Agenda of Waiheke Local Board

I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 10 December 2015

5.15pm

Waiheke Local Board Office
10 Belgium Street
Ostend
Waiheke Island

Waiheke Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Paul Walden
Deputy Chairperson	Becs Ballard
Members	Shirin Brown
	John Meeuwsen
	Beatle Treadwell

(Quorum 3 members)

Sophie McGhee

Democracy Advisor

4 December 2015

Contact Telephone: (09) 373 6210

Email: Sophie.McGhee@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Local Board

10 December 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 6

11 Notices of Motion 6

12 Councillor's Update 7

13 Draft Regional Pest Management Plan Review 9

14 Implementation of Little Oneroa Action Plan 71

15 Waiheke Local Board Performance Report for the three months ending September 2015 123

16 Waiheke Local Board Quick Response Round Two 2015/2016 151

17 419-421 Sea View Road, Onetangi, Waiheke – Application for approval to retain current use and a new commercial lease term 173

18 Waikehe Old Library Space Building Improvement Grant 175

19 Waiheke Local Board community facility CAPEX Renewal Allocation for 2015/16 179

20 Annual Plan 2016/2017 – local consultation content 183

21 Growth Programme 191

22 Chairperson's Report 207

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 219

C1 Encroachment on Te Matuku Esplanade Reserve 219

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 November 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

10 December 2015

Draft Regional Pest Management Plan Review

File No.: CP2015/24706

Purpose

1. The purpose of this report is to:

· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review

· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)

· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.

Executive Summary

2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments close on 27 November 2015.

3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.

4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.

Recommendation/s

That the Waiheke Local Board:

a) Provides any initial feedback on pest management issues impacting their area.

b) Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document

c) Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

Comments

5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.

6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.

7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage. Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.

8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as Local Board offices.

9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.

10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:

· Feral goat exclusion zones

· Contolling widespread weeds

· Red-eared slider turtles

· Bangalow palms

· Community pest control

· The Hauraki Gulf

· Marine pests

11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.

Consideration

Local Board views and implications

12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.

13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.

14. Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.

Māori impact statement

15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.

16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.

Implementation

17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.

18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.

Attachments

No.	Title	Page
a View	Regional Pest Management Plan – Have Your Say material	13
b View	Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document	21
c View	Regional Pest Management Plan – Discussion Document	23

Signatories

Authors

Helen Sharpe - Biodiversity Specialist

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Judith Webster - Relationship Manager

Waiheke Local Board

10 December 2015

Waiheke Local Board

10 December 2015

Implementation of Little Oneroa Action Plan

File No.: CP2015/21549

Purpose

1. To agree that the Waiheke Local Board’s 2015/2016 locally driven initiatives (LDI) budget line for Little Oneroa Action Plan implementation ECAP (Empowered Communities Approach) be allocated to the Waiheke Resources Trust (WRT).

Executive Summary

2. Water quality testing at the Little Oneroa lagoon has identified ongoing issues with excessive e-coli levels, and as such a permanent warning sign is in place advising against swimming and other recreational water activities. In 2014, the Waiheke Resources Trust received grant funding to commence a community-led project to develop an action plan for addressing the water quality issues in Little Oneroa lagoon.

3. This report requests the board endorse the draft Little Oneroa Lagoon Action Plan (the action plan), and agree to grant its 2015/2016 budget for Little Oneroa Action Plan implementation ECAP (Empowered Communities Approach) of $24,000 to the WRT to support implementation of the Little Oneroa Action Plan. A copy of the draft action plan is appended as Attachment A.

Recommendations

That the Waiheke Local Board:

a) Endorses the Little Oneroa Action Plan as prepared by the Waiheke Resources Trust in collaboration with the Waiheke community and Council staff.

b) Agrees that the board’s locally driven initiatives budget for Little Oneroa Action Plan implementation ECAP (Empowered Communities Approach) ($24,000) for 2015/2016 be allocated to the Waiheke Resources Trust to support implementation of the Little Oneroa Action Plan.

Comments

4. The Little Oneroa lagoon has a long history of serious faecal contamination which poses a public health risk and permanent warning sign is in place to discourage recreational use. An Auckland City Council source tracking study in 2007/2008 detected human faecal sources in the lagoon, as well as bird and dog sources.

5. Over a four week period in February and March 2015, water testing was again undertaken in the Little Oneroa lagoon as well as a site 100 metres upstream. The results of that testing indicated that e-coli levels regularly exceed the national limits for freshwater. Data from Council’s Safe Swim programme indicates that the contamination of the lagoon does not affect beach water quality at Little Oneroa beach, notwithstanding possible affects following heavy rainfall events.

6. In recognition of the above WRT commenced a community engagement and education initiative - Project Little Oneroa. Project Little Oneroa is an initiative of WRT, supported with funding from Clean Stream Waiheke Limited, grant funding from the former Environmental Initiatives Fund and the Waiheke Local Board.

7. In collaboration with Council, WRT facilitated a series of community workshops to develop an action plan for addressing the water quality issues in the lagoon. This approach recognised that any solution to water quality issues would need to be a partnership between Council and the community. Over 100 people participated in seven workshops facilitated by a Council contractor (funded regionally), and supported by Council technical experts.

8. The workshop participants identified the key problem as ‘the faecal contamination of the Little Oneroa Stream is unacceptable to us and contrary to our environmental, social and cultural values’. While the main water quality problem is e.coli, the workshop participants concluded that a holistic approach is needed to improve the health of the stream.

9. Thus the Little Oneroa Action Plan (the action plan) was developed to provide an integrated and comprehensive response to this problem. The action plan is based on the Logical Framework Approach to develop the objectives, expected results and activities to achieve the purpose. The Logical Framework Approach (LFA) is based on a participatory and transparent planning process, aimed towards the needs of partners and target groups, in which the key elements of a project are agreed on step by step, in teams, with those concerned. This plan is appended as Attachment A to this report.

10. The workshop participants agreed that the plan should be implemented through a community driven programme coordinated by the WRT, in partnership with a yet to be established liaison group representing iwi, community stakeholders and residents from the catchment community. This group would become another source of ongoing guidance and support for the project alongside the existing Little Oneroa Project Coordination Group which comprises of staff from relevant Council departments and the WRT.

11. It is recommended that the board’s locally driven initiatives budget for Little Oneroa Action Plan implementation ($24,000) be allocated to the Waiheke Resources Trust to commence implementing the action plan, with a focus on continued community led education and engagement activities to foster care for the stream, and encourage improved voluntary management of on-site waste water systems. A table outlining the WRT work programme until 30 June 2016 is appended as Attachment B.

Consideration

Local Board views and implications

12. The board have consistently advocated for a holistic, community-led approach to addressing long-term water quality issues at Little Oneroa. Remediation of the Little Oneroa estuary is cited as a key initiative in the Waiheke Local Board Plan.

13. The board included a line in its 2015/2016 LDI budget for implementation of the action plan, noting that implementation was to align with Council’s empowered communities approach to delivering community projects. The recommendation to grant the funds to WRT is consistent with this approach.

Māori impact statement

14. WRT have consulted with Ngati Paoa’s environment spokesperson who provided the mandate for the Waiheke Piritahi Marae Committee to represent tangata whenua values and perspectives regarding the Little Oneroa project. Feedback from Piritahi Marae was supportive of the direction of the action plan, and they will continue to be involved as their capacity allows.

Implementation

15. The board’s 2015/2016 funding for the Little Oneroa Action Plan implementation will be allocated to WRT through a funding agreement. This funding agreement will include requirements for regular progress reporting. Regular updates will also be provided to the board through the Infrastructure and Environmental Services’ contribution to the board’s Quarterly Performance Report.

16. Staff will continue to work with WRT to progress implementation of the action plan through the Little Oneroa Project Coordination Group. This group is overseen by the Wicked Water Steering Group – the purpose of this group is to achieve integrated action across Council departments to improve water quality.

17. The action plan suggests a range of actions for implementation by Auckland Council such as rate financing mechanisms and reduced consent costs for septic tank upgrades in addition to regulatory activities. The allocation of any regional funding to support actions within the action plan would need to be sought through the development of a business case and would need to align with the regional approach for on-site wastewater management currently being developed.

18. It should also be noted that regional funding is available to continue water quality monitoring of the Little Oneroa lagoon, with the addition of upstream test sites, over summer 2015-2016.

