I hereby give notice that an ordinary meeting of the Economic Development Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 16
February 2016
10.30am
Room 1
Level 26
135 Albert Street
Auckland
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Economic Development Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Anae Arthur Anae
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Deputy Chairperson
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Ross Clow
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Members
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Cr Cameron Brewer
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Cr Bill Cashmore
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Ms Precious Clark
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Cr Linda Cooper, JP
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Cr Hon Christine Fletcher, QSO
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Cr Denise Krum
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Mr Kris MacDonald
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Cr Dick Quax
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Cr Penny Webster
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Ex-officio
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Mayor Len Brown, JP
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Deputy Mayor Penny Hulse
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Ex-officio
(without voting rights)
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All other Councillors
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(Quorum 6 members)
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Ashleigh Pihema
Democracy Advisor
10 February 2016
Contact Telephone: 027 209 7561
Email: ashleigh.pihema@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities
and key projects
The Committee is responsible for
regional economic development by:
·
Developing (and monitoring) strategy, policy and
action plans, including any agreed community consultation, to recommend
to the Regional Strategy and Policy Committee, as set out in the Schedule of
Key Projects for Reporting Committees, attached to these Terms of Reference*
·
Acting as a community interface for consultation on policies and
as a forum for raising community concerns, while ensuring community engagement
is complementary to that undertaken by local boards
Powers
All powers
necessary to perform the Committee’s responsibilities
Except:
(a) powers that the Governing Body
cannot delegate or has retained to itself (section 2)
(b) where the Committee’s
responsibility is limited to making a recommendation only
(c) where a matter is the
responsibility of another committee or a local board
(d) the approval of expenditure that
is not contained within approved budgets
(e) the approval of expenditure of
more than $2 million
(f) the approval of final policy
(g) deciding significant matters for
which there is high public interest and which are controversial
(h) the commissioning of reports on
new policy where that policy programme of work has not been approved by the
Regional Strategy and Policy Committee
(i) the
power to establish sub-committees
*Schedule of key projects for the
Economic Development Committee
Economic development strategy
implementation
Global partnerships strategy –
implementation and monitoring
Business relationships
Exclusion of the public – who needs to leave the
meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to know”
basis where access to the information is required in order for a person to
perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
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Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
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All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the matter
affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Economic
Development Committee
16 February
2016
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board Input 7
7 Extraordinary Business 7
8 Notices of Motion 8
9 International Business Delegation KPI Reporting Framework 9
10 Forward work programme 2016 17
11 Update on the Tripartite Summit 2016 21
12 Tourism sector update including Auckland Visitor Plan 2011 -
2021 23
13 Consideration of Extraordinary Items
Apologies from
Mayor LCM Brown, Cr WB Cashmore, Ms P Clarke and Deputy Mayor PA Hulse have
been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Economic Development Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 4 November 2015, as a true and
correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Democracy Advisor, in writing, no later than one (1) clear working day prior
to the meeting and must include the subject matter. The meeting Chairperson
has the discretion to decline any application that does not meet the requirements
of Standing Orders. A maximum of thirty (30) minutes is allocated to
the period for public input with five (5) minutes speaking time
for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Economic
Development Committee
16 February
2016
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International
Business Delegation KPI Reporting Framework
File No.: CP2016/00669
Purpose
1. This report
responds to a request under Item 10 (Resolution number ECO/2015/22) of the 4
November 2015 Economic Development Committee meeting.
2. Global
Partnerships and Strategy (in partnership with other parts of council) is to
recommend to the committee a future Key Performance Indicator (KPI) reporting
framework in relation to all Auckland Council – led economic-based overseas
delegations.
3. This is to
ensure that all economic-based overseas delegations involve clear and targeted
objectives, and robust monitoring mechanisms to capture outcomes and
achievements of benefit to Auckland.
Executive
Summary
4. Auckland
Council participates in a number of economic-based overseas delegations each
year to markets deemed a priority under the refreshed Global Engagement
Strategy (which contributes to objectives under the Economic Development
Strategy and Auckland Plan) and the economic opportunities they present or as
part of a formal relationship arrangement, such as the Tripartite Economic
Alliance.
5. Economic-based
overseas delegations are sometimes led by the Mayor, and other times led by
senior council representatives. Small and targeted business contingents form
part of the delegation where there are strong business-to-business
opportunities in the market/s visited, and good cause for relationship
cultivation to occur on the ground.
6. Each Auckland
Council economic-based overseas delegation has a clearly articulated set of
objectives, and a set of Key Performance Indicators (KPIs), defined well before
the mission takes place and the delegation is formed.
7. There are a
core set of KPIs that are relevant to each delegation, while other KPIs are
more mission specific and adjusted based on the priorities of that market.
8. The objectives
are different for each council family department or CCO.
9. At the end of
each economic-based overseas delegation, business delegates are requested to
complete a survey that measures the success of the mission against the clearly
stated objectives and KPIs. Delegates are also required to complete subsequent
surveys at six months and 12 months post the visit to capture any short, medium
and long term results and benefits derived from the mission.
10. Global
Partnerships and Strategy, supported by Auckland Tourism, Events and Economic
Development (ATEED), has developed a reporting framework that consolidates the
phased surveys noted above, and which seeks to capture/measure the results from
each overseas economic-based business delegation.
11. The framework
outlines the objectives, the KPIs and (where possible) the tangible commercial
and other outcomes achieved as a direct result of the delegation, following the
visit and at both the six month and 12 month marks.
12. It is important
to note that there are some inherent challenges associated with both qualifying
and quantifying the tangible commercial outcomes derived from each
economic-based overseas delegation. This is because of the ‘commercial
in-confidence’ nature of much of the information, particularly in competitive
operating environments and in the period prior to the conclusion of
transactions and deals. In some cases, this information will be captured at a
later point in time, but commercial sensitivities should always prevail.
13. The reporting
framework is newly developed and has been tested against the Los Angeles
business delegation in June 2015 (see Attachment A). The framework may need to
be recalibrated as we learn more or test further in other markets.
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Recommendations
That the Economic Development
Committee:
a) endorse the
reporting framework (see Attachment A) for economic-based overseas
delegations.
b) note that this
framework is a starting point for improved measurement and monitoring of the
outcomes and achievements of all economic-based overseas delegations
scheduled in the foreseeable future. The framework will be adjusted or
adapted as necessary.
c) note the
sensitivities and challenges of obtaining commercial in-confidence
information from business that participate in economic-based overseas
delegations.
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Comments
14. Prior to any Auckland
Council led economic- based overseas delegation, a clearly articulated set of
objectives and KPIs (post visit, six months and 12 months post visit) are
developed.
15. These objectives
and KPIs are developed in conjunction with ATEED, the Mayor’s Office and other
relevant members from the Auckland Council family who participate in the
economic-based overseas delegation.
16. The objectives
and KPIs then form the basis for the delegation survey. The survey is provided
and completed by delegates on the last day of the mission. Two further surveys
are completed at six months and 12 months after the visit.
17. We also
encourage verbal feedback and this information is captured as part of the
survey results.
18. The reporting
framework is a work in progress and can be adjusted or adapted as necessary.
It is intended to measure the KPIs (e.g. at least 95% of delegates rank
Auckland Council’s logistics and organization of the delegation was very good
or excellent), outcomes (e.g. revenues/profits, key successes, number of
leads/contacts, partnerships, international activity) and any issues.
19. The Auckland
Council led business delegation to Los Angeles for the inaugural Tripartite
Economic Summit is being used as a test case for this framework.
20. The on-going
challenge for Auckland Council is getting a statistically relevant and higher
number of respondents to comment on how the economic-based overseas delegation
has directly contributed to their business e.g. an increase in revenue and a
percentage of earnings terms etc. Despite reassurances that the information
will be held in-confidence, participating companies are reluctant to provide
financial facts, figures and details of potential business deals for fear of
this information getting into the public domain and jeopardising their
commercial activities.
21. ATEED has set up
an alumni group, in particular for the businesses that participated in the Los
Angeles business delegation for the Tripartite Economic Summit in May 2015.
This group meets every three months and provides an update on their medium –
long term results. This information is captured and included in the reporting
framework.
Consideration
Local
Board views and implications
22. The Governing Body
is responsible for international partnerships under the council’s allocation of
decision making activity (reflecting the national and regional significance of
these initiatives to Auckland. Economic-based overseas delegations are
typically focused on a range of different sectors and industries, reflecting
different geographical parts of Auckland, and how these can best be profiled
and advanced in strategically important markets across the globe. Local boards
can play a key role in helping identify appropriate delegates for the
economic-based overseas delegations and follow-up their progress.
Māori
impact statement
23. There is active
and ongoing commitment by the Auckland Council family to engage with Māori
business, cultural and iwi representatives in order to identify ways to enhance
and deepen Auckland’s international connectivity and engagement as it relates
to broader Māori economic development objectives.
24. In the initial
stages of planning, it is critical that each economic-based overseas delegation
is looked at through a Māori lens to ensure that any cultural synergies
and Māori economic development opportunities are properly identified ahead
of time. Not all markets will present direct opportunities for Māori
economic development; but many will, and in such cases, representatives from
relevant Māori businesses will be identified to form part of the
delegation. In many parts of the world which are the focus of Auckland economic
activity e.g. China (in particular Southern China), Māori culture
resonates strongly. This provides a strategic platform to build relationships
that can ultimately lead to solid economic outcomes. Māori businesses
will continue to be invited to join the delegations to the markets where they
are ready to do business, and the council will continue to ensure this is the
case.
25. More broadly,
these economic-based overseas delegations help increase Auckland’s visibility
and brand and through this our Māori identity, which is Auckland’s point
of difference in the world (Auckland Plan outcome).
Implementation
26. This reporting framework will be updated post visit, six months post
visit and 12 months post visit to capture short, medium and long-term results
and benefits.
Attachments
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No.
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Title
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Page
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aView
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Results From Auckland Council's Economic Based
Overseas Delegations
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13
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Signatories
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Author
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Holly Warren – Acting Manager Global Partnerships
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Authorisers
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Jacques Victor - GM Auckland Plan Strategy and
Research
Sarah Johnstone-Smith - Lead Officer Support Economic
Development Committee
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Economic
Development Committee
16 February
2016
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Economic
Development Committee
16 February
2016
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Forward work programme 2016
File No.: CP2016/00770
Purpose
1. To recommend a
forward work programme for the period February-July 2016.
Executive
Summary
2. As an
initiative arising from the Quality Policy Advice project, each council
committee is required to develop and agree a forward work programme. The
purpose of this is to increase productivity, maximise
council resources, and minimise work that is out of the scope or delegation of
committees.
3. Under the
remaining political term, the Economic Development Committee will meet three
more times during 2016, in February, April and July.
4. The Economic
Development Committee has delegation for regional economic development, through
the development and monitoring of strategy, policy and action plans, including
any agreed community consultation, to recommend to the Regional Strategy and
Policy Committee.
5. The committee
also has a role in acting as a community interface for consultation on policies
and as a forum for raising community concerns, while ensuring community
engagement is complementary to that undertaken by local boards.
6. Under the
approved schedule of key projects for reporting committees, the Economic
Development Committee’s projects are listed as:
· Economic development strategy
implementation
· Global partnerships strategy –
implementation and monitoring
· Business relationships
7. The draft
programme at Attachment A is anchored around this schedule of key projects. It
reflects feedback/resolutions from previous Economic Development Committee
meetings and inputs from a number of council departments, and from Auckland
Tourism, Events and Economic Development Limited (ATEED).
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Recommendation/s
That the Economic Development
Committee:
a) approve the
proposed work programme for the period February-July 2016, as set out in
Attachment A.
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Attachments
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No.
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Title
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Page
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aView
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Draft forward work programme 2016
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19
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Signatories
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Author
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Sarah Johnstone-Smith - Lead Officer Support Economic
Development Committee
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Authoriser
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Sarah Johnstone-Smith - Lead Officer Support Economic
Development Committee
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Economic
Development Committee
16 February
2016
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Economic
Development Committee
16 February
2016
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Economic
Development Committee
16 February
2016
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Update on the Tripartite Summit 2016
File No.: CP2016/00837
Purpose
1. To provide an update on the planning for the
Auckland hosted Tripartite Economic Alliance Summit (Tripartite Summit) in May
2016.
Executive
Summary
2. This presentation will be given by Koro Dickinson, council’s Global Partnerships and Strategy
Advisor and Darryn Grant, Project Manager for the Tripartite Summit, Auckland
Tourism, Events and Economic Development (ATEED).
3. This follows resolution number ECO/2015/18 (18 August
2015) which noted
officials would provide regular Tripartite updates
to this Committee - in particular on the planning for the Auckland hosted Tripartite Summit
that will be attended
by Auckland, Guangzhou and Los
Angeles city representatives and business
leaders. The last
presentation was provided to this Committee on 4 November 2015 (CP2015/22166).
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Recommendation/s
That the Economic Development
Committee:
a) receive the
‘Update on Tripartite Summit 2016’ presentation from Koro Dickinson, Global
Partnerships and Strategy Advisor and Darryn Grant, Project Manager for the
Tripartite Summit, Auckland Tourism, Events and Economic Development.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Holly Warren – Acting Manager Global Partnerships
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Authorisers
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Jacques Victor - GM Auckland Plan Strategy and
Research
Sarah Johnstone-Smith - Lead Officer Support Economic
Development Committee
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Economic
Development Committee
16 February
2016
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Tourism sector update including Auckland Visitor Plan
2011 - 2021
File No.: CP2016/01399
Purpose
1. To provide an update on the
latest tourism trends for Auckland, including the Auckland Visitor Plan 2011 -
2021.
Executive
Summary
2. This presentation will be given
by Jason Hill, Head of Tourism, Auckland Tourism, Events and Economic
Development (ATEED). It will provide an overview of the latest tourism trends
for Auckland. This will include an update on the work that ATEED, in
partnership with the tourism sector, is undertaking to deliver on the Auckland
Visitor Plan 2011 - 2021.
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Recommendation
That the Economic Development
Committee:
a) receive the tourism sector
update presentation from Jason Hill, Head of Tourism, Auckland Tourism,
Events and Economic Development.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Ashleigh Pihema - Democracy Advisor
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Authoriser
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Sarah Johnstone-Smith - Lead Officer Support Economic
Development Committee
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