Agenda of Franklin Local Board

Franklin Local Board

23 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Clevedon Trails : Update on group activities for the development and planning of trails in Clevedon 6

8.2 Franklin County Archers - lease at Stone Quarry Road reserve 6

9 Public Forum 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Tutaenui Stream Esplanade Reserve - Proposed Pump Station Emergency Overflow Structure 9

13 Cloverlea Drainage Reserve – Proposed Wastewater Pipe Installation 17

14 Revocation of resolution number FR/2014/145 - Landowner Approval, Ray Fausett Reserve 25

15 Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board Area 31

16 Cancellation of vesting of reserve at 24R Mercer Street Drury 73

17 Waiuku Sports Park Partnership - concept for the development of the Waiuku Sports Park 77

18 Disposal recommendation report 83

19 Franklin Local Board Quick Response Round Three 2015/2016 107

20 Franklin Events Forum 115

21 Allocation of Community Arts Initiatives Funding 2015-16 117

22 Performance Report for the Franklin Local Board for the quarter ending December 2015 121

23 New Road Name Approval for a residential subdivision, naming the cul-de-sac off the extension of Prado Drive, Pukekohe. 163

24 New Road Name Approval for a residential subdivision, naming a Road and a Private Way off Anselmi Ridge Road. 167

25 New Road Name Approval for the 73 lot residential subdivision by Pukekohe Trustees Limited at 246 Victoria Street West, Pukekohe 171

26 New Road Name Approval for the residential subdivision by Spinnaker Bay Ltd at 117 Third View Avenue, Beachlands 175

27 New Road Name Approval for residential subdivision by Kia to Ohana Co Ltd. at 211 Whitford-Maraetai Road, Whitford 179

28 Auckland Transport Update – February 2016 183

29 Auckland Transport quarterly update to local boards, for the period 1 October to 31 December 2015 203

30 Governance Forward Work Calendar 231

31 Urgent Decision of the Franklin Local Board : Landowner approval for temporary use of Clive Howe Reserve, Patumahoe for recycling drop off 237

32 Franklin Local Board Workshop Notes 243

33 Consideration of Extraordinary Items

PUBLIC EXCLUDED

34 Procedural Motion to Exclude the Public 253

C1 Special Housing Areas: Tranche 10 253

C2 Glenbrook War Memorial Hall Boundary Change 254

1 Welcome

The Chairman will open the meeting and welcome everyone present.

2 Apologies

An apology has been received from Member Malcolm Bell.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 15 December 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

Two requests for deputations have been received as follows:

Secretarial Note: Item 8.2 was withdrawn from the agenda after the it was printed

8.1 Clevedon Trails : Update on group activities for the development and planning of trails in Clevedon

Purpose

1. Informing the Board of the progress being made by a community led initiative called Clevedon Trails to develop and plan trails/walkways in Clevedon.

Executive summary

2. As per standing orders the Chairman has approved the request from the Clevedon Trails group to provide a deputation on their group activities.

3. Refer to the attached background material for further information on the initiative.

Recommendation/s

That the Franklin Local Board thanks the representatives from the Clevedon Trails group for their attendance.

Attachments

a Clevedon Trails - update on group activities/progress......................... 257

8.2 Franklin County Archers - lease at Stone Quarry Road reserve **Item withdrawn**

Purpose

1. Advising of the application for renewal of lease at Stone Quarry Road reserve by Franklin County Archers.

Executive summary

2. As per standing orders the Chairman has approved the request for a deputation from the Franklin County Archers to discuss their application for renewal of their lease at Stone Quarry Road reserve.

3. Staff advised that the lease of this reserve, along with the applications will be reported on in early 2016.

Recommendation/s

That the Franklin Local Board thanks Mike Wheatley and Dean Williams from the Franklin County Archers for their attendance.

Attachments

a Franklin County Archers - request for renewal of lease...................... 261

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

23 February 2016

Tutaenui Stream Esplanade Reserve - Proposed Pump Station Emergency Overflow Structure

File No.: CP2015/27874

Purpose

1. To seek landowner approval to construct a new wastewater emergency outflow structure over esplanade reserve to Tutaenui Stream, Buckland.

Executive Summary

2. An application has been received from Watercare Services to construct an emergency wastewater outfall over council park land to Tutaenui Stream to service a new Watercare Services pump station. The proposed outfall is located within esplanade reserve adjacent to 1918 Buckland Road, Buckland. Attachment A shows the location of the outfall structure and Attachment B shows a site plan of the proposal.

3. The construction works will be undertaken over 15 days by a small excavator from the adjacent property. Landscaping (refer Attachment B) will be implemented on completion of the works to mitigate any visual effects.

4. Given the minor nature of the construction works and impact of the proposed infrastructure on Tutaenui Stream Esplanade Reserve, it is recommended that the local board endorse the granting of an easement to Watercare Services.

Recommendation/s

That the Franklin Local Board endorse the granting of an easement to Watercare Services over part of Lot 5 DP (Computer Freehold Register NA118A/455), for a wastewater outfall structure as shown on the plan titled Buckland Wastewater Pumping Station DPBUK Pump Station, General Arrangement, drawing 2012254.001Issue:1, prepared by Becca and dated 18 September 2015.

Comments

Proposal

5. As part of Watercare Services Pukekohe Trunk Sewer upgrade, a new pump station is proposed to be constructed within road reserve near 1918 Buckland Road with an overflow structure to the adjoining Tutaenui Stream through esplanade reserve (see Attachment A for the location of the outfall structure and Attachment B for a site plan).

6. The overflow discharge structure is required should the emergency storage capacity of the pump station be exceeded, causing it to be inoperable. This may occur, for example, during a major storm event or where the pump station malfunctions. The overflow discharge is in accordance with the Auckland Wastewater Network Comprehensive Discharge Permit (reference R/REG/2013/3743).

7. The construction works, including both the outlet structure and the pipe line, will be completed within a 15 day period by a small excavator. Works will be isolated from the general public and erosion and sediment controls put in place.

Potential effects and mitigation

8. The proposed outfall structure will be located on the southern bank of Tutaenui Stream and will not be visible from Buckland Road. The works will be undertaken from within the adjoining property with erosion and sediment controls in place to minimise any discharge of sediment to the stream.

9. Landscaping is proposed to screen and mitigate any adverse visual impacts of the outfall structure. This involves planting a 3 metre buffer around the outlet structure (see Attachment B). Weed management will be undertaken prior to the implementation of the landscaping to ensure long term viability of the plants.

10. Ngati Tamaoho and Ngati Te Ata have been consulted on the landscaping plan, and it has been reviewed by Parks staff to ensure suitability of plants and ongoing sustainability.

Consideration

Local Board Views and Implications

11. The proposal was workshopped with the local board on 2 February 2016. There was general support for the proposal.

Maori Impact Statement

12. Iwi consultation was undertaken at the time of application for the Auckland Wastewater Network Comprehensive Discharge Permit (R/REG/2013/3743). This consent was granted by Auckland Council and covers discharges throughout the Auckland region from the Watercare Services wastewater network.

13. Iwi have also had input on the proposed mitigation landscaping plans.

14. There are no known sites of significance to Tanagata Whenua located within the vicinity of the works area.

Implementation

15. Water and wastewater-related infrastructure across parks are formalised as easement agreements in accordance with the Reserves Act 1977 under which most parks are held.

16. If the local board is supportive of the proposal, the easement agreement will be approved by the Manager, Parks (South) in line with delegations from the Governing Body for minor easements. The standard conditions of the agreement to grant an easement will require the Manager Parks (South) approval of detailed design, methodology and reinstatement conditions prior to construction starting.

17. The granting of land owner approval for the proposed works is undertaken as part of council’s non-regulatory role. This approval does not bind council in its capacity as a regulatory authority in any way, and any consent given under this agreement is not an approval or consent in its regulatory capacity, and vice versa. Council will not be liable to any other party if, in its regulatory capacity, council declines or imposes conditions on any consent any party seeks for any purpose associated with this approval.

Attachments

No.	Title	Page
a View	Location Plan	11
b View	Buckland Pump Station Plan	13

Signatories

Authors

Sarah Hodder - Parks and Open Space Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Cloverlea Drainage Reserve – Proposed Wastewater Pipe Installation

File No.: CP2015/26554

Purpose

1. To seek landowner approval to construct a wastewater pipeline through Cloverlea Reserve, Pukekohe.

Executive Summary

2. An application has been received from Surveying Company Limited on behalf of Wai Shing Limited, to construct a pipeline to carry wastewater through Cloverlea Reserve to service a new residential development on the adjoining sites at Puni and Rowles Road (refer Attachment A). The pipeline will be transferred to Watercare on completion.

