Agenda of Albert-Eden Local Board

Albert-Eden Local Board

03 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Presentation from Sandringham West Neighbourhood Support and Community Group 5

9.2 Presentation from the Auckland Refugee Community Coalition (ARCC) 5

9.3 Presentation from Charlotte Museum Trust 5

10 Extraordinary Business 5

11 Notices of Motion 5

11.1 Notice of Motion - Council's Position on Residential Zoning 5

11.2 Notice of Motion - Urgent call for real consultation on the TPPA 5

12 Mt Albert Town Centre 5

13 New road name approval for a private road created by the residential subdivision by Housing New Zealand at 60-70 Daventry Street, Waterview 5

14 Auckland Transport Update – February 2016 5

15 2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management 5

16 Amendment to resolution AE/2015/156 – Proposed lease at Gribblehirst Park 5

17 Governing Body Members' update 5

18 Chairperson's Report 5

19 Board Members' Reports 5

20 Reports Requested/Pending 5

21 Albert-Eden Local Board Workshop Notes 5

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 2 December 2015 and the minutes of its extraordinary meeting, held on Wednesday, 9 December 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Presentation from Sandringham West Neighbourhood Support and Community Group

Purpose

1. John McCaffery, Sandringham West Neighbourhood Support and Community Group, will be in attendance to deliver a Public Forum presentation on the proposed residential zoning changes under the Auckland Council Unitary Plan.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks John McCaffery, Sandringham West Neighbourhood Support and Community Group, for his attendance and Public Forum presentation.

9.2 Presentation from the Auckland Refugee Community Coalition (ARCC)

Purpose

1. Kat Dawnier, Chairperson and Abann Kamyay, General Manager, Auckland Refugee Community Coalition, will be in attendance to deliver a Public Forum presentation introducing the group, its recent activities and accomplishments as well as possible areas of collaboration with the Board.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Kat Dawnier, Chairperson and Abann Kamyay, General Manager, Auckland Refugee Community Coalition, for their attendance and Public Forum presentation.

9.3 Presentation from Charlotte Museum Trust

Purpose

1. Miriam Saphira, Charlotte Museum Trust, will be in attendance to deliver a Public Forum presentation introducing the Trust, its recent highlights and to discuss areas of collaboration.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Miriam Saphira, Charlotte Museum Trust, for her attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Council's Position on Residential Zoning

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson Haynes for inclusion on the agenda for the Albert-Eden Local Board meeting being held on Wednesday, 3 February 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) Reaffirms that it supports housing intensification in Auckland, provided that it is appropriate, well-designed and has been subject to adequate public consultation;

b) Notes that consultation on the Draft Unitary Plan that led to the Proposed Auckland Unitary Plan was unprecedented in New Zealand in its scope and in the number of channels for feedback;

c) Notes that the recently adopted changes to the residential zoning in the Proposed Auckland Unitary Plan were made without public consultation in the case of out-of-scope changes, and were not foreshadowed during the consultation on the draft Unitary Plan, and that these changes are very extensive in relation to the Auckland isthmus;

d) Notes that the out-of-scope upzoning changes adopted by the Unitary Plan committee at its December meeting could be proposed in a plan change following the adoption of the Unitary Plan, and that the changes would then be subject to public consultation.

e) Therefore urges the Unitary Plan Committee to rescind the out-of-scope rezoning changes.

Background

The consultation on the Draft Unitary Plan process involved Auckland's most extensive public notification period, with the proposed plan open for submissions for five months, from 30 September 2013 to 28 February 2014. Auckland Council received more than 9400 submissions on the Proposed Auckland Unitary Plan (PAUP) during the five-month notification period which closed on 28 February 2014. In the further submission period, which closed on 22 July 2014, Auckland Council received over 3800 further submissions either supporting or opposing original submissions.

It was not made clear to Aucklanders during the consultation on the Draft Unitary plan that Auckland Council was contemplating extensive upzoning, including in areas zoned in the Proposed Unitary Plan as “single house” or “mixed housing suburban”.

Attachments

a Notice of Motion - Council's Position on Residential Zoning................... 5

11.2 Notice of Motion - Urgent call for real consultation on the TPPA

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 3 February 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Notice of Motion – Urgent call for real consultation on the TPPA.

b) Notes that;

i. The Prime Minister intends to sign the Trans Pacific Partnership (TPPA) on February 4th without a clear indication of mandated support from the New Zealand public, or any discussion in parliament.

ii. The TPPA text released on October 5, 2015, reveals that New Zealand would be required to change laws and regulations where these are inconsistent.with those of treaty partners or the treaty itself.

iii. 12 councils representing about 67% of New Zealanders have passed resolutions seeking further transparency and clarification of the effects of signing the TPPA.

iv. In a TV3 Reid Research Poll from November 2015, 52% of the public said they not support the TPPA.

v. The Government has deliberately avoided responding to or debating the range of concerns raised about the TPPA in spite of the urgency of these issues and promised public and parliamentary debate before signing the agreement.

c) Considers that;

i. The risk of local decision-making being over-ridden by the TPPA itself or the threat of Investor-State Disputes is too severe to be ignored or neglected.

ii. Now is the time for those with concerns about the impacts of the TPPA to speak out particularly since there has been no explicit discussion with local government about them.

iii. The TPPA has the potential to cause significant financial and environmental risk to Auckland Council and its ratepayers, including rising cost of compliance and procurement, costs in realigning bylaws and the district plan to align with requirements of the TPPA, and the possibility of investor-state disputes.

d) Requests Auckland Council to;

i. Urgently assess the potential costs to Auckland Council of compliance with the TPPA, effects on decision-making processes, and Treaty of Waitangi implications.

ii. Seek urgent clarification from the Minister of Trade on how the previous requests for public and parliamentary consultation have been or will be addressed.

iii. Make available to Local Boards and Auckland citizens the government’s response as well as an analysis of the adequacy of their undertakings to address Council’s concerns as raised in their resolutions of December 2012 & October 2015.

iv. Urge Central Government to undertake social, financial, health, environmental and climate change impact assessments of the potential effects of the TPPA on the people and land of New Zealand, particularly in relation to central and local government decision-making and have this information made publicly available.

v. Request that central government institutes a process for public and parliamentary debate before the agreement is ratified, where the above feedback can be considered and there can be open debate on the issues including the effects on local and central governance.

e) Requests officers forward these resolutions and background information to the Mayor, Governing Body and all other Local Boards.

Background

Following 8 years of secret negotiations between the New Zealand Government and 11 other trading partners, the Transpacific Partnership Agreement (TPPA) was finally concluded in October 2015.

Following several weeks of legal and technical vetting the final agreed text was made public in late October. The agreement itself is very brief but the full text runs to 6,000 pages in 30 chapters, most of which have little or nothing to do with trade as such. The press have done an appalling job of analysing or reporting on the detail of the agreement or its implications – most have simply retailed the official line that it is a trade agreement and ignored the many non-trade aspects.

Although some explanatory articles have been published on the New Zealand Government website these make little serious attempt to adress the numerous questions which have been posed about impacts on many aspects of life in New Zealand. These include: the environment, the health and education systems, local government, employment law, health & safety regulations, the Treaty of Waitangi, intellectual property (copyright, native medicinal compounds, etc).

Detailed critiques of some of the critical chapters have been written over the last three months by subject matter experts and posted on websites such as Its Our Future but nothing comparable has appeared in the mainstream media.

Government has deliberately refused to engage with its critics, chosing instead to label them as ill-informed or mistaken but without explaining exactly how. This has largely achieved the desired purpose of stifling or limiting debate.

A formal signing ceremony is to take place on 4th February, prior to any wide-spead public discussion or formal debate of the numerous issues surrounding the agreement. While this is not the same as formal ratification there is a risk that many will perceive the signing as the end of the process and lose interest in this important topic as a “done deal”.

Ratification by individual member states will take about 2 years to allow time for harmonising of local laws and regulations with the Agreement itself and also with the those of the other partners. Hopefully the public will be allowed a say in this process of identifying how to gain the best from the trade provisions while protecting ourselves against the worst excesses of the ISDS rules. However, the secretive attitude of the government thus far is not at all encouraging.

The Agreement will not come into force until a super-majority of signatories agree to ratify so there is a possibility that it may simply expire or require further laborious negotiation to iron out the obstacles.

Auckland Council passed a resolution on the TPPA in December 2012 which was refreshed in October 2015. The key clause requested that the treaty be: negotiated with real public consultation including regular public releases of drafts of the text of the agreement, and ratification being conditional on a full social, environmental and economic impact assessment including public submissions.

Although frequently mis-described as a free-trade agreement, this proposed treaty has become much broader since the Americans joined in, containing numerous arcane chapters that provide protection for investors against domestic laws and policies (including those of local government) that may in any way limit or affect their ability to make a profit.

In the absence of a government-led debate there has been widespread public discussion centered initially around partial leaks of draft chapters, or analysis of similar agreements containing investor-state rules, notably the North America Free Trade Agreement (NAFTA) which has covered Canada, Mexico and the U.S.A. since 1994. NAFTA is very much the model for the TPPA.

For specific instances of how Local Government can be affected by such an International Agreement the experience of Canada and Mexico over the last two decades under the NAFTA is painfully instructive. Take the case of Metalclad Industries versus Mexico. Following complaints about health effects from residents of Guadalcazar City, local officials forced Metalclad to cease operations at its landfill because it contained 20,000 tons of improperly dumped hazardous waste close by the town water supply.

In 1997, the company sued the Mexican Government – only governments can be sued under the Investor State rules – for US$90 million of damages under Chapter 11 of NAFTA. At a closed hearing held in Canada, an arbitration panel awarded them $16.7 million. Even though this amount was later reduced it is outrageous that local government can be monstered like this for carrying out one of their most important roles – ensuring that their citizens have safe drinking water.

Attachments

a Notice of Motion - Urgent call for real consultation on the TPPA............ 5

Albert-Eden Local Board

03 February 2016

Mt Albert Town Centre

File No.: CP2016/00003

Purpose

1. The purpose of this report, to the Albert-Eden Local Board, is to:

a) request funding from future years be brought forward from the Albert-Eden Town Centre Transformation programme and allocated to the Mt. Albert Town Centre project, in order to allow all three stages of streetscape work to be constructed as one.

b) seek approval to proceed based on the revised concept design (general arrangements) for the streetscape upgrade, which now includes Auckland Transport’s recent decision to integrate a cycleway into New North Road, and

c) request approval to continue delivery of the pedestrian bridge, following recent progressive negotiations with the 915 New North Road sub-leaseholder (Integral Trades Limited).

Executive Summary

2. The Auckland Plan has identified Mt Albert as a town centre which will experience significant change over the next 30 years. The Albert-Eden 2011 and 2014 Local Board Plans both identified the renewal of Mt. Albert Town Centre as a key project.

Additional Funding

3. There is a budget of $3,326,363 in the 2015/16 LTP for the Mt Albert Town Centre Upgrade, with an additional $8,500,307 funding allocated in the LTP for the Albert-Eden Town Centre Transformation programme, between FY17/18 and FY20/21.

4. The 2015/16 budget is to cover design and documentation of stages 1, 2 and 3 but the construction of stage 1 only. (Refer Attachment A: General Arrangement Plan).

5. At the Local Board Annual Plan workshop on October 10, 2015 officers discussed with the Board, a proposal to allocate additional funding in order to construct all three stages together. Delivering all three stages as one package would provide the greatest value for money, due to savings such as on site establishment costs being shared across all stages and would also provide a comprehensive uplift in amenity for the full length of the Mt Albert Town Centre.

6. To enable all three stages to be constructed as one package, the Local Board would need to approve that $2.25m be allocated to the Mt Albert Town Centre project, from the Albert-Eden Town Centre Transformation programme funding pool. This would be distributed as approximately $650,000 required for stage 2 (signalised crossing and parking lot modifications) and $1.6m for Stage 3 (shared space area on the south east corner of the Mt Albert/New North Road intersection).

7. Within the current LTP, against the Albert-Eden Town Centre Transformation programme budget, there is currently $1,424,999 available in FY17/18 and $2,850,000 available in FY18/19.

8. Should the funding allocation for stages 2 & 3 be approved the local board would also need to approve and apply to have the full $1,424,999 from FY17/18 and $825,001 from FY18/19 brought forward into FY16/17.

9. At the workshop on October 10, 2015, the majority of the Local Board members were in general agreement that the proposal for additional funding should be adopted.

Revised Concept Design (General Arrangements)

10. At their 4 November 2015 business meeting, the Albert-Eden Local Board endorsed officers commencing public consultation on the draft Mt Albert Town Centre upgrade concept design.

11. Public consultation on the draft concept design occurred during November 2015 and included a public open day on 7 November 2015. The purpose of consultation was to test the draft concept design. Findings from the public consultation will inform the developed design of the streetscape. (Refer Attachment B: Public Consultation Summary).

12. The overriding public response (94%) to the project, during the consultation period, was that the proposed changes to Mt Albert Town Centre will be an improvement; however the number one concern was the lack of dedicated cycle lanes along New North Rd.

13. During November 2015, Auckland Transport (AT) Walking and Cycling department independently identified a need to provide cycle lanes on New North Road (in both directions) through the Mt Albert Town Centre. This was in response to their transport priorities, which include installing cycle lanes along the length of New North Road, from the CBD to Mt Albert.

14. The resulting revised general arrangement now incorporates continuous cycle lane through the Town Centre on New North Rd and removes the dedicated right hand turn lane on the southern side of the New North Road/Mt Albert Road/Carrington Road intersection. Auckland Transport is still to confirm how the lanes at the intersection will be signalised, based on traffic modeling yet to be undertaken, which may result in a time based right hand turn lane. (Refer Attachment A: General Arrangement Plan).

Pedestrian Bridge

15. A verbal agreement was reached with Integral Trades Limited in late December 2015, with Integral Trades Limited agreeing to surrender the area of its sub-lease on 915 New North Rd, required to build the access stairs of the pedestrian bridge linking to New North Road to the Mt Albert Train Station.

16. Following this agreement, Integral Trades’ Solicitor confirmed that its client will enter into a Deed of Surrender on terms that concur with the verbal agreement reached, which are acceptable to Council.

17. Ongoing discussions with the Integral Trades Limited continue. At the time of writing, the agreed terms are being incorporated into a formal Deed of Surrender and it is a reasonable assumption that the Deed will be signed by all parties within the next few weeks (A verbal update will be given to the Local Board at the meeting on February 3).

18. Tramco (as the landowner) have also provided written support of the land use for a pedestrian bridge.

19. Officers now recommend the Local Board approve that the Pedestrian Bridge project proceed, as the site required to land the bridge and access stairs will be available for occupation in time for delivery.

