Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 3 February 2016 at 3.02pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

Left the meeting at 5.57pm after Item 19.

Members

Helga Arlington

 

 

Lee Corrick

Left the meeting 5.17pm after Item 15

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

 

ALSO PRESENT

 

Governing Body Members

Cathy Casey

 

 

Christine Fletcher

Entered the meeting at 3.36pm during Item 9.3

Left the meeting at 4.12pm after Item 10.1

 

 

 


Albert-Eden Local Board

03 February 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number AE/2016/1

MOVED by Member TH Woolfield, seconded by Member MJ Watson:  

That the Albert-Eden Local Board:

a)         Notes the apology from Governing Body Member Fletcher for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2016/2

MOVED by Member GD Easte, seconded by Member MJ Watson:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 2 December 2015 and the minutes of its extraordinary meeting, held on Wednesday, 9 December 2015, including the confidential section, as true and correct records.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Recent retirement of Madeline Gunn, former Principal Epsom Girls High School

 

Resolution number AE/2016/3

MOVED by Member RAJ Langton, seconded by Member MJ Watson:  

That the Albert-Eden Local Board:

a)         Notes the recent retirement of Epsom Girls Grammar School Principal Madeline Gunn, and wishes her well for the future. It acknowledges the enormous contribution made by Ms Gunn to the development of the School through her singular efforts and vision.  It also welcomes the new principal, Lorraine Pound, and looks forward to working with her.

CARRIED

 

 

 

 

6.2

Recent departure of Dale Burden, former Principal of Mt Albert Grammar School

 

Resolution number AE/2016/4

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         Notes the recent departure of Dale Burden as Principal of Mt Albert Grammar School Principal and wishes him well for the future.  It also welcomes the new principal, Patrick Drumm, and looks forward to working with him.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

 

9.1

Presentation from Sandringham West Neighbourhood Support and Community Group

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

John McCaffery and Karen Day, Sandringham West Neighbourhood Support and Community Group, were in attendance to deliver a Public Forum presentation on the proposed residential zoning changes under the Auckland Council Unitary Plan.

 

Resolution number AE/2016/5

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Grants John McCaffery and Karen Day, Sandringham West Neighbourhood Support and Community Group, an extension of 7 minutes to complete their address, noting the additional time will be equivalent to a Deputation presentation.

CARRIED

 

Resolution number AE/2016/6

MOVED by Member H Arlington, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

b)        Thanks John McCaffery and Karen Day Sandringham West Neighbourhood Support and Community Group, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Tabled document

 

 

9.2

Presentation from the Auckland Refugee Community Coalition (ARCC)

 

Secretarial Note:       This item was withdrawn.

 

 

9.3

Presentation from Charlotte Museum Trust

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Miriam Saphira and Tanya Aspell, Charlotte Museum Trust, were in attendance to deliver a Public Forum presentation introducing the Trust and to discuss possible opportunities for collaboration with the Board.

 

Resolution number AE/2016/7

MOVED by Member RAJ Langton, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Thanks Miriam Saphira and Tanya Aspell, Charlotte Museum Trust, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Tabled document

 

 

Secretarial Note:       Governing Body Member Fletcher entered the meeting at 3.36pm.

 

 

9.4

Wai Care and the Lower Meola Creek area

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Chris Severne - Bluegreens, Simon Davis - Pt Chevalier Scouts, Taufil Omar - Rasheed Memorial Trust and Alice Heather - Western Springs College, were be in attendance to deliver a Public Forum presentation regarding restoration of the Lower Meola Creek area; an overview of progress to date and plans for the future.

 

Resolution number AE/2016/8

MOVED by Member GD Easte, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)         Thanks Chris Severne - Bluegreens, Simon Davis - Pt Chevalier Scouts, Taufil Omar - Rasheed Memorial Trust and Alice Heather - Western Springs College, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     Tabled document

 

9.5

Alice Wylie and the Mt Albert War Memorial

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

Alice Wylie, resident, was in attendance to deliver a Public Forum presentation regarding the Mt Albert War Memorial plaque.

