Agenda of Papakura Local Board

1 Welcome

Board Member will lead the meeting in prayer .

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 18 November 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Rejuvenate Papakura Trust

Purpose

This report is to enable Dale Granich, Rosemary Nash and Andrew Beyer of the Rejuvenate Papakura Trust to give an update of their current and planned future activities in the Papakura Local Board area.

Recommendation/s

That the Papakura Local Board:

a) Thank Dale Granich, Rosemary Nash and Andrew Beyer of the Rejuvenate Papakura Trust for their presentation to the board outlining their current and planned future activities in the Papakura Local Board area.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Drury Milepost Interest Group

Purpose

1. To enable representatives from the Drury Milepost Interest Group to make a presentation to the board.

Executive Summary

2. N/A

Recommendation/s

That the Papakura Local Board:

a) thank the representatives from the Drury Milepost Interest Group for their presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

09 December 2015

Auckland Transport Update - December 2015

File No.: CP2015/26175

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board:

a) Notes the Rough Order of Cost (ROC) for the Public Spaces - Parklet outside Library, public space in the Gallery car park and Beautification/Greenery in the Town Centre is $170,000.

b) Request Auckland Transport to proceed to detailed design and provide a Firm Estimate of Cost (FEC) for the Public Spaces - Parklet outside Library, Public space in the Gallery car park and Beautification/Greenery in the Town Centre

c) Requests Auckland Transport to proceed to detailed design, consenting and construction for the Covered Walkway project – extension of the covered walkway between platform and Railway Street West and along Averill Street to the mid-block crossing.

Discussion

Local Board Transport Capital Fund:

The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding.

Taking into account funding already allocated to the projects below, the Papakura Local Board has $33,990 remaining in this electoral term. The full list of active projects can be found below:

Project	Description	Status	Projected Cost
Strengthen the connection between the Great South Road, Library/Museum, Art Gallery and Railway Station. – Covered Walkways	The proposed walkway will extend from the railway station forecourt along Railway Street West, first on one side then on the other, joining into Averill Street at the corner and running to the mid-block pedestrian crossing.	AT has a tender out for the design and build of the covered walkway. This process will be finished and AT will be in a position to confirm the Firm Estimate of Cost (FEC) by the 9 December Board meeting. Results will be circulated to members as soon as practicable and will be formally tabled at the meeting for the official record. Recommendations to proceed to detailed design, consenting and construction are found in the resolutions above. The locations of the proposed additions and replacements can be found on the Tender plans at attachment A.	Rough Order of Cost (ROC)$550,000
Public spaces	Transport leads have agreed to focus on the following: · Parklet outside Library · Public space - Gallery car park · Beautification – greenery	Auckland Transport (AT) has contracted Thresher Associates Ltd to undertake design work on the Parklet, Gallery car park and beautification. The Rough Order of Cost (ROC) for the Public Spaces projects is $170,000. The above resolution requests the Boards approval to proceed to detailed design and Firm Estimate of Cost (FEC).	Rough Order of Cost (ROC)$170,000
Colour Treatment - Intersections	Road treatment (red) on 4 entrance intersections into Papakura	At the November 15 Board meeting the LB: -noted the Rough Order of Cost (ROC) for this project was $34,000 -requested AT to proceed to design and construction for the road treatment was received in resolution at the November 2015 meeting.	$34,000 has been allocated out of the LBTCF for design and construction of this project.
Refresh of signage in Papakura	Refresh of navigation and directional signage, identification of areas of significance/interest such as Maraes and Galleries. Town Centre Signage – Car parks, areas of significance/interest	The strictly way finding has been finalised although direction on the requested Town Centre signage is still outstanding from the Papakura LB	On July 16. 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

Attachments

There are no attachments for this report.

Signatories

Author

Felicity Merrington – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Rex Hewitt - Relationship Manager

Papakura Local Board

09 December 2015

FY15 Parks Discretionary Capex and Opex Expenditure

File No.: CP2015/25420

Purpose

1. To provide the local board with oversight of parks development work carried out in FY15 funded from board discretionary funding - $150k opex and $68k capex (resolution number PPK/2015/253).

Executive Summary

2. A series of park development projects were identified for delivery in FY15 and agreed with the parks portfolio holder of the local board.

3. Work included; installation of new playground equipment at Cross Street Reserve, crime prevention works at Kirk’s Bush and riparian planting at Opaheke Park. The local board provided $150k discretionary opex and $68k discretionary capex to carry out the work.

Recommendation/s

That the Papakura Local Board notes the progress made with projects funded from the 2014/2015 Discretionary Opex and Capex Funds.

Comments

4. A series of park development projects were identified for delivery in FY15 and agreed with the parks portfolio holder of the local board.

5. The projects were scoped to determine the feasibility of delivering the work before the end of FY15. The local board approved $150k discretionary opex and $68k discretionary capex to deliver the projects at 16 February 2015 business meeting.

6. Discretionary opex funded projects included:

Park	Work carried out	Cost
Kirk’s Bush	Install CCTV to reduce incidents of anti-social behaviour	$5,000
Marne Road Bowling Club	Floor repairs	$2000
Opaheke Park	Vegetation clearance, tree and riparian planting, mowing and cricket pitch installation	$96,500
McLennan Park	Changing block repairs	$20,000
Clotworthy Park	Tree pruning and driveway clearance for farmer’s market	$8,200
Harbourside Playground	Landscape works	$5,000
Smith’s Reserve	Survey work	$5,000
Drury Sports Park	Lighting no.1 field	$10,590
	Total	$152,290

7. Discretionary capex funded projects included:

Park	Work carried out	Cost
Cross Street Reserve	Playground equipment – supply and installation	$10,000
Harbourside Playground	Playground equipment – supply and installation	$60,000
	Total	$70,000

Consideration

Local Board Views and Implications

9. The above projects were developed in consultation with the local board at portfolio holder meetings. The projects meet local board aspirations to provide safe, useable parks and increase access to recreation for the community.

Māori Impact Statement

10. Parks value the relationship with mana whenua and the input they provide in park development projects. The projects outlined above benefit iwi and the wider community by providing increased access to sport and recreation. They also seek to protect taonga and increase water quality through riparian planting and native tree planting.

Implementation

11. All projects identified above are complete, with the exception of the Karaka Harbourside playground. This project was put on hold as initial concept plans were revised to provide increased drainage within the playground footprint to prevent anticipated flooding. Revised concept plans are yet to be agreed with the local board.

Attachments

There are no attachments for this report.

Signatories

Authors

Steve Owens - Parks Advisor - Papakura

Kristen Ross - Parks Advisor - Manurewa

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

Papakura Local Board

09 December 2015

Community Gardens and Local Community Initiatives Work Programme 2015/2016

File No.: CP2015/26317

Purpose

1. This report presents the 2015/16 Community Gardens and Local Community Initiatives work programmes for the Papakura Local Board to approve.

Executive Summary

2. At its 17 June 2015 business meeting, the Papakura Local Board approved the Community Development, Arts and Culture (CDAC) 2015/16 Papakura Local Board work programme (PPK/2015/93)

3. The 2015/2016 Community Gardens and Local Community Initiatives work programmes builds on community development activity undertaken in these areas in the previous financial year.

4. The board allocated $33,000 to fund community garden initiatives and $95,000 for local community initiatives as part of the 2015/16 local board work programme (PPK/2015/93).

5. The 2015/16 Community Gardens and Local Community Initiatives work programmes outline the key outputs for delivery.

Recommendation/s

That the Papakura Local Board:

a) Approve the 2015/16 Community Gardens work programme (Attachment A)

b) Approve the 2015/16 Local Community Initiatives work programme (Attachment B)

c) Delegate financial authority for the Community Gardens and Local Community Initiatives work programmes to Community Wellbeing Portfolio holders.

Comments

Background

6. At its 17 June 2015 business meeting, the Papakura Local Board resolved as follows:

‘to approve the 2015/16 Community Development, Arts and Culture work programme dependent on defining outcomes, timelines and milestones, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach (PPK/2015/93)’.

7. The Community Development and Safety (Empowering Communities) activity areas in the Community Development, Arts and Culture work programme identified nine key activities to deliver a range of social outcomes for local residents. The activities align to the 2014-2017 Papakura Local Board Plan priorities of ‘a skilled workforce for local jobs’ and ‘strong, safe and healthy communities’.

8. The work programmes for the 2015/16 Community Gardens and Local Community Initiatives build on similar community development activities undertaken in the previous financial year.

Community Gardens work programme 2015/16

9. The work programme (Attachment A) supports and delivers on the local board priority of ‘strong safe and healthy communities’.

Table 1: Identified Community Gardens

Initiative	Description	Budget
Hingaia Reserve Community Garden	This garden requires infrastructure support, staffing gardening equipment and support for community engagement.	$ 8,053
Rollerson Park Garden	Details and costings to be confirmed. Support could include infrastructure, composting facilities, gardening equipment, staffing and community engagement	$ 9,000
Kerri Downs Tongan Community Garden	This garden requires support for maintaining and developing kumara gardens as well as infrastructure and community engagement.	$ 9,000
Discretionary resource	This amount remains available at the discretion of the local board to allocate to yet to be identified community gardens.	$ 6,947
Total		$33,000

10. Over the last year, the board has been working closely with community groups to support the sustainability of the three gardens. The suggested funding programme further supports these gardens and the board’s aspirations of them becoming sustainable long term.

11. Table 2 below identifies potential community groups responsible for the delivery of the garden’s initiatives.

Table 2: Potential Community Organisation

Initiative	Community organisation
Hingaia Reserve Community Garden	Teresa and Walter Scheer (local residents) (Note: individuals need to nominate an umbrella organisation to receive funding)
Kerri Downs Tongan Community Garden	Organisation not yet confirmed. Discussions have occurred with the Papakura Tongan Association and Umataha Papakura Tongan Association
Rollerson Park Garden	Rollerson Park Community Gardens Charitable Trust

12. In addition to funding the community groups in Table 2, the Papakura Local Board has a discretionary resource available to enable the local board to be responsive to any emerging community gardens. The resource is $6,947.

Local Community Initiatives Work Programme 2015/16

13. The proposed work programme (Attachment B) supports the local board priorities of ‘a skilled workforce for local jobs’ and ‘strong safe and healthy communities’.

14. The Papakura Local Board Plan identified providing multi-purpose community hubs and an Innovation Station as priority activities.

15. The initiatives in the work programme continue to build on the momentum of growing innovation and supporting community and social enterprise projects in the 2014/15 financial year.

16. Table 3 below outlines the proposed initiatives, actions and budget to be allocated to this work programme. To date, no community organisations have been identified to receive this funding.

17.

Table 3: Proposed Initiatives

Initiative	Action	Budget
Community Learning Hub and Innovation Station	Develop trial model of delivery using complementary elements of the Community Learning Hub development concept and the Innovation Station concept. · Identify and engage digital expertise and partners to develop and co-design community digital hubs · Identify and develop a space for community, social innovators and social entrepreneurs to meet, develop and collaborate on innovative community ideas and projects.	$40,000
Local community initiatives	Work with Smiths Avenue residents to support emerging community initiatives.	$ 55,000
Total		$ 95,000

18. It is likely a co-created design challenge or a community led process in partnership with council will determine the lead organisations for each of the above initiatives, as well as accountability measures.

Consideration

Local Board Views and Implications

19. The work programmes were developed with the Papakura Local Board community wellbeing portfolio members. In November 2015, the full work programmes were presented at a local board workshop for further input from members.

20. The local board has indicated its support (in principle) for the proposed work programmes and supports delegating the financial and decision-making for the projects to members of the community wellbing portfolio holders.

21. The local board requested that the work programmes allow for flexibility to be able to respond to emerging community needs. The local board indicated interest in exploring the potential for a community garden in Takanini in due course.

Māori Impact Statement

22. Improving Māori outcomes is a priority for the Papakura Local Board area. The Auckland Plan details a target to support Māori community development projects and initiatives. The CDAC work programme aims to improve well-being among Māori living in the local board area. Papakura has the highest percentage of Māori across all local board areas (26%).

23. Exploring opportunities to support community led activity by locally based Māori groups and organisations will be part of this work programme. This includes identifying existing, emerging or potential maara kai (‘food from the ground’) initiatives within the Papakura Local Board area.

Implementation

24. Once approved Community Empowerment staff will work with identified groups to confirm organisations for funding and will prepare funding agreements as required early in 2016.

Attachments

No.	Title	Page
a View	Attachment A - Community Gardens Work Programme 2015-2016	21
b View	Attachment B - Local Community Initiatives Work Programme 2015-2016	23

Signatories

Authors

Sarah McGhee - Community Development Programme Manager SCI

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

Papakura Local Board

09 December 2015

Allocation of Community Art Programmes Funding 15-16

File No.: CP2015/25427

Purpose

1. This report provides information on four proposed community art programmes to be delivered in Papakura in 2015/16 and for the board to approve funding allocations for the programmes.

Executive Summary

2. On 17 June 2015, as part of the Community Development, Arts and Culture Programme for 2015/16, the local board allocated $50,000 locally driven initiative (LDI) budget towards community art programmes [PPK/2015/93].

3. On 20 November, an allocation of $12,000 was approved from the community art programmes budget to fund the World Hip Hop Showcase as part of the Urbanesia 2015 festival.

4. There is $38,000 remaining (LDI) available for community art programmes and initiatives in 2015/16.

5. Staff have prepared four proposed community art programmes for delivery in 2015/16 that achieve one of the key outcomes areas for youth, Māori and the Papakura Town Centre. The cost for the proposed programmes comes to a total of $38,000.

Recommendation/s

That the Papakura Local Board:

a) Approve the allocations towards community art programmes as follows:

i) Papakura Street Flag Art Project $12,000

ii) Papakura Town Centre Mural Project by Charles and Janine Williams $10,000

iii) Papakura Art Gallery Outreach $2,000

iv) Community Arts Initiatives $14,000.

b) Note that the Papakura Street Flag Art Project has an existing budget of $14,042 from a previous allocation made on 15 April 2015 for the Town Centre Student Street Flag Competition [PPK/2015/56]. The additional allocation made in resolution a) i) brings the total cost of the project to $26,000.

c) Delegate approval of the final scope of the projects i) to iv) to the Arts and Culture portfolio holders, including the final selection and allocation of funding for iv) community arts initiatives, as required.

Comments

6. On 17 June 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/16, the local board allocated locally driven initiative (LDI) budget towards community art programmes, as follows [PPK/2015/93]:

Project, Programme, Event

Description/Key activities

Timeframe

Cost

Community art programmes

Community-led art activations for town centres or areas of

identified need.

Full year

$50,000 (LDI)

7. An allocation of $12,000 was made from the Community art programmes budget to fund the World Hip Hop Showcase at Hawkins Theatre on 20 November, as part of the Urbanesia 2015 festival. This leaves $38,000 available for community art programmes and initiatives in 2015/16.

8. Staff have worked with the local board arts and culture portfolio holders to establish key outcome areas to focus on and have developed four proposed programmes to be delivered by June 2016.

9. Key outcomes sought for community art programmes in Papakura are:

· Increase access to the arts for students and youth, as both audience members and through direct participation/involvement

· Increase access to the arts for Māori, as both audience members and through direct participation//involvement; and including working with local marae

· Celebrate and enhance the Papakura Town Centre through arts projects and events.

10. There are four proposed programmes that staff recommend to deliver on the above key outcomes:

i. Papakura Street Flag Art Project – an opportunity for youth and students to submit an artwork to be incorporated into a series of street flag designs for installation in the Papakura Town Centre. An expression of interest process will be held to identify a coordinator or organisation to deliver the project.

ii. Papakura Town Centre Mural Project – a mural proposal for an exterior wall of the Papakura Art Gallery by artists Charles and Janine Williams. The gallery was identified as the preferred site by the artists and the Papakura Business Association, after looking at various options in the town centre. The concept for the mural includes a focus on native birds and nature; and themes that relate to the identity Papakura. The final wall location for the mural will be confirmed as part of the project. The mural will be painted directly onto the wall or painted on board, which will then be mounted onto the wall.

iii. Papakura Art Gallery Outreach – discretionary projects such as the Ako Art Bus. The Ako Art Bus is a portable project, where participants are introduced to local art galleries, their exhibitions and communities while on a bus trip. The purpose of the project is to bring the community together (of varying ages and ethnicities) to share and learn from each other, through art.

iv. Community Led Arts Initiatives – an open call out to artists and organisations to submit ideas for community art initiatives or projects that achieve one of the key outcomes areas for youth, Māori and the Papakura Town Centre. Applicants will be able to request funding of between $2,000 and $5,000 per project, subject to a selection process. Priority will be given to initiatives or projects that align with the Matariki Festival, the Auckland Heritage Festival or Urbanesia. The decision on successful projects will be made by arts and culture portfolio holders working with staff.

Item	Description	Cost
i.	Papakura Street Flag Art Project	$12,000
ii.	Papakura Town Centre Mural Project	$10,000
iii.	Papakura Art Gallery Outreach	Up to $2,000
iv.	Community Arts Initiatives	$14,000
	Total (excluding GST):	$38,000

11. The full budget required for the Papakura Street Flag Art Project is $26,000. There is existing budget of $14,042 available, from a previous allocation made on 15 April 2015 for the Town Centre Student Street Flag Competition PPK/2015/56].

Consideration

Local Board Views and Implications

12. The proposed community art programmes align with outcomes and goals in the Papakura Local Board Plan 2014-17, specifically: “Strong, safe and healthy communities”; “A vibrant metropolitan centre”; and the “Creation of an ‘avenue of culture’ along the main street.”

13. Meetings were held in September, October and November with the Papakura Local Board arts portfolio holders to discuss options for potential community art programmes and feedback gathered from those meetings has informed this report.

14. Staff presented options for potential community art programmes at a workshop on 28 October 2015 and feedback gathered from that workshop has informed this report.

Māori Impact Statement

15. Janine Williams is an artist of Māori descent with affiliations to Ngāti Paoa. The concept for the proposed mural project includes visual and abstract references to Chief Kiwi (Ngāti Paoa), Pukewikiriki Pa and Māori design motifs.

16. The Papakura Art Gallery provides opportunities for all Aucklanders to engage with arts and culture including Māori communities and their stories.

17. As part of the Community Arts Initiatives selection process, priority will be given to initiatives or projects that align with the Matariki Festival, with the aim of increasing local programming in the festival.

Implementation

18. Local board arts and culture portfolio holders will be invited to approve the final scope of the proposed programmes, including the selection and allocation of funding for community arts initiatives.

19. It is expected that local board attribution will be incorporated into the delivery plan for the proposed community art programmes, in discussion with the board.

Attachments

There are no attachments for this report.

Signatories

Authors	Naomi Singer – Arts and Culture Advisor
Authorisers	Graham Bodman - General Manager - Arts, Community and Events

Papakura Local Board

09 December 2015

Draft Regional Pest Management Plan Review

File No.: CP2015/26205

Purpose

1. The purpose of this report is to:

· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments close on 27 November 2015.

3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

That the Papakura Local Board:

a) Provides any initial feedback on pest management issues impacting their area.

b) Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document

c) Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

Comments

5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage. Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document has also been sent to libraries and service centres as well as Local Board offices.

9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:

· Feral goat exclusion zones

· Controlling widespread weeds

· Red-eared slider turtles

· Bangalow palms

· Community pest control

· The Hauraki Gulf

· Marine pests

11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board Views and Implications

12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14. Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori Impact Statement

15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.

16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.

18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and Long Term Plan (LTP) processes.

Attachments

No.	Title	Page
a View	Regional Pest Management Plan – Have Your Say material	33
b View	Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document	41
c View	Regional Pest Management Plan – Discussion Document (Under Separate Cover)

Signatories

Authors

Helen Sharpe - Biodiversity Specialist

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Rex Hewitt - Relationship Manager

Papakura Local Board

09 December 2015

Review of the Food Safety Bylaw 2013

File No.: CP2015/26009

Purpose

1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Executive Summary

2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.

3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.

4. National food safety grading will not be implemented through the new Act.

5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.

6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report.

Recommendations

That the Papakura Local Board endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

Comments

Background

The Food Act 2014

7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.

8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.

9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.

10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.

11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).

Auckland Council Food Safety Bylaw 2013

12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).

13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:

· the closure of unhygienic or unsafe food premises

· minimum standards for staff training in basic food hygiene

· grading of food premises

· standards for preparing, handling and labelling food sold to private premises, and

· operating food stalls and mobile food shops.

14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.

Discussion

Impact of the Food Act 2014 on the Food Safety Bylaw 2013

15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).

16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.

17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.

18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.

19. The benefits of a food safety grading scheme is that it provides:

· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food

· the public with concise information on a business’ level of food safety so that customers can make informed choices.

Consideration

Local Board Views and Implications

20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.

21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.

22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.

Māori Impact Statement

23. Engagement with mana whenua and mataa waka is currently underway.

24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.

25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.

Implementation

26. The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report.

27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.

28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Pilkington - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Rex Hewitt - Relationship Manager

Papakura Local Board

09 December 2015

Annual Plan 2016/2017 – Local Consultation Content

File No.: CP2015/25883

Purpose

1. This report seeks agreement of proposed locally driven initiative (LDI) priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017.

Executive Summary

2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4. Following this business meeting, the governing body will meet on 17 December 2015 to agree consultation topics for the annual plan, and again in early February 2016 to agree consultation material, including local content from each local board.

5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

That the Papakura Local Board:

a) agrees indicative locally driven initiative priorities for 2016/2017 (Attachment A)

b) adopts local content for consultation (Attachment B)

c) agrees that the Chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

Comments

6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.

8. This report seeks agreement of proposed LDI priorities for 2016/2017 and adoption of local content for consultation.

9. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the Annual Plan, and again in early February to agree consultation material, including local content from each local board.

10. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

11. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The Annual Plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board Views and Implications

12. Local board feedback on regional matters for consultation was sought in November business meetings.

13. Advocacy discussions between local boards and the Finance and Performance Committee were held in November prior to decisions being made on Annual Plan consultation topics.

14. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

15. Local boards will also have further opportunities to provide information and views as council continues through the Annual Plan process.

Māori Impact Statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.

17. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

18. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final Annual Plan.

Attachments

No.	Title	Page
a View	PLB Attachment_Locally Driven Initiatives_09 December 2015	51
b View	PLB Attachment_Local Consultation Content_9 December 2015	53

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Rex Hewitt - Relationship Manager

Karen Lyons - Manager Local Board Services

Papakura Local Board

09 December 2015

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
19 March	Citizenship Ceremony
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance
31 March 2015	RSA Prizegiving WW1 Event
15 April 2015	Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project
15 April 2015	Approved $20,000 for the Student Digital Flag Art Competition
25 April 2015	ANZAC Civic Service Papakura ANZAC Day Service Drury
29 April 2015	Papakura Local Board Long Term Plan discussions with Budget Committee
20 May 2015	Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund
20 May 2015	Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund
20 May 2015	Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
20 May 2015	Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015
20 May 2015	Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016
20 May 2015	Formal response made on the Empowered Communities approach proposals
20 May 2015	Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)
21 May 2015	Blessing of Military Gallery
25 May 2015	Ceremony dedicated to families for Papakura Children’s Cemetery
27 May 2015	Citizenship Ceremony - Pukekohe
28 May 2015	Official opening of the Military Room at Papakura Museum
17 June 2015	Community funding granted totalling $90,340
17 June 2015	Approved CDAC Work Programme
17 June 2015	Approved Community Arts and organisation funding agreements · Papakura Brass Band - $12,000 · Papakura Pipe Ban - $10,000 · Papakura Museum - $108,701
17 June 2015	Approved $7,000 to Papakura Senior Citizens Club towards rates.
17 June 2015	Approved Local Board Agreement 2015/2016
20 June 2015	Matariki Dawn Ceremony – Pukekiwiriki Paa
25 June 2015	Careers Expo – growth in event
27 June 2015	Papakura Children’s Forest Planting
1 July 2015	Smiths Ave – options for reactivating community use of buildings and reserve. Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall. Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use. Watching brief item.
July 2015	Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun. Watching brief item.
15 July 2015	Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.
	Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16
	Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool
	Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015. Deliberations to be held on 26 August 2015
	Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club
	Approved a grant of $47,000 to Counties Manukau Sport to support the following: - “Have a go” day - Sports Forum - Coaches Club training - Volunteer Recognition Awards - Papakura Schools Programme
	Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum
8 August 2015	- Celebrated 25 years of Hawkins Theatre - Papakura Art Gallery – Southside Youth Show
18 August 2015	Papakura Local Board Alcohol Ban Review Hearing
19 August 2015	- Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve. - Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme. - Papakura Museum Funding – approved $6,829 additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service. - Approved the following road names: i. Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent. ii. Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop. - Approved local event funding of $7,500 - Board provided feedback on the Future Urban Land Supply Strategy. - Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input. - Approval of the Chair’s message, list of local achievements and list of capital projects in the Auckland Council Annual Report 2014/2015 - Allocation of $300 towards a civic component for the Hawkins Theatre 25 year celebrations
20 August 2015	Papakura Volunteer Awards
26 August 2015	Papakura Local Board Alcohol Ban Review Deliberations
31 August 2015	Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament
3 September 2015	Attendance at Mill/Redoubt Road Hearing
3 September 2015	NZRL Secondary Schools Tournament Awards
12 September 2015	Papakura Whanau Day
13 September 2015	Papakura Sports Awards
20 September 2015	Crimewatch Patrol – Member Training Day
23 September 2015	Meeting Re: Joint Initiative with Lions, Rotary, RSA – Memorial Wall
10 October 2015	Chair’s attendance at Highland Dancing Competition 40^th Jubilee Celebration
12 October 2015	Chair’s attendance at International Older Persons Event
21 October 2015	Approved the development of stage-two coastal erosion mitigation works for Hingaia Peninsula
21 October 2015	Approved the renewal of Massey Park athletics track to IAAF Class 2 specifications
21 October 2015	Approved the allocation of $30,000 from the Board’s Locally Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke
21 October 2015	Made 19 alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015
21 October 2015	Approved the Youth Initiatives Work Programme 2015/2016
21 October 2015	Endorsed landowner approval for temporary storage occupation by NZTA and their contractors for a12 month period and works within Ferguson Reserve. Also requested that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by NZTA
18 November 2015	Approved renewal of leases for the following community organisations: - Marne Road Bowling Club Inc - Papakura Road and Custom Club Inc - South Auckland Car Club Inc
18 November 2015	Agreed to the concept plans for the covered walkway project. Requested Auckland Transport to proceed to detailed design for the covered walkway project Requested Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura.
18 November 2015	Confirmed its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood with a focus on promoting health and wellbeing, activities for youth and youth development, celebrating diversity and heritage and creating connections with the local community.
18 November 2015	Approved undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub. Agreed to defer further site investigations for the development of a library and community hub until a community needs assessment and location analysis had been completed.
18 November 2015	Granted landowner approval for works with Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement Project.
18 November 2015	Papakura Local Grants Round One – Total Granted $20,158.50 Papakura Local Board Round Two Quick Response – Total Granted $435.00
18 November 2015	Confirmed a review of the Local Dog Access Rules in 2015/2016
18 November 2015	Agreed the following key advocacy issues: - Grade separation at Takanini - Retaining and increasing numbers of parking spaces at the Railway Street West and Ron Keat Drive park and rides - Development of buildings and extra parking a Opaheke Sports Fields. - Pukekiwiriki Paa capex for the interpretation panels and access improvements - Bruce Pulman Park – contractual arrangements
18 November 2015	Approved urgent decisions for: - Waived the hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau Hapori for a Garden Festival Fund Day - Allocated funding of $3,800 to facilitate the installation of a shed, miscellaneous gardening equipment and pump repairs at Hingaia Reserve. - Allocated further funding of $253.00 for the completion of works for the pump and shed at Hingaia Reserve.
21 November 2015	Attended Papakura Swim Club Jubilee at Massey Park
21 November 2015	Attended and participated in Papakura Town Centre makeover
28 November 2015	Attended the unveiling Papakura Cenotaph – East Timor and Afghanistan
28 November 2015	Papakura RSA – Rerun ANZAC Centenary Military Tattoo

Papakura Local Board

09 December 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 4 November 2015

Present: Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy.

Staff: Karen Gadomski and Trish Wayper

Item

1. Panuku Development Auckland

Staff: Letitia McColl

Purpose: To discuss the proposed divestment of various properties in Papakura

Letitia outlined that Panuku Development Auckland is the result of Waterfront Auckland and Auckland Council Property Limited joining forces to bring together strengths in commercial property, redevelopment and place shaping. Panuku Development Auckland has the opportunity to replicate the success of what has been achieved in Wynyard Quarter across other parts of the region.

Panuku Development Auckland has the following objectives:

- Facilitate redevelopment of urban locations

- Accommodate growth

- Facilitate vibrant development

- Waterfront development

- Optimisation of councils property portfolio

- Contribute to the management of non-service properties

Various properties were discussed by the board and feedback given.

Action:

Letitia to report back to the board on the above properties.

2. Cancer Society

Staff: Cherry Morgan, Leitu Tufuga (Cancer Society) and Zoe Hawke Te Ara Ha Ora

Purpose: To discuss Council’s smokefree policy

The following was discussed:

- That smoking was a major health problem within the maori community.

- Papakura smoking statistics were double the Auckland average.

- Smoking was a major contributor to maori inequality

- Overseas regulatory approach being taken to reduce smoking numbers. Australia has both State and Council Bylaws. Feedback is that the threat of fines is working well to reduce smoking in public places.

- The Cancer Society and Te Ara Ha Ora encouraged Board Members to lobby the Governing Body to support compliance mechanisms. Also encouraged the strengthening of Council’s own Smokefree Policy for employees.

- Strongly promoted smokefree outdoor dining areas policy.

- Encouraged the use of slogans on outgoing correspondence – eg, “ Papakura proud to be a smokefree community”

Action:

Cancer Society were to provide Smokefree Banners to the board to be used at local board events.

3. Annual Plan Discussions

Staff: Sugenthy Thomson

Purpose: To workshop the Papakura Local Board’s LDI Budgets and Discretionary Capex Funding

Changes as per attached spreadsheet.

The following was to be clarified:

- Local Community Services - Youth Initiatives - $43 16/17, 17/18 – need to confirm work programme

- Local Parks, Sports and Recreation $30 – Volunteers and Programmes & Events $47 – Request work programme

- Local Parks, Sports and Recreation – Parks Improvement Projects – Opakeke $30 – allocated for concept designs.

- Local Planning and Development – Identify Wahi Tapu and other Taonga $30 and Heritage Projects $30 – Need to confirm work programme

- Allocate $70,000 from current year parks budgets to cover resource consent for mangroves – Report to be made to December 2015 board meeting.

4. Papakura Local Board’s Engagement Strategy

Staff: Shelvin Munif-Imo

Purpose: To enable the Board to provide feedback to help formulate the strategy.

Powerpoint presentation was made (Attachment 4A)

The following feedback was given by the board:

- Add Dog Access Rules to the engagement list.

- Constituent Issues/Barriers

- Too much consultation on to many varied subjects

- Not focussed on peoples issues/what is important

- Consultation not shaped to fit communities needs.

- Can be hijacked by sole interest groups

- Time of day meetings are held

- Improvements/Opportunities

- Issues and audience should dictate when meeting is held. (Eg. Day/evening/weekend)

- Need to deliver and then feedback, so people can see the worth of engaging

- Join up engagement across Council organisation

- Values/Principles

- Papakura Local Board engagement strategy is across organisation

- Management of expectations

- Be clear on purpose of engagement

The meeting concluded at 1.08 pm

Item	Descriptions	Allocation
1	Hingaia Reserve Community Garden	$8,053
	Overview of existing and potential needs · Shed repairs and electrical repairs ($4053 already approved by urgent decision and resolution) · Experts and resources to run ‘train the trainer’ sessions · Miscellaneous - seeds, seedlings, gardening equipment, community engagement BBQs	$8,053
2	Rollerson Park Garden	$9,000
	Overview of existing and potential needs · Seating, shade and shed · Rubbish bins/composting bins · Sand to go in the water tank · Miscellaneous - seedlings, gardening equipment, community engagement BBQs · Experts and resources to run ‘train the trainer’ sessions	$9,000
3	Keri Downs Tongan Community Garden	$9,000
	Overview of existing and potential needs · Rubbish bins/composting bins · Shade and shed · Rotary hoe · Maintain and develop kumara gardening · Space to teach kumara gardening and other skills · Miscellaneous - gardening equipment, community and neighbours engagement BBQs	$9,000
4	Discretionary resource	$6,947
	· This amount remains available at the discretion of the local board to allocate to yet to be identified community gardens	$6,947
	Total	$33,000

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Authors	Karen Gadomski - Senior Local Board Advisor Papakura
Authorisers	Rex Hewitt - Relationship Manager