Recommendation/s

That the Albert-Eden Local Board:

a) Approve allocating $2.25m from the Albert-Eden Town Centre Transformation programme funding, to enable all three stages of the streetscape works to be completed as one package.

b) Approve bringing forward $2.25m from FY17/18 and FY18/19 of the Albert-Eden Town Centre Transformation programme funding into FY16/17.

c) Approve the revised concept design (general arrangements) for the streetscape upgrade.

d) Approve that the Mt Albert train station pedestrian bridge project proceed.

e) Note that Council staff will continue to inform the Albert-Eden Local Board and key stakeholders throughout the design and construction process.

Comments

20. The Auckland Plan has identified Mt Albert as a town centre which will experience significant change over the next 30 years. The Albert-Eden 2011 Local Board Plan identifies the renewal of Mt. Albert town centre as a key project. Provision of a public space within the town centre was identified as a priority in the project.

21. There is a budget of $3,326,363 in the 2015/16 LTP for the Mt Albert Town Centre Upgrade, with an additional $8,500,307 funding allocated in the LTP for the Albert-Eden Town Centre Transformation programme, between FY17/18 and FY20/21.

22. Within the current LTP, against the Albert-Eden Town Centre Transformation programme budget, there is currently $1,424,999 available in FY17/18 and $2,850,000 available in FY18/19.

23. There is a budget of $1.1 million from the Local Board Transport Capital Fund to commence the Mt Albert train station pedestrian bridge and stairs, noting that an allocation of $550,000 will come from 2015/2016 and $550,000 will come from 2016/2017.

24. The current funding of $3.326million in the current financial year will allow for design of all three stages but will only allow for construction of stage one, the section of New North Rd from Carrington Rd to just east of Ballast Lane and the section of Carrington Rd from New North Rd to Prospero Terrace.

25. Approved and bringing forward $2.25million, from future years of the Albert-Eden Town Centre Transformation programme, will allow Stage 1, 2 and Stage 3 works to be completed together.

26. Stage 2, budgeted at approximately $650,000, includes the new signalised pedestrian crossing and improvement to the existing car park on the south side of New North Rd.

27. Stage 3, budgeted at approximately $1,6m includes New North Rd from the Carrington Rd intersection, east to the bottom of the hill by Burger Wisconsin and includes the shared space area by the existing bus stop and large tree.

28. Delivering all three stages together would provide the greatest value for money, as savings such as on site establishment costs could be shared across all stages and would also provide a comprehensive and integrated delivery of amenity uplift for the full length of the Mt Albert Town Centre.

Public Consultation

29. At their 4 November 2015 business meeting, the Albert-Eden Local Board endorsed officers commencing public consultation on the draft Mt Albert Town Centre upgrade concept design.

30. Council officers commenced the public consultation process on 5 November 2015, which concluded on November 27,2015.

31. The project principles were generally very well supported with 94% of respondents saying that the proposed changes to Mt Albert Town Centre will be an improvement.

32. The number one aspect that respondents liked most about the proposed changes was the widening of the footpaths.

33. The number one aspect that respondents liked most liked least about the proposed changes was the lack of dedicated cycle lanes along New North Road.

34. The feedback from public consultation is being considered in the developed design, which will be presented to the Local Board for approval.

Cycle Lane Integration

35. The draft concept design previously presented to the Local Board did not provide for cycle lanes or shared cycle/footpath through the New North Rd section of the Mt Albert Town Centre.

36. An overriding theme from the public consultation feedback was for better cycle, pedestrian and public transport provision than what was shown on the draft concept design.

37. Further, Auckland Transport Walking and Cycling have advised they are currently developing the next three years of their delivery programme, which is highly likely to include a cycleway along New North Road from the CBD to Mt Albert. They requested this be incorporated in the current design for the Mt Albert Town Centre streetscape upgrade.

38. The project team held a workshop with Auckland Transport in November 2015, to establish the road cross sections through the Mt Albert Town Centre, and including the integration of cycling lanes provision on New North Road.

39. For the majority of the New North Road reserve, ‘Copenhagen’ style cycle lanes can be easily integrated into the available road corridor width, whilst balancing the needs of all users. However, the narrowed width of the corridor in the section just south of the New North Road/Mt Albert Road/Carrington Road intersection proved harder to integrate cycle lanes into.

40. A number of cross-sections were proposed to resolve cycle lane integration through this narrow section, although after further examination only two proved feasible. The first option retained five traffic lanes at the intersection and incorporated a cycle facility via a shared path (pedestrians and cyclists) on the western side of the road only, from the intersection to approximately 30 meters south of the intersection. However, this required cyclists to dismount through the shared footpath due to the narrow width. The second viable option incorporated cycle lanes in both directions, via the removal of the dedicated right hand traffic lane, north-bound on New North Rd/Mt Albert Rd intersection.

41. In response to the public consultation feedback and in response to AT’s Walking and Cycling department, in December 2015 the project team issued a Memo to Randhir Karma, Network Operations & Safety Manager at Auckland Transport, seeking a decision on AT’s overall preference for cycle integration options. (Refer Attachment C: Memo to Auckland Transport).

42. AT issued a response via email in December 2015, advising their decision and requested that the project team, design in continuous cycle lanes, through the full length of the Town Centre. (Refer Attachment D: Email from Auckland Transport).

43. Auckland Transport gave written direction in December 2015, for the project team to pursue Option 2. Additional traffic modelling will be required to determine whether a full or partial (time based) removal of the right-hand turning capability at the intersection will adopted.

44. The final road cross-sections will be brought back to the Albert-Eden Local Board for their review as part of the developed design.

Consideration

Local Board views and implications

45. Throughout the project lifespan the project team has obtained guidance and support to the development of the project via regular workshops with the entire Board and exchanges of information between the project team and the nominated working party for the project.

Māori impact statement

46. The proposed Auckland Unitary Plan shows no areas of significance or value to Mana Whenua in the town centre.

47. However, given the town centre is in close proximity to the Owairaka - Mt Albert volcanic cone, engagement with Mana Whenua commenced in December 2015 at a hui held jointly with the project team and the Albert-Eden Local Board at the Local Board office in December 2015.

48. At the December 2015 hui, council officers obtained support for the proposed tools to integrate the Te Aranga Design Principles into the design and also a possible theme by which to base the design context.

49. At the hui, Mana Whenua supported for the methods proposed by the project team to integrate the Te Aranga Design Principles into the design of the Mt Albert Town Centre (Refer Attachment E: Mt Albert – Te Aranga Design Principles).

50. Mana Whenua also supported using the first two paragraphs of the Geocaching.com description of the cultural significance of ‘Owairaka Mt Albert (Auckland)’ as a possible theme for the overall design context. These paragraphs are:

“According to Maori legend, Owairaka was originally known as Te Puke o Ruarangi (the hill of Ruarangi) after an incident where Ruarangi and his people (descendant of the crew of the Tainui waka) were besieged in their pa. They escaped the war party by entering a lava cave on the south side of the mountain and following the underground passage towards Western Springs. Upon reaching the sea, they picked up lava rocks and threw them into the sea to form a reef (Meola Reef) that allowed them to cross to the North Shore.

Tainui sources apply the names Te Wai o Raka (‘the drinking waters of Rakataura’) and Te Ahi Ka a Raka (‘the long burning fire of Rakataura’) to the cone. Rakataura was the leading tohunga on the Tainui canoe.”

Source: www.geocaching.com/seek/cache_details.aspx?wp=GC31X3W&title=91011-5-owairaka-mt-albert-auckland

51. Mana whenua and officers also agreed to meet again in January 2016 to conduct a site visit of the area and follow up with a design workshop to look at the design teams ideas for integrating the Te Aranga Design Principles into the design.

52. The site walk over and design workshop, scheduled for 20 January, 2016 will further test the design against the Te Aranga Design Principles and look for additional design opportunities (e.g. integrated public art).

53. As this report was drafted prior to January 20, a verbal update on the outcomes of the hui will be given at the Local Board meeting on February 3.

Implementation

54. Next steps include:

· Develop traffic modeling in consultation with Auckland Transport to determine the preferred signalisation and right-hand turning approach, at the New North Rd/Mt Albert Rd intersection.

· Advance the streetscape drawings to the developed design stage.

· Panuku Development Auckland to complete the partial sub-lease surrender, from Integral Trades Limited lessee’s interest’s, required to undertake the AT pedestrian bridge and walkway.

· Develop a Mana Whenua design brief and guidelines to be incorporated into the streetscape design, following the Mana Whenua hui on the January 20.

Attachments

No.	Title	Page
a View	General Arrangement Plan	5
b View	Public Consultation Summary	5
c View	Memo to Auckland Transport	5
d View	Email from Auckland Transport	5
e View	Mt Albert - Te Aranga Principles	5

Signatories

Authors

Ralph Webster - Manager Development Programmes

Keren Carlyle - Development Programmes Lead

Authorisers

John Dunshea - General Manager Development Programmes Office

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 February 2016

New road name approval for a private road created by the residential subdivision by Housing New Zealand at 60-70 Daventry Street, Waterview

File No.: CP2016/00493

Purpose

1. The purpose of this report is to seek approval from the Albert-Eden Local Board for a new private road created by way of a subdivision at 60-70 Daventry Street, Waterview.

Executive Summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for naming a new road or private road/accessway. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road name Vi Campbell Way (the applicant’s preferred road name) was determined to meet the road naming policy criteria.

4. Housing New Zealand sent correspondence to the 12 local iwi listed for the Albert / Eden Local Board Area, advising of the proposed name and asking for comments and alternative options. No objection was raised or alternative names suggested by any of the 12 local iwi contacted, which suggests their support for the names.

5. Housing New Zealand have suggested ‘Vi Campbell Way’ as the name for the road in recognition of a tenant that formerly lived in one of the Housing New Zealand dwellings that is being redeveloped. Mrs Campbell passed away last year, but was a prominent member of the Waterview community and actively contributed to many of the local community groups throughout her life.

6. The name Vi Campbell Way, proposed by the applicant is recommended for approval to the Local Board.

Recommendation/s

That, pursuant to section 319(1)(j) of the Local Government Act 1974, the Albert-Eden Local Board approves the road name ‘Vi Campbell Way’ proposed by the applicant, for the new private road, created by way of a subdivision, at 60-70 Daventry Street, Waterview.

Comments

7. The site is located at 60-70 Daventry Street, Waterview and is legally described as Lot 1 DP188534, Lot 2 DP 188534, Lot 4 DP 198381, Lot 3 198381, Lot 2 DP 198381, Lot 1 DP 198381. Council granted consent on 14th July 2015 (R/LUC/2015/1184 and R/REG/2015/1190) for the demolition of 6 existing dwellings and construction of 17 dwellings, supporting infrastructure and a shared access way. This shared accessway relates to this road naming application, and is identified below in yellow. It is located off Daventry Street and will access 16 of the units.

8. The Auckland Council Road Naming Guidelines allows that where a new road or private road/accessway needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. Housing New Zealand (the applicant) has a preferred name ‘Vi Campbell Way’ for the new private road created by way of subdivision, and has suggested Tarāpunga Lane and Torea Lane as alternative options.

Figure 1: Location of the subject accessway highlighted in yellow.

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. All names adhere to the general principles and objectives. The significance of the proposed names are outlined in the table below.

Preference	Originally proposed road names	The significance of the proposed road name.
First	Vi Campbell Way	Vi Campbell was a long term Housing New Zealand Waterview Tenant (1917-2004) and a prominent member of the community. While living at 60 Daventry Street, Waterview, Mrs Campbell became involved in a programme where carpenters returning from the war were employed to build houses for Returned Servicemen. During the war Mrs Campbell petitioned Auckland Electric Power Board to ensure that there was adequate power allocation for street lighting in Waterview and she was also instrumental in insuring that the Waterview School was large enough to cater for the large numbers of children in the area. Mrs Campbell was a secretary of the Waterview Residents Association and Treasurer of the Friendship Club. She actively petitioned and secured telephone boxes, pathways, shops, a local hall, tennis courts and playgrounds in the Waterview area. The proposed use of ‘Way’ accurately reflects the type of road being named.
Second	Tarāpunga Lane	The development lies within close proximity to the Motu Manawa-Pollen Island Marine Reserve and in line with the renaming of Saxon/ Oakley Reserve to Kuaka Reserve. Tarāpunga and Torea are both birds that inhabit the Marine Reserve area.
Third	Torea Lane

As the applicant’s preferred name (Vi Campbell Way) meets the criteria, it is recommended for consideration for approval.

Consideration

Local Board views and implications

11. The decision sought from the Albert-Eden Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

12. The decision sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome: ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

13. The Applicant consulted with the 12 local iwi in the area but no suggestions were provided and no objections were noted, which suggests their support for the name proposed. Although the proposed name ‘Vi Campbell’ is not a Maori name, Vi Campbell was a prominent member of the community and actively contributed to many of the local community groups throughout her life. The use of the name is appropriate as it complies with all criteria of the road naming guidelines.

Consultation

14. Housing New Zealand has spoken to Lena O’Neil , Mrs Campbell’s surviving sister. Mrs O’Neil was very supportive of the Corporation seeking to commemorate her older sister. She has provided a letter of evidence to confirm this and the spelling of her sisters name as “Vi Campbell”.

15. Housing New Zealand sent correspondence to the 12 local Iwi listed for the Albert / Eden Local Board Area, advising of the proposed street name and asking for comments and alternative options. Only Nga Maunga Whakahii o Kaioara Development Trust (Ngati Whatua o Kaipara) responded, to say that for this location they refer to and support the position of Ngati Whatua o Orakei. No objection was raised or alternative names suggested by any of the 12 local iwi contacted, which suggests their support for the names.

16. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed name ‘Vi Campbell Way’ meets their criteria and standards.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Albert-Eden Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Development Programme Office Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Author

Jian Chen - Senior Subdivison Advisor

Authorisers

John Dunshea - General Manager Development Programmes Office

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 February 2016

Auckland Transport Update – February 2016

File No.: CP2016/00472

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives this report.

b) Requests that Auckland Transport provide a Rough Order of Cost for traffic calming on Truro Road and Lancing Road.

c) Notes the Firm Estimate of Cost for traffic calming on Milton Road is $33,005 and authorises release of this amount from its Local Board Transport Capital Fund to complete the proposed work.

d) Notes the Rough Orders of Cost for three options for pedestrian safety improvement at the intersection of Waterbank Crescent, Herdman Street and Daventry Street.

e) Notes the Rough Order of Cost of $109,000 for speed tables on Cricket Avenue.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3. The Albert-Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

4. The uncommitted $119,016 from the previous electoral term was rolled over giving the Albert-Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

5. Attachment A provides a financial update of expenditure against the Local Board Capital Fund as at 18th of January 2016.

Truro Road & Lancing Road – traffic calming:

6. In response to concerns from local residents the Transport Leads have requested Auckland Transport investigate and develop a proposal for traffic calming measures to reduce the speed of motor vehicles and improve safety for road users and pedestrians. A resolution requesting a Rough Order of Cost can be found in the recommendations above.

Milton Road – traffic calming:

7. In response to the concerns raised by residents regarding the vehicle speeds near the brow of the hill at the Kindergarten, the Local Board requested Auckland Transport investigate installing speed calming devices.

8. Auckland Transport put two options forward for public consultation. Option 1 involving the installation of speed tables at No. 8 and No.18 Milton Road was preferred by a majority of residents. The main themes identified during consultation were speeding, pedestrian safety and availability of on-street parking. Please see attachment B for supporting maps and information.

9. Following the public consultation a Firm Estimate of Cost of $33,005 was determined by Auckland Transport. A resolution requesting the Local Board authorize the release of this amount from its Local Board Transport Capital Fund to complete the proposed work can be found in the recommendations above.

Waterbank Crescent, Herdman Street and Daventry Street - safety improvements:

10. As requested Auckland Transport has identified recommendations for traffic calming measures broken down into 3 options/priorities. The Rough Order of Cost (ROC) accurate as of January 2016 are as follows:

Priority 1 - Rough Order of Cost is $137,000

· Includes kerb narrowing of intersections at both ends of Waterbank/Herdman Intersections (similar to Daventry/Herdman Intersection).

· Includes speed table construction at both intersections.

· Does not allow for any services relocation that might be identified during detailed design.

Priority 2 - Rough Order of Cost is $171,000

· Includes kerb narrowing of intersections at both ends of Waterbank/Herdman Intersections (similar to Daventry/Herdman Intersection).

· Includes speed table construction at both intersections plus a speed table at the Daventry/Herdman Intersection.

· Does not allow for any services relocation that might be identified during detailed design.

Priority 3 - Rough Order of Cost is $242,000

· Includes kerb narrowing of intersections at both ends of Waterbank/Herdman Intersections (similar to Daventry/Herdman Intersection).

· Includes speed table construction at both intersections plus a speed table at the Daventry/Herdman Intersection.

· Includes two speed humps in Waterbank Avenue similar to those existing in Herdman Road.

· Does not allow for any services relocation that might be identified during detailed design.

All 3 options include, ancillary items such as street lighting where required, design, supervision and contingency costs. Please see attachment C for supporting maps and information.

Auckland Transport notes that the Local Board does not currently have the available funds in this electoral term to take further action on this ROC.

Cricket Avenue - speed tables:

11. As requested Auckland Transport investigated and advise that the Rough Order of Cost (ROC) is $109,000.

· This allows for two concrete speed tables similar to others constructed in the vicinity.

· It does not allow for any services relocation although it is unlikely any would be required.

· It allows for ancillary signage, road marking and lighting.

Please see attachment D for supporting maps and information.

Auckland Transport notes that the Local Board does not currently have the available funds to take further action on this ROC.

Response to resolutions:

12. Resolution number AE/2015/130

“b) Requests Auckland Transport to provide the Board with a list of Albert-Eden schools not currently in the Travel Wise programme and advise on how to encourage those schools to participate in the programme”.

Please see attachment E for a list of schools currently on the Travelwise programme.

In 2014/15 AT slowed the rapid growth of the programme as it was not seen to be the best way to reduce death and serious injury and offer a quality service to our customers. Across all our programmes we have learned that focused quality engagement with people and communities in areas of high risk is the key to improving road safety. To be more effective at a local level, closer alignment and joint planning of road safety work with communities, schools and engineering has been incorporated into a new community based framework.

Auckland Transport would advise the Board that growth of the programme in terms of the number of schools is less important than encouraging quality engagement with school communities most at risk. The community around Mt Albert Grammar and Marist is one of our key target areas for the next couple of years as it is a high risk area.

13. Resolution number AE/2015/115

“f) Requests Auckland Transport to provide a Rough Order of Cost (ROC) for pedestrian safety improvements at the intersection of Waterbank Crescent, Herdman Street and Daventry Street”.

Please see response recorded above.

14. Resolution number AE/2015/81

“b) Requests Auckland Transport to provide a Rough Order of Cost for speed tables on Cricket Avenue, Kingsland”.

Please see response recorded above.

Issues Register

Description

AT Response

Bus Stop - 703 Mt Eden Road

Concerns have been raised from businesses about proposals to extend the bus stop and the impact this would have on on-street parking.

Auckland Transport has been in contact with the effected businesses and is working to keep the impact on on-street parking to a minimum.

Updates on the situation will be sent to the Transport Leads when they become available.

Attachments

No.	Title	Page
a View	Attachment A	5
b View	Attachment B	5
c View	Attachment C	5
d View	Attachment D	5
e View	Attachment E	5

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 February 2016

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

File No.: CP2016/00084

Purpose

1. The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Albert Eden Local Board’s approval of the community lease renewals being advanced via this approach.

Executive Summary

2. Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4. The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5. The main categories of work that are being advanced are:

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

· Progressing more complex or involved cases

6. This report includes details of the first batch of fast tracked lease renewals. In every case the group has an existing right of renewal. Staff recommend that these leases be renewed.

7. To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions. Those community organisations being:

i. Auckland Playcentres Association Incorporated - one period of five years from 31/10/2013.

ii. Auckland Table Tennis Association Incorporated - one period of five years from 31/05/2014.

iii. Seishin Rye Karate Incorporated - one period of five years from 31/08/2015.

iv. The Handweavers and Spinners Guild Auckland Incorporated - one period of five years from 30/06/2015.

v. The Scout Association of NZ Owairaka Scouts - one period of five years from 31/03/2013.

b) Notes that community outcome plans are not required or provided with these lease renewals.

Comments

8. There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

9. Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10. There are three routine categories of work are being advanced.

· The renewal of existing leases

· The award of new land related leases

· The award of new building related leases

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.

11. The following table shows the initial assessment of work in the Albert Eden Local Board area.

Type of leases	Fast track	Complex
Renewals	12	5
New Leases	5	4

12. Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13. Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14. Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.

Consideration

Local Board views and implications

15. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16. The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17. To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Māori impact statement

18. Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19. Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

Attachments

No.	Title	Page
a View	Attacment A - Community Lease Renewal Schedule	5

Signatories

Author

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 February 2016

Amendment to resolution AE/2015/156 – Proposed lease at Gribblehirst Park

File No.: CP2016/00664

Purpose

1. The purpose of this report is to recommend an amendment to recommendation AE/2015/156, resolved by the Albert-Eden Local Board on 9 December 2015.

Executive Summary

2. When reporting to the local board on 9 December 2015, staff did not fully anticipate the implications of advertising during the summer holiday period. Legislation affecting the advertising calls for an extended notice period when the advertising occurs between 10 December and 10 January in any year.

3. To ensure the proposed tenant is not disadvantaged by a shortened lease term, this report recommends the clause relating to the term of the lease be amended to accommodate the requirement for an extended advertising period.

4. All other terms and conditions expressed in the resolution of 9 December will remain the same.

Recommendation/s

That the Albert-Eden Local Board:

a) Recommend the resolution from the Albert-Eden Local Board meeting held on Wednesday, 9 December 2015 be altered as follows:

Resolution number AE/2015/156

a) ~~approves the granting of a lease to Auckland Community Shed, subject to one month’s public notification, iwi consultation, and with no objection, on the following terms and conditions;~~

i. ~~Term – 1 year commencing 1 February 2016 with one 1-year right of renewal;~~

a) approves the granting of a lease to Auckland Community Shed, subject to one month’s public notification, iwi consultation, and with no objection, on the following terms and conditions;

i. Term – 1 year commencing 1st March 2016 with one year right of renewal or, if there are any submissions as the result of the public notification and consultation process that need to be considered, that a mutually agreeable commencement date be agreed between the Local Board and the Gribblehirst Community Hub.

Comments

5. When reporting to the local board on 9 December 2015, staff recommended in part that a commencement date of 1 February apply to the lease.

6. Part of the 9 December 2015 recommendation proposed public notification and iwi consultation, pursuant to the provisions of the Reserves and Conservation acts.

7. The implications of advertising during the holiday period (between 10 December 2015 and 10 January 2016) were not fully anticipated, and therefore a longer advertising period is required. The advertising and consultation will end on 12 February 2016.

8. Staff have provided the group with access to the building for planning and inspection purposes. The group will not have full access and utilisation of the building until the submission and consultation processes are complete. This process will finish on 12 February 2016.

9. As the proposed occupants the Gribblehirst Community HUB (Auckland Community Shed) only have an initial 12 month lease with a 12 month right of renewal they want to ensure they have the full use of the lease term available to maximise their programmes.

10. Staff propose an amendment to the local board’s resolution AE/2015/156 on 9 December 2015, to amend part a) i. of the resolution to change the commencement date as detailed below.

11. This will accommodate the delay in providing possession of the building and in case there are any submissions that may be received as the result of the notification and consultation process.

12. The affected part of the original resolution passed 9 December 2016 and the proposed amendment are shown below.

That the Albert-Eden Local Board:

a) approves the granting of a lease to Auckland Community Shed, subject to one month’s public notification, iwi consultation, and with no objection, on the following terms and conditions:

i. Term – 1 year commencing 1 February 2016 with one 1-year right of renewal;

To be replaced with:

i. Term – 1 year commencing 1 March 2016 with one year right of renewal or, if there are any submissions as the result of the public notification and consultation process that need to be considered, that a mutually agreeable commencement date be agreed between the local board and the Gribblehirst Community Hub.

Consideration

Local Board views and implications

13. This decision falls within the local board’s decision-making. In addition, there are no implications for the local board.

Māori impact statement

14. There are no implications for Maori with this proposed change. Iwi groups have been consulted as part of the public notification process.

Implementation

15. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Author	Tristan Coulson - Senior Policy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

Group and Location	Building Ownership	Renewal Due	Renewal Term and current rent	Notes
Auckland Playcentres Association Incorporated	Lessee	31/10/2013	1 period of 5 years. $250.00 per annum
Auckland Table Tennis Association Incorporated	Lessee	31/05/2014	2 Periods of 5 years. $500 per annum
Seishin Rye Karate Incorporated	Council	31/08/2015	2 periods of 5 years. $250.00 per annum
The Handweavers and Spinners Guild Auckland Incorporated	Council	30/06/2015	1 period of 5 years. $500.00 per annum
The Scout Association of NZ - Owairaka Scout	Lessee	31/03/2013	2 periods of 5 years. $250.00 per annum

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards