Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 15 December 2015 at 9.30am.
Chairperson |
Lisa Whyte |
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Deputy Chairperson |
Brian Neeson, JP |
[until 12.15pm, item 21] |
Members |
Callum Blair |
[until 10.27am, item 8.2] |
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John McLean |
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Margaret Miles, JP |
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Christine Rankin-MacIntyre |
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Upper Harbour Local Board 15 December 2015 |
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1 Welcome
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number UH/2015/198 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 November 2015, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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The board acknowledged Tony Hart, Parks Advisor for the Upper Harbour Local Board for his commitment and can-do approach to delivering projects and wish him every success in his new role. |
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Resolution number UH/2015/199 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) acknowledge Tony Hart, Parks Advisor for his commitment and can-do approach to delivering projects and wish him every success in his new role. |
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Gavin Gunston, Community Coordinator/Chaplain/Youth Worker, from the Hobsonville Community Trust was in attendance to provide an update on the community initiatives from 2015. A document was provided and a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2015/200 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) receive the presentation from Gavin Gunston from the Hobsonville Community Trust, and thank him for his attendance at the meeting. |
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a Hobsonville Community Trust update |
8.2 |
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Janine Brinsdon, General Manager, and Steve Plummer, Board Member of the North Harbour Business Association, were in attendance to provide an update and speak to the board regarding the expansion ballot. A PowerPoint presentation was provided and a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2015/201 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) receive the presentation from Janine Brinsdon and Steve Plummer from the North Harbour Business Association, regarding the update and expansion ballot and thank them for their attendance at the meeting. |
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Secretarial Note: The Upper Harbour Local Board will consider allocation of funding to support the balloting process for the North Harbour Business Improvement District (NHBID) commencing in March/April under item 21: Approval of Upper Harbour Local Board Community Grants. |
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a North Harbour Business Association PowerPoint presentation |
Member C Blair left the meeting at 10.27 am.
9 Public Forum
9.1 |
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Howard Williams, Chairperson of the New Zealand Ceramic Heritage Trust, was in attendance to discuss the potential use of Clark House in Hobsonville as an art gallery and community facility. |
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Resolution number UH/2015/202 MOVED by Member JG McLean, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receive the public forum presentation by Howard Williams, Chairperson of the New Zealand Ceramic Heritage Trust, regarding the use of Clark House and thank him for his attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Approval to move to consenting, procurement and build of Albany Community Hub |
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The Senior Community Places Planner was in attendance to discuss this item. |
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Resolution number UH/2015/203 MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) approve the Albany Community Hub amended concept design. b) approve the Albany Community Hub project proceeding to detailed design, resource and building consent, procurement and construction. c) endorse the reallocation of $400,000 of capital funding from the Hobsonville Point Community Hub project to the Albany Community Hub project, which will allow the Albany Community Hub project to progress without delay. |
14 |
2015/16 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management |
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The Community Lease Advisor was in attendance to discuss this item. |
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Resolution number UH/2015/204 MOVED by Member MA Miles, seconded by Member JG McLean: That the Upper Harbour Local Board: a) approve the renewal of leases to the community organisations shown on Attachment A of the agenda report, on the existing terms and conditions. Those community organisations being: · Greenhithe Pony Club Branch Incorporated · Greenhithe Group Riding For The Disabled Incorporated b) note that community outcome plans are not required or provided with these lease renewals. |
15 |
New community lease to the Herald Island Residents and Ratepayers Association Incorporated, 44A Ferry Parade, Herald Island |
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The Community Lease Advisor was in attendance to discuss this item. |
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Resolution number UH/2015/205 MOVED by Member JG McLean, seconded by Chairperson LM Whyte: That the Upper Harbour Local Board: a) approve a new community lease to the Herald Island Residents’ and Ratepayers Association for part of the land described as being Section 1 SO 70457 and held by the Crown through Department of Conservation as a classified local purpose (community) buildings reserve (as outlined in Attachment A to the agenda report), subject to the following terms and conditions: · Term – 5 years commencing 15 December 2015 with one 5 year right of renewal; · Rent - $1.00 plus GST per annum if requested; · Maintenance fee - $500.00 plus GST per annum; · The Herald Island Residents’ and Ratepayers Association Incorporated Community Outcomes Plan are attached to the lease document (as outlined in Attachment B to the agenda report). b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. |
16 |
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The Auckland Transport Relationship Manager was in attendance to discuss this item. |
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Resolution number UH/2015/206 MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) receive the Auckland Transport Report – December 2015, to the Upper Harbour Local Board. |
17 |
Adoption of the Upper Harbour Local Board Economic Development Action Plan |
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The Business Improvement District Partnership Advisor was in attendance to discuss this item. |
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Resolution number UH/2015/207 MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) adopt the Upper Harbour Local Economic Development Action Plan. |
18 |
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Resolution number UH/2015/208 MOVED by Member MA Miles, seconded by Member JG McLean: That the Upper Harbour Local Board: a) note the October 2015 Regional Strategy and Policy Committee report and attachments titled ‘Regional Pest Management Plan Review – approval of discussion document’. b) note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan. c) provide feedback to council’s Communications Department, and copy to Local Board Services, that they are concerned with council documentation presented to them for approval having Māori text taking priority, considering the growing diversity of Auckland’s population and due to the majority of Aucklanders having English as their first language, not Māori. |
19 |
Proposal to locate infrastructure associated with the Northern Interceptor (wastewater) and Greenhithe Bridge (watermain) projects in Reserves within the Upper Harbour Local Board area |
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The Watercare Principal Advisor, MWH Global Planner, Parks and Open Space Specialist and Parks Advisor were in attendance to discuss this item. |
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Resolution number UH/2015/209 MOVED by Chairperson LM Whyte, seconded by Member JG McLean: That the Upper Harbour Local Board: a) support the proposed works associated with the Greenhithe Bridge Watermain Duplication and Causeway project and the Northern Interceptor Phase 1 project as outlined in plans at Attachments A-D to the agenda report, and the granting of easements under section 48(1) of the Reserves Act to Watercare to construct the following infrastructure: i) construction of a temporary access road and associated causeway widening works within the Esplanade Reserve at 2 Squadron Drive, Hobsonville; ii) underground pipe infrastructure and associated underground chamber within the Reserve at 17 Rahui Road, Greenhithe; iii) underground pipe infrastructure and associated underground chamber within Wainoni Park, Greenhithe; and iv) underground pipe infrastructure and associated underground chamber within Rosedale Park, Rosedale b) support that final mitigation for the adverse effects and reinstatement related to construction will be agreed between Watercare, Auckland Council’s Parks department and the Upper Harbour Local Board parks portfolio holders. |
20 |
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The Parks Advisor was in attendance to discuss this item. |
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Resolution number UH/2015/210 MOVED by Member MA Miles, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) adopt the Upper Harbour Draft Greenway Plan and endorses its staged implementation as recommended in the plan. |
21 |
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The Senior Local Board Advisor and Parks Advisor were in attendance to discuss this item. |
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Resolution number UH/2015/211 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) approve funding for the following projects:
b) approve the allocation of $15,000 from the economic development response fund towards the North Harbour Business Association’s (soon to be renamed Business North Harbour) Business Improvement District (BID) expansion ballot process. |
Deputy Chairperson BK Neeson left the meeting at 12.15 pm.
22 |
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Resolution number UH/2015/212 MOVED by Member JG McLean, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) agree indicative LDI priorities for 2016/2017 (refer to Attachment A in the agenda report). b) adopt local content for consultation (refer to Attachment B in the agenda report). c) agree that the Chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content. |
23 |
Urgent decision making process for local boards during the 2015 Christmas close down period |
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Resolution number UH/2015/213 MOVED by Member CK Rankin-MacIntyre, seconded by Member JG McLean: That the Upper Harbour Local Board: a) delegate the authority to Members Margaret Miles and John McLean, to make an urgent decision on behalf of the Upper Harbour Local Board during the Christmas close down period from 30 December 2015 to 14 January 2016. b) note that a number of factors will be considered before approval is given to use the urgent decision making process, such as: (i) the timing of the next scheduled meeting; (ii) confirmation that the local board has the delegation to make the decision; (iii) consideration of the rationale for urgency; and (iv) the significance of the decision and whether the urgent decision process is appropriate. c) request all urgent decisions be reported to the next ordinary meeting of the Upper Harbour Local Board. |
24 |
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25 |
Holding Report for decisions relating to the Albany Community Hub |
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26 |
Holding Report for decisions relating to the Albany Stadium Pool |
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27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................