Agenda of Ōrākei Local Board

Ōrākei Local Board

03 December 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 New lease of Coastguard building on The Landing to Fergs Kayaks 7

13 Ōrākei Local Board Quick Response: Round Two 2014 - 2015 15

14 2015/16 Lease Workplan - Expediated Renewal Process and Review of Ongoing Lease management 41

15 Surrender of Community Licence on Tagalad Reserve, 6A Nihill Cres, Mission Bay 49

16 Auckland Transport Update: December 2015 55

17 Draft Regional Pest Management Plan Review 61

18 Parks, Recreation and Sports Committee - Growth Programme 123

19 Regional Facilities Auckland First Quarter Performance Report for the quarter ending 30 September 2015 141

20 Chairperson's Report 163

21 Board Member Report - Colin Davis 205

22 Board Member Reports 209

23 Resolutions Pending Action 219

24 Local Board Workshop Record of Proceedings 225

25 Ōrākei Local Board Achievements Register 231

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 5 November 2015, and the minutes of its extraordinary meeting, held on Thursday, 19 November 2015, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōrākei Local Board

03 December 2015

New lease of Coastguard building on The Landing to Fergs Kayaks

File No.: CP2015/24659

Purpose

1. To propose that the Ōrākei Local Board requests Pānuku Development Auckland to negotiate a lease with Ferg’s Kayaks Limited for the former Coastguard building located on The Landing on commercial terms, which lease will be managed by Pānuku Development Auckland.

Executive Summary

2. Coastguard Northern Region relinquished their ground lease with council and ownership of the former Coastguard building without claim for redress at the eastern end of The Landing on 1 October 2015. The building is now a council asset.

3. The Landing Concept Plan, adopted in 2013, identifies the development of a multi-purpose paddling centre on the eastern end of The Landing where the Coastguard building is located.

4. The land is held in fee simple by council under the Local Government Act 2002 and is not classified as a reserve under the Reserves Act 1977.

5. Ferg’s Kayaks have been occupants of the Coastguard building since 1991 under an informal sub-tenancy. They are a well-recognised and established local marine-related business that The Landing Concept Plan identifies as one of the continued users at the eastern end of the site.

6. Given the proposed redevelopment of the eastern end of The Landing and Ferg’s Kayaks long term tenure of the Coastguard building, it is recommended that the Board request Pānuku Development Auckland to negotiate a short term commercial lease with Ferg’s Kayaks rather than publicly seeking expressions of interest for a new lease. New lease terms that will provide the flexibility to terminate the lease subject to three months’ written notice to vacate should also be requested.

7. The new lease will ensure the continuation of Ferg’s current commercial activity while providing the flexibility to support development of the eastern end in a timely manner. At the end of the lease the building may be demolished, or re-developed. In either event a new lease(s) may be granted for either a community or commercial purpose, or a mix of both. Negotiations of the final lease terms will be completed by Pānuku Development Ltd, who will manage the lease under their non-service property portfolio.

Recommendation/s

That the Ōrākei Local Board:

a) requests Pānuku Development Auckland to negotiate terms and conditions and enter into a lease of the Coastguard building on that part of the land at Tamaki Drive, Ōkahu Bay, known as Lot 1 DP 175464 comprised in Computer Freehold Register NA108A/89 (North Auckland Registry), as marked red on Attachment B to Ferg’s Kayaks Ltd, noting the site is identified for redevelopment and with the following suggested terms and conditions:

i. Term – three years commencing 2 October 2015 with no rights of renewal.

ii. Rent – to be determined by way of market rental assessment

iii. Notice of termination – the lease can be terminated by Council by giving three months’ notice in writing to provide flexibility to the Ōrākei Local Board to decide a change of use, re-develop or demolish the building or grant a new lease(s) to another entity in the course of development of the eastern end of The Landing as per The Landing Concept Plan

iv. Maintenance—Ferg’s Kayaks Ltd to be responsible for all maintenance (exterior, interior and the structural)

v. Residential accommodation – no residential accommodation allowed

vi. All rental revenue received by Pānuku Development Auckland under the lease to be mapped to the Ōrākei Local Board’s budget, as decisions at The Landing are part of the Board’s allocated decision-making responsibility.

Discussion

Background

8. The Landing Concept Plan (Attachment A) was adopted by the Ōrākei Local Board in 2013. The plan identifies a multi-sport paddling center at the eastern end of The Landing which provides for Ferg’s Kayaks.

9. To progress implementation of the plan for the eastern end the priority is to seek direct control by the local board of the land and buildings where the development is proposed. The three buildings are the Coastguard building, the R-Class building and the Auckland Sailing Club.

10. Coastguard Northern Region (who had not been occupants of the building on The Landing for many years), were approached first to see if they would relinquish their lease earlier than the termination date in 2020. They agreed not to exercise their lease renewal for a further five years from 1 October 2015 and hence surrendered their lease to council.

11. Ferg’s Kayaks Ltd has been a sub-tenant of NZ Coastguard Service and then Coastguard Northern Region since 1991 in the Coastguard building. Although their occupation of the building was informal i.e. there is no approved sub-lease, council agreed the existing sub leasing arrangement would “continue on foot” when a new lease was issued to Coastguard Northern Region in 2010.

12. Ferg’s paid a commercial rent to Coastguard Northern Region which was last reviewed in 2012. Their tenancy effectively ended when the Coastguard building lease was relinquished. No notice has been given to Fergs Kayaks Ltd to vacate the premises.

13. The Landing is not classified as a reserve under the Reserves Act and it is therefore not a requirement to advertise a new lease publicly under the Reserves Act. However, it is still the practice of council to advertise new leases unless there is sufficient reason not to do so.

14. Given the proposed redevelopment of the eastern end of The Landing is expected in the next three to five years, it is not recommended to advertise the potential lease opportunity publicly. The Coastguard building is located where the development is proposed and it is recommended that the Board requests Pānuku Development Auckland to negotiate a short term lease with Fergs Kayaks who are a well-established and recognised marine related business in the local area. They are long term occupants of the site and their activity is identified in The Landing Concept Plan as part of any future development.

15. The Coastguard lease was managed under council’s community lease portfolio. The new lease to Ferg’s Kayaks will be managed under Pānuku Development Auckland’s commercial lease portfolio as this is a better ‘fit’. Moving forward with the development of the eastern end of the Landing, it is important to keep flexibility in any lease arrangement for ease of decision-making for the Board. A short term lease with the ability to terminate with three months’ notice is recommended. This will allow the Board to make determinations on the site with minimal hindrance i.e. the Board may decide to demolish the building to facilitate development or creation of open space, change its use or issue a new lease to an entity leading the development of the eastern end.

Local Board views and implications

16. The Board adopted The Landing Concept Plan in 2013 and supported relinquishment of the Coastguard Northern Region lease over the Coastguard building. The Landing Sub-Committee indicated support for Fergs Kayaks to remain on The Landing and to have continued occupation and use of the Coastguard building until its future is progressed. To clarify matters; no part of the building may be used for sleeping accommodation overnight. Concern was expressed to ensure that if the lease was managed as a commercial lease the revenue would be mapped to the Board’s budget as the facility is local in nature and that Pānuku Development Auckland would report to the Board on the lease.

Māori impact statement

17. Ngāti Whātua Ōrākei, as mana whenua of the area, has a strong interest in all aspects of the development and management of The Landing. They have a particular interest in water quality and development of the eastern end of The Landing. They have been active participants in developing a concept plan for the development of the eastern end – Ōkahu Moana Marine Activities Centre.

18. This proposal does not negatively impact the development of the eastern end of The Landing as flexibility will be built into the lease conditions to enable progression of the Landing Concept Plan under the decision-making of the Ōrākei Local Board.

Implementation

19. Council’s Manager, Community Facilities has confirmed the building has been included on council’s asset register as a non-service property following its relinquishment by the Coastguard. Pānuku Development Auckland will be requested to implement the resolutions of the Board in relation to negotiating the commercial lease with Ferg’s Kayaks and will manage the lease during its term. They will determine the rent level based on a market rental assessment and manage this lease to Ferg’s Kayaks directly.

Attachments

No.	Title	Page
a View	The Landing Concept Plan 2013	11
b View	Coastguard Building Aerial	13

Signatories

Author

Pippa Somerville - Parks Advisor

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 December 2015

Ōrākei Local Board Quick Response: Round Two 2014 - 2015

File No.: CP2015/24517

Purpose

1. The purpose of this report is to present applications received for round two of the Ōrākei Local Board Quick Response 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Ōrākei Local Board has set a total community funding budget of $99,000 and an events contestable fund of $14,000 for the 2015/2016 financial year. There is $71,805.00 remaining to allocate in the community funding budget and $7,500 remaining in the events contestable fund budget.

3. Eleven applications were received in this round with a total request of $19,955.38.

Recommendation/s

That the Ōrākei Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Ōrākei Local Board Round two Quick Response Applications

Applicant	Focus	Project	Requested	Eligible/ Ineligible
Noeline Wigg	Community	Towards the purchase of daffodil bulbs for a World War Two memorial	$1,000.00	Eligible
Te Puna Reo Okahukura	Community	Towards purchase of resources and products for an organic gardening and sustainability project	$846.99	Eligible
The Remuera Business Association Inc	Community	Towards the cost of creation and installation of heritage plaques	$3,000.00	Eligible
Royal New Zealand Coastguard Boating Education	Sport and recreation	Towards the purchase of equipment and training for staff	$3,000.00	Eligible
Playday (Ōrākei Presbyterian Church)	Sport and recreation	Towards the purchase of a sunshade for the playground	$2,327.39	Eligible
Auckland City Triathlon Club Inc	Sport and recreation	Towards participants subsidies to attend a training programme and travel camp	$2,760.00	Eligible
Youthline Auckland Charitable Trust	Community	Towards the purchase of resources, banners and volunteer training	$850.00	Eligible
Jeannie & Johnny Books Ltd	Community	Towards the venue hire fee and equipment hire cost for a children’s workshop	$750.00	Eligible
Auckland Choral Society Incorporated	Arts and culture	Towards the cost of vocal coaching	$3,000.00	Eligible
Auckland Young Womens Christian Association T/A YWCA Auckland	Community	Towards the costs of delivering two workshops in the Ōrākei Local Board	$1,600.00	Eligible
Eastern Bays Toy Library	Community	Towards the purchase of a new laptop	$821.00	Eligible
Total			$19,955.38

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Ōrākei Local Board adopted its grants programme on 1 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Ōrākei Local Board will operate two local grant rounds and four quick response rounds for this financial year.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. The Ōrākei Local Board has set a total community funding budget of $99,000 and an events contestable fund of $14,000 for the 2015/2016 financial year. There is $71,805.00 remaining to allocate in the community funding budget and $7,500 remaining in the events contestable fund budget.

6. Eleven applications were received in this round with a total request of $19,955.38.

Consideration

Local Board views and implications

7. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

9. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this round has identified as Maori.

Implementation

10. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

11. Following the Ōrākei Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Ōrākei Local Board Grant Programme 15/16	19
b View	Quick Response Round Two application summaries	23

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 December 2015

2015/16 Lease Workplan - Expediated Renewal Process and Review of Ongoing Lease management

File No.: CP2015/24436

Purpose

1. The purpose of this report is to introduce the operational approach to the delivery of this year’s community lease work programme and to seek Ōrākei Local Board’s approval of the community lease renewals being advanced via this approach.

Executive Summary

2. Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4. The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5. The main categories of work that are being advanced are:

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

· Progressing more complex or involved cases

6. This report includes details of the first batch of fast tracked lease renewals. In every case the group has an existing right of renewal. Staff recommend that these leases be renewed.

7. To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

Recommendation/s

That the Ōrākei Local Board:

a) approves the renewal of leases to the following community organisations on the existing terms and conditions:

Group and Location	Building Ownership	Renewal Due	Renewal Term and current rent
Auckland Water Ski Club Ōrākei Basin West Reserve, 120a Lucerne Rd, Remuera	Leasee	31/03/2012	1^st renewal of 5 years $500.00 per annum
Kohimarama Yacht Club, Madills Farm Reserve, Kohimarama	Leasee	31/10/2013	2^nd renewal of 5 years $250.00 per annum
Young Mariners of NZ Ōrākei Basin West Reserve, 191-215 Ōrākei Road, Remuera	Leasee	01/07/2014	1^st renewal of 5 years $250.00 per annum
Tamaki Yacht Club Atkin reserve, Atkin Avenue, Mission Bay	Leasee	29/02/2013	2^nd renewal of 5 years $250.00 per annum
Auckland Playcentres Assoc. Hapua Reserve, 2 Hapua St, Remuera 1.	Leasee	30/09/2014	2^nd renewal of 5 years $250.00 per annum
The Scout Association of NZ, Remuera West Scouts. Platina Reserve, 10-16 Platina St, Remuera 2.	Leasee	1/11/2014	2^nd renewal of 5 years $250.00 per annum
Glendowie Bowling Club, 25 Chelmsford Ave Churchill Park, Glendowie	Leasee	31/12/2015	1^st renewal of 5 years $500.00 per annum

b) notes that community outcome plans are not required or provided with these lease renewals.