 

Resolution number AE/2016/9

MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)         Thanks Alice Wylie, resident, for her attendance and Public Forum presentation.

b)         Acknowledges the hard work of Alice Wylie and other Mt Albert residents in raising funds for the construction of the Mt Albert Memorial Hall.

CARRIED

 

Attachments

a     Tabled document

 

 

10        Extraordinary Business

 

 

10.1

Consideration of an item of extraordinary business

 

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

 

The Albert-Eden Local Board considered an item of Extraordinary Business at Item 22 of the 3 February 2016 business meeting to discuss the Elected Member Election Year Policy report.

The issue was considered urgent given the report seeks local board feedback to the draft Local Government Election Year Policy for Elected Members document.  The Board’s feedback to the document is required before the Governing Body’s revised meeting date of 18 February 2016 and the next business meeting of the Albert-Eden Local Board is not scheduled until Wednesday, 2 March 2016.

 

Resolution number AE/2016/10

MOVED by Member MJ Watson, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         Considers an item of Extraordinary Business at Item 22 of the business meeting to discuss the Elected Member Election Year Policy report.

CARRIED

 

Attachments

a     Report - Elected Member Election Year Policy document

b     Attachment - Elected Member Election Year Policy

 

 

 

Secretarial Note:       The Chairperson adjourned the meeting at 4.08pm.

                                    The Chairperson reconvened the meeting at 4.16pm.

                                    Governing Body Member Christine Fletcher exited the meeting at 4.12pm.

 

 

11        Notices of Motion

 

11.1

Notice of Motion - Council's Position on Residential Zoning

 

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a)      Reaffirms that it supports housing intensification in Auckland, provided that it is appropriate, well-designed and has been subject to adequate public consultation;

b)      Notes that consultation on the Draft Unitary Plan that led to the Proposed Auckland Unitary Plan was unprecedented in New Zealand in its scope and in the number of channels for feedback;

c)      Notes that the recently adopted changes to the residential zoning in the Proposed Auckland Unitary Plan were made without public consultation in the case of out-of-scope changes, and were not foreshadowed during the consultation on the draft Unitary Plan, and that these changes are very extensive in relation to the Auckland isthmus;

d)      Notes that the out-of-scope upzoning changes adopted by the Unitary Plan committee at its December 2015 meeting could be proposed in a plan change following the adoption of the Unitary Plan, and that the changes would then be subject to public consultation.

e)      Therefore requests the Unitary Plan Committee to rescind the out-of-scope rezoning changes.

f)       Requests officers to circulate the resolutions to other Local Boards for their respective information.

 

 

Amendment to original recommendation

Member MJ Watson moved an amendment to the original recommendations, seconded by Member RAJ Langton.

g)      Requests the Unitary Plan Committee to open up the within scope changes proposed in December 2015 for further submissions.

The amendment was put and declared

CARRIED

 

The Chairperson put the substantive motion.

 

Resolution number AE/2016/11

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Reaffirms that it supports housing intensification in Auckland, provided that it is appropriate, well-designed and has been subject to adequate public consultation;

b)      Notes that consultation on the Draft Unitary Plan that led to the Proposed Auckland Unitary Plan was unprecedented in New Zealand in its scope and in the number of channels for feedback;

c)      Notes that the recently adopted changes to the residential zoning in the Proposed Auckland Unitary Plan were made without public consultation in the case of out-of-scope changes, and were not foreshadowed during the consultation on the draft Unitary Plan, and that these changes are very extensive in relation to the Auckland isthmus;

d)      Notes that the out-of-scope upzoning changes adopted by the Unitary Plan committee at its December 2015 meeting could be proposed in a plan change following the adoption of the Unitary Plan, and that the changes would then be subject to public consultation.

e)      Therefore requests the Unitary Plan Committee to rescind the out-of-scope rezoning changes.

f)       Requests officers to circulate the resolutions to other Local Boards for their respective information.

g)      Requests the Unitary Plan Committee to open up the within scope changes proposed in December 2015 for further submissions.

CARRIED

 

 

Secretarial Note:       Items 12, 22, 14, 15, 16, 11.2, 17, 18, 19, 20 and 21 were heard in this order.

 

 

11.2

Notice of Motion - Urgent call for real consultation on the TPPA

 

Resolution number AE/2016/12

MOVED by Member GD Easte, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Receives the Notice of Motion – Urgent call for real consultation on the TPPA.

b)      Notes that;

i.        The Prime Minister intends to sign the Trans Pacific Partnership (TPPA) on February 4th without a clear indication of mandated support from the New Zealand public, or any discussion in parliament.

ii.       The TPPA text released on October 5, 2015, reveals that New Zealand would be required to change laws and regulations where these are inconsistent with those of treaty partners or the treaty itself.

iii.      12 councils representing about 67% of New Zealanders have passed resolutions seeking further transparency and clarification of the effects of signing the TPPA.

iv.      In a TV3 Reid Research Poll from November 2015, 52% of the public said they not support the TPPA.

v.       The Government has deliberately avoided responding to or debating the range of concerns raised about the TPPA in spite of the urgency of these issues and promised public and parliamentary debate before signing the agreement.

c)      Considers that;

i.        The risk of local decision-making being over-ridden by the TPPA itself or the threat of Investor-State Disputes is too severe to be ignored or neglected.

ii.       Now is the time for those with concerns about the impacts of the TPPA to speak out particularly since there has been no explicit discussion with local government about them.

iii.      The TPPA has the potential to cause significant financial and environmental risk to Auckland Council and its ratepayers, including rising cost of compliance and procurement, costs in realigning bylaws and the district plan to align with requirements of the TPPA, and the possibility of investor-state disputes.

d)      Requests Auckland Council to;

i.        Urgently assess the potential costs to Auckland Council of compliance with the TPPA, effects on decision-making processes, and Treaty of Waitangi implications.

ii.       Seek urgent clarification from the Minister of Trade on how the previous requests for public and parliamentary consultation have been or will be addressed.

iii.      Make available to Local Boards and Auckland citizens the government’s response as well as an analysis of the adequacy of their undertakings to address Council’s concerns as raised in their resolutions of December 2012 & October 2015.

iv.      Request Central Government to undertake social, financial, health, environmental and climate change impact assessments of the potential effects of the TPPA on the people and land of New Zealand, particularly in relation to central and local government decision-making and have this information made publicly available.

v.       Request that central government institutes a process for public and parliamentary debate before the agreement is ratified, where the above feedback can be considered and there can be open debate on the issues including the effects on local and central governance.

e)      Requests officers forward these resolutions and background information to the Mayor, Governing Body and all other Local Boards.

CARRIED

 

Secretarial Note:       Member Woolfield and Member Langton abstained from voting on this item.

 

 

12

Mt Albert Town Centre

 

Ralph Webster, Manager Development Programmes and Keren Carlyle, Development Programmes Lead, were in attendance to speak to this report.

 

Resolution number AE/2016/13

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Allocates $2.25m from the Albert-Eden Town Centre Transformation programme funding, to enable all three stages of the Mt Albert Town Centre streetscape works to be completed as one package.

b)      If required, requests that the Finance and Performance Committee give approval to bring forward up to $2.25m from the FY17/18 and FY18/19 of the Albert-Eden Town Centre Transformation programme funding in to FY16/17.

c)      Approves the revised Mt Albert Town Centre concept design (general arrangements) for the streetscape upgrade.

d)      Approves that the Mt Albert train station pedestrian bridge project proceed.

e)      Notes that Council staff will continue to inform the Albert-Eden Local Board and key stakeholders throughout the design and construction process.

f)       Notes that other Albert-Eden village centres are being or will be upgraded as well as the Mt Albert Town Centre, and that the legacy funding for the Mt Albert-Town Centre Upgrade did not include sufficient funding for the purchase of the ground lease and sub-lease, making necessary the current request to bring forward funding.

g)      Thanks Ralph Webster, Manager Development Programmes and Susannah Kitching, Development Programmes Lead, for their attendance.

CARRIED

 

 

13

New road name approval for a private road created by the residential subdivision by Housing New Zealand at 60-70 Daventry Street, Waterview

 

Secretarial Note:       This item was withdrawn.

 

 

14

Auckland Transport Update – February 2016

 

Ben Halliwell, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2016/14

MOVED by Member TH Woolfield, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Update – February 2016 report.

b)      Requests that Auckland Transport provide a Rough Order of Cost for traffic calming on Truro Road and Lancing Road.

c)      Notes the Firm Estimate of Cost for traffic calming on Milton Road is $33,005 and authorises release of this amount from its Local Board Transport Capital Fund to complete the proposed work.

d)      Notes the Rough Orders of Cost for three options for pedestrian safety improvement at the intersection of Waterbank Crescent, Herdman Street and Daventry Street.

e)      Notes the Rough Order of Cost of $109,000 for speed tables on Cricket Avenue.

f)       Thanks Ben Halliwell, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

 

 

 

 

15

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

 

Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number AE/2016/15

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:  

That the Albert-Eden Local Board:

a)         Approves the renewal of leases to the following community organisations (shown on Attachment A) on the existing terms and conditions:

i.          Auckland Playcentres Association Incorporated - one period of five years from 31/10/2013.

ii.         Auckland Table Tennis Association Incorporated - one period of five years from 31/05/2014.

iii.        Seishin Rye Karate Incorporated - one period of five years from 31/08/2015.

iv.        The Handweavers and Spinners Guild Auckland Incorporated - one period of five years from 30/06/2015.

v.         The Scout Association of NZ Owairaka Scouts - one period of five years from 31/03/2013.

b)         Requests lease-holders, as part of the renewal process to provide data that includes the hours of usage and the hours that the facility is available for community hire per month.

c)         Thanks Ron Johnson, Community Lease Advisor, for his attendance.

CARRIED

 

 

Secretarial Note:       Member Corrick exited the meeting at 5.17pm.

 

 

16

Amendment to resolution AE/2015/156 – Proposed lease at Gribblehirst Park

 

Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number AE/2016/16

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:  

That the Albert-Eden Local Board:

a)      Notes that the Auckland Community Shed has now changed its name to Gribblehirst Community Hub.

b)      Recommends the resolution from the Albert-Eden Local Board meeting held on Wednesday, 2 December 2015 be altered as follows:

Resolution number AE/2015/156

a)   approves the granting of a lease to Auckland Community Shed, subject to one month’s public notification, iwi consultation, and with no objection, on the following terms and conditions;

i.          Term – 1 year commencing 1 February 2016 with one 1-year right of renewal;

a)   approves the granting of a lease to Gribblehirst Community Hub, subject to one month’s public notification, iwi consultation, and with no objection, on the following terms and conditions;

i.           Term – 1 year commencing 1st March 2016 with one year right of renewal or, if there are any submissions as the result of the public notification and consultation process that need to be considered, that a mutually agreeable commencement date be agreed between the Local Board and the Gribblehirst Community Hub.

c)      Thanks Ron Johnson, Community Lease Advisor, for his attendance.

CARRIED

 

 

17

Governing Body Members' update

 

Resolution number AE/2016/17

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:  

a)      That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey to have speaking rights.

 

b)      That Governing Body Member Cathy Casey’s verbal update be received.

CARRIED

 

 

18

Chairperson's Report

 

Resolution number AE/2016/18

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s verbal report.

CARRIED

 

 

19

Board Members' Reports

 

Resolution number AE/2016/19

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Receives Member Watson’s Board Member Report.

b)         Receives Deputy Chairperson Fryer and Members Easte, Arlington, Langton and Woolfield’s verbal Board Member Reports.

CARRIED

 

 

Secretarial Note:       Deputy Chairperson Fryer exited the meeting at 5.57pm.

 

 

20

Reports Requested/Pending

 

Resolution number AE/2016/20

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

a)         That the list of reports requested/pending be received.

CARRIED

 

21

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2016/21

MOVED by Member RAJ Langton, seconded by Member H Arlington:  

That the Albert-Eden Local Board workshop notes for the workshops held on the 8, 9 and 16 December 2015 be received.

CARRIED

  

 

22        Consideration of Extraordinary Items

 

22.1

Elected Member Election Year Policy report

 

Resolution number AE/2016/22

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         Delegates authority to Chairperson Haynes and Deputy Chairperson Fryer to work with officers to provide the Board’s feedback to the draft ‘Local Government Election Year Policy for Elected Members’ document.

CARRIED

 

 

 

 

 

6.03 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................