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Tenders and
Procurement Committee
15 December
2015
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Election of a Chair
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The meeting elected a chairperson to
preside at the meeting in the absence of Chairperson D Quax.
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Resolution number TEN/2015/55
MOVED by Cr AJ Anae, seconded by Cr SL Stewart:
That the
Tenders and Procurement Committee:
a)
agree that Cr C Brewer be elected to
preside as the chair at the meeting.
There being no further nominations the
Democracy Advisor DECLARED that the Cr C Brewer be elected to preside at the
meeting.
Cr C Brewer assumed the Chair.
CARRIED
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
9 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2015/58
MOVED by Cr AJ Anae, seconded by Acting Chairperson C
Brewer:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Supplier
recommendations for Artillery Drive stormwater tunnel
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
commercially sensitive information relating to the procurement of
stormwater construction services..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 SAP
Support and Maintenance Negotiation
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
Council's negotiation objectives and SAP's commercially sensitive pricing
information.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C3 Supplier
Relationship Management
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains third
party commercial information.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.32am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.37am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Supplier recommendations for Artillery Drive stormwater tunnel
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Resolution number TEN/2015/59
MOVED
by Acting Chairperson C Brewer, seconded by Cr AJ Anae:
That the Tenders and
Procurement Committee:
c) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) for
contracts awarded over $100,000 Auckland Council will publish the following
details on their website; the contract number, contract description, contract
type, supplier’s trading name, contract start date and contract expiry date.
ii) for when the
total spending of vendors exceeds $100,000, Auckland Council will publish the
following details on their website; supplier identification, supplier name
and total spend on the Auckland Council website.
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C2
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SAP Support and Maintenance Negotiation
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Resolution number TEN/2015/60
MOVED by Cr D Quax, seconded
by Acting Chairperson C Brewer:
That the Tenders and
Procurement Committee:
Restatement
d) note that these decisions will
remain confidential due to continuing commercial negotiations.
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C3
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Supplier Relationship Management
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Resolution number TEN/2015/61
MOVED
by Chairperson D Quax, seconded by Cr C Brewer:
That the Tenders and
Procurement Committee:
a) receive the presentations for
Lend Lease Services (New Zealand) Limited, and City Parks Limited.
Restatement:
b) confirm that clause a) be
restated in the open section of the minutes and that the presentation and
report remain confidential.
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9.37 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