Comments

8. There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

9. Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10. There are three routine categories of work are being advanced.

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.

11. The following table shows the initial assessment of work in the Ōrākei Local Board area.

Type of leases	Fast track	Complex
Renewals	10	3
New Leases		5

12. Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13. Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14. Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.

Consideration

Local board views and implications

15. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16. The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17. To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

18. At the Local Board lease portfolio meeting on 12 November 2015, Local Board members advised their intention to review lease rentals to bring them in line with the current Community Occupancy Guidelines 2012, which provides for a standard rental of $1.00 per annum if requested.

19. Should the Local Board resolve to bring the rent for the community organisations in Attachment A in line with the community occupancy guidelines’ $1 per annum, then the Board would need to fund this further subsidy from its LDI Budget, from the renewal date of each lease to the expiry of the leases.

20. If the Local Board chooses not to follow the recommendation in this report, to renew the leases under their current terms and conditions, then the process would be:

That the Ōrākei Local Board:

a) Approves the renewal of leases to the community organisations shown in Attachment A as follows:

· Rent - $1.00 per annum

· All other terms and conditions in accordance with the community organisations’ current lease agreements.

b) Agrees to make available $2225.00 per annum from the Local Board LDI fund, to subsidise the rental charge reduction to each group mentioned in Attachment A.

c) Notes that community outcome plans are not required or provided with these lease renewals.

Māori impact statement

21. Community leases generally support a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Maori.

Implementation

22. Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

Attachments

No.	Title	Page
a View	Ōrākei Lease Renewals Schedule	45
b View	Distribution of Leases by Local Board	47

Signatories

Author

Robyn Campbell - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 December 2015

Surrender of Community Licence on Tagalad Reserve, 6A Nihill Cres, Mission Bay

File No.: CP2015/24884

Purpose

1. This report seeks the Ōrākei Local Board’s approval of the Mission Bay Bowling Club Incorporated ‘s surrender of its licence agreement, with buildings and improvements, at Tagalad North Reserve, 6A Nihill Crescent, Mission Bay.

Executive summary

2. The Mission Bay Bowling Club has had a presence on Tagalad Reserve for over 60 years and owns the buildings and improvements within its licenced area. (Attachment A). In 1985, the Mission Bay Bowling Club Incorporated (the club) was granted a new licence over an area of the Reserve, for a term of thirty-three years, to 26 September 2018 at an annual rental of $150.00 per annum for the licence.

3. At that time, the club owned land adjoining Tagalad Reserve and in 1998 it agreed to transfer this land to council, where it was incorporated within the reserve under the Reserves Act 1977. The club’s licence agreement was varied to include the additional land which was licenced back to the club, rent free, for the remaining term.

4. At its 66^th Annual General Meeting on 30 May 2015, the club’s executive put forward a successful notice of motion that the club discontinue bowling and close its greens following the 2015/16 season. On 5 June 2015, the club wrote to the Local Board Chair advising of this decision (Attachment B).

5. An early termination of the licence agreement requires the Local Board’s approval. The terms of the licence also requires the club to hand over the premises with the buildings and improvements to Council on termination. Officials from the club met with council staff on 9 November 2015 and advised of a time frame of 30 June 2016, or shortly after, to end the tenancy.

6. Council staff recommend extending the period to 30 November 2016, to allow members to achieve an orderly vacation of the site. However if an earlier date is agreed between the club and Council, the lease will terminate on that agreed date.

7. This report recommends the Ōrākei Local Board approves the surrender of the club’s current licence agreement to take effect from 30 November 2016, or earlier date as agreed in writing between the club and Council.

Recommendation/s

That the Ōrākei Local Board:

a) approves the surrender of the Mission Bay Bowling Club Incorporated’s licence agreement from 30 November 2016, or earlier date as agreed in writing between the club and Council.

b) approves Council taking possession of the Club’s buildings, fixtures and fittings on Tagalad North Reserve, 6A Nihill Crescent, Mission Bay on the termination of the licence agreement.

c) notes that staff will develop further advice for the Local Board regarding future use options for this open space and facilities upon it.