Attachments

No.	Title	Page
a View	Draft Little O Action Plan 25 November	75
b View	Little Oneroa Action Plan: Waiheke Resources Trust Prioritised Work Programme to 30 June 2016	119

Signatories

Authors

Liz Ross – Environmental Programmes Advisor

Authorisers

Gael Ogilvie – Environmental Services Manager

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Waiheke Local Board

10 December 2015

Waiheke Local Board Performance Report for the three months ending September 2015

File No.: CP2015/23572

Purpose

1. To update the Waiheke Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments also present quarterly performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5. The attached report contains the following reports this quarter

· Local Community Services including Libraries

· Local Environmental Management

· Local Sports Parks and Recreation

· Local Board Financial Performance

Recommendation/s

That the Waiheke Local Board:

a) Receive the Performance Report for the Waiheke Local Board for the financial quarter ended September 2015

Comments

6. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Maori impact statement

7. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.	Title	Page
a View	Waiheke Local Board Performance Report for three months ending September 2015	125

Signatories

Authors

Sugenthy Thomson - Lead FInancial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Judith Webster - Relationship Manager

Waiheke Local Board

10 December 2015

Waiheke Local Board Quick Response Round Two 2015/2016

File No.: CP2015/25864

Purpose

1. The purpose of this report is to present applications received for round two of the Waiheke Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Waiheke Local Board has set a total community grants budget of $40,000. A total of $14,995 was allocated under the quick response grants round one, and $8,425 was allocated under local grants round one, leaving a total of $16,580 to be allocated for the remaining rounds.

3. Eight applications were received in this quick response round, with a total requested of $27,754.41.

Recommendation/s

That the Waiheke Local Board:

a) consider the application listed in the table below and agree to fund, part-fund or decline each application in this round

Table One: Waiheke Quick Response Grants, Round Two, 2015/2016, Grants Applications

Organisation	Focus	Funding for	Amount Requested	Eligible/ Ineligible
Orapiu Neighbourhood Group	Environment	Towards the costs of a specialist abseiling crew for the rehabilitation of the Orapiu coastal environment project between January 2016 to December 2016	$2,475.00	Eligible
Waiheke Community Cinema Trust	Arts and culture	Towards the costs of the film distributor fees, rental of projector, technical labour costs, artworks theatre technician, advertising and sound hireage for the “ Cinema in the Courtyard 2016” event between January 2016 to February 2016	$4,000.00	Eligible
Forest & Bird, Hauraki Islands Branch	Environment	Towards the barbeque and trailer hire, advertising in the Gulf News and Weekender, signage update, catering, honoraria and printing for the “Twilight Rambles” event in January 2016	$2,100.00	Eligible
Waiheke Community Art Gallery	Arts and culture	Towards the tutors fees, purchase of materials and marketing and advertising costs for the Waiheke Summer Workshops in January 2016	$4,000.00	Eligible
Onetangi Beach Races Incorporated Society	Community	Towards the costs of hiring portaloos, sound system, Saint John Ambulance and zero waste costs from the Waiheke Resource Centre for the Onetangi Beach Races in February 2016	$7,609.41	Eligible
Waiheke Golf Club Incorporated	Sport and recreation	Towards the purchase of groomers for the Waiheke Golf Club between December 2015 to January 2016	$2,000.00	Eligible
Auckland Choral Society Incorporated	Arts and culture	Towards the hire of the Morra Hall and fees for the music director, deputy music director and a professional vocal coach for the choral workshop and performance in February 2016	$1,570.00	Eligible
Artspace (Aotearoa) Trust	Arts and culture	Towards the costs of refurbishing a new visual arts education space at the Artspace Gallery between December 2015 to February 2016	$4,000.00	Eligible

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waiheke Local Board adopted its grants programme on 23 April 2015 (see Attachment A).

5. The local board grants programmes sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Waiheke Local Board will operate three quick response grants rounds for this financial year. The second quick response grants round closed on 16 October 2015.

7. The Waiheke Local Board has set a total community grants budget of $40,000. A total of $14,995 was allocated under the quick response grants round one, and $8,425 was allocated under local grants round one, leaving a total of $16,580 to be allocated for the remaining rounds.

8. Eight applications were received for this local grants round, requesting a total of $27,754.41.

Consideration

Local Board views and implications

9. Local boards are responsible for the decision making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two applicants in this round have indicated their project targets Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Waiheke Local Board allocating funding for round two quick response grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Waiheke Local Board Grants Programme 2015/2016	155
b View	Waiheke Quick Response Round Two applications summaries	159

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Waikehe Old Library Space Building Improvement Grant

File No.: CP2015/25975

Purpose

1. To grant $50,000 to Waiheke Adult Literacy Incorporated for building improvements at 2 Korora Road, Waiheke.

Executive Summary

2. The old library space in the Artworks precinct at 2 Korora Road, Waiheke was redeveloped in FY 2015 to become a creative ‘incubation’ facility. Waiheke Adult Literacy Inc. was selected to administer the space.

3. The initial budget for the old library space redevelopment project was $210,000. However the local board reduced the budget and scope of works by $50,000 to enable work to begin on the Onetangi Sports Pavilion improvements project in 2014/2015 (WHK/2014/1).

4. That $50,000 is no longer required for the Onetangi Sport Pavilion improvement project, as the project’s full budget was approved under the Long Term Plan process.

5. The board has indicated the $50,000 should be returned to the old library space project. This would enable Waiheke Adult Literacy Inc. to achieve the outcomes in their Funding Agreement with Council.

Recommendation/s

That the Waiheke Local Board:

a) reallocate $50,000 from the Onetangi Sports Pavilion improvements project budget to the 2015/2016 Community Facilities Upgrades capital expenditure budget for building improvements to the old library space in the Artworks precinct at 2 Korora Road, Waiheke

b) approve the $50,000 allocation as a capital grant to Waiheke Adult Literacy Incorporated to execute the physical works and all associated costs related to the building improvements.

Comments

6. The old library space in the Artworks precinct at 2 Korora Road, Waiheke was redeveloped in FY 2015 with the intention of the space becoming a creative ‘incubation’ facility. The redevelopment has provided two multi use spaces to suit a range of activities and potential uses in the existing footprint of the old library space.

7. Waiheke Adult Literacy Inc. was selected to administer the space through an expression of interest process and subsequently a Funding Agreement was executed, including key performance indicators, and a Licence to Occupy and Manage the premises.

8. The redevelopment project for the old library space had an initial budget of $210,000 to achieve a fit for purpose facility. The budget, and scope of works for the old library space was subsequently reduced by $50,000 when the board reallocated budget to enable commencement of the Onetangi Sports Pavilion improvements project in 2014/2015 (WHK/2014/1).

9. The full budget for the Onetangi Sport Pavilion improvement project was consequently approved for funding through the 2015-2025 Long Term Plan. This eliminated the need to draw upon the old library space redevelopment budget.

10. The board has indicated the $50,000 should be returned to complete improvements to the old library space within the original scope of the redevelopment project.

11. At a 20 August 2015 site meeting between staff from Waiheke Adult Literacy Inc., Auckland Council Properties and Auckland Council Arts and Culture, Waiheke Adult Literacy Inc. requested the budget for the improvements be transferred to the organisation, as it is well placed to ensure improvements are fit for purpose and that services of local suppliers are used.

12. If approved, the $50,000 would be allocated as a capital grant to Waiheke Adult Literacy Inc. to execute physical works and all associated costs on the building improvements at the old library space in the Artworks precinct at 2 Korora Road, Waiheke, as defined in attachments A and B of this report.

13. Staff endorse this request, and recommend the funds are granted to Waiheke Adult Literacy Inc. via capex grant. This approach aligns with Waiheke Local Board Plan outcomes ‘A sustainable and prosperous local economy’ and ‘Thriving, strong and engaged communities’ and the local board’s view that local contractors should be engaged as a priority. The recipient has also demonstrated capability in the areas of project management, financial prudence and strong governance. These attributes will enable the project to be delivered in scope on budget and with value for money for ratepayers.

14. The capital grant documentation will include key performance indicators regarding project insurance, compliance, health and safety, best practice project management and a non-completion clause.

15. Physical works and assets generated as a result of the project once completed to a satisfactory standard would become the property of Auckland Council. The building improvements will enable the Licencee (Waiheke Adult Literacy Inc.) to achieve the outcomes in the Funding Agreement. The Council owns the Land and the Buildings and/or other Improvements on the Land.

Consideration

Local Board views and implications

16. The grant is in alignment with Local Board plans and priorities, and with Auckland Council’s Empowered Communities approach.

17. The recommendations in this report do not trigger the Auckland Council Significance Policy.

18. Council staff have sought input from relevant council departments. There is no objection to the granting of the $50,000 allocation of a capital grant to Waiheke Adult Literacy Inc.

Māori impact statement

19. Specific key performance indicators relating to the provision and recording of programmes supporting Māori are included in the funding agreement with Waiheke Adult Literacy Inc.

Implementation

20. If the re-allocation and grant are approved, staff will prepare the capital grant document.

21. All costs involved with the physical works and all associated charges connected to the building improvements at the old library space in the Artworks precinct at 2 Korora Road, Waiheke will be borne by Waiheke Adult Literacy Inc.

Attachments

There are no attachments for this report.

Signatories

Authors

Tracey Williams – Arts and Culture Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Waiheke Local Board community facility CAPEX Renewal Allocation for 2015/16

File No.: CP2015/26630

Purpose

1. To provide the Waiheke Local Board with options for the allocation of the 2015/16 CAPEX Renewals budget

Executive Summary

2. The community Development Arts and Culture (CDAC) renewal programme was discussed with the Local Board at workshops in March and April 2015.

3. At these workshops, the Local Board requested a more expansive schedule of potential renewal works within the Community Facilities portfolio, noting particular interest in Oneroa Bowling Club, Waiheke Sea Scouts and Rakino Hall.

4. Subsequently, staff provided an updated list of potential works (attachment A). Before works are undertaken on Rakino Hall, staff advise that the building should first be relocated to combat seawall erosion issues.

5. Securing a qualified contractor prepared to quote and undertake the relocation of Rakino Hall has proven problematic and has resulted in a delay in providing advice to the local board. The cost for this work is estimated to be $170,000, including the project management costs.

6. During the review process, a further renewal project was identified, being the replacement of the Artworks roof at 4 Korora Rd. Advice from contractors is that the roof is now very difficult to effectively patch or repair, and the whole roof requires replacement. Failure to replace the roof is likely to lead to damage or failure of the ceiling within the next 12 months. The cost of this work is estimated to be $150,000. This includes the project management costs.

7. The Local Board has a renewal budget of $98,688 and has held over $66,000 from the FY2015 Capex budget to investigate and address the move of Rakino Community Hall.

8. Staff recommend that the board consider the two projects discussed in this report and identify its priority for attention this year.

Facility Name	Project description	Project Budget
Artworks Trust	Roof renewal (roof at the end of its life)	$150,000
Rakino Island Community Hall	Relocate 20meters (approx.) up the road to remove risk of further erosion by the sea	$170,000
Total		$ 356,000

Recommendation/s

That the Waiheke Local Board:

a) Confirms its intention to physically relocate the Rakino Community Hall in order to mitigate the threat of erosion and continue to provide a local community service.

b) Confirms that it will invest up to $170,000 of capital renewal funds, to relocate the hall further up the road away from the sea wall.

c) Notes that by allocating the complete FY16 renewals fund for the purpose of relocating the Rakino Community Hall, all remaining projects (as identified in attachment A) be deferred for consideration in FY17.

Comments

9. The Community Development Arts and Culture (CDAC) renewal programme was discussed with the Local Board at workshops in March and April 2015.

10. At these workshops the Local Board requested a more expansive list of properties within the Community Facilities portfolio to be considered for renewal projects as Oneroa Bowling Club, Waiheke Sea Scouts and Rakino Hall were not on the list of properties identified.

11. Subsequently, staff provided an updated list (attachment A) and advised that Rakino Hall was on the revised renewals list for consideration and any renewal will have to be in conjunction with the hall being relocated to combat seawall subsidence issues. Staff at the time advised that Waiheke Sea Scouts building is not owned by Council.

12. The hall is currently located close to the sea wall and is suffering from sea water erosion during high-tides. This was recognised in the resolution passed by the Local Board in October 2014 (attachment B) to hold over $66,000 from the FY2015 Capex budget to investigate and address specifically the move of Rakino Community Hall.

13. Securing a qualified contractor that is prepared to quote and undertake the work identified for Rakino Hall has proven problematic and has resulted in a delay in providing this advice. The cost of this work is I the region of $170,000. This includes all project management associated costs. The cost is for the movement of the hall only and does not address the request for interior and exterior repaint which has been previously quoted at $62,500.

14. During the review process a further major renewal project was identified being the replacement of the Artworks Trust roof at 4 Korora Rd. Advice from contractors has been that the roof is now very difficult to effectively patch or repair, and the whole roof now requires replacement. Failure to replace the roof is likely to lead to damage or failure of the ceiling within the next 12 months. The cost of this work is estimated to be $150,000. This includes the project management costs and a building contingency.

15. The Local Board has a CAPEX renewals budget of $98,688 plus the held-over $66,000 which’s equates to a total budget of $ 164,688 available for this year. Staff recommend that the board consider the two projects discussed in this report as the main priorities for attention this year.

Consideration

Māori impact statement

16. This will affect or benefit Māori communities in the same way it would any other community user in the local board area. No specific need for consultation with Māori was identified for the purposes of this report.

Implementation

17. With investment decision confirmed, staff will commence contract negotiations and project programming as soon as possible, in consultation with key stakeholders.

Attachments

There are no attachments for this report.

Signatories

Authors

Terrena Griffiths - CAPEX/Project Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Annual Plan 2016/2017 – local consultation content

File No.: CP2015/25871

Purpose

1. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017.

Executive Summary

2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

4. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.

Recommendation/s

That the Waiheke Local Board:

a) agrees indicative LDI priorities for 2016/2017 (Attachment A)

b) adopts local content for consultation (Attachment B)

c) agrees that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.

Comments

6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:

a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b) content relating to local board agreements.

7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.

8. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.

9. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.

10. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.

11. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The annual plan, including 21 local board agreements, is due for adoption in June 2016.

Consideration

Local Board views and implications

12. Local board feedback on regional matters for consultation was sought in November business meetings.

13. Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.

14. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.

15. Local boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.

Attachments

No.	Title	Page
a View	2015-12 Indicative LDI opex and capex	187
b View	Local Consultation Material	191

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Waiheke Local Board

10 December 2015

Growth Programme

File No.: CP2015/25332

Purpose

1. To inform the Waiheke Local Board of a recent report presented to the Parks, Sport and Recreation Committee on 16 September 2015 regarding the Sports and Parks development programme, otherwise known as the Growth Programme.

Executive Summary

2. The report and accompanying attachments that were presented to the committee are attached to this report.

3. During this meeting the committee resolved:

That the Parks, Recreation and Sports committee:

a) circulate this report to Local Boards for their information.

b) request that, each year, officers report back to the Parks, Recreation and Sport Committee and seek confirmation of the Growth Programme for the following year and receive an update on delivery progress for the prior year.

c) agree that a programme delivery approach be taken when implementing the projects within the Growth Programme, which will involve and require a level of budget re-alignment throughout the year, and that officers be given discretion to deliver the projects within the total budget envelope set for each year.

d) request that where officers are proposing changes to the regionally funded Growth Programme, which need to be dealt with outside of an annual programme review, the impacted Local Boards will be consulted.

e) advise Local Boards that any surplus or underspent project budgets must be returned from Local Board budgets to the regional Growth Programme fund for re- allocation to the next highest priority regional growth related project.

Recommendation/s

That the Waiheke Local Board:

a) receives the Growth Programme report.

Attachments

No.	Title	Page
a View	Growth Programme	195

Signatories

Authors	Sophie McGhee - Democracy Advisor
Authorisers	John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Chairperson's Report

File No.: CP2015/25429

Executive Summary

1. Providing the Chairperson with an opportunity to update the local board on the projects and issues he has been involved with and to draw the Board’s attention to any other matters of interest.

Recommendation/s

That the Waiheke Local Board

a) Receives the Chairperson’s report.

Paul Walden,

Chairman,

Waiheke Local Board, Auckland Council

Attachments

No.	Title	Page
a View	Chairperson's Report November 2015	211

Signatories

Authors	Jessica Morris - Local Board PA/Liaison - Waiheke
Authorisers	John Nash - Senior Local Board Advisor

Waiheke Local Board

10 December 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Waiheke Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Encroachment on Te Matuku Esplanade Reserve

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding a specific address and the living arrangements at that address. .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.