Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Jubilee Hall, 545 Parnell Road, Parnell, Auckland on Tuesday, 8 December 2015 at 6.03 pm.

 

present

 

Chairperson

Shale Chambers

 

Deputy Chairperson

Pippa Coom

 

Members

Christopher Dempsey

 

 

Greg Moyle

(until 8.47 pm, Item 19)

 

Vernon Tava

 

 

Rob Thomas

 

 

ABSENT

 

Member

Deborah Yates

 

 

ALSO PRESENT

 

Councillor

Mike Lee

(until 7.30 pm, Item 13)

Councillor

Cathy Casey

(until 7.15 pm, Item 12)

 

 

 

 

 


Waitematā Local Board

08 December 2015

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number WTM/2015/198

MOVED by Member RAH Thomas, seconded by Member GJ Moyle:  

That the Waitematā Local Board accept the apology from member Deborah Yates for absence on leave.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WTM/2015/199

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

That the Waitematā Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 10 November 2015 and the extraordinary minutes of its meeting, held on Tuesday, 24 November 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Reuben McPeak - Stormwater Remediation on Higher Gradient Slopes

 

Resolution number WTM/2015/200

MOVED by Member RAH Thomas, seconded by Member VI Tava:  

That Reuben McPeak be thanked for his presentation and attendance.

CARRIED

 

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Waitemata Local Board Public Forum - Reuben McPeak - Stormwater Remediation on Higher Gradient Slopes

 

 

9.2

Public Forum - Nicholas Albrecht, Grafton United Cricket Club (Inc.)

 

Resolution number WTM/2015/201

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That Nicholas Albrecht be thanked for his presentation and attendance.

CARRIED

 

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Waitemata Local Board Public Forum - Nicholas Albrecht - Grafton United Cricket Club (Inc.)

 

 

 10       Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

11.1

Notice of Motion – Options for re-naming Lower Khartoum Place

 

Resolution number WTM/2015/202

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:  

That the Waitematā Local Board requests the Resource Consenting and Compliance team, in consultation with relevant council departments, report options for re-naming lower Khartoum Place with a suitable name associated with women’s suffrage, and in recognition of the Women’s Suffrage Centenary Memorial 1893-1993 ‘Women Achieve the Vote’ to a local board business meeting for its consideration in time for the renaming to occur by Suffrage Day 2016.

CARRIED

 

 

12

Councillor's Report

 

Resolution number WTM/2015/203

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee be received.

b)      That Councillor Mike Lee be thanked for his attendance and presentation.

 

CARRIED

 

 

 


 

13

Auckland Transport Update - December 2015

 

Resolution number WTM/2015/204

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:  

a)      That the Auckland Transport Update – December 2015 report be received.

b)      That the Waitematā Local Board:

i)       Notes the public feedback analysis for the Nelson Street Cycleway Phase 2 and requests Auckland Transport provide a direct connection to Wynyard Quarter via Market Place and the Western side of Nelson St in addition to the proposed Quay St connection.

ii)      Congratulates NZTA and Auckland Transport on the successful opening of the Nelson St cycleway Phase 1.

iii)     Requests that NZTA and Auckland Transport urgently undertake measures (interim if necessary) to provide safe connections from K’Rd, Grafton Gully Cycleway and Ian McKinnon Drive to the entrance of Te ara i whiti/Lightpath at Canada St including:

a.         Installation of an advance cycle box on K’Rd at the intersection of Pitt St and Mercury Lane for the right hand turn on to Mercury Lane

b.         Traffic calming on Mercury Lane

c.         Treatment to provide for riders moving across the traffic lane to enter the right hand slip lane on Mercury lane to cross over Canada St to the entrance to the Canada St bridge

d.         Traffic calming on the approach to the Canada St give way sign at the intersection with Mercury Lane

e.         Installation of a cycle facility from Upper Queen St bridge to the K’Rd intersection on the western side of Upper Queen St

f.          Wayfinding signage on K’Rd

g.         Appropriate kerb ramps for riders wishing to enter the Canada St shared path from Mercury Lane

h.         Signalised crossing from Grafton Gully to the southern side of Canada Street across Upper Queen St

 

iv)        Requests the New Zealand Transport Agency (NZTA) and Auckland Transport to report back to the February 2016 meeting of the Waitemata Local Board on the actions taken.

 

c)      That Priscilla Steel, Elected Members Relationship Manager, be thanked for her attendance.

CARRIED

 

 

Resolution number WTM/2015/205

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:  

That Auckland Transport be requested to undertake a rough order cost estimate for the internal refurbishment of the Parnell Train Station, with a contribution from the Board’s Transport Capital Fund and to report back to the Board.

CARRIED

 

 

 

 

 

14

Establishment of  Waitemata Local Board Accommodation Grant 2015/2016

 

Resolution number WTM/2015/206

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the Establishment of Waitemata Local Board Accommodation Grant 2015/2016 report be received.

b)      That the Waitematā Local Board:

i)       Establishes an Accommodation Grant in 2015/2016 with a budget of $125,000, utilising its 2015/2016 Central Joint Funding Committee budget.

ii)      Adopts the updated Waitemata Local Board Grants Programme to include additional exclusions and  the eligibility and criteria for the Accommodation Grant and the Local Events Development  Fund.

c)      That Marion Davies, Community Grants Operations Manager, be thanked for her attendance.

CARRIED

 

15

Local Events Development Fund Update

 

Resolution number WTM/2015/207

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

a)      That the Local Events Development Fund Update report be received.

b)      That the Waitematā Local Board:

i)       Approves $4,000 from the Local Events Development Fund to the Japanese Society of Auckland Inc. for the Japan Day 2016 event.

c)      That Marion Davies, Community Grants Operations Manager, be thanked for her attendance.

CARRIED

 

16

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

 

Resolution number WTM/2015/208

MOVED by Member CP Dempsey, seconded by Member RAH Thomas:  

a)       That the 2015/2016 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management report be received.

b)      That the Waitematā Local Board:

I)       Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions.  Those community organisations being:

i)          Doctors for Sexual Abuse Care Incorporated 4 Warnock Street - office 5 (1 term of 5 years from 31/07/16).

ii)         Herne Bay Petanque Club Incorporated 19 Salisbury Street, Herne Bay (1 term of 10 years from 23/02/15).

iii)        Kinder House Society Incorporated 2 Ayr St Parnell (1 term of 5 years from 31/12/15).

iv)        Victoria Park Sports & Cultural Trust 203 -271 Victoria St West (1 term of 5 years from 19/12/15).

 

II)      Notes that community outcome plans are not required or provided with these lease renewals.

c)      That Ron Johnson, Community Lease Advisor, be thanked for his attendance.

CARRIED

 

 

17

Landowner Approval for an Underground Wastewater Pipeline within Victoria Park

 

Resolution number WTM/2015/209

MOVED by Member GJ Moyle, seconded by Member VI Tava:  

a)      That the Landowner Approval for an Underground Wastewater Pipeline within Victoria Park report be received.

b)      That the Waitematā Local Board:

I)       Endorses the granting of  an unregistered easement over part of Victoria Park, (Lots 1-52 DRO CITY 37 PT Lots 4 5 DP 8709 PT Lot 8 DRO 4027), for a wastewater pipeline as shown on the Rising Main – Plan & Long Section – Sheet 3, drawing number 2011044.003, Issue: 2, prepared by Watercare Services Ltd., dated 27/02/15.

II)      Endorses the granting of the easement subject to the following conditions:

i)       Detailed design and methodology of works (including, but not limited to, temporary access, pipe alignment, location of shafts and borehole testing locations) to be approved by the Manager Sports Parks prior to the pipe installation works.

ii)      Mitigation measure(s) being agreed to by the Parks portfolio holders as recommended by Parks staff and prior to the pipe installation works.

iii)     Conditions to control the construction effects and provide for reinstatement to be provided by the Manager Parks Central/West.

c)      That Mark Miller - Manager Local and Sports Parks Central, Tania Utley - Team Leader Parks & Open Space Specialist, Brent Evans - Watercare and Pieter Maarschalk -  Watercare, be thanked for their attendance.

CARRIED

 

 

18

Parks, Recreation and Sports Committee - Growth Programme

 

Resolution number WTM/2015/210

MOVED by Member VI Tava, seconded by Member RAH Thomas:  

That the Parks, Recreation and Sports Committee – Growth Programme report be received and resolutions noted.

CARRIED

 

 

Secretarial Note:  The Chairperson with the consent of the meeting adjourned the meeting.

 

8.40 pm           The meeting adjourned.

 

8.47 pm           The meeting reconvened.  Member Greg Moyle was absent.

 

 

 

 

 

 

 

 

19

Urgent Decision of the Waitematā Local Board - Pocket Park Party Event

 

Resolution number WTM/2015/211

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the Urgent Decision of the Waitemata Local Board – Pocket Park Party Event report be received.

b)      That the Waitematā Local Board:

i)       Notes the urgent decision for the allocation of $1,510 towards a Pocket Park Party event in Costley Reserve from the 2015/16 Local Event Development Fund budget.

ii)      Notes that the $1,510 will now be used for a similar event at Brown Street Reserve on the 20th February 2016.

CARRIED

 

20

Annual Plan 2016/2017 – Local Consultation Content

 

Resolution number WTM/2015/212

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the Annual Plan 2016/2017 – Local Consultation Content report be received.

b)      That the Waitematā Local Board:

i)       Approves indicative LDI priorities for 2016/2017 (Attachment A) as tabled.

ii)      Approves local content for consultation (Attachment B) as tabled.

iii)     Delegates to the Chair and Deputy Chair  the authority to make any final minor changes to local consultation content for the Annual Plan 2016/2017 prior to publication, including online consultation content.  

CARRIED

 

 

Copies of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Annual Plan 2016/2017 - Local Consultation Content - Indicative LDI Priorities for 2016/2017

b     Annual Plan 2016/2017d - Local Consultation Content  

 

21

Draft Regional Pest Management Plan Review

 

Resolution number WTM/2015/213

MOVED by Member RAH Thomas, seconded by Member VI Tava:  

a)      That the Draft Regional Pest Management Plan Review report be received.

b)      That the Waitematā Local Board:

i)       Notes the October 2015 Regional Strategy and Policy Committee report and attachments titled Regional Pest Management Plan Review – approval of discussion document.

ii)      Notes that informal and formal local board engagement will be undertaken in early 2016 to inform the final draft Regional Pest Management Plan.

iii)     Delegates to the Natural Environment Portfolio holders, Deborah Yates and Rob Thomas any initial feedback on pest management issues impacting our local board area.

CARRIED

 

22

Review of the Food Safety Bylaw 2013

 

Resolution number WTM/2015/214

MOVED by Member VI Tava, seconded by Member CP Dempsey:  

a)      That the Review of the Food Safety Bylaw 2013 report be received.

b)      That the Waitematā Local Board endorses the proposal to retain the grading provision of the Auckland Council Food Safety Bylaw 2013 and require the display of food safety grade certificates.

CARRIED

 

23

Performance Report for the Waitemata Local Board for the Three months ending September 2015

 

Resolution number WTM/2015/215

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)            That the Performance Report for the Waitemata Local Board for the Three months ending September 2015 be received.

 

b)        That the Waitematā Local Board:

i)       Notes that the following 2015/16 discretionary funds will not be utilised by 30 June 2015 and $64,500 is available for re-distribution

OPERATING EXPENDITURE – Current Projects

Total Project Budget

Budget available for redistribution

Revised Total

Community Group Assistance & Accommodation Grants

$162,000

$37,000

$125,000

Local Events Development Fund

$43,000

$7,500

$35,500

Informal recreation programmes to activate spaces

$20,000

$20,000

$0

 

$225,000

$64,500

$160,500

 

ii)      Approves the allocation of $64,500 2015/16 operational budget to the following projects:

Project

Total Project Budget

Redistribution of available budget

Revised Total

Local discretionary community grants

$100,000

$24,600

$124,600

Symonds Street Cemetery – Maintenance of gravestones (damage and vandalism)

$0

$10,000

$10,000

Community Day Event – Myers Park Medley

$10,000

$7,500

$17,500

Community Response Fund

$0

$22,400

$22,400

 

$110,000

$64,500

$174,500

 

CARRIED

 

 

 

24

Regional Facilities Auckland - First Quarter Report 2015-2016

 

Resolution number WTM/2015/216

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the Regional Facilities Auckland – First Quarter Report 2015-2016 report be received.

CARRIED

 

 

25

Chairperson's Report

 

Resolution number WTM/2015/217

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:  

That the Chair’s verbal report be received.

CARRIED

 

 

26

Deputy Chairperson's Report

 

Resolution number WTM/2015/218

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:  

That the Deputy Chairperson’s Report be received.

CARRIED

 

 

27

Board Members' Reports

 

Resolution number WTM/2015/219

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)         That the Board Member Vernon Tava’s written report be received.

b)         That the Board Members’ Christopher Dempsey and Rob Thomas’ verbal reports be received.

CARRIED

 

 

28

Waitemata Local Board Workshop Notes

 

Resolution number WTM/2015/220

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the workshop proceeding notes for the meetings held on 6, 15, 20 and 27 of October 2015 and 3, 12 17 and 24 November 2015, be received.

CARRIED

 

29

Reports Requested/Pending

 

Resolution number WTM/2015/221

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the Reports Requested/Pending report be received.

CARRIED

 

 

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

9.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................