Comments

8. The Club holds a thirty-three year lease which is due to expire on 30 June 2018. Its membership has declined and on 5 June 2015 the Club resolved that it would cease operating as a bowling club at the end of the 2015/16 season (Attachment A).

9. Officials from the club met with Council staff on 9 November 2015 to discuss the club’s intentions and advised of its intention to vacate the licence area and to hand over to council, the buildings, fixtures and fittings on 30 June 2016 or shortly after.

10. For several years local groups have used the club’s facility on a regular basis for organised activities. Currently Probus and one Indoor Bowling Club are using the building. The club’s officials have asked that the Local Board consider allowing the continued use of the facility by these two groups until a decision is made on the facility’s future.

11. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

Consideration

Local Board views and implications

12. Council staff discussed the surrender of the licence with Local Board representatives on 21 October and 12 November 2015. The Local Board has requested a report on the surrender for its consideration.

13. The Local Board will address the future use of the site, following a decision on the Club’s surrender of its licence.

Māori impact statement

14. Any future use of the site will be publically notified providing an opportunity for all residents and interested parties, including Maori, to feedback to the Local Board on the impact of the potential use of the land.

Implementation

15. Community Facilities will need to assess the building and Parks, Sport and Recreation will need to assess the open space to ascertain to future renewals and maintenance requirements. Should the Board wish to improve or upgrade the building and or open space this will need to be funded from the Board’s discretionary budget.

16. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Aerial View of Mission Bay Bowling Club, Tagalad North Reserve, Mission Bay	51
b View	Club's Letter of Intention to Surrender Licence	53

Signatories

Author

Robyn Campbell - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 December 2015

Auckland Transport Update: December 2015

File No.: CP2015/00905

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Ōrākei area during November 2015.

Recommendation/s

That the Ōrākei Local Board:

a) receives the December 2015 report from Auckland Transport.

Monthly Overview

Ōrākei Local Board Transport Capital Fund

2. The Process for Discretionary Fund Projects

Ōrākei Local Board is allocated funding from Auckland Transport’s Capital Fund. This funding allows the Local Board to deliver transport projects for their community. Currently the Ōrākei Local Board has allocated the fund up to June 2016 for local improvement projects. There is still $421,330 remaining in the budget allocation for the 2016/17 financial year which can be allocated to projects that are important to the Local Board and also meet Auckland Transport’s funding criteria.

3. Resolution update:

3 September 2015 Item 16(b), OR/2015/109

Requests that Auckland Transport confirms the process for Local Board consultation for divestment and acquisition of Auckland Transport portfolio assets.

Auckland Transport undertakes an assessment of a property through the Real Estate Optimisation Framework (Framework) to determine if it is required for a transport purpose. If it is not required, then the Auckland Transport Board approves its transfer to Auckland Council. Auckland Transport does not consult with Local Boards on its Real Estate Optimisation Framework (Framework) process.

It is important for local boards to understand that Auckland Transport does not sell its assets. The assets are transferred from Auckland Transport’s Fixed Asset register to Auckland Council’s register. Auckland Council then leaves the process with Pānuku Development Auckland, which consults widely within the rest of Council family and, at this point, the relevant Local Board is advised. This process determines if there is any alternative Council use for the asset; identifies Iwi issues (if any); s40 Public Works Act (offer back rights, if any); and/or if there is any development potential that Pānuku Development Auckland can facilitate to add value. This process takes Pānuku Developments Auckland twelve to eighteen months. If there is no viable Council requirement or development potential then the property is placed on the market for sale.

Acquisition consultation is done at the front-end of projects through the public consultation process and this includes Local Board engagement at the time. Auckland Transport does not consult local boards on property by property acquisition.

4. Glenn Innes to Tamaki Drive Shared Path

Construction has started on one of Auckland’s biggest walking and cycling projects, connecting Auckland’s eastern suburbs to the Waitemata Harbour. A dawn blessing and sod turning ceremony marked the start of the construction phase on 21 October 2015. The sod turning ceremony was attended by representatives of Ōrākei Local Board, Maungakiekie-Tamaki Local Board, the Governing Body, New Zealand Transport Agency, Auckland Transport and the Minister of Transport, the Honourable Simon Bridges.

The shared path starts at Merton Road in Glen Innes and follows the rail line all the way to Tamaki Drive. It will connect communities and provide a route into the city for people on bikes and is another step on the way towards easing traffic congestion.

