I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 8 December 2015 6.00 pm Jubilee Hall 545 Parnell
Road |
Waitematā Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Shale Chambers |
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Deputy Chairperson |
Pippa Coom |
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Members |
Christopher Dempsey |
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Greg Moyle |
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Vernon Tava |
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Rob Thomas |
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Deborah Yates |
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(Quorum 4 members)
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Desiree Tukutama Democracy Advisor
3 December 2015
Contact Telephone: (09) 307 6071 Email: Desiree.Tukutama@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitematā Local Board 08 December 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Public Forum - Reuben McPeak - Stormwater Remediation on Higher Gradient Slopes 6
10 Extraordinary Business 6
11 Notices of Motion 6
11.1 Notice of Motion 6
12 Councillor's Report 9
13 Auckland Transport Update - December 2015 11
14 Establishment of Waitemata Local Board Accommodation Grant 2015/2016 37
15 Local Events Development Fund Update 49
16 2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management 51
17 Landowner Approval for an Underground Wastwater Pipeline within Victoria Park 59
18 Parks, Recreation and Sports Committee - Growth Programme 73
19 Urgent Decision of the Waitematā Local Board - Pocket Park Party Event 91
20 Annual Plan 2016/2017 – Local Consultation Content 97
21 Draft Regional Pest Management Plan Review 103
22 Review of the Food Safety Bylaw 2013 165
23 Performance Report for the Waitemata Local Board for the Three months ending September 2015 169
24 Regional Facilities Auckland - First Quarter Report 2015-2016 207
25 Chairperson's Report 229
26 Deputy Chairperson's Report 231
27 Board Members' Reports 241
28 Waitemata Local Board Workshop Notes 261
29 Reports Requested/Pending 279
30 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Waitematā Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 10 November 2015 and the extraordinary minutes of its meeting, held on Tuesday, 24 November 2015, including the confidential section, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Deputy Chairperson Pippa Coom for inclusion on the agenda for the Waitematā Local Board meeting being held on day, Tuesday, 8 December 2015:
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Recommendations That the Waitematā Local Board: a) That the Waitematā Local Board requests the Resource Consenting and Compliance team, in consultation with relevant council departments, report options for re-naming lower Khartoum Place with a suitable name associated with women’s suffrage, and in recognition of the Women’s Suffrage Centenary Memorial 1893-1993 ‘Women Achieve the Vote’ to a local board business meeting for its consideration in time for the renaming to occur by Suffrage Day 2016.
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Background The Women’s Suffrage Centenary Memorial 1893-1993 ‘Women Achieve the Vote’ (the memorial) is located in Khartoum Place, and honours the Auckland women who worked towards the goal of women’s suffrage. The memorial is made of over 2000 brightly coloured tiles and was designed by artists Claudia Pond Eyley and Jan Morrison. It was erected in 1993 with financial assistance from the Suffrage Centennial Year Trust and the then Auckland City Council. The suffragists depicted in the memorial are Amey Daldy, Anne Ward, Lizzie Frost, Matilda Allsopp, Elisabeth Yates, Annie Jane Schnackenberg, Fanny Brown, and Ida Wells. Following a campaign to retain the memorial, in 2011 Auckland Council voted to protect the memorial in Khartoum Place in perpetuity. In the draft Unitary Plan the memorial is identified as “a historic heritage place”. It is a category B heritage item which has significant heritage values in terms of Social (B) and context (H).
Khartoum Place runs between Kitchener Street and Lorne Street with a stairway connection between the two street levels. Khartoum Place is named after the 1885 siege of Khartoum. Kitchener St is named after Earl Kitchener (24 June 1850 – 5 June 1916) who fought in the Sudan after the battle of Khartoum and became known as “Lord Kitchener of Khartoum."
In September 2014 Khartoum place was re-opened following a $1.7million upgrade. Key features of the design are a new staircase that opens up a direct line of sight between Lorne Street and the Auckland Art Gallery Toi O Tāmaki and the retention of the suffrage memorial.
In my address at the reopening I commented that Looking around now at how beautiful Khartoum place looks with the memorial at its heart I think all that is needed now is for this space to be named not after an imperial battle that New Zealand actually refused to take part in but in the future I look forward to it being named Suffrage Place or Kate Sheppard Place”.
The proposal to rename lower Khartoum Place has the support of the National Council of Women NZ Auckland Branch and Councillor Cathy Casey. The NCWNZ Auckland branch resolved unanimously at its November 2015 meeting to support the renaming of lower Khartoum Place to Suffrage Place with the upper level to remain as Khartoum Place.
Renaming lower Khartoum Place will not only provide a fitting tribute to the location of the suffrage memorial but will also end the confusion between the two distinct levels of Khartoum Place (that are known informally as Lower and Upper). From a google maps search there does not appear to be any roads etc in New Zealand named specially after women’s suffrage.
The retention of the upper level as Khartoum Place maintains the historical connection to Kitchener Street. There does not appear to be a historical connection between the naming of Lorne St and lower Khartoum Place. Local Boards have been allocated decision making responsibility for the naming of local roads pursuant to section 319(1)(j) of the Local Government Act 1974. Khartoum Place is categorised as a local road. The renaming will need to be carried out in accordance with the Road Naming Guidelines (April 2015) including appropriate consultation.
Attachments a Notice of Motion for Waitemata Local Board - Rename Lower Khartoum Place.................................................................................................... 287 |
Waitematā Local Board 08 December 2015 |
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File No.: CP2015/26289
Purpose
1. The purpose of the report is to provide Councillor Mike Lee with an opportunity to update the Waitemata Local Board on Governing issues.
That the Waitematā Local Board: a) Receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.
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There are no attachments for this report.
Signatories
Authors |
Desiree Tukutama - Democracy Advisor |
Authorisers |
Judith Webster - Relationship Manager |
Waitematā Local Board 08 December 2015 |
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Auckland Transport Update - December 2015
File No.: CP2015/26269
Purpose
1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.
Executive summary
2. This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.
That the Waitematā Local Board: a) Approve $30,000 under their Local Board Transport Capital Fund for a Feasibility Report to be developed on options to deliver an improved and safe pedestrian access from Judges Bay to the Parnell Baths. b) Note the public feedback analysis for the Nelson Street Cycleway Phase 2 and provides its feedback on the project to Auckland Transport. c) Provide feedback, or requests further engagement, or requests a submissions analysis to be presented to the Board prior to formal feedback on any selected public consultations listed in the Auckland Transport Monthly Report. |
Comments
Project Update
Franklin Road Improvements Project
2. In November, Auckland Transport took three design options to the Franklin Road Community Liaison Group (CLG) for feedback and presented that feedback to AT’s Executive Team to progress a preferred concept design for further development and consultation.
3. The CLG will meet again on the 8th of December to discuss the feedback analysis on the three designs and AT will present the preferred option and next steps.
4. The Watercare component of the project is programmed to commence in February 2016, with AT’s works scheduled to be delivered between August 2016 and late 2017.
Ponsonby Parking Schemes
5. With the holidays approaching, Auckland Transport has delayed public consultation for the Ponsonby Paid Parking Zone and the Ponsonby Residential Parking Zone until February 2016 to ensure the public has ample opportunity to provide feedback in to the schemes.
Freemans Bay Residential Parking Zone
6. Following positive feedback from the community on the Freemans Bay Residential Parking Zone, Auckland Transport is preparing to implement the scheme in March 2016.
Franklin Road Christmas Lights Event
7. Auckland Transport has undertaken annual footpath repairs and clean up in preparation of the Franklin Road Christmas Lights Event commencing on 1 December.
Local Board Transport Capital Fund Update
Budget Allocation
$1,879,156 4 year budget (2012/13 – 2015/16)
$1,662,370 Approved budget to date
$216,786 4 year budget (2012/13 – 2015/16) remaining to be allocated
$469,789 5th year budget (2016/17)
Project Descriptions – Live Projects
Project |
Budget |
Description |
Status |
Newmarket Rail Station Artwork Fencing |
$5,000 |
Funding for an upgraded fence design will complement renewals work AT will undertake on the bridge over rail structure |
Construction by end of 2015 |
Drinking Fountains Programme |
$88,000 |
Funding for drinking fountains to compliment AC/AT Cycling projects in the city |
Upper Queen St – delivered Carlton Gore Rd – delivered Nelson St – delivered |
Waitemata Greenways – Grey Lynn Park Shared Path |
$350,000 |
Development of a wider, shared path that supports the Grey Lynn Park Development Plan and the future Waitemata Greenways Route G1 cycle route |
In progress, consultation being planned for route |
Ponsonby Road Pedestrian Improvements |
$703,000 |
Funding to create an improved pedestrian experience, including safety elements and amenity, on Ponsonby Road between Williamson and Franklin Road. |
In progress. Designs released for public consultation in November, analysis will be presented to Board’s February 2016 meeting. |
Newmarket Laneways Streetscape Improvements |
$500,000 |
Funding for concept design development for the Newmarket Laneways Plan. Council has allocated $3.5m over next two financial years to deliver the project. |
In progress. Concept designs with expanded scope including York and Kent streets underway. |
Point Resolution Boardwalk
8. The Board expressed interest in advancing a recommendation from the Point Resolution Taurarua Development Plan (April 2014) for a boardwalk connection from Parnell Baths to Judges Bay. The Board requested at its November 2015 meeting that a rough order cost (ROC) be prepared for the boardwalk.
9. The ROC has been based on the estimate on the cost of the boardwalk in 2011. In 2011, construction costs were significantly lower than current market costs.
10. The 2015 ROC for a boardwalk to provide pedestrian access from Judges Bay to the Parnell Baths is estimated at $1.6 million. This is based on:
· A boardwalk to match what was built previously in 2011, 200 metres in length;
· Using 2011 construction rates plus 25%;
· Significant consenting costs; and
· Minimal design costs assuming the previous design can be utilized.
11. In terms of timeline and risk, a few comments for the Board’s consideration:
· A boardwalk project would take 9-12 months to complete design and consenting.
· The design and consenting phases are estimated alone at a ROC of $160,000. The Board may choose to approve the design and consenting phase to advance, however, the future local board may choose not to proceed with the project.
· There are insufficient funds under the Local Board Transport Capital Fund to approve the full project for construction at this stage. The Board has $216,786 of the 2015/16 allocation plus $469,789 of the 2016/17 allocation to commit to project, a total of $686,575.
12. Auckland Transport also considered the feasibility of constructing a footpath between the harbor edge and the parked vehicles, however, this presents a few issues:
· The first 130 metres of the access road varies in width between 4 metres and 6 metres, ideally for two-way traffic 6 metres is required. It is highly unlikely to be able to maintain two-way traffic over this section and construct an on-road footpath;
· Beyond the bend in the sea wall, the road widens significantly. In this section, it is feasible to install an on-road kerb and footpath if parking is removed, approximately 15 car parks would need to be removed;
· If, however, a satisfactory one-way access could be devised, eg a traffic light controlled system, an on-road path may be viable along the length of the connection, however, limited stacking ability and the level of infrastructure required being potentially out of keeping with the character of the area may eliminate this as an option; and
· The estimated cost of a combined boardwalk/on-road footpath is $1.6 million.
13. Auckland Transport recommends the Board consider commissioning a Feasibility Report to investigate options to advance a safe pedestrian connection from Judges Bay to Parnell Baths:
· This will look at all options, in alignment with the Point Resolution Plan as well as on-road or other alternatives;
· This would provide concept plans and more accurate costings for all available options;
· This report could be produced early in 2016 which would then allow the Board to make a more informed decision as to the most viable option and funding required to deliver a project; and
· The Feasibility Report is estimated to cost approximately $30,000, should the Board wish to consider progressing this as an option at this stage.
Major Projects Delivery Programme 2015/16 – Waitemata
Projects Under Construction |
Projects Delivered (FY2015-16) |
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PT Infrastructure |
Parnell Station |
Walking & Cycling |
Carlton Gore Cycle lane |
PT Network |
Double decker bus enabling works |
Road Maintenance |
Ponsonby Road Resurfacing and Cycling Improvements |
Roading/Public Spaces |
Wynyard Quarter Road and Public Space Improvements |
PT Infrastructure |
Parnell Road Southbound bus lane |
Walking & Cycling |
Wynyard Quarter Interim Cycle Path |
Walking & Cycling |
Beach Road Walking and Cycling – Stage 2 |
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Minor Safety Improvements |
Parnell Road/Parnell Rise Intersection Upgrade |
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Major Projects |
Nelson Street Cycleway – Phase 1 (Off-ramp) |
Engagements
Monthly Engagement Overview
14. Auckland Transport engaged with the Board on a number of transport matters during the month of November:
Date |
Subject |
Forum |
3 Nov |
Freemans Bay Residential Parking Zone |
Workshop |
10 Nov |
AT Monthly and Quarterly Report |
Business Meeting |
11 Nov |
Mackelvie Street Concept Design, organised by the Ponsonby Business Association |
On-site Meeting with Transport Portfolio |
12 Nov |
Franklin Road Improvements Project |
Workshop |
18 Nov |
Cycling Update, including 2016 Open Streets event, Waitemata Safe Routes Scheme (Greenways Route G1), Victoria Street Linear Park, Herne Bay to Westhaven Cycle Route and other routes |
Transport Portfolio |
24 Nov |
Wynyard Quarter Bus Priority Lanes and Interchange |
Workshop |
26 Nov |
Greenways Route G2, Parnell Tunnel |
Transport Portfolio |
Consultations
15. Public consultation has been undertaken on the proposals listed in the table below. Should any feedback by the Board wish to be made, the Board may choose to make its feedback through formal resolutions or request further engagement or a submissions analysis to be presented to the Board before a formal board position is made [A list of other consultations undertaken are in Attachment A].
Proposals Under Consultation (as of Nov 2015) |
Upcoming Consultations (2015/16) |
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Proposal |
Timeframe |
Proposal |
Indicative Timeframe |
Nelson Street Phase 2 |
Closed, submissions analysis completed |
Ponsonby Paid Parking Zone |
February 2016 |
Quay Street |
Closes 11 Dec |
Ponsonby Residential Parking Zone |
February 2016 |
Eden Terrace Paid Parking Zone Extension |
Closes 18 Dec |
Waitemata Safe Routes Scheme |
February 2016 |
Curran Street / Sarsfield Street Intersection Improvements |
Closed, feedback analysis underway |
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Grey Lynn Shops PT and Safety Improvements |
Closes 09 Dec |
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New Bus Network |
Closes 10 Dec |
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Nelson Street Cycleway Phase 2 – Submissions Analysis
16. An analysis of the public feedback received for Phase 2 of the Nelson Street Cycleway (both sections, Pitt St and North of Victoria St) is presented to the Board for their consideration prior to the Board providing formal feedback on the proposal, Attachment B.
17. The Phase 2 public consultation yielded around 200 submissions for both Pitt St and North of Victoria Street.
18. Some feedback relates to keeping the cycleway on the left hand side of Nelson St from Victoria St and passing through the Nelson/ Fanshawe/ Sturdee/ Market intersection with a Market Place/Customs St west/Lower Hobson west side route to Quay St. This is being considered with modelling of that intersection and discussions with AT specialists to understand the feasibility of this option.
19. Amongst other things, AT are currently undertaking a Road Safety audit, managing property owner issues, completing cost estimates and economic analysis, lodging an outline plan of works/resource consent, applying for construction funding to NZTA and progressing towards a construction tender.
20. AT hopes to complete construction of Phase 2 by the end of the 2015/16 financial year.
Quay Street Cycleway
21. Public consultation on the Quay Street Cycleway was released on 20 November, open until 11 December, Attachment C.
22. Auckland Transport responded to a number of queries raised by the local board in September when early input on the proposal was discussed.
23. There are a few time pressures to deliver this project, as at the end of March, bus routes switch over allowing capacity to deliver the cycle route on Quay, however construction must cease when City Rail Link commences in late April 2016.
Eden Terrace Paid Parking Zone Extension
24. Public consultation to extend the paid parking zone in Eden Terrace south of Newton Road was released for public consultation in early December, open until 18 December, Attachment D.
25. The Uptown Business Association has been consulted in the development of this proposal.
Curran Street / Sarsfield Street Intersection Improvements
26. Feedback was sought from the community on a proposal to upgrade the Curran Street and Sarsfield Street intersection.
27. Auckland Transport received a high level of support for the proposal, however, some concerns were raised and Auckland Transport will take a closer look at the proposal in relation to these themes:
· Concerns about traffic delays on Curran Street and Sarsfield Street at peak times.
· Integration with the New Network (Bus) consultation currently out for public consultation.
28. Between December and January, an analysis of both external and internal feedback will be undertaken and further refine the design after consideration of the feedback.
29. In early 2016, Auckland Transport will communicate again on the progress of the proposal.
Grey Lynn Shops Public Transport and Safety Improvements
30. Public consultation has closed and Auckland Transport will undertake a submissions analysis and discuss the outcome of the proposal with the Board in early in 2016.
New Bus Network
31. Public consultation is open until 10 December on the New Network for Central suburbs.
32. The City Link and the Inner Link will operate at the same level of service as they currently do. The Outer Link is proposed to be replaced with a combination of the Crosstown 4 and the Crosstown 6.
33. To find out more, visit: https://at.govt.nz/projects-roadworks/new-public-transport-network/new-network-for-the-central-suburbs/
Consideration
Local board views and implications
34. The Board’s views will be incorporated during consultation on any proposed schemes.
Māori impact statement
35. Mana whenua and Mana waka are consulted on Auckland Transport’s capital programme and proposed changes to policy.
Implementation
36. All proposed schemes are subject to prioritisation, funding and consultation.
No. |
Title |
Page |
aView |
Consultations Register |
19 |
bView |
Nelson Street Phase 2 Cycleway - Submissions Analysis |
21 |
cView |
Quay Street Cycleway Flyer |
25 |
dView |
Eden Terrace Paid Parking Zone Extension |
35 |
Signatories
Authors |
Priscilla Steel – Auckland Transport Elected Member Relationship Manager |
Authorisers |
Jonathan Anyon – Auckland Transport Council Engagement Manager |
08 December 2015 |
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Establishment of Waitemata Local Board Accommodation Grant 2015/2016
File No.: CP2015/24910
Purpose
1. To seek the local board’s endorsement to establish an Accommodation Grant and make minor changes to the Waitemata Grants programme for the 2015/2016 financial year.
Executive Summary
2. The Waitemata Local Board adopted its Community Grants Programme on 14 April 2015.
3. Between 2011 and 2015, approximately $3.2 million per annum was distributed to community groups across Auckland via geographically-aligned joint funding committees or grants. The budgets to support these committees were held regionally and described as “multi-board funding.”
4. All multi-board funding was devolved to local boards through the Local Boards Funding Policy. This provides options for local boards to increase their community grants budget, allocate the funds to another priority area or contribute their allocation to a joint funding committee or allocate the funding for another local board grant.
5. The five central local boards have decided not to continue with the Central Joint Funding Committee for 2015/2016.
6. The Waitemata Local Board has indicated they wish to allocate the multi-board funding to another priority area and establish an Accommodation Grant for 2015/2106, with a budget of $125,000 utilising the multi-board funding. This will be reviewed for the 2016/2017 financial year.
7. The criteria for the Accommodation Grant has been developed with the local board and will be included in the updated Waitemata Grants Programme 2015/2016 (see attachment A). It will open from 09 February 2016 and close on 07 March 2016. Decisions will be made in May 2016 by the Waitemata Local Board.
8. The local board have also indicated that they wish to make other minor changes to their grants programme, to clarify the criteria and confirm the process for the local events development grant.
That the Waitematā Local Board: a) establishes an Accommodation Grant in 2015/2016 with a budget of $125,000, utilising its 2015/2016 Central Joint Funding Committee budget. b) adopt the updated Waitemata Local Board Grants Programme to include additional exclusions and the eligibility and criteria for the Accommodation Grant and the Local Events Development Grant. |
Comments
9. The Waitematā Local Board adopted its Community Grants Programme on 1 April 2015.
10. Between 2011 and 2015, approximately $3.2 million per annum was distributed to community groups across Auckland via geographically-aligned joint funding committees or grants. The budgets to support these committees were held regionally and described as “multi-board funding.”
