I hereby give notice that an ordinary meeting of the Waitematā Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 2 December 2015

3.30 pm

Waitematā Local Board Room
Level 2
35 Graham Street
Auckland

 

Waitematā Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Deborah Yates

 

Members

Shale Chambers

 

 

Rob Thomas

 

 

(Quorum 2 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

26 November 2015

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

 

 


Waitematā Local Board Grants Committee

02 December 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Waitemata Local Board Quick Response: Round Two 2015 -2016                         7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board Grants Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 23 September 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 


10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board Grants Committee

02 December 2015

 

 

Waitemata Local Board Quick Response: Round Two 2015 -2016

 

File No.: CP2015/24267

 

  

Purpose

1.       The purpose of this report is to present applications received for round two of the Waitematā Local Board Quick Response Round Two 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year. A total of $28,021.85 was allocated under local grants round one and $18,679.57 was allocated under quick response round one. This leaves a remainder of $53,298.58 to be distributed in the remaining local grant round and three quick response rounds.

3.       Seventeen applications were received in this round with a total request of $36,622.00.

4.       The Waitematā Local Board has delegated decision making for the quick response rounds to the Waitematā Local Board Grant Committee.

 

Recommendations

That the Waitematā Local Board Grants Committee:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Waitematā Local Board Round Two Quick Response Applications

Applicant

Focus

Project

Requested

Eligible/

Ineligible

Pixel Palace Limited

Arts and culture

Towards production costs for the event 'Summer Art Ache'

$3000.00

Eligible

Auckland Events Charitable Trust

Events

Towards the event production which includes;  security, fencing, power, sound, staging and  marquees for ‘Abe's Teddy Bears Picnic’

$3,000.00

Eligible

Kathrin Simon

Arts and culture

Towards the artists fees for the 'Full Moon Kingdom' art exhibition

$3,000.00

Eligible

New Zealand Nutrition Foundation

Community

Towards the running costs of the cooking programme, including food, facilitator training, wages and teaching resources

$3,000.00

Eligible

Herne Bay Ponsonby Rackets Club

Sport and recreation

Towards the purchase of tennis and squash balls for the Junior Coaching and Development Program

$1,000.00

Eligible

Raukatauri Music Therapy Centre

Community

Towards purchasing seats for the reception fit out

$2,960.00

Eligible

New Zealand AIDS Foundation (NZAF)

Community

Towards purchasing tests, gloves and other equipment to administer human immunodeficiency virus (HIV) and syphilis rapid tests at outreach clinics

$3,000.00

Ineligible as per section 97 of the community grant policy - services that are the responsibility of central government

Theatre of Love Ltd

Arts and culture

Towards the hire of the Musgrove Studio

$1,000.00

Eligible

Auckland District Council of Social Services

Events

Towards the coordination, organising and marketing for the Central City Neighbours Day 2016

$3,000.00

Eligible

Burrows Court Community

Environment

Towards mulch and a gardening professional to maintain the Burrows Court restoration garden

$942.00

Eligible

Auckland Regional Migrant Services Charitable Trust

Community

Towards the programme facilitation, art supplies, travel costs and venue hire for the 'Intercultural Connectedness for Migrant Communities'

$1,780.00

Eligible

Circle Creative Collective

Arts and culture

Towards the start-up costs

$1,000.00

Eligible

New Zealand Dance Advancement Trust

Arts and culture

Towards the professional dancers to teach and mentor the participants of 'Yep! Auckland Autumn School'

$3,000.00

Eligible

Wet Hot Beauties

Arts and culture

Towards the costs of 'Wet Hot Beauties Fantasia' development season

$3,000.00

Eligible

Tom Greer

Arts and culture

Towards publicity costs for Auckland Underground Film Festival

$940.00

Eligible

Artspace (Aotearoa) Trust T/A Artspace NZ

Arts and culture

Towards the renovation of Artspace

$3,000.00

Ineligible as per the community grant policy. Applicants can only apply for different projects in the same financial year.

Total

 

 

$36,622.00

 

 

Comments

1.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitematā Local Board adopted its grants programme on 21 May 2015 (see Attachment A).


2.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

3.       The Waitematā Local Board will operate two local grant rounds and four quick response rounds for this financial year.

4.       The Waitematā Local Board has delegated decision making for quick response rounds to the Waitematā Local Board Grant Committee.

5.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

6.       The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year. A total of $28,021.85 was allocated under local grants round one and $18,679.57 was allocated under quick response round one. This leaves a remainder of $53,298.58 to be distributed in the remaining local grant round and three quick response rounds.

7.       Seventeen applications were received in this round with a total request of $36,622.00. (see Attachment B).

Consideration

Local Board views and implications

8.       Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

9.       The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

10.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

11.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

12.     Following the allocation minutes being released for Quick Response round two, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Grant Programme

11

bView

Waitemata Local Board Quick Response Round Two 2015/2016 Application Summaries

15

      

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Judith Webster - Relationship Manager

 


Waitematā Local Board Grants Committee

02 December 2015

 

 

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