommend that a review of the local dog access rules incorporates both the target review of parks (Option B2) and a high level review to identify practical “under control off-leash” parks (Option B3) as a targeted approach to the review which strikes the most appropriate balance between implementing the Auckland Council Policy on Dogs 2012, the complexity and scope of the review, and the resource required to undertake the local dog access review.

Considerations

Local board views

51. The views of other local boards have not been sought on the scope of this review. In the 2013/14 and 2014/15 reviews, other local boards chose to review their beach and foreshore areas and adjacent parks, high-use parks, generic rules and dog exercise areas.

52. Consistency with other local board dog access rules is also a factor that the local board may want to take into consideration. Staff will provide advice on decisions made by other local boards during the options analysis and deliberations stages of the review.

Māori Impact Statement

53. The views of 23 iwi in relation to dog access were sought as part of hui consulting on a range of bylaws held in October 2013 and in March 2015.

54. Feedback from the hui related to the ability of iwi to determine dog access on Marae, a focus on control, responsible dog ownership, and ensuring the protection of sensitive ecological areas. The review of areas of protected wildlife is a matter recommended to be included in the review.

Implementation

55. Staff will work with local board members, engagement advisors and communication advisors to develop a more detailed engagement plan in accordance with the decisions of the local board and existing budgets.

56. Implementation costs such as updating basic standard signage is expected to be from existing regional budgets.

57. Potential implementation issues to come from local board budgets include; additional research, engagement, and public notification initiatives, and any non-standard signage.

Attachments

No.	Title	Page
a View	Current Ōtara-Papatoetoe Dog Access Schedule	61
b View	Dog access review decision-making framework	65
c View	Process and timelines for local dog access review	71

Signatories

Authors

Justin Walters - Policy Analyst

Jasmin Kaur - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Draft Regional Pest Management Plan Review

File No.: CP2015/24890

Purpose

1. The purpose of this report is to:

· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments close on 27 November 2015.

3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Provides any initial feedback on pest management issues impacting their area.

b) Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document

c) Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

Comments

5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage. Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as Local Board offices.

9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:

· Feral goat exclusion zones

· Controlling widespread weeds

· Red-eared slider turtles

· Bangalow palms

· Community pest control

· The Hauraki Gulf

· Marine pests

11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board views and implications

12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14. Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori impact statement

15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.

16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.

18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.

Attachments

No.	Title	Page
a View	Regional Pest Management Plan – Have Your Say material	77
b View	Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document	85
c View	Regional Pest Management Plan – Discussion Document (Under Separate Cover)

Signatories

Authors

Helen Sharpe - Biodiversity Specialist

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Review of the Food Safety Bylaw 2013

File No.: CP2015/26107

Purpose

1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4. National food safety grading will not be implemented through the new Act.

5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report.

Recommendations

That the Ōtara-Papatoetoe Local Board:

a) endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

· the closure of unhygienic or unsafe food premises

· minimum standards for staff training in basic food hygiene

· grading of food premises

· standards for preparing, handling and labelling food sold to private premises, and

· operating food stalls and mobile food shops.

14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.

17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19. The benefits of a food safety grading scheme is that it provides:

· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

· the public with concise information on a business’ level of food safety so that customers can make informed choices.

Consideration

Local Board views and implications

20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.

22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori impact statement

23. Engagement with mana whenua and mataa waka is currently underway.

24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.

25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26. The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report.

27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Pilkington - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Annual Plan 2016/2017 – local consultation content

File No.: CP2015/25915

Purpose

1. This report seeks agreement of proposed locally driven initiative priorities for 2016/17 and adoption of local content for consultation, as part of the Annual Plan 2016/17.

Executive Summary

2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) agrees indicative locally driven initiative priorities for 2016/2017 (Attachment A)

b) adopts local content for consultation (Attachment B)

c) agrees that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

d) confirms its list of Advocacy Items (Attachment C.)

Comments

6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.

8. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

9. The board workshopped the draft LDI priorities on 9 and 23 November. Adjustments were made to allocations, as summarised in Attachment A. Changes were made to the Community Response Fund, which now contains $90,000 (previously nil), and $20,000 was added to Local Community Grants to create a new category of community grants – “pursuit of excellence grants” to assist development of young people with high academic or sporting potential, and to fund Ōtara sports awards. Details for the new grants, including goals and criteria for eligibility, will be reported to the board next year for consideration.

10. Local content for the consultation document, including the Chair’s message, was workshopped on 23 November 2015. The local content is attached for adoption by the board (Attachment B.)

Advocacy issues

11. Top priority advocacy issues for presentation to the Governing Body were resolved by the board on 16 November 2015 (OP/2015/198.) The board workshopped its full advocacy list on 23 November 2015 and the full list is attached for confirmation (Attachment C.)

Ongoing process

12. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

13. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

14. Details of the consultation process are to be confirmed by the governing body. It is anticipated to include opportunities for feedback to be submitted via ‘Have Your Say’ events in each local board area, or to be submitted in writing. The event for the Ōtara-Papatoetoe Local Board area has been scheduled for 14 March 2016.

15. It is expected that the consultation will be promoted via the Council newsletter (Our Auckland), local newspapers, and social media among other channels.

16. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The annual plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board views and implications

17. Local board feedback on regional matters for consultation was sought in November business meetings.

18. Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.

19. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

20. Local boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

21. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

22. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.

Attachments

No.	Title	Page
a View	2016/2017 LDI Priorities	95
b View	Local consultation document	97
c View	Ōtara-Papatoetoe Local Board Advocacy List	99

Signatories

Authors

Neil Taylor - Senior Local Board Advisor

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Ōtara-Papatoetoe Local Board: Local Discretionary Capital Fund proposals December 2015

File No.: CP2015/25421

Purpose

1. This report is for the Ōtara-Papatoetoe Local Board to consider capital proposals to be funded from the Local Discretionary Capital Fund (LDCF).

Executive Summary

2. The Governing Body has created a discretionary fund for capital expenditure for local boards. That enables local boards to deliver small local asset projects, either directly, in partnership with the community, or through joint agreements between boards.

3. The LDCF will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

4. The Ōtara-Papatoetoe Local Board was allocated about $514,583 per annum over the next three years totalling $1.543m.

5. The Ōtara-Papatoetoe Local Board is being asked to consider proposals to be funded from the LDCF. These proposals were workshopped with the local board and consequently further information has been sought, including estimated costs. The total cost of current proposals = $647,000.

6. In addition, the local board previously approved $210,000 to be funded from the LDCF: the Christmas tree lights ($120,000) and Te Puke o Tara Hall working drawings ($90,000).

7. The total amount for all proposals including initiatives noted in paragraph 6 (above) is $857,000. This leaves a balance for future LDCF proposals of almost $686,000.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve the following capital expenditure from the Local Discretionary Capital Fund totalling: $647,000

Proposals Est. costs

i. Otamariki Park - toilets/drinking fountain $180,000

ii. James Watson Park flood lights $360,000

iii. Papatoetoe skills shed and

boundary fence at the Otara skills shed $107,000

b) Request that officers from council’s Parks Sport and Recreation and Arts, Community and Events regularly report-back to the local board on progress of all Local Board Discretionary Capital Fund projects.

Comments

8. The achievement of the local board plan outcomes is a priority of the Ōtara-Papatoetoe Local Board. The proposals in this report, including the previously approved initiatives, align with the following local board plan outcomes:

· Parks and facilities that meet people’s needs

- Otamariki Park toilets and drinking fountain and James Watson Park flood lights

· Thriving communities and Age-friendly communities

- Skill sheds Papatoetoe fence, Christmas tree lights replacement and Te Puke o Tara Hall upgrade working drawings.

9. The proposals in this report were workshopped with the local board. These proposals are now presented to the board for formal allocation of funds from the LDCF.

10. Otamariki Park toilets and fountain ($180,000)

Otamariki Park is a local park in close proximity to the Otara town centre. Recently, the park acquired a new basketball court sponsored by Spark through the “The Boroughs project”, where other basketball courts will be established in the Auckland region to support local youth through the sport of basketball.

The new basketball court has resulted in an increase of patronage at this park and re-establishment of toilets and a drinking fountain are required.

11. James Watson Park flood lights ($360,000)

The local area requires additional sports fields. The board is responding to this need by improving local capacity by adding value to its sports fields. The additional flood lights at James Watson Park will minimise sports cancellations and provide local sports clubs with an overflow sports facility

12. Skills Sheds Papatoetoe and fence ($107,000)

The skills sheds initiative is a priority in the local board plan. A skills shed in Otara will be in operation in the New Year. An additional budget is required to establish a skills shed in Papatoetoe. Funding for a Papatoetoe skills shed is based on assessments of re-purposing existing council-owned property.

The skills shed in Ōtara-Papatoetoe Local Boardrequires a boundary fence as the property is part of a reserve, and a visually permeable fence to allow the house to be more integrated into the Manukau Sports Bowl with good sightlines from the park to the house and vice versa is required.

13. The total LDCF spend proposed to date (including previously approved projects) is noted below:

Total LDCF allocation to the OPLB	$1.543m
Local Discretionary Capital Fund Initiatives to date:		Estimated costs
Te Puke o Tara Hall upgrade working drawings		$90,000
Christmas tree lights – replace current lights with LED/ and additional works		$120,000
Otamariki Park - toilets/drinking fountain		$180,000
James Watson Park flood lights		$360,000
Papatoetoe skills shed and boundary fence at the Otara skills shed		$107,000
Sub-total	$1.543m	$857,000
Remaining LDCF Total:			$686,749

Consideration

Local Board views and implications

14. The proposals in this report have been workshopped with the local board. These proposals were discussed and then scoping work was done to establish project factors and estimated costs, in preparation for further workshops and reporting.

Attachments

There are no attachments for this report.

Signatories

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

File No.: CP2015/24646

Purpose

1. This report provides a summary of information-only reports and resolutions for circulation to the Ōtara-Papatoetoe Local Board.

2. The Parks, Recreation and Sport Committee Meeting has referred the report and resolution PAR/2015/61 Growth Programme, that was considered at the 16 September 2015 meeting.

Resolution number PAR/2015/61

MOVED by Cr RI Clow, seconded by Cr C Darby:

That the Parks, Recreation and Sport Committee:

a) agree to circulate the report to Local Boards for their information.

b) request that, each year, staff report back to the Parks, Recreation and Sport Committee and seek confirmation of the Growth Programme for the following year and receive an update on delivery progress for the prior year.

c) agree that a programme delivery approach be taken when implementing the projects within the Growth Programme, which will involve and require a level of budget re-alignment throughout the year, and that officers be given discretion to deliver the projects within the total budget envelope set for each year.

d) request that where staff are proposing changes to the regionally funded Growth Programme, which need to be dealt with outside of an annual programme review, the impacted Local Boards will be consulted.

e) agree to advise Local Boards that any surplus or underspent project budgets in any one year will be returned from Local Board budgets to the regional Growth Programme fund for re-allocation to the next highest priority regional growth related project.

f) note that the delivery programme includes planning, therefore programmed work in the first year may not reflect on the ground delivery.

CARRIED

3. The Orākei Local Board has referred the resolution OR/2015/145, Notice of Motion - Orakei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, that was considered at the 5 November 2015 meeting.

Resolution number OR/2015/145

MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:

That the Ōrākei Local Board:

a) adopts the Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, as tabled at the meeting.

b) requests that a copy of the Board's resolution and the Ōrākei Local Board's Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines be sent to all local boards for their information.

c) thanks Member Davis for his work in this policy space.

CARRIED

4. The Devonport-Takapuna Local Board has referred the resolution DT/2015/228, Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application, that was considered at the 17 November 2015 meeting.

Resolution number DT/2015/228

MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) ask officers to note the board’s priorities identified in the feedback provided for the Waitemata and Hibiscus Coast and East Coast Bays stormwater Infrastructure Network Discharge feedback.

b) urge officers to include measures that will modify stormwater discharge in the stormwater infrastructure network discharge consent process to improve the recreational amenity of Auckland’s beaches.

c) request a measurement of the aesthetic and the amenity values of our water bodies and coastal areas be included in the levels of service.

d) request that resolution b) and c) be forwarded to all local boards and the governing body members.

CARRIED

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Parks, Recreation and Sport Committee report and resolution PAR/2015/61 Growth Programme.

b) note the Orākei Local Board resolution OR/2015/145, Notice of Motion - Orakei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy.

c) note the Devonport-Takapuna Local Board resolution DT/2015/228, Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application.

Attachments

No.	Title	Page
a View	Growth Programme	133
b View	Ōrākei Local Board's Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines	147

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

14 December 2015

Ōtara Papatoetoe Local Board members portfolio update

File No.: CP2015/24642

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio	Lead	Alternate
Planning, Regulatory, bylaws and compliance	Efeso Collins	Ross Robertson
Arts, Culture and Events	Donna Lee	Ross Robertson
Community Services and Libraries	Mary Gush	Donna Lee
Youth Development	Lotu Fuli	Efeso Collins
Parks, Sport and Recreation	Ross Robertson	John McCracken
Built and Natural Environment, Heritage and Housing	Stephen Grey	Donna Lee
Economic Development, Business and Town Centre revitalisation	Stephen Grey	Mary Gush
Transport	Efeso Collins	John McCracken

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park joint steering group · Otara Lake and waterways steering group · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers

[1] Note this represents 96% in July, 96% in August and 97% in September.

[2] It is expected that a detailed review would take approximately 3 months at 1 FTE per board.

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken