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Finance and
Performance Committee
25 February
2016
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1 Apologies
Note: An apology for lateness from Cr CE
Fletcher was subsequently received.
2 Declaration of Interest
There were no
declarations of interest.
Deputy Mayor PA Hulse entered the
meeting at 9.40 am.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no notices
of motion.
Cr CM Penrose entered the meeting at
9.45 am.
Cr JG Walker entered the meeting at 9.51
am.
Member DE Taipari entered the meeting at
9.51 am.
Cr AM Filipaina entered the meeting at
9.59 am.
Cr ME Lee entered meeting at 10.05 am.
Deputy Mayor PA Hulse left the meeting
at 10.08 am.
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9
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Presentations from the Auckland Regional Amenities Funding Board
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The following organisations were
present in support of this item:
Auckland
Rescue Helicopter Trust: Greg Barrow, Chief Executive Officer
New Zealand
Maritime Museum: Vincent Lipanovich, Chief Executive Officer
Auckland Arts Festival: David
Inns, Chief Executive Officer
Carla
van Zon, Artistic Director
Shona
Roberts, Business and Finance Director
Rick
Carlyon, Festival Board Trustee
Auckland Theatre Company: Gordon
Moller ONZM, Chair
Lester
McGrath, General Manager
Watersafe Auckland: Sandy
Guscott, Acting Chief Executive Officer
Teresa
Stanley, Research and Development.
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Resolution number FIN/2016/3
MOVED
by Chairperson MP Webster, seconded by Cr LA Cooper:
That the Finance and
Performance Committee:
a) thank the representatives
from Auckland Theatre Company, Auckland Rescue Helicopter Trust, Watersafe
Auckland, Auckland Arts Festival and New Zealand Maritime Museum for their
attendance and the information provided.
CARRIED
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10
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Disposals recommendation report
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Resolution number FIN/2016/4
MOVED
by Cr C Darby, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of the land at:
i) part of 10
Ambrico Place, New Lynn comprised of an estate in fee simple comprising approximately 1,500m2 (subject
to survey) more or less being half of Lot 1 Deposited Plan 346020 contained
in certificate of title CFR188748;
ii) 474
Ellerslie-Panmure Highway, Mt Wellington comprised of an estate in fee simple comprising approximately 962m2 more or
less being part Lot 5 Deposited Plan 18650 contained in certificate of title NA476/99;
iii) 6/20
Allenby Road, Panmure comprised of an estate of stratum in freehold more or less being Unit F, AU6 and a half share in AU15, Deposited
Plan 104442 contained in certificate of title NA57C/1489;
iv) 72B Delta
Avenue, New Lynn comprised of an estate in fee
simple comprising approximately 361m2 more or less being section 1
Survey Office Plan 63156 contained in certificate of title NA71D/679;
v) 211
Blockhouse Bay Road, Avondale comprised of an estate in fee simple comprising approximately 219m2 more or
less being Lot 3 Deposited Plan 145431 contained in certificate of title
NA86B/273;
b) agree that final terms and conditions be approved under the
appropriate delegations.
CARRIED
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11
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Auckland Council Performance Report for the period 1 July 2015 to
31 December 2015
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Member G
Wilcox left the meeting at 11.34 am.
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A PowerPoint
presentation was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution number FIN/2016/5
MOVED
by Cr GS Wood, seconded by Member DE Taipari:
That the Finance and
Performance Committee:
a) receive
the Auckland Council Performance report for the period 1 July 2015 to 31 December
2015.
CARRIED
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Attachments
a 25 February 2016 - Finance and
Performance Committee - Item 11 Bi-monthly business improvement and
performance report - presentation
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12
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Bi-monthly business improvement and performance report
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Cr CE Fletcher entered the meeting at
11.39 am.
Cr AJ Anae left the meeting at 11.51
am.
Deputy
Mayor PA Hulse returned to the meeting at 11.53 am.
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Resolution number FIN/2016/6
MOVED by Chairperson MP Webster, seconded by Cr WD Walker:
That the Finance and Performance Committee:
a) receive the
report and the presentation.
CARRIED
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14
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135 Albert Street Cladding
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Cr WD
Walker left the meeting at 12.54 pm.
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A PowerPoint
presentation was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution number FIN/2016/8
MOVED
by Chairperson MP Webster, seconded by Cr LA Cooper:
That the Finance and
Performance Committee:
a) receive the
update on 135 Albert Street cladding.
b) approve the
bringing forward of budget totalling $4.7 million from 2017-2025 to the
current financial year for the purpose of funding safety and enabling works.
CARRIED
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Attachments
a 25 February 2016 - Finance and
Performance Committee - Item 14 : 135 Albert Street Cladding - presentation
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15
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Budget Update
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Cr SL
Stewart left the meeting at 1.11 pm.
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Kay McIntyre,
Chair Kaipatiki Local Board was present in support of this item.
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Resolution number FIN/2016/9
MOVED
by Cr CM Penrose, seconded by Cr C Darby:
That the Finance and
Performance Committee:
a)
agree that $470,154 of the Birkenhead off-street parking
reserve be released to fund the Rawene Public Carpark upgrade, with any
ongoing consequential operational expenditure managed within existing budget.
b)
approve $1.5 million of unbudgeted expenditure, being the net
cost of the remission for inorganic service not offered, and
c)
agree that the council’s budgets be updated to reflect the
financial implications of the above decisions and decisions on items 14
bringing forward $4.7 million within the Long-term Plan to the current
financial year (135 Albert Street Cladding) and C1 (Wharf infrastructure
works) of this agenda.
CARRIED
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18 Consideration of Extraordinary
Items
There were no extraordinary items.
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19 Procedural
motion to exclude the public
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Resolution number FIN/2016/12
MOVED by Chairperson
MP Webster, seconded by Cr CE Fletcher:
That the Finance and Performance Committee:
a) exclude the public from the following
part(s) of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution follows.
This resolution is made in reliance on section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by section 6 or section 7
of that Act which would be prejudiced by the holding of the whole or relevant
part of the proceedings of the meeting in public, as follows:
C1 Funding to New Zealand Maritime
Museum
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is the
subject of the information.
In
particular, the report contains commercially sensitive contractual
information regarding remedial works for Hobson Wharf.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive contractual
information regarding remedial works for Hobson Wharf.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.18 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.22 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Funding to New Zealand Maritime Museum
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Resolution number FIN/2016/13
That the Finance and
Performance Committee:
a)
approve a capital grant of up to $1,285,000 to
the New Zealand Maritime Museum in the 2015/2016 financial year to cover a
shortfall in providing for its share of Hobson Wharf works with any unspent
portion to be returned to Auckland Council; this funding to be met from
$860,000 additional borrowing and a reallocation of $425,000 budget from
Panuku Development Auckland.
b)
agree that resolution a) regarding
approval of a capital grant be made publicly available, and that the report
and attachment are to remain confidential until the tender process for the
Hobson Wharf works is completed.
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1.22 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
