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Papakura Local
Board
09 December
2015
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1 Welcome
Board Member
McEntee led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4
Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
Secretarial Note: Meeting adjourned
at 4.47 pm and reconvened at 5.49 pm
9 Public Forum
10 Extraordinary Business
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10.1
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Extraordinary Business - Te Whanau Hapori Charitable Trust Summer
Holiday Scheme
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Te Whanau Hapori Charitable Trust wish to
run summer holiday schemes for the Smith’s Avenue community and use the hall
located on the reserve for this purpose. To enable summer activities to be
provided by Te Whanau Hapori the local board want to waive hire charges from
14 December 2015 to 17 February 2016.
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Resolution number PPK/2015/217
MOVED by Member DG Purdy, seconded by Deputy Chairperson MV
Turner:
That the
Papakura Local Board:
a)
consider an item of extraordinary business
regarding Te Whanau Hapori Charitable Trust running summer holiday schemes
for the Smith’s Avenue community and use the hall located on the reserve for
this purpose. The board wish to waive the hire charges from 14 December
2015 to 17 February 2016. The matter was not on the published agenda because
it was not known about at that time. The reason for urgency is that the next
board meeting is scheduled for 17 February 2016 which is after the holiday
programme would be held.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Councillors' Update
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Resolution number PPK/2015/218
MOVED by Member KJ Winn,
seconded by Member S Britnell:
a) That the Papakura Local Board receive the verbal report from
Councillor Penrose regarding:
- Annual Plan
- Ports of Auckland Study
- Unitary Plan
- City Rail Loop
- Auckland Transport
Alignment Project
- Manukau Bus Interchange
- Governance Forward Work
Plan
- Otahuhu Community Hub
- Council’s debt level – AA
rating
- Building and Regulatory –
25 extra staff been approved
- Endorsed
Judith Collins reappointment to cabinet
CARRIED
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13
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Auckland Transport Update - December 2015
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Resolution number PPK/2015/219
MOVED
by Deputy Chairperson MV Turner, seconded by Member DG Purdy:
That the Papakura Local Board:
a)
Requests Auckland Transport to proceed to
detailed design, consenting and construction for the Covered Walkway
project (extension of the covered walkway between platform and Railway
Street West and along Averill Street to the mid-block crossing) at a firm
estimate of cost (FEC) of $760,000.
b)
Delegate to the transport portfolio holders
authority to agree any minor variations to the final costings for the
covered walkway.
c) Request
Auckland Transport to proceed to detailed design and provide a Firm Estimate
of Cost (FEC) for the Beautification/Greenery to complement the covered
walkway.
d) Defer
consideration of the parklet outside the library and public space at the art
gallery carpark until further progress has been made with the covered walkway
and beautification/greenery projects.
CARRIED
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Resolution number PPK/2015/220
MOVED
by Member KJ Winn, seconded by Member B Catchpole:
That the Papakura Local Board
thank Felicity Merrington from Auckland Transport for her work for the board
and passed on their best wishes for her new arrival.
CARRIED
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14
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FY15 Parks Discretionary Capex and Opex Expenditure
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Resolution number PPK/2015/221
MOVED
by Member DG Purdy, seconded by Deputy Chairperson MV Turner:
That the Papakura Local Board:
a) endorse the projects funded by
the Local Board Discretionary Opex and Capex budgets 2014/2015 allocated
under resolution number PPK/2015/14
b) approves development of the
Karaka Harbourside playground at Rossini Court in accordance with the concept
plan at Attachment 14A at a maximum cost of $115,000 of which:
i. $65,000 has
already been expended from the Local Discretionary Capex/Opex
budget 2014/2015.
ii. Up to $50,000
budgeted from the Locally Driven Initiatives, Parks Improvement Projects
budget 2015/2016.
CARRIED
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15
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Community Gardens and Local Community Initiatives Work Programme
2015/2016
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Resolution number PPK/2015/222
MOVED
by Member DG Purdy, seconded by Deputy Chairperson MV Turner:
That the Papakura Local Board:
a) approve
the 2015/16 Community Gardens work programme (Attachment A)
b) approve
the 2015/16 Local Community Initiatives work programme (Attachment B)
c) delegate
financial authority for the Community Gardens and Local Community Initiatives
work programmes to the local board’s Community Portfolio holders.
CARRIED
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Secretarial Note: Member Turner left the meeting at 5.51 pm.
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16
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Allocation of Community Art Programmes Funding 15-16
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Resolution number PPK/2015/223
MOVED
by Member KJ Winn, seconded by Member S Britnell:
That the Papakura Local Board:
a) Approve the allocations towards
community art programmes as follows:
i) Papakura Street Flag Art
Project $12,000
ii) Papakura Town Centre Mural
Project by Charles and Janine Williams $10,000
iii) Papakura Art Gallery Outreach
$2,000
iv) Community Arts Initiatives
$14,000.
b) Note that the Papakura Street
Flag Art Project has an existing budget of $14,042 from a previous allocation
made on 15 April 2015 for the Town Centre Student Street Flag Competition
[PPK/2015/56]. The additional allocation made in resolution a) i) brings the
total cost of the project to $26,000.
c) Delegate approval of the final
scope of the projects i) to iv) to the arts portfolio holders and the Chair,
including the final selection and allocation of funding for iv) community
arts initiatives, as required.
CARRIED
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17
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Draft Regional Pest Management Plan Review
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Resolution number PPK/2015/224
MOVED
by Member DG Purdy, seconded by Member KJ Winn:
That the Papakura Local Board:
a) Delegate
to the Chair and Deputy Chair to provide initial feedback on pest management
issues impacting their area.
b) Notes
the October 2015 Regional Strategy and Policy Committee report and
attachments titled Regional Pest Management Plan Review – approval of
discussion document
c) Notes that informal and formal local board engagement will be
undertaken in early 2016 to inform the final draft Regional Pest Management
Plan.
CARRIED
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Secretarial Note: Member Turner returned to the meeting at 5.55 pm.
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19
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Mangrove Removal Programme
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Resolution number PPK/2015/226
MOVED
by Member B Catchpole, seconded by Deputy Chairperson MV Turner:
That the Papakura Local Board:
a) Approve the commencement of
preparatory work for Conifer Grove – Wellington Park - Longford Park mangrove
removal, to include any survey, consent and consultation processes required;
b) Allocate up to $90,000 from the
Locally Driven Initiatives ‘parks improvement projects’ budget to the
preparatory work for Conifer Grove – Wellington Park – Longford Park mangrove
removal;
c) Request Parks officers to
commence the consenting process immediately and provide a progress report to
Parks Portfolio members in March 2016;
d) Note that the Locally Driven
Initiatives budget for the 2016/2017 local board agreement will need to allocate
specific funding for the removal works, once the consent is obtained;
e) Note that the removal works may
need to proceed in phases over more than one financial year, dependent upon
the budget available and other local funding priorities.
CARRIED
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20
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Annual Plan 2016/2017 – Local Consultation Content
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Resolution number PPK/2015/227
MOVED
by Member S Britnell, seconded by Member DG Purdy:
That the Papakura Local Board:
a) agrees
indicative locally driven initiative priorities for 2016/2017 (Attachment
A)
b) adopts local
content for consultation (Attachment B)
c) agrees that
the Chairperson be delegated the authority to make any final minor changes to
local consultation content for the Annual Plan 2016/2017 prior to publication,
including online consultation content.
CARRIED
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22
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Papakura Local Board Achievements Register 2013-2016 Electoral
Term
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Resolution number PPK/2015/229
MOVED by Member S Britnell, seconded by Member B Catchpole:
a) That
the report entitled “Papakura Local Board Achievements Register 2013-2016
Electoral Term” be received.
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23
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For Information: Reports referred to the Papakura Local Board
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Resolution number PPK/2015/230
MOVED by Deputy Chairperson MV
Turner, seconded by Member DG Purdy:
That the
Papakura Local Board
a) note the information from the following
meetings:
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No.
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Report
Title
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Item no.
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Meeting
Date
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Governing Body Committee or Forum or
Local Board
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1
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Puketapapa Local Board Resolution
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14.1
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26 November 2015
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Puketapapa Local
Board
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2
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Growth Programme
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16 September 2015
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Parks, Recreation
and Sport Committee
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CARRIED
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Secretarial Note: Attachment 23A tabled.
25 Consideration
of Extraordinary Items
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25.1
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Te Whanau Hapori Charitable Trust
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Te Whanau Hapori Charitable Trust wish to
run summer holiday schemes for the Smith’s Avenue community and use the hall
located on the reserve for this purpose. To enable summer activities to be
provided by Te Whanau Hapori the local board want to waive hire charges from
14 December 2015 to 17 February 2016.
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Resolution number PPK/2015/232
MOVED by Member DG Purdy, seconded by Member KJ Winn:
That the Papakura Local Board waive hire
charges for Te Whanau Hapori Charitable Trust use of the hall, located on
Smith’s Avenue Reserve, Smith’s Avenue, Papakura inclusive from 14 December
2015 to 17 February 2016.
CARRIED
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6.08 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