11. All multi-board funding was devolved to local boards through the Local Boards Funding Policy. This provides options for local boards to increase their community grants budget, allocate the funds to another priority area or contribute their allocation to a joint funding committee or allocate the funding for another local board grant.
12. The five central local boards have decided not to continue with the Central Joint Funding Committee.
13. The Waitematā Local Board have indicated they wish to establish an accommodation grant for 2015/2106, and review this for the 2016/2017 financial year, with a budget of $125,000 utilising the multi-board funding.
14. The criteria for the Accommodation Grant has been developed with the local board (see attachment A). It will open from 09 February 2016 and close on 07 March 2016. Decisions will be made in May 2016 by the Waitematā Local Board.
15. The accommodation grant will include the following criteria:
· the maximum amount an applicant can apply for is $20,000
· the minimum amount applicants can apply for is $2,500
· applicants need to be a community organisation, as outlined in the Community Grants Policy
· accommodation costs applied for are for the period 1 July 2016 to 30 June 2017
· evidence of the accommodation costs are provided
· the organisation is not the leaseholder of an Auckland Council community lease or community occupancy agreement
· if the applicant is requesting a grant for a venue that has an Auckland Council community lease or a community occupancy agreement, council’s approval for the sub-lease or hireage needs to be verified.
· the application cannot be for hireage costs of a council managed venue or externally managed council facility
· the organisation is located in the local board area and benefits the residents of the Waitemata local board area.
· the organisation has been operating for a full financial year prior to the application date.
· the organisation has provided its last full year financial statements and/or audited accounts.
· the application is not for religious ministry activities
· the organisation is not a political party or the grant requested is not for the purposes of a political party
16. Applications will be presented to the Waitematā Local Board, in May 2016, for their consideration.
17. The local board have also indicated that they wish to make other minor changes to their grants programme to clarify the criteria and confirm the process for the local events development grant.
18. The local events development grant will be open for expressions of interest from 2 May 2016 to 10 June 2016 . The minimum amount per grant will be $5,000. The criteria for the local events development grant is outlined in attachment A.
19. Due to the need for clarity for local board applicants, the local board wish to include an additional lower priority and two exclusions in their local board grants programme.
20. The additional lower priority for the local board will be salaries, except where fees for professional services are applied for.
21. The two exclusions to be added to the Waitematā Grants Programme include:
· groups who have not completed past grant accountability requirements; and
· groups requesting funding over the maximum amount set by the local board for quick response and local grants. Note: staff will return any application that is in excess of local board funding limits requesting that an amended application be submitted within the funding limits.
Consideration
Local Board views and implications
22. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
Māori impact statement
23. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation
24. The Accommodation grant will open on 09 February 2016 and close on 07 March 2016. Decisions will be made in May 2016 by the Waitemata Local Board.
25. The local events development grant will be open for expressions of interest from 2 May to 10 June 2016.
No. |
Title |
Page |
aView |
Revised Waitemata Community Grants Programme 2015-2016 |
41 |
Signatories
Authors |
Marion Davies - Community Grants Operations Manager |
Authorisers |
Jennifer Rose - Operations Support Manager Judith Webster - Relationship Manager |
08 December 2015 |
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Local Events Development Fund Update
File No.: CP2015/26459
This report was not available at the time of print and will be circulated separately with the agenda.
Waitematā Local Board 08 December 2015 |
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2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management
File No.: CP2015/24702
Purpose
1. The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Waitemata Board’s approval of the community lease renewals being advanced via this approach.
Executive Summary
2. Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.
3. Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.
4. The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.
5. The main categories of work that are being advanced are:
· The renewal of existing leases;
· The award of new land related leases;
· The award of new building related leases; and
· Progressing more complex or involved cases.
6. This report includes details of the first batch of fast tracked lease renewals. In every case the group has an existing right of renewal. Staff recommend that these leases be renewed.
7. To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.
That the Waitematā Local Board: a) Approve the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions. Those community organisations being: i) Doctors for Sexual Abuse Care Incorporated 4 Warnock Street (office 5) ii) Herne Bay Petanque Club Incorporated 19 Salisbury Street, Herne Bay. iii) Kinder House Society Incorporated 2 Ayr St Parnell iv) Victoria Park Sports & Cultural Trust 203 -271 Victoria St West
a) Note that community outcome plans are not required or provided with these lease renewals.
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Comments
8. There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.
9. Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.
10. There are three routine categories of work are being advanced.
· The renewal of existing leases
· The award of new land related leases
· The award of new building related leases
Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.
11. The following table shows the initial assessment of work in the Waitemata Local Board area.
Type of leases |
Fast track |
Complex |
Renewals |
9 |
4 |
New Leases |
1 |
2 |
12. Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.
13. Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.
14. Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.
Consideration
Local Board views and implications
15. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.
16. The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.
17. To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.
Māori impact statement
18. Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Maori.
Implementation
19. Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.
No. |
Title |
Page |
aView |
Attachment A Community Lease Renewal Schedule |
55 |
bView |
Attachment B Distribution of Leases by Local Board |
57 |
Signatories
Authors |
Ron Johnson - Community Lease Advisor |
Authorisers |
Graham Bodman - General Manager - Arts, Community and Events Judith Webster - Relationship Manager |
Waitematā Local Board 08 December 2015 |
|
Attachment A: Community Lease Renewals Schedule
Waitemata Local Board
Group and Location |
Building Ownership |
Renewal Due |
Renewal Term and current rent |
Notes |
Doctors for Sexual Abuse Care Incorporated 4 Warnock Street (office 5) |
Council |
31/07/2016
|
1 period of 5 years $500.00 per annum plus $780.00 outgoings |
|
Herne Bay Petanque Club Incorporated. 19 Salisbury Street, Herne Bay. |
Lessee |
23/02/2015
|
1 period of 10 years $500 per annum |
|
Kinder House Society Incorporated. 2 Ayr St Parnell |
Council |
31/12/2015
|
2 periods of 5 years $500.00 per annum |
|
Victoria Park Sports & Cultural Trust 203 -271 Victoria St West |
Lessee
|
19/12/2015
|
2 periods of 5 years $500.00 per annum |
|
The Waitemata Local Board is asked to approve the following lease renewals. The renewal process has included a review of the lessee’s performance to ensure that all lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered from the premises align with the objectives stated in the local board plan. Council staff have sought the input from relevant council departments to ensure all compliance requirements are met and that the facility is well maintained. In each of the leases noted below there have been no issues or concerns raised.
08 December 2015 |
|
Landowner Approval for an Underground Wastwater Pipeline within Victoria Park
File No.: CP2015/25707
Purpose
1. To seek landowner approval for Watercare Services Limited to construct a new wastewater pipe in Victoria Park as part of the Wynyard Quarter Development project.
Executive Summary
2. Watercare Services Limited (Watercare) are delivering part of the Wynyard Quarter project, which involves construction, operation and maintenance of a new wastewater pump station at a site near the intersection of Daldy Street and Pakenham Street West.
3. As part of the project, a new wastewater pipeline from the new pump station to the Orakei main sewer at the intersection of Victoria Street West and Wellesley Street West is proposed. This requires that a section of the pipeline traverses along the eastern edge of Victoria Park (see Attachment A).
4. The primary objectives of the Wynyard Quarter Project are to provide for growth in the Wynyard Quarter and increase capacity in the existing wastewater network.
5. The works are proposed to commence in December 2015. This involves the construction of a receiving shaft for the drilling mechanism and drilling within Victoria Park. The works will be timed to allow normal sports training and weekend activities to continue.
6. The pipeline will be protected by an unregistered easement in line with council’s standard operating procedure with Watercare.
7. Watercare are seeking landowner approval for the pipe installation works within Victoria Park, which includes undertaking the initial geotechnical and ground condition testing. It is requested that the local board delegate the approval of detailed design plans, construction methodology and conditions to the Manager Parks Central/West.
That the Waitematā Local Board: a) Endorse the granting of an unregistered easement over part of Victoria Park, (Lots 1-52 DRO CITY 37 PT Lots 4 5 DP 8709 PT Lot 8 DRO 4027), for a wastewater pipeline as shown on the Rising Main – Plan & Long Section – Sheet 3, drawing number 2011044.003, Issue: 2, prepared by Watercare Services Ltd., dated 27/02/15. b) Endorse the granting of the easement subject to the following conditions: i) Detailed design and methodology of works (including, but not limited to, temporary access, pipe alignment, location of shafts and borehole testing locations) to be approved by the Manager Sports Parks prior to the pipe installation works ii) Mitigation measure(s) being agreed with Parks staff and the Parks Portfolio Holder prior to the pipe installation works iii) Conditions to control the construction effects and provide for reinstatement to be provided by the Manager Parks Central/West.
|
Comments
Background
8. Watercare are delivering part of the Wynyard Quarter project whose primary objectives are to provide for growth in the Wynyard Quarter and increase capacity in the existing wastewater network. The project involves construction, operation and maintenance of a new wastewater pump station at a site near the intersection of Daldy Street and Pakenham Street West.
9. Resource consent is being sought for the construction of the wastewater pipeline from the Fanshawe/Halsey Street intersection to the Orakei main sewer. The proposal includes drilling the line through Victoria Park for which landowner approval is sought from the local board.
10. Watercare originally lodged a resource consent to construct the pipeline within Halsey Street.. However, during the consent process significant difficulties were identified in relation to traffic and archaeological material so it was not progressed.
11. Options to accommodate the construction work within Hasley Street, including closing the road to general traffic, were investigated. Auckland Transport (AT) raised concerns that the cumulative effects of the City Rail Link enabling works and Watercare’s construction works within Halsey Street on the wider traffic network will lead to significant traffic disruption. NZTA also highlighted the risk of major motorway network congestion. AT therefore do not support works within Halsey Street.
12. Heritage New Zealand also raised concerns that archaeological material (remains of pre-1900 buildings) could be discovered during construction. If discovered, archaeological investigations will be necessary which will likely create traffic disruption over a longer period. Watercare will also require an Archaeological Authority from Heritage New Zealand to carry out works within Halsey Street. Heritage New Zealand indicated that it will be unlikely to grant such an Authority.
13. Victoria Park was identified as an alternative to the Halsey Street alignment as the park consists of historical reclaimed land and all proposed infrastructure can be located on the edge of the park, below ground.
Proposal
14. The initial works will involve geotechnical, contamination and groundwater testing with associated monitoring bores in two locations (see Attachment B). The final locations of these test-spots within the park can be confirmed with Parks staff prior to commencement.
15. All testing locations that are marked with a yellow dot in Attachment B will be reinstated immediately after testing, while test locations BH01 and BH05 (north and south of the park) will be on-site for a maximum of six months for groundwater monitoring purposes. After the six month monitoring period, locations BH01 and BH05 will be reinstated.
16. The section of pipeline underneath the Halsey Street/Fanshawe Street intersection is proposed to be installed via trenchless technology. Traffic management requirements mean that Watercare is required to construct this section during low traffic volumes over the 2015 Christmas holiday period. This section of work will commence on 21 December 2015.
17. Construction work within Victoria Park is proposed to occur concurrently within the 2015 Christmas period. This will involve excavation of a launch shaft to allow the pipeline to be drilled from Halsey/Fanshawe Street. The shaft will be located south of the existing access road within the park (refer to Attachment A for the approximate location) and this will facilitate further drilling of the pipe through the park.
18. The section of pipeline through Victoria Park will also be installed using trenchless technology. Watercare proposes to undertake these works during the week (Tuesday to Friday only) and will pack up and cap the shafts over the weekend so as not to disrupt sporting activities. The caps will be covered with artificial turf and be flush with the existing ground level to prevent injury.
19. Shafts 3 and 4 will be located on the southern side of Victoria Park to act as a reception shafts for the trenchless pipe installation within the park. Shaft 4 will be used as a launch shaft for the installation across Victoria Street West.
20. A 20 foot container for equipment storage during the works period, is proposed to be located adjacent to the groundskeepers shed (see Attachment C). This will be on an existing tar sealed surface and clear of any vehicle accessways. Security, maintenance (including graffiti removal) and ongoing use of the container will be the responsibility of Watercare. This will be removed at the completion of works and any damage to the park will require full reinstatement.
21. A temporary hardstand area of approximately 100m2 is proposed around each of the shafts. Their location is dependent on the final locations of each shaft.
22. The final alignment of the pipe, location of all shafts, construction methodology (including temporary access and timing) and any other works required within the park will be finalised with Parks staff prior to commencement to minimise impacts on park users and assets.
23. The total section of works within Victoria Park is expected to take approximately two months to complete. The final section of pipe installation across the Victoria Street West/Wellesley Street West intersection (outside of the park) will be installed via open trench.
Potential Effects and Mitigation
24. Once construction is complete and the pipeline installed, there will be no visible above-ground infrastructure remaining on the park.
25. The main potential effects during construction are as follows:
· Temporary effects on park users and the sports fields
· Temporary effects on Greenkeeper’s Café
· Effects on trees
· Potential risks associated with a trenchless construction methodology.
26. These potential effects are addressed in more detail below.
Impact on sports field/park users
27. Victoria Park is used for club cricket during the summer sports season and by rugby league during the winter. Parks staff and contractors for the project have agreed to enable works during the weekdays (Tuesday – Friday), after which the shafts will be capped and overlaid with artificial turf in a safe manner. This will enable weekend sporting activites and Monday night touch rugby to be carried out without disruption.
28. Watercare will work with Parks staff to keep the sports clubs informed about the timing of works and any potential implications. Watercare have agreed to work with sports clubs to ensure activities can continue.
29. Watercare are aware of the complex sports field drainage system within the park and will be required to reinstate this to a similar of better condition.
30. The alignment and depth of the drilling will ensure that the significant trees along the Halsey Street park boundary are not endangered by the works. The final location of the receiving shaft will be determined in consultation with the Parks Arborist.
31. Conditions will be imposed to ensure that the sports fields are reinstated to a similar or better condition.
Impact on Greenkeeper’s Café
32. The shaft proposed near the Greenkeeper’s Café should not impact the cafe. In the event that the drill fails to reach the receiving shaft (i.e. encounters something below ground) the contractor must cease all work immediately and follow appropriate procedures to inform the café and Parks staff. No permission is being granted to excavate the park or the driveway around the café to remove the drill.
33. Watercare will need to be aware of the proposed landscaping works by the café on the Fanshawe Street façade and any damage will need to be fully reinstated to a similar or better condition.
34. Watercare and the contractor will be required to regularly update the café owners throughout the works period and conditions will be imposed to minimise impacts on the café and control construction effects where possible.
Impact on park trees
35. Scheduled plane trees are located along the Halsey Street boundary of Victoria Park. Significant magnolia and cherry trees and a Swamp Cyprus are also located in the south eastern corner of the park, near the Victoria Street West boundary. The final locations of the shafts, alignment of drilling and construction methodology (including access) will need to be confirmed with the Parks arborist to ensure no long term impact on trees.
36. Conditions will be imposed to safeguard park trees during construction. This will also likely be a resource consent requirement. No tree removals are anticipated nor permitted.
Construction risks
37. A risk inherent with trenchless technology is that unexpected underground obstacles or ground conditions could be encountered during the pipeline installation. If this occurs, recovery excavations for the boring machine may be required. To mitigate against this risk, the preliminary investigations undertaken by Watercare will provide a better understanding of ground conditions. This involves leaving monitoring equipment underground in two locations as noted above.
38. It may also be necessary to make revisions to the alignment during installation if significant obstacles are encountered. Any variances to the main trenchless method will be discussed with Parks staff and the Local Boards Parks Portfolio Holder.
Reinstatement and Mitigation
39. Temporary signage will be in place throughout the works period and construction areas will be fenced to address public health and safety. Such fencing will be removed at the end of the working week (Friday night) and reinstalled at the beginning of the working week (Tuesday morning).
40. All disturbed/damaged turf will be reinstated to a similar or better condition as part of the reinstatement works.
41. No other park assets are anticipated to be damaged. In the event of untended damage, the applicant is aware of the responsibilities to reinstate these to a similar or better extent.
42. Mitigation of the works through the provision of a three-lined irrigation system to be thrusted as part of the works under the sports turf (see attachment D). This will ensure that the turf can be reinstated faster and also enables the park to be future proofed with updated irrigation infrastructure. This is currently being reviewed by Watercare and will be finalised in discussion with the Local board Parks Portfolio Holder.
Consideration
Local Board views and implications
43. Watercare met with the local board chairman and Parks staff on 15 July 2015 to brief them of the proposal. Watercare, Parks staff and representatives from Auckland Transport subsequently met with a number of elected members at a Waitemata Local Board workshop on 29 September 2015 to discuss the proposed works and preferred option within Victoria Park.
44. Feedback from these meetings influenced Watercare’s decision to use the less disruptive trenchless technology for pipeline installation.
Māori impact statement
45. Iwi consultation has involved distribution of initial project information to Watercare’s Kaitiaki Forum. Mana whenua were invited to indicate their interest in the Wynyard Quarter project, and further information was provided to interested parties. Further information and engagement with interested parties was carried out.
46. Updated information regarding the revised alignment through Victoria Park and methodology for ground testing was provided to the following iwi groups in October 2015:
· Te Akitai;
· Te Rūnanga o Ngāti Whātua;
· Ngāti Whātua o Ōrākei;
· Ngāti Maru;
· Te Ahiwaru;
· Ngāi Tai Ki Tāmaki;
· Ngāti Whanaunga
47. To date, response has been received from Nga Tai Ki Tamaki who confirmed that no site visit was required. The project is being assessed by Nga Tai Ki Tamaki and a formal response is yet to be submitted.
48. Watercare will continue to engage with interested mana whenua during the implementation of the works in regards to any issues raised.
Implementation
49. Council’s standard operating procedure with Watercare states that all Watercare infrastructure in council parks shall be protected through unregistered easement agreements. This allows compliance with the Reserves Act procedures under which most parks are held. While Victoria Park is not held under the Reserves Act, the same procedure is recommended for consistency. Where the easement is considered to be minor, the decision to grant an easement is delegated to the Tier 5 Parks Manager.
50. It is recommended that Watercare, Parks staff and the Local Board Parks Portfolio Holder continue to liaise throughout the construction period and work together in finalising detailed aspects of construction methodology and mitigation.
No. |
Title |
Page |
aView |
Proposed Plan and Long Section |
65 |
bView |
Investigation Indicative Testing Locations |
67 |
cView |
Construction Activities Aerial |
69 |
dView |
Proposed Mitigation Irrigation Lines |
71 |
Signatories
Authors |
Jayesh Parekh - Parks and Open Space Specialist |
Authorisers |
Mark Bowater - Acting General Manager - Parks, Sports and Recreation Judith Webster - Relationship Manager |
08 December 2015 |
|
Parks, Recreation and Sports Committee - Growth Programme
File No.: CP2015/25747
Purpose
1. To inform the Waitemata Local Board of the Sports and Park Development/Growth Programme and resolutions from the Parks, Recreation and Sports Committee 16 September 2015 meeting.
That the Waitematā Local Board: a) Receive the Parks, Recreation and Sports Committee Growth Programme report and notes the attached resolutions.
|
No. |
Title |
Page |
aView |
Sports and Park Development/Growth Programme |
75 |
bView |
Resolutions from Parks, Recreation and Sports Committee September 16, 2015 meeting |
89 |
Signatories
Authors |
Desiree Tukutama - Democracy Advisor |
Authorisers |
Judith Webster - Relationship Manager |
08 December 2015 |
|
Urgent Decision of the Waitematā Local Board - Pocket Park Party Event
File No.: CP2015/25714
Purpose
1. This report is for the Waitematā Local Board’s information.
Executive Summary
2. The Waitematā Local Board Chair and Deputy Chair approved the urgent decision report to allocate $1,510 towards a Pocket Park Party event in Costley Reserve from the 2015/16 Local Event Development Fund budget.
3. An urgent decision was required because the event was due to be held on the 21st November but the next Waitematā Local Board meeting was not until the 8th December 2015.
4. The approved urgent decision process was followed and this requires the urgent decision report to be placed on the next Local Board business meeting agenda.
5. This report includes the urgent decision report as an attachment.
6. Due to unfortunate weather on the 21st November the event at Costley Reserve was cancelled. The event’s organiser has submitted a change of purpose request to use the $1,510 from the Costley Street Reserve for a similar event at the Brown Street Reserve on the 20th February 2016.
