Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 25 February 2016 at 9:39 am.

 

present

 

Chairperson

Cr Penny Webster

 

Deputy Chairperson

Cr Ross Clow

 

Members

Cr Anae Arthur Anae

Until 11.51 am, item 12

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.59 am, item 9

 

Cr Hon Christine Fletcher, QSO

From 11.39 am, item 12

 

Deputy Mayor Penny Hulse

From 9.40 am, item 2

 

Cr Mike Lee

From 10.05 am, item 9

 

Cr Calum Penrose

From 9.45 am, item 9

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

Until 1.11 pm, item 15

 

Member David Taipari

From 9.51 am, item 9

 

Member Glenn Wilcox

Until 11.34 am, item 11

 

Cr Sir John Walker, KNZM, CBE

From 9.51 am, item 9

 

Cr Wayne Walker

Until 12.54 pm, item 14

 

Cr John Watson

 

 

Cr George Wood, CNZM

 

 

 

ABSENT

 

 

Mayor Len Brown, JP

 

 

 

Cr Denise Krum

 

 

 

ALSO PRESENT

 

 

Kay McIntyre, Chair, Kaipatiki Local Board

 

 

 


Finance and Performance Committee

25 February 2016

 

 

1          Apologies

 

Resolution number FIN/2016/1

MOVED by Deputy Chairperson R Clow, seconded by Cr C Brewer:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr CM Penrose, Cr AM Filipaina, Member DE Taipari and Deputy Mayor PA Hulse for lateness, Cr SL Stewart for early departure, Mayor LCM Brown and Cr DA Krum for absence.

CARRIED

 

Note:   An apology for lateness from Cr CE Fletcher was subsequently received.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

Deputy Mayor PA Hulse entered the meeting at 9.40 am.

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2016/2

MOVED by Deputy Chairperson R Clow, seconded by Chairperson MP Webster:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting held on Thursday, 10 December 2015 as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

Cr CM Penrose entered the meeting at 9.45 am.

Cr JG Walker entered the meeting at 9.51 am.

Member DE Taipari entered the meeting at 9.51 am.

Cr AM Filipaina entered the meeting at 9.59 am.

Cr ME Lee entered meeting at 10.05 am.

Deputy Mayor PA Hulse left the meeting at 10.08 am.

 

9

Presentations from the Auckland Regional Amenities Funding Board

 

The following organisations were present in support of this item:

Auckland Rescue Helicopter Trust:     Greg Barrow, Chief Executive Officer

New Zealand Maritime Museum:        Vincent Lipanovich, Chief Executive Officer

Auckland Arts Festival:                        David Inns, Chief Executive Officer

                                                             Carla van Zon, Artistic Director

                                                             Shona Roberts, Business and Finance Director

                                                             Rick Carlyon, Festival Board Trustee

Auckland Theatre Company:               Gordon Moller ONZM, Chair

                                                             Lester McGrath, General Manager

Watersafe Auckland:                           Sandy Guscott, Acting Chief Executive Officer

                                                             Teresa Stanley, Research and Development.

 

Resolution number FIN/2016/3

MOVED by Chairperson MP Webster, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      thank the representatives from Auckland Theatre Company, Auckland Rescue Helicopter Trust, Watersafe Auckland, Auckland Arts Festival and New Zealand Maritime Museum for their attendance and the information provided.

CARRIED

 

 

 

10

Disposals recommendation report

 

Resolution number FIN/2016/4

MOVED by Cr C Darby, seconded by Cr GS Wood:   

That the Finance and Performance Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the land at:

i)       part of 10 Ambrico Place, New Lynn comprised of an estate in fee simple comprising approximately 1,500m2 (subject to survey) more or less being half of Lot 1 Deposited Plan 346020 contained in certificate of title CFR188748;

ii)      474 Ellerslie-Panmure Highway, Mt Wellington comprised of an estate in fee simple comprising approximately 962m2 more or less being part Lot 5 Deposited Plan 18650 contained in certificate of title NA476/99;

iii)     6/20 Allenby Road, Panmure comprised of an estate of stratum in freehold more or less being Unit F, AU6 and a half share in AU15, Deposited Plan 104442 contained in certificate of title NA57C/1489;

iv)     72B Delta Avenue, New Lynn comprised of an estate in fee simple comprising approximately 361m2 more or less being section 1 Survey Office Plan 63156 contained in certificate of title NA71D/679;

v)      211 Blockhouse Bay Road, Avondale comprised of an estate in fee simple comprising approximately 219m2 more or less being Lot 3 Deposited Plan 145431 contained in certificate of title NA86B/273;

b)      agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

 

 

11

Auckland Council Performance Report for the period 1 July 2015 to 31 December 2015

 

Member G Wilcox left the meeting at 11.34 am.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2016/5

MOVED by Cr GS Wood, seconded by Member DE Taipari:   

That the Finance and Performance Committee:

a)   receive the Auckland Council Performance report for the period 1 July 2015 to 31 December 2015.

CARRIED

 

Attachments

a     25 February 2016 - Finance and Performance Committee - Item 11 Bi-monthly business improvement and performance report - presentation  

 

 

12

Bi-monthly business improvement and performance report

 

Cr CE Fletcher entered the meeting at 11.39 am.

Cr AJ Anae left the meeting at 11.51 am.

Deputy Mayor PA Hulse returned to the meeting at 11.53 am.

 

Resolution number FIN/2016/6

MOVED by Chairperson MP Webster, seconded by Cr WD Walker:  

That the Finance and Performance Committee:

a)      receive the report and the presentation.

CARRIED

 

 

13

Te Toa Takitini Māori responsiveness portfolio report-quarter two

 

Resolution number FIN/2016/7

MOVED by Member DE Taipari, seconded by Cr CE Fletcher:  

That the Finance and Performance Committee:

a)      receive the quarter two Te Toa Takitini Māori responsiveness portfolio report.

CARRIED

 


 

14

135 Albert Street Cladding

 

Cr WD Walker left the meeting at 12.54 pm.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2016/8

MOVED by Chairperson MP Webster, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      receive the update on 135 Albert Street cladding.

b)      approve the bringing forward of budget totalling $4.7 million from 2017-2025 to the current financial year for the purpose of funding safety and enabling works.

CARRIED

 

Attachments

a     25 February 2016 - Finance and Performance Committee - Item 14 : 135 Albert Street Cladding - presentation  

 

 

15

Budget Update

 

Cr SL Stewart left the meeting at 1.11 pm.

 

Kay McIntyre, Chair Kaipatiki Local Board was present in support of this item.

 

Resolution number FIN/2016/9

MOVED by Cr CM Penrose, seconded by Cr C Darby:  

That the Finance and Performance Committee:

a)         agree that $470,154 of the Birkenhead off-street parking reserve be released to fund the Rawene Public Carpark upgrade, with any ongoing consequential operational expenditure managed within existing budget.

b)        approve $1.5 million of unbudgeted expenditure, being the net cost of the remission for inorganic service not offered, and

c)         agree that the council’s budgets be updated to reflect the financial implications of the above decisions and decisions on items 14 bringing forward $4.7 million within the Long-term Plan to the current financial year (135 Albert Street Cladding) and C1 (Wharf infrastructure works) of this agenda.

CARRIED

 

 

16

Reports Pending Status Update

 

Resolution number FIN/2016/10

MOVED by Cr C Darby, seconded by Cr CE Fletcher:  

That the Finance and Performance Committee:

a)      receive the Reports Pending Status Update report.

CARRIED

 


 

17

Summary of information memos and briefings - 25 February 2016

 

Resolution number FIN/2016/11

MOVED by Chairperson MP Webster, seconded by Cr J Watson:  

That the Finance and Performance Committee:

a)      receive the summary of information memos and briefings – 25 February 2016.

CARRIED

 

18        Consideration of Extraordinary Items

There were no extraordinary items. 

 

 

19        Procedural motion to exclude the public

Resolution number FIN/2016/12

MOVED by Chairperson MP Webster, seconded by Cr CE Fletcher:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1        Funding to New Zealand Maritime Museum

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive contractual information regarding remedial works for Hobson Wharf.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive contractual information regarding remedial works for Hobson Wharf.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

1.18 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.22 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Funding to New Zealand Maritime Museum

 

Resolution number FIN/2016/13

That the Finance and Performance Committee:

a)         approve a capital grant of up to $1,285,000 to the New Zealand Maritime Museum in the 2015/2016 financial year to cover a shortfall in providing for its share of Hobson Wharf works with any unspent portion to be returned to Auckland Council; this funding to be met from $860,000 additional borrowing and a reallocation of $425,000 budget from Panuku Development Auckland.

b)         agree that resolution a) regarding approval of a capital grant be made publicly available, and that the report and attachment are to remain confidential until the tender process for the Hobson Wharf works is completed.

 

 

 

1.22 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................