2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
|
That the Waitematā Local Board Grants Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 23 September 2015, including the
confidential section, as a true and correct record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitematā Local Board Grants
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Waitematā
Local Board Grants Committee
02 December
2015
|
|
Waitemata Local
Board Quick Response: Round Two 2015 -2016
File No.: CP2015/24267
Purpose
1. The purpose of this report is to present
applications received for round two of the Waitematā Local Board Quick
Response Round Two 2015/2016. The local board is required to fund, part-fund
or decline these applications.
Executive Summary
2. The Waitematā Local Board set a total
community funding budget of $100,000 for the 2015/2016 financial year. A total
of $28,021.85 was allocated under local grants round one and $18,679.57 was
allocated under quick response round one. This leaves a remainder of $53,298.58
to be distributed in the remaining local grant round and three quick response
rounds.
3. Seventeen applications were received in this
round with a total request of $36,622.00.
4. The Waitematā
Local Board has delegated decision making for the quick response rounds to the
Waitematā Local Board Grant Committee.
|
Recommendations
That the Waitematā Local
Board Grants Committee:
a) consider
the applications listed in Table One and agree to fund, part-fund or decline
each application in this round.
Table One: Waitematā Local Board Round Two
Quick Response Applications
|
Applicant
|
Focus
|
Project
|
Requested
|
Eligible/
Ineligible
|
|
Pixel Palace Limited
|
Arts and culture
|
Towards production costs for
the event 'Summer Art Ache'
|
$3000.00
|
Eligible
|
|
Auckland Events Charitable
Trust
|
Events
|
Towards the event production
which includes; security, fencing, power, sound, staging and marquees for
‘Abe's Teddy Bears Picnic’
|
$3,000.00
|
Eligible
|
|
Kathrin Simon
|
Arts and culture
|
Towards the artists fees for
the 'Full Moon Kingdom' art exhibition
|
$3,000.00
|
Eligible
|
|
New Zealand Nutrition
Foundation
|
Community
|
Towards the running costs of
the cooking programme, including food, facilitator training, wages and
teaching resources
|
$3,000.00
|
Eligible
|
|
Herne Bay Ponsonby Rackets
Club
|
Sport and recreation
|
Towards the purchase of tennis
and squash balls for the Junior Coaching and Development Program
|
$1,000.00
|
Eligible
|
|
Raukatauri Music Therapy
Centre
|
Community
|
Towards purchasing seats for
the reception fit out
|
$2,960.00
|
Eligible
|
|
New Zealand AIDS Foundation
(NZAF)
|
Community
|
Towards purchasing tests,
gloves and other equipment to administer human immunodeficiency virus (HIV)
and syphilis rapid tests at outreach clinics
|
$3,000.00
|
Ineligible as per section 97
of the community grant policy - services that are the responsibility of
central government
|
|
Theatre of Love Ltd
|
Arts and culture
|
Towards the hire of the
Musgrove Studio
|
$1,000.00
|
Eligible
|
|
Auckland District Council of
Social Services
|
Events
|
Towards the coordination,
organising and marketing for the Central City Neighbours Day 2016
|
$3,000.00
|
Eligible
|
|
Burrows Court Community
|
Environment
|
Towards mulch and a gardening
professional to maintain the Burrows Court restoration garden
|
$942.00
|
Eligible
|
|
Auckland Regional Migrant
Services Charitable Trust
|
Community
|
Towards the programme
facilitation, art supplies, travel costs and venue hire for the
'Intercultural Connectedness for Migrant Communities'
|
$1,780.00
|
Eligible
|
|
Circle Creative Collective
|
Arts and culture
|
Towards the start-up costs
|
$1,000.00
|
Eligible
|
|
New Zealand Dance Advancement
Trust
|
Arts and culture
|
Towards the professional
dancers to teach and mentor the participants of 'Yep! Auckland Autumn
School'
|
$3,000.00
|
Eligible
|
|
Wet Hot Beauties
|
Arts and culture
|
Towards the costs of 'Wet Hot
Beauties Fantasia' development season
|
$3,000.00
|
Eligible
|
|
Tom Greer
|
Arts and culture
|
Towards publicity costs for
Auckland Underground Film Festival
|
$940.00
|
Eligible
|
|
Artspace (Aotearoa) Trust T/A
Artspace NZ
|
Arts and culture
|
Towards the renovation of
Artspace
|
$3,000.00
|
Ineligible as per the
community grant policy. Applicants can only apply for different projects in
the same financial year.
|
|
Total
|
|
|
$36,622.00
|
|
|
Comments
1. The implementation of the new Community Grants Policy commenced on 1
July 2015. The policy supports each local board to adopt a grants programme for
2015/2016 and the Waitematā Local Board adopted its grants programme on 21
May 2015 (see Attachment A).
2. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these
will open and close
· any additional accountability requirements.
3. The Waitematā Local Board will operate two local grant rounds and
four quick response rounds for this financial year.
4. The Waitematā
Local Board has delegated decision making for quick response rounds to the
Waitematā Local Board Grant Committee.
5. The new community grant programmes have been extensively advertised
through the new council grant webpage, local board webpages, local board
e-newsletters and Facebook pages, council publications, radio, local newspapers
and community networks. Staff have also conducted a series of public workshops
in local board areas, which have been attended by approximately 1000 people
across the Auckland region.
6. The Waitematā Local Board set a total community funding budget of
$100,000 for the 2015/2016 financial year. A total of $28,021.85 was allocated
under local grants round one and $18,679.57 was allocated under quick response
round one. This leaves a remainder of $53,298.58 to be distributed in the
remaining local grant round and three quick response rounds.
7. Seventeen applications were received in this round with a total request
of $36,622.00. (see Attachment B).
Consideration
Local Board views and implications
8. Local
boards are responsible for the decision-making and allocation of local board
community grants. The Waitematā Local Board is required to fund, part-fund
or decline these grant applications against the local board priorities
identified in the local board grant programme.
9. The
board is requested to note that section 50 of the Community Grants Policy states
“We will also provide feedback to unsuccessful grant applicants about why they
have been declined, so they will know what they can do to increase their
chances of success next time.”
Māori impact statement
10. The
provision of community grants provides opportunities for all Aucklanders to
undertake projects, programmes, activities that benefit a wider range of
individuals and groups, including Maori. As a guide for decision-making, in the
allocation of community grants, the new community grants policy supports the
principle of delivering positive outcomes for Maori.
Implementation
11. The allocation of grants to community groups
is within the adopted Long Term Plan 2015-2025 and local board agreements.
12. Following the allocation minutes being
released for Quick Response round two, Commercial and Finance staff will notify
the applicants of the local board decision.
Attachments
|
No.
|
Title
|
Page
|
|
aView
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Waitemata Local Board Grant Programme
|
11
|
|
bView
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Waitemata Local Board Quick Response Round Two
2015/2016 Application Summaries
|
15
|
Signatories
|
Authors
|
Danielle Hibson - Community Grants Advisor
|
|
Authorisers
|
Marion Davies - Community Grants Operations Manager
Jennifer Rose - Operations Support Manager
Judith Webster - Relationship Manager
|
