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Waiheke Local
Board
10 December
2015
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1 Welcome
Deputy
Chairperson R Ballard led the meeting in a karakia.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Old
Library Space Building Improvement Grant - Fiona Gregory
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Fiona Gregory was in attendance to speak to the board
regarding the building improvement grant for the old library space and to
answer any questions regarding the building.
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Resolution
number WHK/2015/181
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) thanks Fiona
Gregory for her attendance and presentation.
CARRIED
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10 Extraordinary Business
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10.1
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Extraordinary Business - Community and Pensioner Housing Business
Case
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Resolution
number WHK/2015/183
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) considers an
extraordinary item regarding community and pensioner housing business
case at Item 23 of this agenda
i.
the reason the item was not on the agenda was there was no
proposal to consider at the time.
ii.
the reason for urgency being that there are
council processes underway and a business case is required to progress the
board’s initiative.
CARRIED
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10.2
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Extraordinary Business - Shuttle Parking at Matiatia
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Resolution
number WHK/2015/184
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) considers an
extraordinary item regarding Shuttle Parking at Matiatia at Item 23 of
this agenda
i.
the reason the item was not on the agenda was there was no
proposal to consider at the time.
ii.
the reason for urgency being that a formal
resolution from the Local Board is required and a meeting of the Auckland
Transport Traffic Control Committee on Thursday 17 December 2015 is likely to
be the only opportunity to progress the initiative within the required
timeframe.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Councillor's Update
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Resolution number WHK/2015/185
MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the
Waiheke Local Board
a) receives the verbal update from the Waitemata and Gulf Ward
Councillor, Mike Lee.
b)
seeks a report from the City Centre
Integration Team as to the proposal and time frame for consultation for the
Auckland Waterfront and Ferry Terminals area development.
c) records the interest of the Waiheke Local Board in the
development of the Downtown ferry terminal.
CARRIED
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Secretarial Note: The Chair with the
consent of the meeting accorded Item 19: Waiheke Local Board community facility
CAPEX Renewal Allocation for 2015/16 precedence at this time.
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19
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Waiheke Local Board community facility CAPEX Renewal Allocation
for 2015/16
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Resolution number WHK/2015/186
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) defers the
report to a future meeting to enable further information to be gathered on
both options.
b) notes
the original estimate for the Rakino Island hall relocation was $66,000
c) receive
the tabled documents and attach them to the minutes.
d) thanks
Terrena Griffiths for her attendance.
CARRIED
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Attachments
a Waihehe Network Planning
b Resolution from 23 October 2014
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Secretarial Note: The order of business
resumed at Item 13: Draft Regional Pest Management Plan Review
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13
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Draft Regional Pest Management Plan Review
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Resolution number WHK/2015/187
MOVED
by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:
That the Waiheke
Local Board:
a) notes
the October 2015 Regional Strategy and Policy Committee report and
attachments titled Regional Pest Management Plan Review – approval of
discussion document
b) notes that informal and formal local board engagement will be
undertaken in early 2016 to inform the final draft Regional Pest Management
Plan.
c) delegates
to the Chair and Deputy Chair to prepare the board’s submission in
consultation with the other Local Board members.
d) thanks
Helen Sharpe for her attendance.
CARRIED
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14
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Implementation of Little Oneroa Action Plan
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Resolution number WHK/2015/188
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) endorses
the Little Oneroa Action Plan as prepared by the Waiheke Resources Trust in
collaboration with the Waiheke community and Council staff.
b) agrees
that the board’s locally driven initiatives budget for Little Oneroa Action
Plan implementation ECAP (Empowered Communities Approach) ($24,000) for
2015/2016 be allocated to the Waiheke Resources Trust to support
implementation of the Little Oneroa Action Plan.
c) thanks Liz
Ross and Emma Joyce for their attendance.
CARRIED
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16
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Waiheke Local Board Quick Response Round Two 2015/2016
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Resolution number WHK/2015/190
MOVED
by Member S Brown, seconded by Chairperson PA Walden:
That the Waiheke
Local Board:
a) consider the application
listed in the table below and agree to fund, part-fund or decline each
application in this round
Table One: Waiheke Quick Response Grants, Round Two, 2015/2016,
Grants Applications
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Organisation
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Funding for
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Amount Requested
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Decision
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Reason for decline
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Waiheke Community Art Gallery
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Towards the tutors fees, purchase of
materials and marketing and advertising costs for the Waiheke Summer
Workshops in January 2016
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$4,000.00
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$0.00
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Supported by council funding
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Auckland Choral Society Incorporated
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Towards the hire of the Morra Hall
and fees for the music director, deputy music director and a professional
vocal coach for the choral workshop and performance in February 2016
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$1,570.00
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$500 – to be spent on the hireage of
Morra Hall
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Artspace (Aotearoa) Trust
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Towards the costs of refurbishing a
new visual arts education space at the Artspace Gallery between December
2015 to February 2016
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$4,000.00
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$0.00
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Lower priority – project is not
taking place on Waiheke Island
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Orapiu Neighbourhood Group
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Towards the costs of a specialist
abseiling crew for the rehabilitation of the Orapiu coastal environment
project between January 2016 to December 2016
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$2,475.00
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$0.00
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Supported by council funding
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Waiheke Golf Club Incorporated
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Towards the purchase of groomers for
the Waiheke Golf Club between December 2015 to January 2016
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$2,000.00
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$0.00
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Supported by council funding
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Totals
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$14,045.00
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$500.00
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b)
consider the application listed in the table below and agree to
fund, part-fund or decline each application in this round from the Waiheke
Local Board Events Fund
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Organisation
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Funding for
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Amount Requested
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Decision
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Reason for decline
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Waiheke Community Cinema Trust
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Towards the costs of the film
distributor fees, rental of projector, technical labour costs, artworks
theatre technician, advertising and sound hireage for the “ Cinema in the
Courtyard 2016” event between January 2016 to February 2016
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$4,000.00
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$3,720.00
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Onetangi Beach Races Incorporated
Society
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Towards the costs of hiring
portaloos, sound system, Saint John Ambulance and zero waste costs from the
Waiheke Resource Centre for the Onetangi Beach Races in February 2016
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$7,609.41
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$2,000.00
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Forest & Bird, Hauraki Islands
Branch
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Towards the barbeque and trailer
hire, advertising in the Gulf News and Weekender, signage update, catering,
honoraria and printing for the “Twilight Rambles” event in January 2016
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$2,100.00
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$2,100.00
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Totals
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$13,709.41
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$7,820.00
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CARRIED
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17
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419-421 Sea View Road, Onetangi, Waiheke – Application for
approval to retain current use and a new commercial lease term
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Secretarial Note: This Item was
withdrawn.
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18
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Waiheke Old Library Space Building Improvement Grant
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Resolution number WHK/2015/191
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) reallocate
$50,000 from the Onetangi Sports Pavilion improvements project budget to the
2015/2016 Community Facilities Upgrades capital expenditure budget for
building improvements to the old library space in the Artworks precinct at 2
Korora Road, Waiheke
b) approve
the $50,000 allocation as a capital grant to Waiheke Adult Literacy
Incorporated to execute the physical works and
all associated costs related to the building improvements.
CARRIED
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Secretarial Note: Item 19: Waiheke
Local Board community facility CAPEX Renewal Allocation for 2015/16 was taken
after Item 12:
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20
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Annual Plan 2016/2017 – local consultation content
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Resolution number WHK/2015/192
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) agrees
indicative LDI priorities for 2016/2017 (Attachment A)
b) adopts
local content for consultation (Attachment B)
c) agrees
that the Chair be delegated the authority to make any final minor changes to
local consultation content for the Annual Plan 2016/2017 prior to
publication, including online consultation content.
CARRIED
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23 Consideration
of Extraordinary Items
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23.1
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Extraordinary Business - Community and Pensioner Housing Business
Case
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Resolution
number WHK/2015/195
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke Local Board;
a)
approves a grant of $20,000 LDI budget to the Waiheke Social
Housing steering committee (with WICOSS as the umbrella group) to prepare a business case exploring the
viability of Council land for the provision of community and pensioner
housing on Waiheke.
b)
delegates final approval of the scope and deliverables for the
project to board members Walden and Brown.
c)
appoints board members Walden and Brown to act as local board
spokespersons on the Waiheke Social Housing steering committee.
CARRIED
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23.2
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Extraordinary Item - Shuttle Parking at Matiatia
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Resolution
number WHK/2015/196
MOVED
by Member JP Meeuwsen, seconded by Deputy Chairperson R Ballard:
That the Waiheke Local Board:
a)
request Auckland
Transport apply to the Traffic Control Committee for a temporary trial from
21 December 2015 to the 8 February 2016 (inclusive) the following proposal;
i)
the attached plan
for Matiatia bus, shuttle and taxi parking areas prepared by Wayne Stephenson
Waiheke Police (Attachment A) , be adopted;
ii)
the area in the
carpark indicated on the attached plan (Attachment A) by a coloured in purple
square be converted to an area for pre booked shuttle parking;
b)
request that Auckland
Transport action as follows;
i)
the taxi/shuttle
rank as in the plan be managed so that all vehicles are moved to the front of
the rank
ii)
all drivers on the
taxi/shuttle rank remain at or near by their vehicles or face an
infringement/parking notice
CARRIED
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24 Procedural
motion to exclude the public
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Resolution
number WHK/2015/197
MOVED by Chairperson PA Walden, seconded by Member
JP Meeuwsen:
That the
Waiheke Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Encroachment
on Te Matuku Esplanade Reserve
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information regarding a specific address and the living
arrangements at that address. .
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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6:25pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6:45pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
6:45 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