The path will be around four metres wide and constructed mostly in concrete. Timber boardwalks will cross the water at Ōrākei Basin and concrete will be used for longer structures, such as the proposed Hobson Bay crossing. LED lighting will extend the hours of access, particularly during the winter months. Although the geography is hilly in places, the pathway is designed to keep gradients as low as possible.

The first stage of the shared path from Merton Road to St Johns Road is due to be finished in late 2016.

5. Cycling Numbers Increasing

The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport. An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

While the reason for cycling is still identified as for exercise or fitness (68%) or recreation (48%), there was steady growth in those saying cycling to work was the reason they choose to cycle (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city make up the highest proportion of people cycling.

This research is a source of real data which assists AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre, together with connections to public transport interchanges.

The highest potential for growth in cycling appears to be from within communities in the inner city and the corridor running north-south from the city. Overcoming perceptions of safety seems to be the greatest barrier to people taking up cycling.

6. HOP Card Price Change

The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake. The actual cost of each card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

Now that most customers have a HOP card, AT is removing the discount which was applied while the system was being established.

Gold Card holders will require a HOP card from July 2016, Auckland Transport recommends that Gold Card holders take advantage of the lower price to purchase HOP cards before the price increase. There is a requirement to load $5 onto the card in addition to the purchase price of $5. However, the $5 loaded will be available on the card for their use.

Below is a list of places in the Ōrākei Local Board area and surrounding areas where HOP cards can be purchased:

· Ellerslie Train Station

· Glen Innes Train Station

· Dorchester Superette – 2 Dorchester Street, Meadowbank

· Kepa Road Superette – 297 Kepa Road, Kohimarama

· Maskell Stationary and Lotto - 11 Maskell Street

· Village Dairy – 543 Remuera Road, Remuera

· Newmarket Customer Service Centre – 48A Remuera Road, Newmarket.

The increase in cost for HOP cards will apply from Thursday 17 December, 2015.

7. New Manukau Bus Station

The proposed Manukau Bus Station is a key part of the roll-out of a new public transport network across South Auckland. It will provide Aucklanders with a new network of buses and trains that will get them to their destination faster and more efficiently.

The Manukau train station sees an average of 1037 daily week day passenger trips and is currently the 13th busiest station in Auckland.

Auckland Transport (AT) has now developed concept design plans for the proposed new, high quality bus station, aimed at making it easy to transfer between trains and buses, as well as between bus services. It will be designed to have sufficient capacity for long distance coach services. Services currently using Leyton Way at Westfield Manukau will be moved to the bus interchange. The facility will also feature a large, enclosed waiting area similar to an airport lounge.

Auckland Transport seeks feedback on the concept design to help make an informed decision to provide a high quality bus station and customer experience.

Located right next to Manukau train station, the Manukau civic offices car park on Putney Way (between Davies Avenue and Osterley Way) will be transformed to a 23-bay bus station. The train and bus stations will be linked by a covered walkway.

The Auckland Transport project, in partnership with the Transport Agency, is expected to cost approximately $26 million.

The entire structure will be designed to provide a high quality public transport experience which will be safe and accessible for everyone. Temporary bus stops will be installed on Davies Avenue to allow the new network to operate smoothly until the station is constructed and opens in the second half of 2017.

To support the rollout of the new network in south Auckland, Auckland Transport is also is building new bus and train stations at key locations like Pukekohe and Otahuhu.

Bus station features

The bus station is likely to feature the following:

· Convenience kiosks

· A ticket office

· AT Metro customer service

· Drop off and pick up facilities

· Cycle parking facilities

· Taxi parking

· Customer waiting areas

· Bus staff office facilities

· 24 hour security, help points and CCTV

· Toilets

· Designed to allow for regional coach services (for example, services currently using Leyton Way at Westfield Manukau will be moved to the bus interchange).

8. Let’s Carpool Campaign

Auckland Transport is running a public campaign in November to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to give carpooling a go and visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland.

9. Road Safety Young Driver Marketing Campaign

Young driver crashes are a high strategic priority identified in “Safer Journeys” and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes. From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers and these crashes resulted in 74 deaths and 749 serious injuries. Targeting 18-24 year old male and female drivers, the main campaign objectives are:

· To contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

· To increase young drivers’ safety awareness and understanding of the consequences of dangerous driving

· To continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby AT generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

Based on the tagline of “You wouldn’t do that”, the three road safety themes are Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

· You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

· You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

· You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

To help incentivise people, AT will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iPhone 6.

Attachments

There are no attachments for this report.

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Lorna Stewart, Elected Member Relationship Team Manager (Acting) , Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 December 2015

Draft Regional Pest Management Plan Review

File No.: CP2015/24747

Purpose

1. The purpose of this report is to:

· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments close on 27 November 2015.

3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

That the Ōrākei Local Board:

a) provides any initial feedback on pest management issues impacting their area.

b) notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document.

c) notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

Comments

5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage. Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as Local Board offices.

9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:

· Feral goat exclusion zones

· Controlling widespread weeds

· Red-eared slider turtles

· Bangalow palms

· Community pest control

· The Hauraki Gulf

· Marine pests

11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board views and implications

12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14. Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori impact statement

15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.

16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.

18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.

Attachments

No.	Title	Page
a View	Regional Pest Management Plan – Have Your Say material	65
b View	Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document	73
c View	Regional Pest Management Plan – Discussion Document	75

Signatories

Author

Helen Sharpe – Biodiversity Specialist

Authorisers

Jacques Victor – General Manager, Auckland Strategy and Research

John Dragicevich – Manager, Infrastructure and Environmental Services

Jim Quinn - Chief of Strategy

Dean Kimpton - Chief Operating Officer

Ōrākei Local Board

03 December 2015

Board Member Report - Colin Davis

File No.: CP2015/25193

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

b) That the Ōrākei Local Board’s streets naming policy and guidelines and the parks naming policy and guidelines be added to the Board’s website as soon as possible.

Portfolio Lead: Environment and Infrastructure; Heritage; Libraries (joint)

Other (alternate portfolio holder): Transport; Regulatory, Bylaws and Compliance; Civil Defence and Emergency Management; Local (non sports) Parks (joint)

Environment and Infrastructure

Board Member Parkinson and I have had an initial briefing with representatives of the stormwater and parks teams to discuss current and possible stormwater projects affecting the Shore Road sportsfields, Shore Road East Reserve, Waitaramoa Reserve and Portland Road to relieve flooding issues. In looking for a holistic approach and solutions, I have asked the stormwater staff to also liaise with Auckland Transport when considering any possible solutions, given that a scenario must take into the account the need for significant work required to mitigate flooding on Portland Road. An early priority is to make changes to the drainage culvert between the sportsfields and Shore Road East Reserve to prepare for planned work on that reserve. Stormwater has engaged consultants for a detailed feasibility assessment and this report is imminent. I have arranged for the Board to be fully briefed at its 10 December workshop.

Heritage

Roll of Honour

The Chair has asked that I draw Board members’ attention to the Roll of Honour which I undertook to create to commemorate the First World War centenary, recognizing residents generally from the Ōrākei Ward who died in that War. As the Roll now comprises 84 pages, and is still growing, with 76 of those pages containing biographical and photographic material of those residents, I have not reproduced it in an agenda. I suggest that members view it on the Board’s website, which is also available for public viewing. As the Ōrākei Ward is a new local government creation the Roll includes service personnel from districts, now suburbs, which were considered then as being part of the wider eastern suburbs of Auckland. Thanks go to support staff, and to members of the public who have added names and other material to the Roll. It is ongoing and it is hoped to include photographs of all WWI memorials in the Board’s area. I’m still looking for a photograph of the now lost memorial gates which were erected at St Heliers School which was the location of the St Heliers ANZAC Day commemorations until the hall was built in the Village. The Roll was used for the memorial crosses which were a feature of this year’s St Heliers ANZAC Day commemoration.

World War One Commemorations

As a member of the Council’s WW1 Centennial Memorial Working Party, which reports to the WW1 Commemoration Political Steering Group, I attend regular meetings of both.

Expressions of Interest for a design for a memorial at Auckland Domain opened on 14 September; registration closed on 9 October 2015.

Local boards are being encouraged to promote with local secondary schools the RSA’s speech contest. The schools have already been sent a package of material for the contest.

I am also working with members of the Steering Group to re-site the former Auckland Harbour Board’s war memorial to a more visible and historically appropriate location on Quay Street.

Restoration Heritage Searchlight Emplacements – Tamaki Drive

It is disappointing that no actual progress has been made and I have not received any recent update on the various processes which are required to complete this project. I have drafted text, and sourced photographs, for the proposed sign.

