I hereby give notice that an extraordinary meeting of the Ōrākei Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 10
December 2015
4.00pm
St Chads
Church and Community Centre
38 St Johns Road
Meadowbank
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Ōrākei Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Desley Simpson, JP
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Deputy Chairperson
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Kit Parkinson
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Members
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Ken Baguley
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Troy Churton
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Kate Cooke, JP
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Colin Davis, JP
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Mark Thomas
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(Quorum 4 members)
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Kim Lawgun
Democracy Advisor
7 December 2015
Contact Telephone: 021 302 163
Email: kim.lawgun@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Ōrākei
Local Board
10 December
2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Annual Plan 2016/2017 – local consultation content 7
12 Ōrākei Local Board Quick Response: Round Two 2014 -
2015 11
13 Application for a New Lease on Ōrākei Domain, 40
Reihana Street, Ōrākei 37
14 Reallocation of Ōrākei Local Board LDI operational
budget 2015/2016 49
15 Performance Report for the Ōrākei Local Board for 3
months ended 30 September 2015 51
16 Draft Regional Pest Management Plan Review 87
17 Review of the Food Safety Bylaw 2013 149
18 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Ōrākei Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Ōrākei
Local Board
10 December
2015
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Annual Plan
2016/2017 – local consultation content
File No.: CP2015/25882
Purpose
1. This report
seeks agreement of proposed locally driven initiative
(LDI) priorities for 2016/2017 and adoption of local
content for consultation, as part of the Annual Plan 2016/2017.
Executive
Summary
2. Legislation
governing the annual plan process has changed - there is no longer a
requirement to produce a draft Annual Plan. Instead, council must produce a
consultation document which includes:
a) proposed significant or material changes (if
any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
3. This report seeks agreement of proposed locally driven initiative priorities for
2016/2017 and adoption of local content for
consultation.
4. Following this business meeting,
the governing body will meet on 17 December to agree consultation topics for
the annual plan, and again in early February to agree consultation material,
including local content from each local board.
5. Following consultation, a local
board agreement with the governing body for 2016/2017 will be developed.
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Recommendation/s
That the Ōrākei
Local Board:
a) agrees its
indicative locally driven initiative (LDI) priorities for 2016/2017
(Attachment A).
b) adopts its
local content for consultation, as tabled at the meeting.
c) agrees that
the Chair be delegated the authority to make any final minor changes to local
consultation content for the Annual Plan 2016/2017 prior to publication,
including online consultation content.
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Comments
6. Legislation
governing the annual plan process has changed - there is no longer a
requirement to produce a draft Annual Plan. Instead, council must produce a
consultation document which includes:
a) proposed significant or material changes (if
any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
7. Over the
last three months local boards have refined local priorities within funding
envelopes outlined in year two of the LTP to prepare for
consultation. This included consideration of locally driven initiatives and
asset based services work programmes.
8. This report
seeks agreement of proposed locally driven initiative priorities for 2016/2017
and adoption of local content for consultation.
9. Following this
business meeting, the governing body will meet on 17 December to agree
consultation topics for the annual plan, and again in early February to agree
consultation material, including local content from each local board.
10. Consultation on
the Annual Plan will take place from 15 February to 15 March 2016.
11. Following
consultation, a local board agreement with the governing body for 2016/2017
will be developed. The annual plan, including 21 local board agreements, is
due for adoption in June 2016.
Consideration
Local
Board views and implications
12. Local board
feedback on regional matters for consultation was sought in November business
meetings.
13. Advocacy
discussions between local boards and the Finance & Performance Committee
were held in November prior to decisions being made on annual plan consultation
topics.
14. The purpose of
this report is for local boards to agree local priorities and adopt local
content for consultation.
15. Local boards
will also have further opportunities to provide information and views as
council continues through the annual plan process
Māori
impact statement
16. Many local board
decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools
that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed
in 2014 through engagement with the community including Māori, form the basis of local
priorities.There is a need to
continue to build relationships between local boards and iwi, and where
relevant the wider Māori community. Ongoing conversations will assist
local boards and Māori to understand each other’s priorities and issues.
This in turn can influence and encourage Māori participation in council’s
decision-making processes
Implementation
17. Following
consultation, proposed initiatives and budgets will be considered and updated
to reflect feedback and new information available, prior to adoption of the
final annual plan.
Attachments
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No.
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Title
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Page
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aView
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2016/2017 LDI priorities
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9
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Signatories
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Author
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Kate Marsh – Financial Planning Manager – Local Boards
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Authorisers
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Matthew Walker – GM Financial Strategy and Planning
Karen Lyons – Manager Local Board Services
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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Ōrākei
Local Board
10 December
2015
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Ōrākei
Local Board
10 December
2015
|
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Ōrākei Local Board Quick Response: Round Two
2014 - 2015
File No.: CP2015/24517
Purpose
1. The purpose of
this report is to present applications received for round two of the Ōrākei
Local Board Quick Response 2015/2016. The local board is required to fund,
part-fund or decline these applications.
Executive
Summary
2. The Ōrākei
Local Board has set a total community funding budget of $99,000 and an events
contestable fund of $14,000 for the 2015/2016 financial year. There is
$71,805.00 remaining to allocate in the community funding budget and $7,500
remaining in the events contestable fund budget.
3. Eleven
applications were received in this round with a total request of $19,955.38.
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Recommendation/s
That the Ōrākei
Local Board:
a) consider the
applications listed in Table One and agree to fund, part-fund or decline each
application in this round.
Table One: Ōrākei
Local Board Round two Quick Response Applications
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Applicant
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Focus
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Project
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Requested
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Eligible/
Ineligible
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Noeline Wigg
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Community
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Towards the purchase of daffodil bulbs for a World War
Two memorial
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$1,000.00
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Eligible
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Te Puna Reo Ōkahukura
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Community
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Towards purchase of resources and products for an
organic gardening and sustainability project
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$846.99
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Eligible
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The Remuera Business Association Inc
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Community
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Towards the cost of creation and installation of
heritage plaques
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$3,000.00
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Eligible
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Royal New Zealand Coastguard Boating Education
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Sport and recreation
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Towards the purchase of equipment and training for staff
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$3,000.00
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Eligible
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Playday (Ōrākei Presbyterian Church)
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Sport and recreation
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Towards the purchase of a sunshade for the playground
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$2,327.39
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Eligible
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Auckland City Triathlon Club Inc
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Sport and recreation
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Towards participants subsidies to attend a training
programme and travel camp
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$2,760.00
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Eligible
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Youthline Auckland Charitable Trust
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Community
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Towards the purchase of resources, banners and volunteer
training
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$850.00
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Eligible
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Jeannie & Johnny Books Ltd
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Community
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Towards the venue hire fee and equipment hire cost for a
children’s workshop
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$750.00
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Eligible
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Auckland Choral Society Incorporated
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Arts and culture
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Towards the cost of vocal coaching
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$3,000.00
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Eligible
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Auckland Young Womens Christian Association T/A YWCA
Auckland
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Community
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Towards the costs of delivering two workshops in the Ōrākei
Local Board
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$1,600.00
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Eligible
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Eastern Bays Toy Library
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Community
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Towards the purchase of a new laptop
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$821.00
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Eligible
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Total
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$19,955.38
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Comments
1. The implementation of the new Community Grants Policy commenced on 1
July 2015. The policy supports each local board to adopt a grants programme for
2015/2016 and the Ōrākei Local Board adopted its grants programme on
1 April 2015 (see Attachment A).
2. The local board grants programme sets out:
· local board
priorities
· lower priorities
for funding
· exclusions
· grant
types, the number of grant rounds and when these will open and close
· any additional
accountability requirements.
3. The Ōrākei Local Board will operate two local grant rounds
and four quick response rounds for this financial year.
4. The new community grant programmes have been extensively advertised
through the new council grant webpage, local board webpages, local board
e-newsletters and Facebook pages, council publications, radio, local newspapers
and community networks. Staff have also conducted a series of public workshops
in local board areas, which have been attended by approximately 1000 people
across the Auckland region.
5. The Ōrākei Local Board has set a total community funding
budget of $99,000 and an events contestable fund of $14,000 for the 2015/2016
financial year. There is $71,805.00 remaining to allocate in the community
funding budget and $7,500 remaining in the events contestable fund budget.
6. Eleven applications were received in this round with a total request
of $19,955.38.
Consideration
Local
Board views and implications
7. Local boards are responsible for the decision-making and allocation
of local board community grants. The Ōrākei Local Board is required
to fund, part-fund or decline these grant applications against the local board
priorities identified in the local board grant programme.
8. The board is requested to note that section 50 of the Community
Grants Policy states “We will also provide feedback to unsuccessful grant
applicants about why they have been declined, so they will know what they can
do to increase their chances of success next time.”
Māori
impact statement
9. The provision of community grants provides opportunities for all
Aucklanders to undertake projects, programmes, activities that benefit a wider
range of individuals and groups, including Maori. As a guide for
decision-making, in the allocation of community grants, the new community
grants policy supports the principle of delivering positive outcomes for Maori.
One organisation in this round
has identified as Maori.
Implementation
10. The allocation
of grants to community groups is within the adopted Long Term Plan 2015-2025
and local board agreements.
11. Following the Ōrākei
Local Board allocating funding for round two quick response, Commercial and
Finance staff will notify the applicants of the local board decision.
Attachments
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No.
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Title
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Page
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aView
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Ōrākei Local Board Grant Programme 15/16
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15
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bView
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Quick Response Round Two application summaries
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19
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Signatories
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Author
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Danielle Hibson - Community Grants Advisor
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Authorisers
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Marion Davies - Community Grants Operations Manager
Jennifer Rose - Operations Support Manager
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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Ōrākei
Local Board
10 December
2015
|
|
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Ōrākei
Local Board
10 December
2015
|
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Ōrākei
Local Board
10 December
2015
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Application for a New Lease on Ōrākei
Domain, 40 Reihana Street, Ōrākei
File No.: CP2015/26340
Purpose
1. This report provides information
for the Ōrākei Local Board to consider the Ōkahu Bay Bowling
Club Incorporated’s application for a new lease at Ōrākei Domain, 40
Reihana Street, Ōrākei.
Executive
Summary
2. The Ōkahu Bay Bowling Club
Incorporated (the club) occupies part of a land parcel described as Section 1
SO 63333, comprising 7.6636 hectares. Section 1 is held by the Crown through
the Department of Conservation as a classified recreation reserve subject to
the Reserves Act 1977 and vested in Auckland Council, in trust, forming part of
the Ōrākei Doman Recreation Reserve (Attachment A).
3. The club has been registered as
an incorporated society since 1949 and owns the buildings and improvements
within its leased site on Ōrākei Domain. The club’s current lease was
granted from1 April 1988 for a period of fourteen years, with one further right
of renewal of fourteen years until a final expiry of the lease on 31 March
2016.The club pays $500.00 per annum for rent.
4. As specified in the Auckland
Council Community Occupancy Guidelines 2012, groups that own their own
buildings have an automatic right to apply for a new lease at the end of their
occupancy term. There is no requirement to undertake an expression of interest
process. The Club wishes to exercise this right and has applied for a new
community lease over the site on Ōrākei Domain.
5. As there is no approved reserve
management plan for Ōrākei Domain, any proposed new lease requires
one month’s public notification and iwi consultation, with no upheld objection,
prior to granting a lease.
6. The site is also subject to
Section 27B of the State Owned Enterprises Act of 1986, which provides for the
resumption of the land on the recommendation of the Waitangi Tribunal. A treaty
clause would therefore need to be included in any new lease.
7. Supported by Ngati Whatua o Ōrākei,
the club has separately indicated its interest in developing a campervan park
on part of the lease area, which the club uses as a carpark. The two parties
attended a pre lodgement meeting for a resource consent with Council Parks
staff in September but no resource consent application has as yet been received
for this proposal.
8. The use of the site for a
commercial purpose is contrary to the current lease agreement and is outside
the scope of the community occupancy guidelines 2012. The campervan park
proposal would be subject to public notification and iwi consultation.
9. A community outcomes plan,
approved by the Local Board is a requirement for all new community lease
agreements.
10. This report recommends the Ōrākei
Local Board approves the granting of a new lease to the Ōkahu Bay Bowling
Club Incorporated for a period of 5 years, commencing on 1 April 2016.
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Recommendation/s
That the Ōrākei
Local Board:
a) grants a lease to the Ōkahu
Bay Bowling Club Incorporated on Ōrākei Domain, 40 Reihana Street,
Ōrākei, subject to public notification and iwi consultation, with
no upheld objection, on the following terms and conditions:
i. Term – 5 years commencing 1
April 2016.
ii. Rent – $1 per annum, plus GST.
iii. Required use being bowls and
recreational activities.
iv. The development of a Community
Outcomes Plan by the Ōkahu Bay Bowling Club, to be approved by the
Ōrākei Local Board Lease Portfolio Holders and attached as a
schedule to the lease agreement.
v. All other terms and conditions
are in accordance with Auckland Council’s Community Occupancy Guidelines
2012.
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Comments
11. The Club has exercised its right
to apply for a new community lease over the site it currently occupies on
Ōrākei Domain, when its current lease expires on 31 March 2016.
12. In its application, the club
acknowledged the1970s and1980s as its high membership periods before a decline
in the following decades. In 2013 the club formed a sub-committee with the
intention of increasing membership and, with guidance from Auckland and New
Zealand Bowls, formed new sports partnerships to facilitate this.
13. The club states its facilities
are now being utilized by the wider community which encourages more people into
bowls. It has provided an update of its activities, membership and club
programmes (Attachment B). This includes a partnership with Ōrākei
School where bowls is to be introduced into the sports curriculum in 2016.
14. In 2014, the club became a
financially viable operation for the first time in many years. The club’s
Annual Report for the year ended 31 March 2015, shows a net surplus of $16,345,
and Members Funds totalling $76,212. Total income of $55,940 included bar
income of $45,587 and $2,059 in subscriptions. Expenses totalling $37,021
included repairs and maintenance of $9052.
15. In June 2015 the club elected a
new committee, which it sees as representing a commitment to a new future for
the club and sport in the community. The committee includes members from Ngati
Whatua o Ōrākei and the wider community, including a member of the
neighbouring Grammar Tec Rugby Club.
16. The club states its focus is on
supporting its members, youth, and kaumatua to participate in various sporting
codes. It intends working with Ngati Whatua Ōrākei and other local
sporting entities to support a plan for a viable sports hub in
Ōrākei.
17. As part of an upgrade and
maintenance plan developed in 2014/15, the club has recently painted the
interior of the clubrooms, replaced carpets and created a separate area for
children’s activities. In its outside space, the greens have been re-seeded
and new seating is in place around them. The club’s future plans include
upgrading the kitchen and the electrical circuitry and removing the ceiling in
part of the clubrooms.
18. New Zealand Bowls and Auckland
Bowls, have been working with the club over recent years. New Zealand Bowls
Community Development Officer confirms the club has made good progress with
internal systems, membership and bowls activities. It has a trained and
registered NZ Bowls coach for members and, for the first time in five years,
the club is hosting an Auckland Bowls event in February 2016. The club’s
regular community fitness programmes are also considered beneficial to members.
19. New Zealand Bowls supports a five
term lease to the club to allow it time to progress and further develop. The
club will continue to be reviewed and supported by New Zealand Bowls on a year
by year basis if a new lease is approved.
20. The Local Board has indicated its
intention to develop a multi-sport facility on Ōrākei Domain for the
future benefit of the community. The club also recognises the importance of
developing this facility in Ōrākei.
21. In its letter of application, the
club has requested a lease for a five to ten year period. It states it wishes
to celebrate its 75th anniversary in 2024 on its current site. Granting a new
lease to the club for a shorter term than the Guidelines standard, (10 years
with a 10 year right of renewal for groups who own their buildings), would
provide the club with an appropriate lease given its position at this time,
whilst acknowledging the Local Board’s longer term aspirations for a
multi-sport facility on the reserve.
22. Supported by Ngati Whatua o Ōrākei,
the club has made an application to use part of the leased site to operate a
commercial campervan park. This is outside the scope of the Community Occupancy
Guidelines and is not supported by Council staff. This proposal would be subject
to public notification and iwi consultation.
Consideration
23. New Zealand Bowls supports a
lease to the club and will continue to review its performance annually if a
lease is approved.
Local
Board views and implications
24. The club’s request for a new
community lease was discussed with the Local Board lease portfolio holders at a
meeting on 12 November 2015, at which time a report was requested for the local
board’s consideration.
25. The Local Board has indicated its
future intention to develop Ōrākei Domain Reserve as a multi-sport
facility for the future benefit of the whole community.
Māori
impact statement
26. The grant of any new lease on the
Domain is subject to iwi consultation and public notification.
27. The Ngati Whatua Ōrākei
Trust has provided a letter of support for the club’s application for a lease
(Attachment C).
Implementation
28. Council
staff have sought input from relevant council departments.
29. The
recommendations contained in this report do not trigger the Auckland Council
Significance Policy.
Attachments
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No.
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Title
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Page
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aView
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Land Title and Aerial View of Lease
|
41
|
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bView
|
Club Calendar 2015,16
|
43
|
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cView
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Letter of Support
|
47
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Signatories
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Author
|
Robyn Campbell - Community Lease Advisor
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
|
|
Ōrākei
Local Board
10 December
2015
|
|
|
Ōrākei
Local Board
10 December
2015
|
|
|
Ōrākei
Local Board
10 December
2015
|
|
|
Ōrākei
Local Board
10 December
2015
|
|
Reallocation of Ōrākei Local Board LDI
operational budget 2015/2016
File No.: CP2015/26191
Purpose
1. This report seeks approval from
the Ōrākei Local Board for the re-allocation of 2015/2016 Locally
Driven Initiatives operational budget.
Executive
Summary
2. The Ōrākei Local Board
has an operational Local Driven Initiatives (LDI) budget of $80,000 in
2015/2016 for a grant to ASB Stadium. Due to duplication within the board’s
budgets this can be re-allocated to other sport and recreation projects.
3. Staff and local board portfolio
holders have identified a range of projects for the reallocation of the LDI
budget at Parks, Sport and Recreation portfolio meetings in October and
November 2015.
4. Due to project timeframes and
the local board meeting schedule, the report is seeking delegation of the Chair
and the Deputy Chair approve the re-allocation of the budget once further
information about the projects is available.
|
Recommendation/s
That the Ōrākei
Local Board:
a) delegates approval to the Chair
and Deputy Chair to consider the re-allocation of the unspent Local Driven
Initiatives operational budget to the following projects:
· Bowling
green remediation assessment and options report ($20,000)
· Ellerslie
Domain concept plan ($10,000)
· Madills
Farm stream restoration ($16,130)
· Grant
to Parnell Cricket Club Incorporated towards cricket nets at Shore Road
Reserve ($4,000)
b) notes that $29,870 remains
unallocated and could be used for the completion of projects where necessary
and officers will report back prior to the end of the financial year.
|
Comments
5. The Ōrākei Local Board
has an operational budget of $80,000 allocated to the ASB Stadium in Kohimarama
as part of their Locally Driven Initiatives budget
6. The LDI budget line is no longer
required as the operational grant also appears part of the board’s Asset Based
Services budget.
7. Staff have reported back to the
Parks, Sport and Recreation portfolio holders on a number of proposals that
probably can be delivered within the current financial year. A decision by the
board to fund those proposals is required.
8. The following projects have been
identified as deliverable from the re-allocated budget:
|
Project
|
Cost
|
|
Bowling Green remediation
assessment and options report
|
$20,000
|
|
Ellerslie Domain concept plan
|
$10,000
|
|
Madills Farm stream
restoration
|
$16,130
|
|
Grant to Parnell Cricket Club
Incorporated towards cricket nets at Shore Road Reserve
|
$4,000
|
|
Total
|
$50,130
|
Consideration
Local
Board views and implications
9. The Local Board is the decision
maker.
Māori
impact statement
10. Iwi will be advised of any
projects that may have significance to then and will be consulted accordingly.
Implementation
11. All projects need to be started
and completed prior to 30 June 2016. Budgets for projects funded from operational
expenditure must be fully expended within the 2015/2016 financial year.
12. There is operational capacity to
deliver the projects either through internal Council staffing or via external
consultants.
Attachments
There are no attachments for this
report.
Signatories
|
Author
|
Duncan Chisholm - Sport and Recreation Advisor
|
|
Authorisers
|
Mark Bowater - Acting General Manager - Parks, Sports
and Recreation
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
|
|
Ōrākei
Local Board
10 December
2015
|
|
Performance Report for the Ōrākei Local
Board for 3 months ended 30 September 2015
File No.: CP2015/23555
Purpose
1. To update the Ōrākei Local Board members on progress towards their objectives for the
year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.
Executive
Summary
2. A financial
performance report is presented to the local boards for the accounting quarters
ending September, December, March and June.
3. Auckland
Council departments also present quarterly performance reports to the local
boards.
4. To improve
overall performance reporting the Financial Advisory Services – Local Boards
team produces a combined quarterly financial report and department report.
5. The attached
report contains the following reports this quarter
· Local Community Services including
Libraries
· Local Environmental Management
· Local Sports Parks and Recreation
· Local Board Financial Performance.
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Recommendation/s
That the Ōrākei
Local Board:
a) receives the
Performance Report for the Ōrākei Local Board for the financial
quarter ending September 2015.
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Comments
6. In consultation
with local boards this report provides the elected members with an overview of
local activities from council departments for discussion.
Consideration
Local
Board views and implications
7. The report is presented to the
Ōrākei Local Board members at a workshop prior to the business
meeting.
Māori
impact statement
8. Maori, as
stakeholders in the council, are affected and have an interest in any report of
the local board financials. However, this financial performance report does
not impact specific outcomes or activities. As such, the content of this report
has no particular benefit to, or adverse effect on Maori.
Attachments
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No.
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Title
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Page
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aView
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Performance Report for the Ōrākei Local
Board for 3 months ending 30 September 2015
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53
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Signatories
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Author
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Audrey Gan - Lead Financial Advisor Local Boards
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Authorisers
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Christine Watson - Manager Financial Advisory Services
- Local Boards
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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Ōrākei
Local Board
10 December
2015
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Ōrākei
Local Board
10 December
2015
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Draft Regional Pest Management Plan Review
File No.: CP2015/24747
Purpose
1. The purpose of this report
is to:
· inform local boards
about the first stage of public consultation on the Regional Pest Management
Plan review
· request local boards to
provide any initial feedback on pest management issues in preparation of the
draft Regional Pest Management Plan (RPMP)
· note that informal and formal local board
engagement will be undertaken in early 2016 to inform the final draft RPMP.
Executive
Summary
2. The
Auckland Regional Pest Management Plan is undergoing a major review, driven by
legislative and operational changes. Council is now inviting public
comment on pest management issues in the region, as part one of a two-stage
consultation process. Public comments close on 27 November 2015.
3. Pest
management is important at a local as well as a regional scale. Local board
views have been sought through meetings and a combined local board workshop on
20 April 2015. Following local board and mana whenua engagement, a discussion
document and a brief summary brochure have been prepared for the first stage of
consultation. These documents are presented for your information,
dissemination, and further feedback if desired.
4. Comments
from this consultation will inform the proposed Auckland Regional Pest
Management Plan which will be developed for the second stage of consultation
(formal public submissions and hearings) in 2016. Comments can be made on the
topics raised in the document or on any other pest management issue.
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Recommendation/s
That the Ōrākei
Local Board:
a) provides
any initial feedback on pest management issues impacting their area.
b) notes
the October 2015 Regional Strategy and Policy Committee report and
attachments titled Regional Pest Management Plan Review – approval of
discussion document.
c) notes that informal and formal local board engagement will be
undertaken in early 2016 to inform the final draft Regional Pest Management
Plan.
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Comments
5. The Auckland
Regional Pest Management Plan is the main statutory document implementing the
Biosecurity Act 1993 in the region. It provides a strategic and statutory
framework for the effective management of plant and animal pests.
Auckland Council is reviewing its plan (which dates from 2007). The purpose of
the review is to update the council’s approach to pest management, especially
with regard to changes in pest species, distribution, and issues arising from
their control; along with community expectations and available resources.
6. It is also
necessary to incorporate new provisions which come from the reform of the
Biosecurity Act in 2012. Among other changes, the Act now requires
councils to be consistent with the National Policy Direction on Pest Management
(NPD), which was gazetted on 24 August 2015 and introduces new pest programme
categories.
7. A two-stage
consultation process is being used for the review. The first stage
includes an informal public consultation on pest management issues in the
region. The attached discussion document and summary brochure have been
prepared for this first stage. Following local board comments and feedback in
the early part of 2015 and a combined workshop on 20 April 2015. Feedback from
this consultation will help to inform the content of the review and the
drafting of a Proposed Regional Pest Management Plan in 2016.
8. The first
stage of consultation also includes hui with mana whenua, and meetings with
community groups and industry. Materials have been distributed widely via
email, social media, and the Auckland Council website. Copies of the discussion
document have has also been sent to libraries and service centres as well as
Local Board offices.
9. The second
stage of consultation will commence once the Regional Strategy and Policy
Committee adopts a proposed draft plan. The second stage will comprise a formal
submission period followed by hearings.
10. The discussion
document and summary brochure were approved by the Regional Strategy and Policy
Committee on 8 October for a six week consultation period, ending on 27
November 2015. The discussion document summarises proposed changes and key
issues, including:
· Feral goat exclusion zones
· Controlling widespread weeds
· Red-eared slider turtles
· Bangalow palms
· Community pest control
· The Hauraki Gulf
· Marine pests
11. Both documents
seek to encourage comments from a broad cross-section of the community and
technical detail has been kept to a minimum. Comments can be made on the topics
raised in the document or on any other pest management issue.
Consideration
Local
Board views and implications
12. To
date, local boards have provided input into the discussion document through two
briefing sessions in April 2015.
13. This
report requests local boards provide initial feedback on pest management issues
impacting their area to provide guidance and direction to staff.
14. Local
boards will have a further opportunity to inform to the development of the
proposed Regional Pest Management Plan informally and formally in the first
half of 2016.
Māori impact statement
15. One
of the primary purposes of pest management is to manage the effects of pests on
the relationship between Māori and their culture, traditions, ancestral
lands, waters, sites, wāhi tapu and taonga. Initial consultation with
māori has occurred through a series of individual and combined hui. A
further combined hui was held on 15 October.
16. Ongoing
consultation with iwi authorities and tribal rūnanga will occur throughout
the review process.
Implementation
17. The
review of the Regional Pest Management Plan (including producing and
distributing the discussion document) is funded through existing Biosecurity
and Natural Environment Strategy budgets.
18. Any
changes to the plan arising from the review are likely to have operational cost
implications. These will be considered during the cost-benefit and
cost-allocation stages of the review, and in subsequent annual plan and LTP
processes.
Attachments
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No.
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Title
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Page
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aView
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Regional Pest Management Plan – Have Your Say material
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91
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bView
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Regional Strategy and Policy Committee report – Regional
Pest Management Plan – Approval of Discussion Document
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99
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cView
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Regional Pest Management Plan – Discussion Document
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101
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Signatories
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Author
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Helen Sharpe – Biodiversity Specialist
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Authorisers
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Jacques Victor – General Manager, Auckland Strategy
and Research
John Dragicevich – Manager, Infrastructure and
Environmental Services
Jim Quinn - Chief of Strategy
Dean Kimpton - Chief Operating Officer
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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Ōrākei
Local Board
10 December
2015
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Ōrākei
Local Board
10 December
2015
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Ōrākei
Local Board
10 December
2015
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Ōrākei
Local Board
10 December
2015
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Review of the Food Safety Bylaw 2013
File No.: CP2015/26240
Purpose
1. To seek the
local board’s views regarding proposals to retain the grading provision of the
Auckland Council Food Safety Bylaw 2013 and require the display of food safety
grade certificates.
Executive
Summary
2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act
1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing
food safety bylaws to ensure consistency. A formal public consultation process
is not required for this bylaw review.
3. Staff analysis has identified that most of
the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and
will be regulated by the Act and subsequent regulations.
4. National food
safety grading will not be implemented through the new Act.
5. Staff propose
to retain the grading provision of the Auckland Council Food Safety Bylaw 2013
and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates
provides an incentive for food operators to proactively improve and maintain the safety of their
food and enables customers to make informed choices.
6. A proposed amended bylaw will be presented to
the Regulatory and Bylaws Committee in February 2016 followed by the Governing
Body for consideration. The views of local boards will be presented in the
accompanying report.
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Recommendations
That the Ōrākei
Local Board:
a) endorse the proposal to retain the grading provision of the Auckland
Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.
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Comments
Background
The Food Act 2014
7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It
will replace the Food Act 1981 and the Food
Hygiene Regulations 1974 over a three year transition period. The Act will
introduce significant improvements to the way that food safety is addressed by
food businesses across New Zealand.
8. The primary duty of ensuring food safety will be the responsibility of
food businesses, including food operators of mobile shops and food stalls at
markets. For most businesses, this will involve a new requirement to document
their procedures which will be audited by the council.
9. Businesses that prepare food
with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will
be required to register with their local council. This enables councils to manage compliance activities
and identify operators’ understanding of food safety.
10. The Act introduces new registration and
auditing requirements for food businesses that operate from school tuckshops, childcare
centres, work cafeterias and marae.
11. Businesses
or charities that sell food for
community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage
sizzles or home baking at school fairs).
Auckland Council Food Safety Bylaw 2013
12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council
Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).
13. The Bylaw was
introduced to minimise potential food safety risks associated with the sale of
food. The Bylaw provides the council with powers related to:
· the closure of unhygienic or
unsafe food premises
· minimum standards for staff
training in basic food hygiene
· grading of food premises
· standards for preparing, handling
and labelling food sold to private premises, and
· operating food stalls and mobile
food shops.
14. The Bylaw requires each registered food business to
display a food safety grade certificate, which the council issues following its
inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The
certificate shows customers the premises’ food safety level.
Discussion
Impact of the Food Act 2014 on the Food Safety Bylaw 2013
15. The new Act requires the council to amend its Bylaw to ensure consistency
with the new regulatory regime for food businesses. In
June 2015, the Regulatory and Bylaws Committee directed council staff to
undertake a review of the Bylaw (Resolution Number: RBC/2015/19).
16. Staff have now completed this review and recommend that the council
revoke most of the Bylaw as the relevant activities will instead be regulated
by the Act and subsequent regulations. The exception to this is the food grading
system.
17. National food
safety grading will not be implemented through the new Act, although there is
potential for the development of a national scheme after 2019. Staff recommend
retaining the grading
provision (with minor
amendments) of the Bylaw and
require the display of food safety grade certificates.
18. There would be no additional cost to businesses for a food
safety grade certificate. The
grade assessment would be undertaken at the same time as the audit required by
the new Act.
19. The benefits of a food safety grading scheme
is that it provides:
· food operators with an incentive to take
responsibility for the safety of the food they sell and to proactively improve and maintain the safety of
their food
· the public with concise information on a business’ level of food safety so that
customers can make informed choices.
Consideration
Local
Board views and implications
20. This report seeks the views of local boards on
retaining the Food Safety Bylaw 2013 to require the display of a food safety
grade certificate for food businesses registered with the council.
21. The views of local
boards will be presented to the Regulatory and Bylaws Committee and the
Governing Body in February 2016.
22. Local boards were engaged on the consolidation
of legacy food safety bylaws in 2011 and feedback received at the time
indicated there was general support for the grading of food premises. Some
local board members expressed concern about the standards applying to food sold
from stalls at markets.
Māori
impact statement
23. Engagement with mana whenua and mataa waka is
currently underway.
24. Food prepared and served on a marae that is not provided as part of a
commercial activity is outside the scope of this bylaw review. In addition,
registration and auditing requirements of the new Act do not apply to the
preparation and sale of food for the purpose of raising funds up to 20 times a
year.
25. Food businesses that operate from marae, for
instance catering at events more than 20 times per year, will be subject to
registration and auditing requirements under the Act in the same way as other
food businesses.
Implementation
26. The Governing Body is responsible for making a
decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw
will be presented to the Regulatory and Bylaws Committee in February 2016. It
will then be considered by the Governing Body. The views of Local Boards and
targeted stakeholders will be presented in the accompanying report.
27. The method for determining the criteria of
food safety grades is an operational matter and is outside the scope of this
bylaw review.
28. Registration fees for food businesses are also
out of scope of this bylaw review. For information purposes, proposed fees
under the new Act were presented to the Finance and Performance Committee at
their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21
December 2015. Current
registration and inspection fees will continue to apply for existing food
businesses until they transition to the new regulatory regime.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Emma Pilkington - Policy Analyst
Belinda Hansen - Principal Policy Analyst
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Authorisers
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Kataraina Maki - GM - Community & Social Policy
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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