Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 9 December 2015 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand, JP

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 

 

ALSO PRESENT

 

 

Clr Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

09 December 2015

 

 

 

1          Welcome

 

The meeting opened with a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

Members declared conflict of interests as below. 

 

            Register:

Board Member

Organisation / Position

Catherine Farmer

·            Avondale-Waterview Historical Society – Committee Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls - Patron

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            Auckland Regional Migrant Resource Centre (ARMS) – Board member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Ami Chand

·            Kelston Community Trust – Trustee

·               Portage Licensing Trust – Deputy Chair

·            Rupa Aur Aap Trust – Trustee

·            Kelston Community Hub – Chair

·            Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Historical Society - Member

·            Avondale Jockey Club – Member

Ruby Manukia-Schaumkel

·            Wesley College - Trustee          

·            Kelston Girls College – Trustee

Simon Matafai

·               International Pacific Council – President

·               United for Education and Sustainable Futures – Ambassador

·               Global Youth Music Committee – Ambassador

·               Helping Youth Pursue Emancipation – Ambassador

·               Auckland City Peace Ambassador

 

            The register was updated for member Simon Matafai.

 

 

4          Confirmation of Minutes

 

Resolution number WH/2015/187

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 18 November 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Ward Councillor’s Update

 

Whau local board received update from Councillor Ross Clow on matters being addressed by Governing Body and he wished safe Christmas to everyone.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Mike Furey – F4 Fit Schools

  • Requested funding support for F4 Fit Schools classes and full implementation of this project.

Silvia Spieksma – Avondale Community Action

  • Thanked the local board for their support and requested ongoing funding support from the board.

 

Resolution number WH/2015/188

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Receives the public forum submissions.

CARRIED

 

10        Extraordinary Business

 

10.1

Draft Local Government Election Year Policy for Elected Members

 

Member D Battersby left the meeting at 6.53 pm.

 

Resolution number WH/2015/189

MOVED by Chairperson CM Farmer, seconded by Member D Macdonald:  

That the Whau Local Board:

a)         Agrees to consider draft local government election year policy for elected members as an extraordinary item at item 28.1 of this agenda.

(i)      The reason the matter was not on the agenda is that the Whau local board meeting time is earlier than usual and that the time of compiling the agenda was in development.

 (ii)     The reason for urgency being is to enable the board input into the election year policy development which is required to be adopted in February by governing body prior to the election period.

 

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Whau Local Board Chairperson - Catherine Farmer's report

 

Resolution number WH/2015/190

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Receives Whau Local Board Chairperson Catherine Farmer’s report.

 

CARRIED

 

 

 

13

Local board members' reports

 

Member D Battersby returned to the meeting at 6.55 pm.

 

Resolution number WH/2015/191

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:  

That the Whau Local Board:

a)         Receives local board member verbal reports.

b)        Notes an update from Member Manukia-Schaumkel that she has been unable to schedule in extra time to complete the Making Good Decisions - Foundation Course as supported by local board resolution WH/2015/30 and has withdrawn her enrolment.

CARRIED

 

 

 


 

14

Maintenance of herbicide reduction parks and community gardens

 

Resolution number WH/2015/192

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)      Allocates $10,000.00 operational funding from the Community Response Fund 2015/2016 financial year to a new budget line Additional Weed Management Programmes in Local and Sports Parks.

b)      Notes that the finalisation of additional sites, including the eastern edge of Riversdale reserve site, receiving this service will be agreed in consultation with the local board Parks Portfolio Holders.

c)      Considers an ongoing allocation for additional weed management programmes in Local and Sports Parks in the development of the 2016/2017 and 2017/2018 annual plans.

d)      Requests to see a financial summary of the work undertaken in this budget allocation for this financial year.

 

CARRIED

 

 

 

15

Outcomes of Local Environmental Work Programme 2014/2015

 

Resolution number WH/2015/193

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Notes the outcomes achieved through their local environmental work programme for the 2014/2015 financial year.

 

CARRIED

 

 

 

16

New Road Name Approval for the residential subdivision by Housing New Zealand at 11-13 Busby Street and 34-36 Crowther Street, Avondale

 

Resolution number WH/2015/194

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Kumanu Lane’ proposed by the applicant for the new private accessway created by way of subdivision at 11-13 Busby Street and 34-36 Crowther Street, Avondale.

 

CARRIED

 

 

 

 

 

 

17

Disposal recommendation report

 

Resolution number WH/2015/195

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 10 Ambrico Place, New Lynn;

b)      Endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 72B Delta Avenue, New Lynn;

c)      Endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 211 Blockhouse Bay Road, Avondale.

 

CARRIED

 

 

 

18

Part revocation of recreation reserve at 42 Bancroft Crescent [Bancroft Park], Glendene

 

Secretarial Note: This report was withdrawn.

 

 

 

19

Historic St Andrew's Sunday School Hall, 40 Rankin Avenue, New Lynn

 

Resolution number WH/2015/196

MOVED by Member D Battersby, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Requests that the Heritage Unit of Auckland Council explore options to secure the future of the Historic St Andrew’s Sunday School Hall at 40 Rankin Ave, New Lynn.

b)      Requests that the Heritage Unit of Auckland Council considers the option to purchase through the Built Heritage Acquisition Fund and progressing this to the governing body for their decision.

c)      Requests that these resolutions are forwarded to Heritage Manager, Noel Reardon as soon as practicable.

 

CARRIED

 

 

 

20

Annual Plan 2016/2017 – local consultation content

 

Secretarial Note:        Updated local content for consultation was tabled. A copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2015/197

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Agrees indicative LDI priorities for 2016/2017 (Attachment A of agenda report).

b)      Adopts local content for consultation (as tabled at the meeting).

c)      Agrees that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.  

 

CARRIED

 

Attachments

a     Updated local consultation content  

 

 

 

21

Scope for local dog access rule review

 

Resolution number WH/2015/198

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Confirms the review of its local dog access rules in 2015/16 (Option A1 of agenda report).

b)      Confirms the inclusion of the following additional matters within the scope of the review:

i.     confirms a targeted review of park rules (Option B2 of agenda report).

ii.    confirms  a high level review to identify practical “under control off-leash” parks (Option B3 of agenda report).

 

CARRIED

 

 

 

22

Draft Regional Pest Management Plan Review

 

Resolution number WH/2015/199

MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu:  

The Whau Local Board

a)         Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document.

b)        Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

c)         Provides the following initial feedback:

a.    The Whau Local Board welcomes the development of the Regional Pest Management Plan as it has prioritised the removal of pests in its 3 year plan and its annual work programme particularly around the Whau River which includes the Traherne and Pollen island sanctuaries but also the Motu Manawa conservation area.

b.    The Board in its plan and programmes prioritises working with community organisations, businesses and residents so that “we are all protecting and restoring our natural environment” and supports a whole of community approach in the Plan.

c.    The Board is concerned that the road and rail corridors are significant avenues for weed and pest animal movement and supports the plan identifying a need for increased attention and investment by the appropriate agencies.

d.    The Whau Local Board believes that the focus of pest management activities across Auckland needs to respond to local ecological values, development issues and community opportunities and therefore supports the Regional Pest Management Plan including support for the development of local implementation plans.

 

 

CARRIED

 

 

 

23

Review of the Food Safety Bylaw 2013

 

Resolution number WH/2015/200

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Endorses the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

 

CARRIED

 

 

 

24

Amendment to Whau Local Board meeting schedule for 2016

 

Resolution number WH/2015/201

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Notes the following meetings scheduled for the 2016 calendar year:

·       Wednesday, 17 February 2016

·       Wednesday, 16 March 2016

·       Wednesday, 20 April 2016

·       Wednesday, 18 May 2016

·       Wednesday, 15 June 2016

·       Wednesday, 20 July 2016

·       Wednesday, 17 August 2016

·       Wednesday, 21 September 2016

 

CARRIED

 

 

 

25

Information reports from the Parks, Recreation and Sports Committee - 'Growth Programme’ report and ‘Sports Field Capacity Development Programme - Annual Report’

 

Resolution number WH/2015/202

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Receives the ‘Growth Programme’ report.

b)      Receives the ‘Sports Field Capacity Development Programme - Annual Report’.

 

CARRIED

 

 

 

26

Confirmation of Workshop Records: November 2015

 

Resolution number WH/2015/203

MOVED by Member R Manukia-Schaumkel, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      Confirms the records of the workshops in Attachments A - C held on the following dates:  

4 November 2015

11 November 2015

25 November 2015

 

CARRIED

 

 

 

27

Auckland Transport update report December 2015 - Whau Local Board

 

Resolution number WH/2015/204

MOVED by Deputy Chairperson S Zhu, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Receives the Auckland Transport Update Report December 2015 report.

CARRIED

  

 

 

28        Consideration of Extraordinary Items

 

28.1

Draft Local Government Election Year Policy for Elected Members

 

Secretarial Note:          A report “Draft Local Government Election Year Policy for Elected Members” was tabled at the meeting, a copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2015/205

MOVED by Member D Macdonald, seconded by Member A Chand:  

That the Whau Local Board:

a)         Receives the draft “Local Government Election Year Policy for Elected Members” report.

 

CARRIED

 

Attachments

a     Tabled report - Draft Local Government Election Year Policy for Elected Members

 

 

 

 

 

 

7.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................