7. The Arts, Culture and Events Portfolio leads are in discussion with the Auckland Council Grants Team to finalise this change request.
That the Waitematā Local Board: a) Notes the urgent decision for the allocation of $1,510 towards a Pocket Park Party event in Costley Reserve from the 2015/16 Local Event Development Fund budget b) Notes that the $1,510 will now be used for a similar event at Brown Street Reserve on the 20th February 2016
|
No. |
Title |
Page |
aView |
Urgent Decision of Waitemata Local Board - Pocket Park Party Event |
93 |
Signatories
Authors |
Trina Thompson - Senior Local Board Advisor - Waitemata |
Authorisers |
Judith Webster - Relationship Manager |
08 December 2015 |
|
Annual Plan 2016/2017 – Local Consultation Content
File No.: CP2015/26457
Purpose
1. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation, as part of the Annual Plan 2016/2017
Executive Summary
2. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:
a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
3. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.
4. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.
5. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed.
That the Waitematā Local Board: a) Agree indicative LDI priorities for 2016/2017 (Attachment A). b) Adopt local content for consultation (Attachment B). c) Agree that the Chair be delegated the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content. |
Comments
6. Legislation governing the annual plan process has changed - there is no longer a requirement to produce a draft Annual Plan. Instead, council must produce a consultation document which includes:
a) proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and
b) content relating to local board agreements.
7. Over the last three months local boards have refined local priorities within funding envelopes outlined in year two of the LTP to prepare for consultation. This included consideration of locally driven initiatives and asset based services work programmes.
8. This report seeks agreement of proposed locally driven initiative priorities for 2016/2017 and adoption of local content for consultation.
9. Following this business meeting, the governing body will meet on 17 December to agree consultation topics for the annual plan, and again in early February to agree consultation material, including local content from each local board.
10. Consultation on the Annual Plan will take place from 15 February to 15 March 2016.
11. Following consultation, a local board agreement with the governing body for 2016/2017 will be developed. The annual plan, including 21 local board agreements, is due for adoption in June 2016.
Consideration
Local Board views and implications
12. Local board feedback on regional matters for consultation was sought in November business meetings.
13. Advocacy discussions between local boards and the Finance & Performance Committee were held in November prior to decisions being made on annual plan consultation topics.
14. The purpose of this report is for local boards to agree local priorities and adopt local content for consultation.
15. Local boards will also have further opportunities to provide information and views as council continues through the annual plan process
Māori impact statement
16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes
Implementation
17. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final annual plan.
No. |
Title |
Page |
aView |
Indicative LDI Opex and Capex Budgets |
99 |
bView |
Waitemata Local Consultation Content |
101 |
Signatories
Authors |
Kate Marsh - Financial Planning Manager - Local Boards |
Authorisers |
Matthew Walker - GM Financial Strategy and Planning Judith Webster - Relationship Manager |
08 December 2015 |
|
Draft Regional Pest Management Plan Review
File No.: CP2015/25756
Purpose
1. The purpose of this report is to:
· inform local boards about the first stage of public consultation on the Regional Pest Management Plan review
· request local boards to provide any initial feedback on pest management issues in preparation of the draft Regional Pest Management Plan (RPMP)
· note that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft RPMP.
Executive Summary
2. The Auckland Regional Pest Management Plan is undergoing a major review, driven by legislative and operational changes. Council is now inviting public comment on pest management issues in the region, as part one of a two-stage consultation process. Public comments close on 27 November 2015.
3. Pest management is important at a local as well as a regional scale. Local board views have been sought through meetings and a combined local board workshop on 20 April 2015. Following local board and mana whenua engagement, a discussion document and a brief summary brochure have been prepared for the first stage of consultation. These documents are presented for your information, dissemination, and further feedback if desired.
4. Comments from this consultation will inform the proposed Auckland Regional Pest Management Plan which will be developed for the second stage of consultation (formal public submissions and hearings) in 2016. Comments can be made on the topics raised in the document or on any other pest management issue.
That the Waitematā Local Board: a) Provides any initial feedback on pest management issues impacting their area. b) Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document c) Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.
|
Comments
5. The Auckland Regional Pest Management Plan is the main statutory document implementing the Biosecurity Act 1993 in the region. It provides a strategic and statutory framework for the effective management of plant and animal pests. Auckland Council is reviewing its plan (which dates from 2007). The purpose of the review is to update the council’s approach to pest management, especially with regard to changes in pest species, distribution, and issues arising from their control; along with community expectations and available resources.
6. It is also necessary to incorporate new provisions which come from the reform of the Biosecurity Act in 2012. Among other changes, the Act now requires councils to be consistent with the National Policy Direction on Pest Management (NPD), which was gazetted on 24 August 2015 and introduces new pest programme categories.
7. A two-stage consultation process is being used for the review. The first stage includes an informal public consultation on pest management issues in the region. The attached discussion document and summary brochure have been prepared for this first stage. Following local board comments and feedback in the early part of 2015 and a combined workshop on 20 April 2015. Feedback from this consultation will help to inform the content of the review and the drafting of a Proposed Regional Pest Management Plan in 2016.
8. The first stage of consultation also includes hui with mana whenua, and meetings with community groups and industry. Materials have been distributed widely via email, social media, and the Auckland Council website. Copies of the discussion document have has also been sent to libraries and service centres as well as Local Board offices.
9. The second stage of consultation will commence once the Regional Strategy and Policy Committee adopts a proposed draft plan. The second stage will comprise a formal submission period followed by hearings.
10. The discussion document and summary brochure were approved by the Regional Strategy and Policy Committee on 8 October for a six week consultation period, ending on 27 November 2015. The discussion document summarises proposed changes and key issues, including:
· Feral goat exclusion zones;
· Contolling widespread weeds;
· Red-eared slider turtles;
· Bangalow palms;
· Community pest control;
· The Hauraki Gulf; and
· Marine pests.
11. Both documents seek to encourage comments from a broad cross-section of the community and technical detail has been kept to a minimum. Comments can be made on the topics raised in the document or on any other pest management issue.
Consideration
Local Board views and implications
12. To date, local boards have provided input into the discussion document through two briefing sessions in April 2015.
13. This report requests local boards provide initial feedback on pest management issues impacting their area to provide guidance and direction to staff.
14. Local boards will have a further opportunity to inform to the development of the proposed Regional Pest Management Plan informally and formally in the first half of 2016.
Māori impact statement
15. One of the primary purposes of pest management is to manage the effects of pests on the relationship between Māori and their culture, traditions, ancestral lands, waters, sites, wāhi tapu and taonga. Initial consultation with māori has occurred through a series of individual and combined hui. A further combined hui was held on 15 October.
16. Ongoing consultation with iwi authorities and tribal rūnanga will occur throughout the review process.
Implementation
17. The review of the Regional Pest Management Plan (including producing and distributing the discussion document) is funded through existing Biosecurity and Natural Environment Strategy budgets.
18. Any changes to the plan arising from the review are likely to have operational cost implications. These will be considered during the cost-benefit and cost-allocation stages of the review, and in subsequent annual plan and LTP processes.
No. |
Title |
Page |
aView |
Regional Pest Management Plan – Have Your Say material |
107 |
bView |
Regional Strategy and Policy Committee report – Regional Pest Management Plan – Approval of Discussion Document |
115 |
cView |
Regional Pest Management Plan – Discussion Document |
117 |
Signatories
Authors |
Helen Sharpe - Biodiversity Specialist |
Authorisers |
Jacques Victor - GM Auckland Plan Strategy and Research Judith Webster - Relationship Manager |
08 December 2015 |
|
Review of the Food Safety Bylaw 2013
File No.: CP2015/26265
Purpose
1. To seek the local board’s views regarding proposals to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.
Executive Summary
2. From 1 March 2016 the Food Act 2014 (“the Act”) will replace the Food Act 1981 and Food Hygiene Regulations 1974 over a three year transition period. The Act also requires the amendment of existing food safety bylaws to ensure consistency. A formal public consultation process is not required for this bylaw review.
3. Staff analysis has identified that most of the existing Food Safety Bylaw 2013 (“the Bylaw”) provisions can be revoked and will be regulated by the Act and subsequent regulations.
4. National food safety grading will not be implemented through the new Act.
5. Staff propose to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. Staff consider that the mandatory display of food safety grade certificates provides an incentive for food operators to proactively improve and maintain the safety of their food and enables customers to make informed choices.
6. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016 followed by the Governing Body for consideration. The views of local boards will be presented in the accompanying report.
That the Waitematā Local Board: a) Endorse the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates. |
Comments
Background
The Food Act 2014
7. The Food Act 2014 (“the Act”) will come into effect on 1 March 2016. It will replace the Food Act 1981 and the Food Hygiene Regulations 1974 over a three year transition period. The Act will introduce significant improvements to the way that food safety is addressed by food businesses across New Zealand.
8. The primary duty of ensuring food safety will be the responsibility of food businesses, including food operators of mobile shops and food stalls at markets. For most businesses, this will involve a new requirement to document their procedures which will be audited by the council.
9. Businesses that prepare food with a high risk to food safety will be required to operate under a Food Control Plan. In most cases, a business subject to a Food Control Plan will be required to register with their local council. This enables councils to manage compliance activities and identify operators’ understanding of food safety.
10. The Act introduces new registration and auditing requirements for food businesses that operate from school tuckshops, childcare centres, work cafeterias and marae.
11. Businesses or charities that sell food for community purposes or to raise funds will be exempt from registration and auditing requirements for up to 20 occasions per year (e.g. sausage sizzles or home baking at school fairs).
Auckland Council Food Safety Bylaw 2013
12. On 23 May 2013, the council’s Governing Body adopted the Auckland Council Food Safety Bylaw 2013 (“the Bylaw”) to replace seven legacy council food safety bylaws (Resolution Number: GB/2013/47).
13. The Bylaw was introduced to minimise potential food safety risks associated with the sale of food. The Bylaw provides the council with powers related to:
· the closure of unhygienic or unsafe food premises
· minimum standards for staff training in basic food hygiene
· grading of food premises
· standards for preparing, handling and labelling food sold to private premises, and
· operating food stalls and mobile food shops.
14. The Bylaw requires each registered food business to display a food safety grade certificate, which the council issues following its inspection of the premises, pursuant to the Food Hygiene Regulations 1974. The certificate shows customers the premises’ food safety level.
Discussion
Impact of the Food Act 2014 on the Food Safety Bylaw 2013
15. The new Act requires the council to amend its Bylaw to ensure consistency with the new regulatory regime for food businesses. In June 2015, the Regulatory and Bylaws Committee directed council staff to undertake a review of the Bylaw (Resolution Number: RBC/2015/19).
16. Staff have now completed this review and recommend that the council revoke most of the Bylaw as the relevant activities will instead be regulated by the Act and subsequent regulations. The exception to this is the food grading system.
17. National food safety grading will not be implemented through the new Act, although there is potential for the development of a national scheme after 2019. Staff recommend retaining the grading provision (with minor amendments) of the Bylaw and require the display of food safety grade certificates.
18. There would be no additional cost to businesses for a food safety grade certificate. The grade assessment would be undertaken at the same time as the audit required by the new Act.
19. The benefits of a food safety grading scheme is that it provides:
· food operators with an incentive to take responsibility for the safety of the food they sell and to proactively improve and maintain the safety of their food
· the public with concise information on a business’ level of food safety so that customers can make informed choices.
Consideration
Local Board views and implications
20. This report seeks the views of local boards on retaining the Food Safety Bylaw 2013 to require the display of a food safety grade certificate for food businesses registered with the council.
21. The views of local boards will be presented to the Regulatory and Bylaws Committee and the Governing Body in February 2016.
22. Local boards were engaged on the consolidation of legacy food safety bylaws in 2011 and feedback received at the time indicated there was general support for the grading of food premises. Some local board members expressed concern about the standards applying to food sold from stalls at markets.
Māori impact statement
23. Engagement with mana whenua and mataa waka is currently underway.
24. Food prepared and served on a marae that is not provided as part of a commercial activity is outside the scope of this bylaw review. In addition, registration and auditing requirements of the new Act do not apply to the preparation and sale of food for the purpose of raising funds up to 20 times a year.
25. Food businesses that operate from marae, for instance catering at events more than 20 times per year, will be subject to registration and auditing requirements under the Act in the same way as other food businesses.
Implementation
26. The Governing Body is responsible for making a decision on the review of the Food Safety Bylaw 2013. A proposed amended bylaw will be presented to the Regulatory and Bylaws Committee in February 2016. It will then be considered by the Governing Body. The views of Local Boards and targeted stakeholders will be presented in the accompanying report.
27. The method for determining the criteria of food safety grades is an operational matter and is outside the scope of this bylaw review.
28. Registration fees for food businesses are also out of scope of this bylaw review. For information purposes, proposed fees under the new Act were presented to the Finance and Performance Committee at their meeting on 19 November 2015. The consultation period on proposed fees will be from 20 November to 21 December 2015. Current registration and inspection fees will continue to apply for existing food businesses until they transition to the new regulatory regime.
There are no attachments for this report.
Signatories
Authors |
Emma Pilkington - Policy Analyst Belinda Hansen - Principal Policy Analyst |
Authorisers |
Kataraina Maki - GM - Community & Social Policy Judith Webster - Relationship Manager |
Waitematā Local Board 08 December 2015 |
|
Performance Report for the Waitemata Local Board for the Three months ending September 2015
File No.: CP2015/23561
Purpose
1. To update the Waitemata Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.
Executive Summary
2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.
3. Auckland Council departments also present quarterly performance reports to the local boards
4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report
5. The attached report contains the following reports this quarter
· Local Community Services including Libraries;
· Local Environmental Management;
· Local Sports Parks and Recreation; and
· Local Board Financial Performance.
That the Waitematā Local Board: a) Receive the Performance Report for the Waitemata Local Board for the financial quarter ended September 2015
|
Comments
6. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.
Consideration
Local Board views and implications
7. The report is presented to the Waitemata Local Board members at a workshop prior to the business meeting.
Māori impact statement
8. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.
No. |
Title |
Page |
aView |
Performance Report for the Waitemata Local Board for the three months ending Septempber 2015 |
171 |
Signatories
Authors |
Audrey Gan - Lead Financial Advisor Local Boards |
Authorisers |
Christine Watson - Manager Financial Advisory Services - Local Boards Judith Webster - Relationship Manager |
08 December 2015 |
|
Regional Facilities Auckland - First Quarter Report 2015-2016
File No.: CP2015/25347
Purpose
1. This report presents the Regional Facilities Auckland - First Quarter Report 2015-2016, for the quarter ended 30 September 2015, to the Waitemata Local Board for their information. The report is provided to ensure the Waitemata Local Board is informed in regards to the Regional Facilities Auckland activities and developments.
That the Waitematā Local Board: a) That the Regional Facilities Auckland First Quarter Report 2015-2016 be received.
|
No. |
Title |
Page |
aView |
Regional Facilities Auckland - First Quarter Report 2015-2016 |
209 |
Signatories
Authors |
Judy Lawley – Local Board Engagement Manager, Regional Facilities Auckland |
Authorisers |
Judith Webster - Relationship Manager |
08 December 2015 |
|
File No.: CP2015/25308
Executive Summary
The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.
That the Chair’s verbal report be received.
|
There are no attachments for this report.
Waitematā Local Board 08 December 2015 |
|
File No.: CP2015/25309
Executive summary
This report covers my Waitematā Local Board activities from 1 November until 5 December 2015 as Deputy Chair, lead for the Community and Transport portfolios, and Chair of the Grants Committee, and with positions on the Ponsonby Business Association Board and Ponsonby Community Centre Committee and Board liaison for the Parnell Community Centre. I was also acting chair from 15 – 19 November.
This is my final report for 2015. Many thanks to everyone who supports the work of the Board during the year.
That the Deputy Chairperson’s Report be received. |
Comments
Highlights
Parnell Festival of Roses on 15 November
Congratulations to the team who delivered an outstanding community-focused Parnell Festival of Roses this year (the festival is now in its 22nd year). I was particularly impressed to hear that the festival broke zero waste records. It is the most sustainable event in terms of zero waste since Auckland Zero Waste Alliance’s Zero Waste Event Project started operating in 2013 achieving a diversion from landfill of 98%. 90% of the event's waste was composted, and another 8% recycled. Only 2% of the waste generated went to landfill.
David Seymour MP took a big interest in learning about zero waste
Photo credit: Auckland Zero Waste Alliance
Freemans Bay School Think Big project
The launch of the Auckland Kids Voice website by Freeman’s Bay School was held on 11 November at Auckland Council. The website is a Think Big project developed by the school with funding from the Waitematā Local Board earmarked for youth initiatives as part of being a UNICEF Child Friendly City.
· The website includes an adult survey form adapted by the school students for kids to be able to give local feedback on Auckland Transport’s New Network bus consultation. The project was recognised in a NZ Herald article Inner City youngsters have region’s interests at heart
Thanks to everyone who made this project happen.
Launch of the Low Carbon Community Action Plan at the Auckland Museum
Waitematā is the first Local Board to launch a community low carbon action plan. The plan came out of community concern about the lack of action on climate change that led to the Board in 2011 committing to develop a localised plan for reducing emissions that will focus on reducing energy use, sustainable transport options, waste reduction, local food production and more effective and cooperative use of resources and land. I acknowledge the work of the Natural Environment Portfolio team (members Deborah Yates and Rob Thomas) who have seen through the project this term.
On Wednesday 4 November the plan and a Low Carbon Community Network was launched by the Board at the Auckland Museum. The network is intended as a loose collaboration of all those interested in climate change and forging a low carbon community. The Board aims to make the most of sharing the considerable ideas, news and events which make up our collective local knowledge.
At the launch the Museum’s Director of Corporate Services Les Fleming (pictured below with board members) described the huge success they have had in reducing their carbon footprint and took attendees on the roof to see the solar array which is contributing to their effort.
Ponsonby Rd Pedestrian Experience project
On 17 November consultation started on the proposal by Auckland Transport and the Waitematā Local Board to make Ponsonby Road more visually attractive and pedestrian-friendly through improvements to 8 side streets between Franklin Road and Williamson Ave. Additional improvements for Mackelvie Street include a new central island with plantings and an additional raised table. Depending on the preferred design the improvements will result in the addition of between 8 – 12 on street car parks, a new pedestrian refuge for crossing Ponsonby Road and new street furniture.
The improvements are funded from the Waitematā Local Board transport capital expenditure fund to support delivery of the Ponsonby Road Plan.
I’ve previously reported on the 2 year battle the Board had with Auckland Transport to achieve a pedestrian friendly design so it is great to see this project progress.
Consultation is open until 7 December.
Grey Lynn Transport project consultation
Auckland Transport has made unnecessarily difficult work of proposals for transport changes at the Grey Lynn shops. Auckland Transport failed to appreciate the impact of their original proposals (that started out as a project to just relocate one bus stop and improve the safety of two more in the town centre), didn’t develop a consultation plan with the Local Board and didn’t respond adequately to issues raised by the local business community.
It is unfortunate because there are many positive aspects of the revised project (following initial community feedback) that Auckland Transport started consultation on in early November. The new proposals include a new pedestrian crossing, relocation of a loading zone and revised changes to bus stops in the town centre, as well as the installation of traffic calming treatments on Prime Rd and Selbourne St. The changes aim to improve pedestrian safety, create a more pedestrian-friendly environment, and improve the operation of bus services. Importantly it is no longer proposed to remove a loading zone and substantial on street parking which was the focus of original concerns about the project.
On my request the feedback period was extended by 2 weeks (until 9 December) following the Surrey Cres working group raising concerns about the timeframe and extent of the consultation.
Update on the berm planting guidelines
I’ve previously reported on the feedback we gave Auckland Transport on their draft berm planting guidelines. As part of the feedback the Board requested that Auckland Transport re-write the guidelines in conjunction with Local Board Services and that the guidelines include:
· details about why berm planting is encouraged and supported
· sets out an empowering and enabling criteria
· clarifies the local board role
· identifies how to mitigate potential hazards and maintenance expectations
· tips on working with neighbours to achieve the best outcomes for the community from private plantings in the road corridor
However Auckland Transport has advised that a new draft of the guidelines will go to Auckland Transport’s Executive Team and the AT Board, with a final version of the guidelines likely to be available in the new year. In other words AT has ignored the Board’s request to have input BEFORE the guidelines are finalised.
I have therefore written to the CEO of Auckland Transport bringing his attention to the flawed process his senior managers are pursuing with regards to the berm planting guidelines and to ask that he takes action to ensure the guidelines are only finalised after AT has sought the input of Local Board services as requested (by Waitemata and many other Boards).
In ignoring the request for further input from Local Board Services AT is failing to recognise the Local Board’s placemaking role and desire to work with the community on this issue. AT is also acting contrary to the governance structure and engagement agreement with Local Boards. The current process proposed by AT is unacceptable and is likely to lead to Local Boards having no choice but to draft our own guidelines together with the community.
Freemans Bay Residential Parking Scheme
The results of Auckland Transport’s consultation on the Freemans Bay Residential Parking Scheme showed 59% overall support (78% support from residents). However AT advised the Freemans Bay Residents Association that further consultation may be necessary due to the low response rate (2439 letter sent out, 305 responses received). This led to over 140 emails from concerned residents to Board members asking that the scheme be implemented as soon as possible. I assisted the chair in drafting the following response to Freemans Bay residents:
Thank you for your email and for showing your support for the Freemans Bay Residential Parking Scheme. The Waitematā Local Board is very concerned about the ongoing parking issues in Freemans Bay.
We have asked Auckland Transport (AT) to implement the scheme as soon as possible.
The Board has been advocating for the introduction of the Freemans Bay Residential parking scheme since 2011 and we have actively supported the work of AT together with the Freemans Bay Residents Association to develop the proposed scheme that was recently been consulted on by AT.
One of our key advocacy areas in our Local Board Agreement 2015/16 is Auckland Transport to implement the residential parking zone scheme to manage commuter parking in central Auckland suburbs following consultation with residents.
On 3 November Auckland Transport’s parking team briefed Local Board members on their analysis of the consultation feedback. Although AT advised that they are satisfied they carried out a robust and thorough consultation process, the AT parking team raised with the Board their concern about the low response rate from residents and whether this might require further directed consultation such as door to door enquiries to ensure residents understand and support the scheme.
However we confirmed with AT that we do not think there is any reason to delay the implementation or undertake further consultation given the level of support at the public meeting we attended and that a low response rate is to be expected when the majority are favourable to a proposal.
I, on behalf of the Board, have therefore given AT a very clear direction of the Board’s support for the scheme which has also been backed up by the many positive messages of support, including your own, that we have received from residents.
The parking team confirmed that they will be recommending this month to the Auckland Transport Executive (the final decision maker) that the implementation of the scheme goes ahead based on the consultation results and the support of the Waitematā Local Board. AT have undertaken to get back to the Board with an implementation plan very shortly.
At our November Board meeting we also directed Auckland Transport to implement the scheme as soon as possible (thanks to the Freemans Bay Residents Association for supporting this work and attending the meeting). AT has now confirmed implementation will take place in March 2016.
Community Grants
Applications for the Quick Response Round Two 2015- 2016 were considered at the Community Grants Committee meeting on 2 December. 17 applications totally $36,622.00 were received for a remaining grants fund of $53,298.58.
Details of the applications and the committee’s decision is available on the Council website.
Franklin Road lights
The annual switch on of the Franklin Road lights took place on 1 December. This is a very special community event that the Board supports with a grant for the opening night celebrations and additional waste services.
Thanks to the organiser Roscoe Thorby who is to be congratulated on a fantastic opening night with record crowds and special guests Buckwheat and Tess.
Nelson St cycleway opening
The Nelson St cycleway and Canada St bridge opened on 3 December by Hon Simon Bridges (just after I finalised by report). It is fantastic to see this cycleway project progress so quickly since receiving funding from the Urban Cycleway Investment fund. It is the most exciting and interesting cycling project happening in New Zealand if not the world right now. The magenta colour, lighting installation and clever repurposing of a disused motorway off ramp are sure to be award winning and a huge visitor attraction.
Workshops and meetings
From 1 November – 5 December 2015 I attended:
· Central Local Boards briefing on financial policies for Annual Plan 2016/2017 on 2 November
· Surrey Crescent working group meeting with Auckland Transport to discuss the Grey Lynn transport project on 2 November
· Waitematā Local Board workshop on 3 November
· Media and communications catch up on 4 November
· Business Improvement Districts policy workshop for Councillors and Local Board member representatives on 5 November
· Meeting for Board members to discuss proposed Unitary Plan rezoning
· Meeting to discuss Waitematā Local Board Grants programme
· Auckland Transport presentation to Parnell Inc members regarding the New Network bus consultation
· Waitematā Local Board business meeting on 10 November
· Ponsonby Business Association Board meeting on 11 November
· Meeting on 11 November to discuss Ellen Melville Hall art concept proposals
· Waitematā Local Board workshop on 12 November
· Meeting with Auckland Transport to discuss Franklin Road upgrade options and process
· Presentation by 5 year two AUT students of their innovative ecological design project for Western Bays.
· GHD hosted breakfast on 13 November and 'Bikes are good for business' presentation by Kyle Rowe, Transport Planner with the Seattle Department of Transportation
· Catch up with NBA General manager on 13 November
· Weekly update with Relationship Manager including update with Senior Advisor on 16 November (as acting Chair)
· Waitematā Local Board workshop on 17 November
· Transport portfolio monthly meeting with Auckland Transport on 18 November
· Meeting at MacKelvie St organised by the Ponsonby Business Association with Auckland Transport to discuss the Ponsonby Road pedestrian experience project consultation
· Waitematā Local Board workshop on 24 November
· Meeting with Julian Hulls from Nextbike to discuss bike share
· Waitematā Local Board extraordinary meeting on 24 November
· Community Development Portfolio meeting on 25 November
· Inner City Network meeting organised by ADCOSS on 26 November at Ellen Melville Hall
· Meeting to discuss Greenways route through Parnell Station
· Waitematā Local Board annual plan presentation to the governing body (presented by the Chair)
· Tamaki Drive (Plumer St to Ngapipi Rd) cycle route workshop organised by Auckland Transport on 30 November at Beca
· Ponsonby Community Centre Committee meeting on 30 November
· Waitematā Local Board workshop on 1 December
· Attended the Step it Up conference organised by Centre for NZ Progress opening plenary on 30 November and with Michael Wood (member Puketapapa Local Board ) presented at the Step It Up conference on 1 December Local government elections in 2016 - Fighting for progress
· Waterfront Forum hosted by Panuku Development Agency on 1 December
· Waitematā Local Board grants committee meeting on 2 December
· Local Board Members briefing on Housing Affordability on 3 December
Events and functions
From 1 November – 5 December 2015 I attended:
· All Black parade in Victoria Park on 4 November
· Launch of the Low Carbon Community Action plan at Auckland Museum on 4 November
· Community information event for the POP programme 2016 held at Studio One on 6 November
· Hudson & Halls at the Herald Theatre on 6 November at the invitation of Silo Theatre
· Opening of the Salisbury Reserve playground upgrade on 7 November
· Auckland Transport’s New Network Consultation at the Grey Lynn Farmers Market on 8 November
· Freemans Bay School’s Think Big Project launch (Auckland Kids Voice website)
· Armistice Day commemoration held at the Auckland War Memorial Museum on 11 November
· Opening of the Short me Shorts Film Festival at the Civic Theatre on 11 November
· Grey Lynn Business Association networking drinks
· Opening of the Onehunga Foreshore Taumanu on Saturday 14 November
· Parnell Festival of Roses on Sunday 15 November
· Auckland Architecture Association Awards and Lecture by the chief judge Rewi Thompson at the Auckland Art Gallery on 17 November
· Parnell Community Committee AGM on 17 November
· The Grey Lynn Book Launch at the Grey Lynn RSC on 18 November
· Opening
of the Air New Zealand 75th anniversary exhibition at the Auckland
Museum on 19 November
· Herne Bay Residents Association AGM on 19 November
· Launch of the Arch Hill Art Wall at Lot 23 on 20 November
· Bike Market organised by Auckland Transport at the Pitt St YMCA Hall
· Announcement event for the Phil Goff mayoralty campaign on 22 November
· Civic Trust AGM at the Leys Institute Library on 22 November
· Cycle Action Auckland relaunch as Bike Auckland on 24 November
· White Ribbon march on 25 November
· Ponsonby
Community Centre Christmas drinks on 25 November (I received coasters as a
Christmas gift from the staff at the centre)
· Drinks with Jarret Walker , author of Human Transit How clearer thinking about public transit can enrich our communities and our lives hosted by MR Cagney on 27 November
· Grey Lynn Park Festival on 28 November
· People’s Climate March on 28 November
· Ponsonby Community Centre AGM on 30 November
· Waterfront Forum hosted by Panuku Development Agency on 1 December
· Franklin Road Christmas lights opening on 1 December
· Silo Park Christmas launch on 2 December
· Dawn blessing and opening of the Nelson St cycleway on 3 December
· First Thursdays on K’rd
· Grey Lynn Community Centre Christmas gathering on 3 December
· Ponsonby Market Day on 5 December
· Bike Rave on 5 December
Author |
Pippa Coom, Deputy Chair |
Waitematā Local Board 08 December 2015 |
|
File No.: CP2015/25310
Executive Summary
1. Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.
That the Waitemata Local Board: Receives Board Members’ written and verbal reports. |
No. |
Title |
Page |
aView |
Vernon Tava Board Member's Report |
243 |
Signatories
Authors |
Desiree Tukutama - Democracy Advisor |
Authorisers |
Judith Webster - Relationship Manager |
08 December 2015 |
|
Waitemata Local Board Workshop Notes
File No.: CP2015/26039
Purpose
1. The purpose of this report is to present the Waitematā Local Board workshop notes to the board. Attached are copies of the proceeding notes taken from the workshops held on:
· 6 October 2015
· 15 October 2015
· 20 October 2015
· 27 October 2015
· 3 November 2015
· 12 November 2015
· 17 November 2015
· 24 November 2015
That the Waitematā Local Board: a) Receive the workshop proceeding notes for the meetings held on 6, 15, 20 and 27 of October 2015 and 3, 12, 17 and 24 November 2015.
|
No. |
Title |
Page |
aView |
Workshop proceedings 6 October 2015 |
263 |
bView |
Workshop proceedings 15 October 2015 |
265 |
cView |
Workshop proceedings 20 October 2015 |
267 |
dView |
Workshop proceedings 27 October 2015 |
269 |
eView |
Workshop proceedings 3 November 2015 |
271 |
fView |
Workshop proceedings 12 November 2015 |
273 |
gView |
Workshop proceedings 17 November 2015 |
275 |
hView |
Workshop proceedings 24 November 2015 |
277 |
Signatories
Authors |
Corina Claps - PA/Liaison Waitemata Local Board |
Authorisers |
Judith Webster - Relationship Manager |
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday, 6 October 2015
Time: 9:00 am – 1:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Rob Thomas
Christopher Dempsey
Greg Moyle
Deborah Yates
Vernon Tava
Apologies: N/A
LBS officers: Colin Cresswell
Trina Thompson
Item |
Topic |
Lead officer |
Notes |
1 |
Local Board Capex |
Colin Cresswell (Local Board Advisor) Michelle Dawson, Duncan, Dawn Bardsley (Parks)
|
Officers and members discussed funding priorities and Local Board Capex |
2 |
Working Together – Civil Defence and Emergency Management (CDEM) and Local Boards |
Jackie Bubb (Emergency Management Advisor), John Drag), David Alt (Admin Support), Peter Barry (Intern) |
Members received an update on the new Civil Defence and Emergency Management Group Plan |
3 |
Auckland Transport Update |
Priscilla Steel |
Local Board members received an Auckland Transport Update |
4 |
Business Improvement District (BID) Policy Review and Transition to New BID Model |
Stephen Cavanagh (BID Partnership Advisor) |
Officers sought feedback from the Board in relation to the BID Policy Review and the transition to a new model |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Thursday, 15 October 2015
Time: 9:00 am – 1:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Christopher Dempsey
Deborah Yates
Vernon Tava
Apologies: Greg Moyle
Rob Thomas
LBS officers: Colin Cresswell
Trina Thompson
Item |
Topic |
Lead officer |
Notes |
1 |
Ellen Melville and Freyberg Square |
Tim Watts, Gary McShane, Lisa Spasic, Oliver Roberts, Andrew Guthrie, Viv Beck (Heart of the City) |
LB members received an update on the Ellen Melville and Freyberg Square redevelopment project |
2 |
Annual Plan |
Christine Watson, Kaye Glamuzina, Tracey Williams, Dawn Bardsley, Leicester Drake (Parks Asset Planner), Raymond Tan, Santosh P (Property) |
Officers from various departments presented their views for the future consultation materials for the Annual Plan and sought feedback from the Board |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday, 20 October 2015
Time: 9:00 am – 1:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Christopher Dempsey
Deborah Yates
Vernon Tava
Greg Moyle
Rob Thomas
LBS officers: Colin Cresswell
Trina Thompson
Judith Webster
Item |
Topic |
Lead officer |
Notes |
1 |
Annual Plan Workshop 1 (continued) |
Audrey Gan (Lead Financial Advisor) Rachael Rivera (Customer Experience Manager, Libraries) Justine Haves (Lead Asset Planner, Operations - Commercial and Finance) Debbie Ashton (Service Delivery Manager, Libraries)
|
LB members continued the discussion on the Annual Plan, including an update on the draft strategy for libraries assets |
2 |
Westhaven Marina Update |
Tom Warren (Manager Marina Development & Management, Panuku Development) Zoe Hawkins (Specials Projects Manager, Panuku Development) Philip Wardale (Specials Projects Manager, Panuku Development) Rod Marler (Director PlaceShaping, Panuku Development) Dan Khong (Major Projects Director, Panuku Development) |
Panuku Development officers presented their plans for the Marina, a number of short, medium and long term projects for the next 20 years |
3 |
Grey Lynn Greenway - On Road and Park Update |
Dawn Bardsley (Parks Advisor, Parks) |
The Parks advisor presented an update on the Grey Lynn Greenway project and sought feedback from the Board |
4 |
CEO Review |
Judith Webster (Relationship Manager, Waitemata Local Board) |
The members were asked to comment and discuss the CEO’s performance based on four set objectives. |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday, 27 October 2015
Time: 9:30 am – 11:00 am
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Christopher Dempsey
Deborah Yates
Vernon Tava
Greg Moyle
Rob Thomas
LBS officers: Colin Cresswell
Judith Webster
Item |
Topic |
Lead officer |
Notes |
1 |
City Centre Integration |
Oliver Roberts (CCI Strategy & Comms Manager). Tim Watts. |
Officers gave a presentation on the new Development Programme Office and sought input from the Board |
2 |
AT Update |
Priscilla Steel (Elected Member Relationship Manager) Rob Douglas-Jones |
AT officers updated the Board on two upcoming projects for the area |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday, 3 November 2015
Time: 9:00 am – 1:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Rob Thomas
Deborah Yates
Vernon Tava
Apologies: Greg Moyle
Christopher Dempsey
LBS officers: Colin Cresswell
Judith Webster
Item |
Topic |
Lead officer |
Notes |
1 |
AT Update-Freemans Bay RPZ Outcome of Public Consultation |
Priscilla Steel (Elected Member Relationship Advisor) |
The members received an update on the key findings of the Freemans Bay Residential Parking Zone Public Consultation led by AT |
2 |
Annual Plan Workshop 2 |
Audrey Gan (Lead Financial Advisor) SME Support - Mark Miller (Manager Local and Sports Parks – Central) Lynda Lucas (Team Leader, Parks Liaison and Development) Dawn Bardsley (Parks Advisor Central) Mara Bebich (Department Strategy & Stakeholder Liaison Manager) Lucia Davis (Specialist Advisor) Michelle Dawson (Principal Corporate Sustainability Advisor) Shamila Unka (Sport and Recreation Advisor) Duncan Chisholm (Sport and Recreation Advisor) |
Officers briefed the members on questions related to the proposed potential projects for Opex and Capex allocations |
|
Draft Aotea Quarter Framework |
Gavin Flynn (Senior Project Leader) Nic Williams (Principal Urban Design) |
The officers presented to the Board an update on the public engagement process for the Draft Aotea Quarter Framework |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Thursday, 12 November 2015
Time: 9:00 am – 2:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers (SC)
Members: Pippa Coom
Christopher Dempsey
Deborah Yates
Vernon Tava
Greg Moyle
Apologies: Rob Thomas
LBS officers: Colin Cresswell
Trina Thompson
Item |
Topic |
Lead officer |
Notes |
1 |
Introduction with Phil Wilson, Governance Director |
Judith Webster |
Phil Wilson, Governance Director, introduced himself to the Board and briefed the members on the department’s and organisation’s key priorities. The members discussed with Phil the main projects for the Board.
|
2 |
Annual Plan Workshop 3 Consultation Materials and Advocacy |
Audrey Gan, Judith Webster, Trina Thompson, Colin Cresswell |
The members discussed the Advocacy Positions, were presented with the Capex and Opex options for LDIs and gave feedback on the Regional Financial Policies and the consultation materials for the Annual Plan
|
3 |
Franklin Road Auckland Transport Update |
Priscilla Steel, Eric Van Essen (Road Development Manager, CBD), Ashwin Kumar (Principle Road Development Engineer- CBD) |
AT officers briefed the members on the Franklin Road consultation |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday 17 November 2015
Time: 10:00 am – 1:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Pippa Coom
Members: Christopher Dempsey
Deborah Yates
Vernon Tava
Greg Moyle
Rob Thomas
Apologies: Shale Chambers
LBS officers: Colin Cresswell
Judith Webster
Carlos Rahman
Item |
Topic |
Lead officer |
Notes |
1 |
Annual Plan |
Judith Webster (Relationship Manager)
|
LB members further discussed and checked the Advocacy Positions list and put forward their views on the consultation material |
2 |
Finance Quarterly Report Review |
Audrey Gan (Lead Financial Advisor), Laura Caygill (Community Library Manager Parnell) |
Officers sought feedback from the Board on the finance quarterly report |
3. |
254 Ponsonby Road – Interim Steering Group Update |
Cissy Rock – (Transition Manager, Arts, Community and Events)
|
A presentation was given to update the Board on this community-led project |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
Workshop Proceedings
Waitemata Local Board
Date of Workshop: Tuesday 24 November 2015
Time: 9:00 am – 12:00 pm
Venue: Waitemata Local Board Room
Level 2, 35 Graham Street, Auckland
Attendees
Chairperson: Shale Chambers
Members: Pippa Coom
Christopher Dempsey
Deborah Yates
Vernon Tava
Greg Moyle
Rob Thomas
Apologies:
LBS officers: Colin Cresswell
Judith Webster
Trina Thompson
Item |
Topic |
Lead officer |
Notes |
1 |
Bi monthly Meeting |
Trina Thompson (Senior Local Board Advisor), Colin Cresswell (Local Board Advisor) |
The Board members were presented with the Bi Monthly report |
2 |
Auckland Live Presentation |
Judy Lawley, Robbie McCrae (Director, Auckland Live), Penn Trevella (Head of Marketing and Ticketing) |
Officers provided an update on upcoming projects and events for Auckland, as well as some of the main challenges ahead |
3. |
Fanshawe Street Bus Priority and Wynyard Quarter Bus Interchange |
Joe Schady (Principle Road Development Engineer), Priscilla Steel (Elected Member Relationship Manager), Sam Corbett (Jacobs Consulting) |
AT officers and the contractor updated the Board on the development and progress of the project and sought feedback from the Board |
Trina Thompson – Senior Local Board Advisor, Waitemata
Colin Cresswell - Local Board Advisor, Waitemata
08 December 2015 |
|
File No.: CP2015/25317
Executive Summary
1. Providing a list of reports requested and pending for the Waitemata Local Board for business meetings.
That the Waitematā Local Board: a) Recieve the Reports Requested/Pending report.
|
No. |
Title |
Page |
aView |
Waitemata Local Board Reports Requested/Pending |
281 |
Signatories
Authors |
Desiree Tukutama - Democracy Advisor |
Authorisers |
Judith Webster - Relationship Manager |
Waitematā Local Board 08 December 2015 |
|
Item 11.1 Attachment a Notice of Motion for Waitemata Local Board - Rename Lower Khartoum Place Page 287