Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 26 November 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Waikowhai Community Trust

Purpose

Bronwyn Guptill, on behalf of the Waikowhai Community Trust, would like to speak to the application for funding for the proposed Molley Green Community Day on Saturday, 13th February 2016.

Recommendations

That the Puketāpapa Local Board thank Bronwyn Guptill on behalf of the Waikowhai Community Trust for her attendance and presentation on the proposed Molley Green Community Day.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Sommerset Road cycleway

In accordance with Standing Order 3.11.1, the following Notice of Motion (Attachment A) has been received from Ella Kumar for inclusion on the agenda for the Puketāpapa Local Board meeting being held on day, Thursday, 10 December 2015.

Recommendation/s:

That the Puketāpapa Local Board:

a) amends the resolution number PKTPP/2015/157 of 27^th August 2015 for the Somerset Road cycle way as follows:

i) request Auckland Transport to defer commencement of the cycle way to allow completion of the new Water base Hockey Turf based on Sommerset Road, Mt Roskill Sport and Recreation Trust

ii) place the proposed cycle way along the Somerset Road on hold to allow completion of the new Waterbase hockey turf which has commenced development with expected completion early 2016. This will allow all the needs of all road corridor users to be fully investigated before any further funding is used by Auckland Transport after the new development is in full use.

iii) request an accurate assessment by Auckland Transport regarding the safety of cyclist and hockey turf users, Auckland Transport to evaluate the use of the Somerset Road usage with the new development in place and address any issues with up to date information.

iv) note the high community concerns about the Somerset Road Cycle way adjacent to the Mt Roskill Hockey Turf, the cycleway having major safety issues for cyclist, vehicles, and younger children of the hockey turf users.

v) note the community concerns that the removal of the parking will affect the sporting needs of existing major sporting codes played by clubs, schools and social recreation within the area. This is due to the parking required to accommodate gear transport, school vans, club and school teams on arrivals and departures from the turf and friends and family supporters in large numbers from the local community plus the wider Auckland region.

Attachments

a Notice of Motion by Ella Kumar............................................................. 71

Puketāpapa Local Board

10 December 2015

Auckland Transport Report, Puketapapa Local Board, December 2015

File No.: CP2015/25886

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report

Executive Summary

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area has been scheduled for 3 December 2015. Items for discussion are to include:

· Transport capital fund projects

· Gilletta Road

· Update on other outstanding transport matters

3. Auckland Transport met with the Local Board to discuss capital fund project financing and timetabling on 16 November and held a workshop with the Local Board on the Ernie Pinches to Wesley Community Centre on 18 November.

4. A workshop with the Local Board is scheduled for 2 December to discuss issues relating to the paused project, Dominion Road upgrade.

5. A meeting in regard to the traffic calming request for Farrelly Avenue with the Local Board has been scheduled for 14 December.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport Report, Puketapapa Local Board, December 2015.

b) select Option 4, mixed treatment (shared path one side, on road cycle lane on the opposite side) as its preferred option and requests Auckland Transport to move to detailed design on this option. OR

c) request Auckland Transport to move to public consultation on the [Selected] options and bring the results back to the Local Board in the New Year for a decision on the way forward.

Reporting Back

Consultation Report

6. Consultations forwarded to the Local Board for comment in the last reporting period, details are in Attachment A.

Local Board Transport Capital Projects

7. The Puketapapa Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, Local Board’s transport capital fund allocation is $379,117, and this amount can be accumulated within each electoral term.

8. As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. As project planning for the selected projects proceeds, it will become clearer if this is necessary. Some projects, such as cycling projects, can take some time to plan and deliver and may need two electoral cycles to plan, consult and construct.

Local Board Capital Projects approved:

Parau Street /Duke Street

Resolutions:

Nov 2014: Agree to fund the Parau Street/Duke Street safety project to $25,000.

Updates: Project Completed

Duncumb Street Greenway

Resolutions:

Nov 2014: Confirms the project “Duncumbe Street Greenway” proceed to detailed design

with the basic cycleway as described to a budget of $170,000.

Updates:

Project Manager appointed and investigation has begun. The project manager will discuss progress with TPL in May 2015.

May 2015

the concept designs are being prepared for internal discussion within AT. Once this is completed, the project manager will discuss this with the transport portfolio lead, it is expected this will be most useful at the June catchup.

June 2015

The project manager will meet the transport portfolio lead at the June catchup to discuss progress.

July 2015

The scheme assessment for the Duncumb Street greenway is making good progress and the proposed treatments for the sections were discussed at the monthly catch up with the Transport Portfolio lead. Once the scheme assessment is completed (expected to be July) the project will proceed to public consultation, and dependent on feedback, detailed design.

August 2015

The scheme assessment for the Duncumb Street greenway will be complete by mid-August. A parking survey has also been commissioned, and with the parking survey report expected to be complete by late-August. External consultation documents are currently being prepared, and is expected to go out early September.

This will be discussed with the portfolio holder at the August catchup.

September 2015

Following the completion of the scheme assessment report, a detailed discussion on proposed treatments on various parts of the Duncumb Street Greenway was held at the monthly catchup meeting.

Public consultation on the routes and the proposed treatments is due in September/October.

October 2015

Consultation is due to go out in mid-October along with the Duke Street speed calming project. The results of the consultation will discussed with the transport portfolio lead and

depending on the results of the consultation, both projects will be delivered together early next year.

November 2015

Public consolation began on the cycle improvements has been combined with the proposed traffic calming project on Duke Street. The correspondence is attached as Attachment B.

December 2015

Consultation results

Fearon Park Pathway

Resolutions:

Nov 2014: Agree to add the widening of the path through Fearon Park to the Duncumb Street greenway proposal to a budget of $190,000.

October 2015:

Instruct Auckland Transport to construct Stage1A of the pathway through Fearon Park, to a width of 2.5 metres, noting that the pathway can be extended further into the Harold Long Reserve once the stormwater works are completed and budget allows.

Updates:

AT have appointed a project manager. He is in discussions with AC Parks to coordinate the upgrade of the park and the construction of the shared path.

May 2015 - Auckland Council is undertaking the redevelopment of the park and the design of the cycleway is part of that work. The cycle path is not expected to be completed until stormwater works in the park are completed.

October 2015

Discussions on this have taken place with Auckland Council Parks centering around the timing of the project and the path width. Due to stormwater works scheduled to take place in Harold Long Reserve in 2016, it is recommended that the Fearon Park pathway goes ahead as soon as practicable instead of waiting for the completion of the stormwater works. That would mean that Stage 1A of the pathway from Fearon Avenue, (shown as Stage 1A, Attachment B) through Fearon Park could be constructed independently from the area due to be impacted by the stormwater work. If Stage 1A was constructed to a 2.5 metre width, a saving of approximately $40,000 would made. If Stage 1A was constructed to a 3 metre width, this stage would need all the $190,000 funding allocated to the project. The remaining part of the path could then only be finished if further budget was committed to the project.

November 2015

Auckland Transport and Auckland Council will now arrange an inter-service agreement and the project will sit with Auckland Council Parks to tender and construct.

December 2015

This project is progressing slowly.

Lynfield Reserve Shared Path

Resolutions:

Nov 2014: Agree to the installation of a shared path for the Lynfield Reserve to a maximum of $30,000.

May 2015 – This has now been completed.

Keith Hay Park Lighting Project

Resolutions:

Dec 2014: Agree to fund the Keith Hay Park Lighting Project ROC $330,000 subject to availability of funds within the 2014/15 financial year with priority given to the northern section (ROC $189,000) if full funds are not available.

April 2015: b) Agree that Auckland Transport work with Auckland Council to deliver the Keith Hay lighting project within a fiscal envelope of $330,000 (from the Board’s Transport Capital Fund) after a site visit with Board members and Parks advisor to confirm the project scope.

c) agree that if the tender process indicates savings on the allocated $330,000, that this money be spent on the Richardson Road carpark design.

May 2015: b) confirm the Keith Hay Park lighting project proceed and that the scope of the project be limited to the northern section of the park to Noton Road at this stage and that any savings in this work be allocated to detailed design from the Noton Road carpark through to Richardson Road.

September 2015

b) instruct Auckland Transport to deliver the Keith Hay Park lighting project within the $330,000 budget and authorises Auckland Transport to reduce the scope of the project, if necessary, to fit within this parameter.

Updates:

Auckland Transport is currently engaging a consultant to complete the electrical design, utility liaison and consenting for the work. One this is completed a Firm Estimate of Cost will be brought back to the Board for consideration and approval.

March 2015

The firm estimate of costs is expected to be known at the end of March and will come back to the Local Board in April for final approval to move to construction, if it falls within the LB’s allocation. Auckland Council and Auckland Transport can then work through who is best to deliver the project and in what timeframe.

April 2015

the firm estimate of costs from the consultant has been calculated now that the lighting design is complete. The firm estimate of costs for both sections from the South Western Motorway to Noton Road (excluding the pathway by the kindergarten to Richardson Road) is close to the $330k mark. This includes 45 lights. To complete the pathway and light it through from Notons Road to Richardson Road would require additional funding as path widening needs to occur by the kindergarten as well as a realignment of the car park. Therefore to keep the costs for the lighting project within the 330k allocation suggested by the Local Board, it is recommended to light through only to Notons Road. Final costs will only be known once the project is tendered. If the tender indicates savings on the estimate, AT requests an indication from the Local Board if the saving can be spent on the carpark design.

May 2015

A site visit with Local Board members Holm and Wood has been arranged with appropriate officers.

June 2015

Auckland Transport notes the May resolution and is working with the designer to complete the detailed design and consent application. Following receipt of the consent the work will be procured through an Auckland Council Parks contract with work expected to commence late spring/early summer when ground conditions are best suited for this type of work.

July 2015

The consent application process is still being worked through with Auckland Council.

August 2015

The consent has not yet been lodged. AT is awaiting advice on realignment of the path in the vicinity of the cricket club and the contract template from Auckland Council.

September 2015

The methodology for the project has been the subject of discussion with Auckland Council arborists. Originally the arborist was suggesting that hydrovacing would be the most appropriate method for laying the cables. However after discussions and a site visit, approval has been given to go ahead using trenching for the majority of the path with hydrovac being employed through a small section where two trees are very close to the path, on the condition that an arborist supervises the work. The new estimate for costs for this project shows that the latest cost schedule that includes the extra work and the hydrovacing has added extra costs to the project. At the time of writing, Auckland Transport was verifying these extra costs and it is expected that a resolution will be needed at the September meeting to extend the approved budget amount.

October 2015

Auckland Transport notes the September resolution of the Puketapapa Local Board and continues to work with Auckland Council to obtain the necessary consents for the project.

November 2015

Auckland Parks are preparing the documents to go to tender.

Ernie Pinches to Wesley Community Centre cycleway

Resolutions:

Oct 2014: Move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.

Oct 2014: Allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycleway from Ernie Pinches Drive across SH20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

Feb 2015: Reconfirm Resolution CP2014/24495 that $25,000 from the TCF be released for investigation of the Sandringham Rd Extn cycle link from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

July 2015: Allocate up to $140,000 from the Local Board’s Transport Capital Fund for the scheme assessment and detailed design of the Ernie Pinches to Wesley Community Centre cycleway in the understanding that Auckland Transport will come back to the Local Board to discuss the recommended option and its estimated cost for the cycleway, before detailed design commences.

Updates:

AT and the LB’s engagement advisor took the concept out to the community in December 2014/January 2015.

Consultation was completed in January 2015. Community support for the project was noted.

April 2015

A project brief is being prepared and from there a project manager will be appointed.

May 2015

The project brief has been completed and a project manager has been appointed. Further updates to the LB are expected in the next month or two.

June 2015

A feasibility study is now underway to look at options for this route which will also provide information on costings. A report back to the Local Board on this is expected in mid-July.

August 2015

The Local Board were briefed on the feasibility study at a workshop in July. Several different options are possible with various costings. The project team will now take the Local Board’s feedback and proceed to a scheme assessment report which is expected to produce a recommended treatment.

September 2015

The scheme assessment report is still in progress.

October 2015

A November workshop has been booked with the Local Board to discuss recommended treatments and their costs. After this workshop, Auckland Transport will be seeking further direction from the Local Board at their November board meeting.

December 2015

This project is discussed in more detail in the body of the report.

Keith Hay Park Carpark Realignment, Richardson Rd

Resolutions:

July 2015:

Request a Rough Order of Costs for the estimated costs for realignment of the cyclepath in the Keith Hay Park carpark (Richardson Road entrance), subsequent realignment of the car parking area, widening of the path past the kindergarten, lighting improvement and associated works and allocate up to $30,000 from the Local Board Transport Capital Fund towards the design of this improvement.

Updates

August 2015

This is still in progress.

October 2015

Discussions are being held with Auckland Council Parks with a view to the design process for the carpark passing to Parks to action.

November 2015

This will be discussed with the transport portfolio lead in November.

December 2015

The priority of this project will depend on the timing of other Local Board projects and the $30,000 is in reserve until tenders for the Keith Hay Park lighting project are received

Seating Project

Resolution:

April 2015: Request the Puketāpapa Local Board Engagement Advisor to undertake consultation with community groups including retired people and families with preschool children on where seating might best be provided in the Local Board greenways areas with a view to providing Auckland Transport with a programme for seat installation under the Transport Capital Fund with timings to be confirmed.

Updates:

September 2015

The initial consultation on a possible seating programme is now being scoped.

November 2015

Local Board engagement with key stakeholders is underway.

Ernie Pinches to Wesley Community Centre Cycleway

9. November, Auckland Transport held a workshop with the Local Board about the road treatments available for this cycling project. The Local Board asked Auckland Transport to come back to the Local Board in December with a matrix comparing the options against a set of criteria. This matrix is attached to this report as Attachment B.

10. The Local Board also wanted to consider at what stage any further public consultation on the project should take place.

11. Auckland Transport can advise that if the Local Board decided to publicly consult on the options at this stage in the project, that the project team would need at least one month lead time for preparation of the consultation materials. This preparation typically includes a consultation plan, consultation contents, organising venue, timing, materials and other considerations.

12. Auckland Transport would not want to undertake this consultation during public or school holidays as that can limit the capture of feedback. Once started, the consultation would need to be open for at least two weeks to allow for all the comments to come in. A further two weeks would then be needed to analyse these submissions and put the comments into perspective.

13. If the Local Board decided at their December meeting to go out for consultation at this stage of the project, it would be late January before consultation could begin. The comments would be received and analysed around mid to late February with the Local Board to confirm an option at either the February or March business meeting.

14. Following that, detailed design and consenting would normally take three months which would mean that the construction would not start in this financial year and the Local Board would need to reallocate their budget early next year to other projects or risk losing the $244,634 from this term.

15. Alternatively if the Local Board indicated their preferred option at the December meeting, the scheme report could be completed this calendar year and the whole consenting, detailed design and consultation on that option can proceed concurrently early next year and most likely be able to proceed to construction within this current term. However it must be noted that the timeframe for this would be quite tight.

16. The Local Board currently has available $244, 634 to put toward this project and it can anticipate $379,117 from 2016/17 financial year, totaling $623,741 available for this project.

17. The consultation on the Duncumb Street Greenway and Duke Street projects was recently completed. The major area of concern for those feeding back was parking loss. The project team has been working to minimize this as much as possible as a result of the consultation.

18. These two projects have been linked together as working on them simultaneously has provided cost savings to the Local Board’s project. If they were delivered together, this would continue to be the case. However the Duncumb Street Greenway has not yet been approved by the Local Board for construction, it could still be put on hold if the Local Board wished to put more funds towards the Ernie Pinches to Wesley Community Centre link. This would release approximately $130,000 for the Ernie Pinches to Wesley Community Centre cycleway project.

19. It is expected that savings at tender and the contingency built into the Local Board project plus any contributions from other Auckland Transport departments would get the project “over the line” for the shared path, mixed treatment option, if that was the Local Board’s preference.

Auckland Transport News

Double Deckers in the East

20. The first double decker bus on the Botany to Central Business District route went into service in early November. Until now, their use has been restricted to the Northern Busway, but now they are able to be used on the 500 route after some work in the road corridor.

21. The new buses will come into service as they are built and will have improved seating, USB charging points and in time will have on-board WiFi and “infotainment” systems.

22. Bus services in Auckland totaled 60.2 million passenger boardings for the 12 months to September, an annual increase of 5.7%.

Otahuhu Transport Interchange

23. Work began in November on a major upgrade of Otahuhu Station to make it easier to connect between high frequency buses and trains. Otahuhu Station is an important part of the new, simpler and more connected South Auckland public transport network. It is designed to provide Aucklanders with a new network of buses that better connect to the trains at Otahuhu. The $28m project is funded by the government through the NZ Transport Agency and Auckland Council. It is expected to be open in the second half of 2016.

Train Trips - 15 Million Passengers

24. Annual rail patronage in the city reached 15 million passenger trips in November. This is an outstanding achievement for public transport in Auckland and if the increase keeps up Auckland will pass the next big milestone of 20 million trips at the start of 2017.

25. Since the rail network went all-electric in July, from Papakura to Swanson, there has been a marked improvement in reliability and on-time performance. In October 93% of services arrived at their destination within five minutes of their scheduled time and the previous month 94.9% of services arrived on time, a new record for Auckland trains.

26. Overall, public transport patronage in Auckland across rail, bus and ferries now exceeds 80 million passenger trips a year.

Cycle Proposal for Quay Street

27. Auckland city’s downtown is set for a new look with proposed designs for the Quay Street cycleway released today. Auckland Transport has started public consultation on the cycleway which runs on the north side of Quay Street from Lower Hobson Street to Plumer Street, improving access for people walking and cycling to and within the city centre.

28. The proposed design is a mix of two-way on-road cycle lanes separated from traffic by raised kerbs, a shared path and two-way cyclelanes flush with the footpath. It will connect with the Nelson Street cycleway and the Viaduct at Lower Hobson Street. Cycle facilities will extend all the way to the Glen Innes to Tamaki Drive shared path at Hobson Bay.

29. The cycleway is an interim solution as Auckland Council will develop a coastal boulevard in this area in the coming years.

30. Auckland Transport, Auckland Council and the New Zealand Transport Agency are working together on a three year $200 million programme of investment in cycling to make it safer and more convenient to travel by bike. Central government has also provided funding through the Urban Cycleways Programme.

31. The number of people cycling in Auckland continues to grow; especially in the city centre. Survey results indicate that over the last year there has been a 35% increase in people who cycle in the Auckland region and a 50% increase in the number of people cycling in the Grafton Gully, Symonds Street corridor.

Public consultation began on Friday 20 September and will close on 11 December. More information can be found at https://at.govt.nz/projects-roadworks/quay-street-cycleway/.

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Cape Horn Road	A member of the public has requested that BYLs be added to the entrance (even number) side of Cape Horn road for about three car spaces. The entrance to the road is narrowed by cars parking on both sides. Previous engineer has looked at this and said that the parked cars act as a traffic calming device and if BYLs were added there is a risk of cars speeding off Hillsborough Road down Cape Horn Road. However they have asked for it to be reassessed.	AT’s engineer has revisited the site at the request of the local board and reviewed the original decision not to extend parking restrictions at this site. AT’s reassessment has concluded that the parked vehicles are not considered a safety concern as there is adequate forward visibility for passing motorists to see each other in opposing directions and the parked vehicles encourage lower vehicle speeds and greater care when driving. However, at the request of the Local Board, AT is reviewing whether to discuss parking removal with residents on one side of the road (even numbers).
Pah Road Footpaths	A complaint has been received about the existing footpath between numbers 132 and 140 Pah Road with a request for it to be ripped up and replaced.	This matter has been logged for investigation.
Commodore Drive and Griffen Park Rd intersection	AT to assess the intersection with particular regard to any measures to prevent vehicles moving from Griffen Park Road to Commodore Drive	This issue has been logged.
Denbeigh Avenue and Richardson Road	Complaints about congestion in this area and a request for BYLs near intersection	This issue has been logged and response is expected in January 2016.
Buckley Road/Rowan Road Alleyway	Request for AT to remove the barrier down the alleyway to allow cyclists and wheelchair users to use it.	The concrete path is 1.35 wide at centre and the hedge and fence limit it to this width. The walkway has a significant slope which is likely to mean bike and scooters could speed. This walkway doesn't meet any of the latest walkway standards. The barriers are old standard barriers with a 600mm spaces between the rails. The barriers are expected to be removed by the end of February 2016.
Gilletta Road	The Local Board has received complaints about antisocial behavior at the bottom of Gilletta Road. Traffic calming has been suggested for this location.	This matter will be discussed with road corridor operations.

Attachments

No.	Title	Page
a View	Consultations on Roading & Parking Changes (December 2015)	43
b View	Ernie Pinches to Wesley Community Centre Matrix	45

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

10 December 2015

Annual Plan 2016/2017 – local consultation content

File No.: CP2015/25877

Purpose

1. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017

Executive Summary

2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

That the Puketāpapa Local Board:

a) agree indicative LDI priorities for 2016/2017 (Attachment A)

b) adopt local content for consultation (Attachment B)

c) agree that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

Comments

6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.

8. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

9. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

10. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

11. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The annual plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board views and implications

12. Local board feedback on regional matters for consultation was sought in November business meetings.

13. Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.

14. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

15. Local boards will also have further opportunities to provide information and views as council continues through the annual plan process

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes

Implementation

17. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.

Attachments

No.	Title	Page
a View	2015-12 Indicative LDI and Capex	55
B	Local consultation content to be tabled

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Puketāpapa Local Board

10 December 2015

Review of the Food Safety Bylaw 2013

File No.: CP2015/26010

Purpose

1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4. National food safety grading will not be implemented through the new Act.

5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report.

Recommendations

That the Puketāpapa Local Board:

a) endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

· the closure of unhygienic or unsafe food premises

· minimum standards for staff training in basic food hygiene

· grading of food premises

· standards for preparing, handling and labelling food sold to private premises, and

· operating food stalls and mobile food shops.

14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.

17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19. The benefits of a food safety grading scheme is that it provides:

· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

· the public with concise information on a business’ level of food safety so that customers can make informed choices.

Consideration

Local Board views and implications

20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.

22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori impact statement

23. Engagement with mana whenua and mataa waka is currently underway.

24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.

25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26. The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report.

27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.