No progress has yet been made to mow the grass on the Whenua around searchlight emplacement no. 3 since the meeting with parks staff on 29 July and this area continues to grow more unsightly and detracts from the amenity of this part of Tamaki Drive. I understand that a reason now is that long established overhead power lines in the vicinity of the structure are the cause for the delay. This is holding up weed clearance and vegetation around the structure which was scheduled to be done in October, which is necessary to allow for rubbish to be cleared out of the emplacement and setting rat traps as part of the pest control lines. I understand that the Ngati Whatua Ōrākei Reserves Board has now approved the Ōrākei Local Board restoring and funding the emplacement as part of the three searchlight emplacements project.

Dingle Dell

I have started the necessary research and have identified suitable photographs. There is surprisingly little contemporary information about the development of Dingle Dell; indeed the information on the existing sign, which is due for replacement, appears adequate.

Stonefields Heritage Trail

I have been advised that the project is progressing well with a number of active work streams as follows:

· the design documentation is now fully complete and costed within the available budget;

· the resource consent application was lodged on 20 November;

· the procurement process has commenced with a target construction contract award date of 19 February 2016.

History of Ellerslie

This is progressing by author/historian Jade Reidy.

Libraries

There is nothing specific to report.

Local (non sports) Parks

Board Member Parkinson and I have met with Te Aroha Morehu, General Manager, Ōrākei Ahikaroa, of Ngati Whatua Ōrākei Wahi Maia Limited to progress the naming of the un-named reserve adjacent to the Outboard Boating Club on Tamaki Drive, in terms of the Board’s recently adopted parks naming policy and guidelines.

The Board’s parks, and street naming policies and guidelines should be added to the Board’s website.

Activities since 22 October 2015

As well as assisting with a range of citizens’ enquiries, I have attended the following to date:

28 October St Heliers Business Association networking breakfast.

28 October with Board Member Cooke inspected progress on the installation of the Walsh Brothers memorial sundial which was being installed at that time.

28 October with the Chair and Board Member Parkinson, met with parks staff and concerned residents at Anderson’s Bay, Glendowie, to progress repairs to the seawall, reopening of the steps leading from the reserve to the beach, and possible repairs to the pedestrian access from the road to the beach and the Glendowie Boat Club.

28 October inspected the Karaka Bay foreshore, as the result of a complaint. Although the foreshore was cleaned up a few years ago under the legacy Eastern Bays Community Board, it now needs a review and I have requested parks staff to undertake that and to report on what needs to be done and a timetable for doing so.

29 October with Board Member Parkinson met with representatives of the Meadowbank Pony Club regarding the Club’s premises.

31 October official unveiling of the Walsh Brothers Memorial sundial on Selwyn Reserve, Mission Bay.

2 November WWI Centennial Memorial Working Party meeting.

2 November meeting with Chair and Deputy Chair and staff.

3 November meeting of the St Heliers Village Association executive.

5 November Ōrākei Local Board workshop various topics.

9 November WWI Commemoration Political Steering Group.

9 November site inspections followed by meeting of the Board’s Swimming Pool Fencing Exemptions Committee.

12 November meeting for leases portfolio holders.

12 November Ōrākei Local Board workshop various topics.

16 November meeting re Shore Road stormwater project.

16 November meeting re Ngahue Reserve lease.

16 November meeting of the Auckland Netball Association’s executive.

16 November St Heliers/Glendowie Residents’ Association meeting.

18 November Stonefields Residents’ Association meeting.

19 November on-site meeting re naming of the unnamed reserve on Tamaki Drive.

19 November Ōrākei Local Board workshop various topics.

19 November Ōrākei Local Board extraordinary business meeting.

Attachments

There are no attachments for this report.

Signatory

Author

Colin Davis, Ōrākei Local Board Councillor

Date: 20 November 2015

Chairperson	Desley Simpson, JP
Deputy Chairperson	Kit Parkinson
Members	Ken Baguley
	Troy Churton
	Kate Cooke, JP
	Colin Davis, JP
	Mark Thomas

No.	Title	Page
a View	Board Member Churton - December 2015	210
b View	Board Member Cooke - December 2015	211
c View	Board Member Parkinson - December 2015	213
d View	Board Member Thomas - December 2015	217

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Author	Judy Lawley – Local Board Engagement Manager
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards