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Upper Harbour
Local Board
15 December
2015
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1 Welcome
2 Apologies
There were no apologies.
3 Declaration
of Interest
There were no declarations of
interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no leaves of absence.
6 Acknowledgements
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6.1
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Tony Hart - Parks
Advisor
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The board acknowledged Tony Hart, Parks Advisor for
the Upper Harbour Local Board for his commitment and can-do approach to
delivering projects and wish him every success in his new role.
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Resolution
number UH/2015/199
MOVED
by Chairperson LM Whyte, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a)
acknowledge Tony Hart, Parks Advisor for his commitment and
can-do approach to delivering projects and wish him every success in his new
role.
CARRIED
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7 Petitions
There were no petitions.
8 Deputations
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8.1
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Hobsonville
Community Trust Update
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Gavin Gunston, Community Coordinator/Chaplain/Youth
Worker, from the Hobsonville Community Trust was in attendance to provide an
update on the community initiatives from 2015.
A document was provided and a copy has been placed on
the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number UH/2015/200
MOVED by Chairperson
LM Whyte, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) receive the presentation
from Gavin Gunston from the Hobsonville Community Trust, and thank him for
his attendance at the meeting.
CARRIED
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Attachments
a Hobsonville Community Trust
update
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8.2
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North Harbour
Business Association
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Janine Brinsdon, General Manager, and Steve Plummer,
Board Member of the North Harbour Business Association, were in attendance to
provide an update and speak to the board regarding the expansion ballot.
A PowerPoint presentation was provided and a copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number UH/2015/201
MOVED by Chairperson
LM Whyte, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a)
receive the presentation from Janine Brinsdon and Steve Plummer
from the North Harbour Business Association, regarding the update and
expansion ballot and thank them for their attendance at the meeting.
CARRIED
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Secretarial Note: The Upper
Harbour Local Board will consider allocation of funding to support the
balloting process for the North Harbour Business Improvement District (NHBID)
commencing in March/April under item 21: Approval of Upper Harbour Local
Board Community Grants.
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Attachments
a North Harbour Business
Association PowerPoint presentation
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Member C Blair left the meeting at 10.27 am.
9 Public
Forum
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9.1
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Howard Williams
- Clark House, Hobsonville
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Howard Williams, Chairperson of the New Zealand
Ceramic Heritage Trust, was in attendance to discuss the potential use of
Clark House in Hobsonville as an art gallery and community facility.
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Resolution number UH/2015/202
MOVED
by Member JG McLean, seconded by Member CK Rankin-MacIntyre:
That the Upper Harbour Local Board:
a) receive the public
forum presentation by Howard Williams, Chairperson of the New Zealand Ceramic
Heritage Trust, regarding the use of Clark House and thank him for his
attendance.
CARRIED
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10 Extraordinary
Business
There was no extraordinary
business.
11 Notices
of Motion
There were no notices of motion.
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12
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Meeting Minutes
Upper Harbour Local Board, Tuesday 24 November 2015
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Recommendation/s
That the Upper Harbour Local Board note that the open
unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday,
24 November 2015 are attached at Item 12 of the agenda for the information of
the board only, and will be confirmed under item 4 of the agenda.
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13
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Approval to
move to consenting, procurement and build of Albany Community Hub
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The Senior Community Places Planner was in attendance
to discuss this item.
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Resolution number UH/2015/203
MOVED
by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:
That the Upper Harbour Local Board:
a) approve the Albany
Community Hub amended concept design.
b) approve the Albany
Community Hub project proceeding to detailed design, resource and building consent,
procurement and construction.
c) endorse the
reallocation of $400,000 of capital funding from the Hobsonville Point
Community Hub project to the Albany Community Hub
project, which will allow the Albany Community Hub project to progress
without delay.
CARRIED
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14
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2015/16 Lease
Workplan - Expedited Renewal Process and Review of Ongoing Lease Management
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The Community Lease Advisor was in attendance to
discuss this item.
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Resolution number UH/2015/204
MOVED
by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) approve the renewal of
leases to the community organisations shown on Attachment A of the agenda
report, on the existing terms and conditions. Those community organisations
being:
· Greenhithe
Pony Club Branch Incorporated
· Greenhithe
Group Riding For The Disabled Incorporated
b) note that community
outcome plans are not required or provided with these lease renewals.
CARRIED
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15
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New community
lease to the Herald Island Residents and Ratepayers Association Incorporated,
44A Ferry Parade, Herald Island
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The Community Lease Advisor was in attendance to
discuss this item.
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Resolution number UH/2015/205
MOVED
by Member JG McLean, seconded by Chairperson LM Whyte:
That the Upper Harbour Local Board:
a) approve a new
community lease to the Herald Island Residents’ and Ratepayers Association
for part of the land described as being Section 1 SO 70457 and held by the
Crown through Department of Conservation as a classified local purpose
(community) buildings reserve (as outlined in Attachment A to the agenda
report), subject to the following terms and conditions:
· Term
– 5 years commencing 15 December 2015 with one 5 year right of renewal;
· Rent
- $1.00 plus GST per annum if requested;
· Maintenance
fee - $500.00 plus GST per annum;
· The
Herald Island Residents’ and Ratepayers Association Incorporated Community
Outcomes Plan are attached to the lease document (as outlined in Attachment B
to the agenda report).
b) approve all other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
CARRIED
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18
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Draft Regional
Pest Management Plan Review
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Resolution number UH/2015/208
MOVED
by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) note the October 2015
Regional Strategy and Policy Committee report and attachments titled
‘Regional Pest Management Plan Review – approval of discussion document’.
b) note that
informal and formal local board engagement will be undertaken in early 2016
to inform the final draft Regional Pest Management Plan.
c) provide feedback to council’s
Communications Department, and copy to Local Board Services, that they are
concerned with council documentation presented to them for approval having Māori
text taking priority, considering the growing diversity of Auckland’s
population and due to the majority of Aucklanders having English as their
first language, not Māori.
CARRIED
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19
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Proposal to
locate infrastructure associated with the Northern Interceptor (wastewater)
and Greenhithe Bridge (watermain) projects in Reserves within the Upper
Harbour Local Board area
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The Watercare Principal Advisor, MWH Global Planner,
Parks and Open Space Specialist and Parks Advisor were in attendance to
discuss this item.
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Resolution number UH/2015/209
MOVED by Chairperson
LM Whyte, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) support the proposed
works associated with the Greenhithe Bridge Watermain Duplication and
Causeway project and the Northern Interceptor Phase 1 project as outlined in
plans at Attachments A-D to the agenda report, and the granting of easements
under section 48(1) of the Reserves Act to Watercare to construct the
following infrastructure:
i) construction of a
temporary access road and associated causeway widening works within the
Esplanade Reserve at 2 Squadron Drive, Hobsonville;
ii) underground pipe
infrastructure and associated underground chamber within the Reserve at 17
Rahui Road, Greenhithe;
iii) underground pipe
infrastructure and associated underground chamber within Wainoni Park,
Greenhithe; and
iv) underground pipe
infrastructure and associated underground chamber within Rosedale Park,
Rosedale
b) support that final
mitigation for the adverse effects and reinstatement related to construction
will be agreed between Watercare, Auckland Council’s Parks department and the
Upper Harbour Local Board parks portfolio holders.
CARRIED
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21
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Approval of
Upper Harbour Local Board Community Grants
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The Senior Local Board Advisor and Parks Advisor were
in attendance to discuss this item.
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Resolution number UH/2015/211
MOVED
by Chairperson LM Whyte, seconded by Member MA Miles:
That the Upper
Harbour Local Board:
a) approve funding for the
following projects:
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Organisation
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Project
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Funding Approved
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Funding source
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Albany CoCo Incorporated
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Replacement chairs for the
Hall
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$1,472
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Opex
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Albany CoCo Incorporated
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Underfloor insulation
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$1,595
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Opex
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Greenhithe Resident and
Ratepayer Association
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Renovation of the
Greenhithe Community Hall
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$45,000
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Opex
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Harbour Badminton
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Painting of the outside of
the building
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$20,000
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Opex
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Hobsonville West Harbour
Resident and Ratepayer Association
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Contribution towards
Hobsonville Community Hall Insurance
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$3,000
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Opex
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Hobsonville Community Trust
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Community noticeboard
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$5,500
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Opex
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North Harbour Softball
Association
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Slowpitch helmets and
catchers masks to assist with the growth of the slowpitch league
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$2,855
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Opex
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Rosedale Pony Club
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Repair / replace a roof
over the club's storage container
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$3,000
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Opex
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Rosedale Pony Club
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Full replacement of the
surface of one of the riding arenas
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$15,000
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Opex
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Rosedale Pony Club
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The cost of an ambulance
for an inter-pony club event
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$600
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Opex
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Tennis Northern
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Annual operational grant
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$30,000
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Opex
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Tennis Northern
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Replacing guttering along
the entire northern aspect of the main building and along the entrance
porch-way on the eastern aspect
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$10,000
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Opex
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Whenuapai Resident and
Ratepayer Association
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Contribution towards hall
insurance and operating costs
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$5,000
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Opex
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Local Board Initiative
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Sanders Faraway Tree sign
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$3,000
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Capex
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Local Board Initiative
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Gills Reserve – 60 metre
concrete walkway to link to pedestrian bridge from Hooton Reserve
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$7,000
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Capex
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Local Board Initiative
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Albany Domain – work
stage 2
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$2,000
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Opex
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Local Board Initiative
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Seat at Durbin Park
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$3,000
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Capex
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Local Board Initiative
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Metal on the footpaths at
Sanders Reserve
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$20,000
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Capex
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Local Board Initiative
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Upgrade of playground at
Hugh Green Drive to cater for smaller children as well
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$60,000
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Capex
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Local Board Initiative
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Additional maintenance of
reserve planting per annum.
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$20,000
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Opex
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Local Board Initiative
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Reprint and redesign of
Walking Guide – including new maps
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$5,000
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Opex
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Local Board Initiative
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3 on 3 basketball court -
Unsworth Heights
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$20,000
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Capex
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b) approve the allocation
of $15,000 from the economic development response fund towards the North
Harbour Business Association’s (soon to be renamed Business North Harbour) Business
Improvement District (BID) expansion ballot process.
CARRIED
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Deputy Chairperson BK Neeson
left the meeting at 12.15 pm.
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22
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Annual Plan
2016/2017 - local consultation content
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Resolution number UH/2015/212
MOVED
by Member JG McLean, seconded by Member CK Rankin-MacIntyre:
That the Upper Harbour Local Board:
a) agree indicative LDI
priorities for 2016/2017 (refer to Attachment A in the agenda report).
b) adopt local content
for consultation (refer to Attachment B in the agenda report).
c) agree that the
Chairperson be delegated the authority to make any final minor changes to
local consultation content for the Annual Plan 2016/2017 prior to publication,
including online consultation content.
CARRIED
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23
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Urgent decision
making process for local boards during the 2015 Christmas close down period
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Resolution number UH/2015/213
MOVED
by Member CK Rankin-MacIntyre, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) delegate the authority
to Members Margaret Miles and John McLean, to make an urgent decision on
behalf of the Upper Harbour Local Board during the Christmas close down
period from 30 December 2015 to 14 January 2016.
b) note that a number of
factors will be considered before approval is given to use the urgent
decision making process, such as:
(i) the timing of
the next scheduled meeting;
(ii) confirmation
that the local board has the delegation to make the decision;
(iii) consideration
of the rationale for urgency; and
(iv) the significance
of the decision and whether the urgent decision process is appropriate.
c) request all urgent
decisions be reported to the next ordinary meeting of the Upper Harbour Local
Board.
CARRIED
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24
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Board Members'
Reports
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There were no board members’ reports.
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25
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Holding Report
for decisions relating to the Albany Community Hub
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No matters
to report at this time.
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26
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Holding Report
for decisions relating to the Albany Stadium Pool
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No matters to report at this time.
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27 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
12.25 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