3. The pipe is proposed to be drilled with no manholes within the reserve. Should the pipe need to be trenched, some riparian planting adjoining the existing stormwater pond may need to be removed. This planting currently obscures the reserve from the new development and is low quality. Removal is considered appropriate.

4. No adverse effects to Cloverlea Reserve are anticipated from the construction works (approximate 2 week duration) and the pipeline, which is located towards the boundary of the reserve, will not impact the stormwater function or future use and development of the reserve.

5. Given the lack of alternative feasible options and the minor nature of both the construction and permanent impacts related to the proposed infrastructure, it is recommended that the local board endorses the granting of an easement for the pipeline.

Recommendation/s

That the Franklin Local Board endorse the granting of an easement to Wai Shing Limited over part of Cloverlea Reserve (Lot 1 DP 89359), for a wastewater pipeline as shown on the plan titled Subdivision at Rowles Road Pukekohe Design Plans 6 & 8, Drawing 317965-9 sheets 9 and 11 of 17, revision E, prepared by The Surveying Company and dated December 2015.

Comments

Proposal

6. The Surveying Company Limited has applied on behalf of Wai Shing Limited for landowner approval to construct a pipeline through Cloverlea Reserve at Cloverlea Place, Pukekohe. The pipeline will be transferred to Watercare on completion.

7. The pipeline will service two new residential developments containing a total of 73 dwellings for which resource consent is being sought. A new pump station is also required to service the wastewater requirements. This will be located on land adjacent to Clovelea Reserve.

8. The applicant has investigated alternative connection points. The proposal is the only feasible option available, with constraints including:

· limited capacity in the existing network

· lack of gravity feed which would result in the need to upsize the pump station facility at greater cost, and increase the size of above ground infrastructure

· increasing the pipe length and disturbance to private residents.

9. Cloverlea Reserve is held as a recreation reserve under the Reserves Act. It has a large grassed dry detention area and stormwater pond and can accommodate large storm events, preventing recurring flooding of the adjoining properties.

10. The reserve remains dry and is usable throughout the year. Cloverlea Reserve is promoted as an off leash dog exercise area and is actively used for passive recreation including locals exercising.

11. The pipe is proposed to be installed via drilling methods. Further investigation is needed to confirm whether this is feasible. The pipeline route runs along the boundary between Cloverlea Reserve and the adjoining property at 60-64 Puni Road (refer to attachment B). Approximately 125m will be located within Cloverlea Reserve. The wastewater connection will be a continuous polyethylene pressure line to allow for the waste to be pumped. No manholes are permitted with this type of line.

12. The pipe installation will be completed within the 2015/2016 earthworks season and it will take approximately two weeks to complete works.

Potential effects

13. On completion of the pipeline installation there will be no visible above-ground infrastructure on Cloverlea Reserve.

14. The works will cause minimal disturbance to the general public using the reserve. The works will involve drilling pits at set intervals adjacent to the reserve boundary, an area not well used by the public, and will be of limited duration. Public access to the reserve can be maintained during construction. To facilitate a walking connection to the development, pruning of the existing vegetation around the stormwater pond will need to be undertaken.

15. It is possible that following detailed investigation the line may not be able to be drilled and will have to be installed via trenching methodology. In either case, removal and pruning back of vegetation near the pond may be required. This vegetation currently obscures the reserve from the new development site and is of low quality. Removal is considered appropriate to facilitate the proposed walking access from the adjoining development.

16. The location of the pipe adjacent to the adjoining residential boundary will not interfere with the stormwater function or future development plans for the reserve.

Consideration

Local Board Views and Implications

17. The proposed works were discussed with the local board at a workshop on 2 February 2016. Support was provided for the proposal.

Maori Impact Statement

18. There are no sites or places of significance or value to Mana Whenua located within the proposed works site or the general vicinity of the site. For this reason and that the effect of the proposed pipeline is considered to be less than minor, iwi have not been consulted.

Implementation Constraints

19. Water and wastewater related infrastructure across parks are formalised as easement agreements in accordance with the Reserves Act 1977 under which most parks are held.

20. If the local board is supportive of the proposal, the easement agreement will be approved by the Manager Parks (South) in line with delegations from the Governing Body for minor easements. The standard conditions of the agreement to grant an easement will require the Manager Parks (South) approval of detailed design, methodology and reinstatement conditions prior to construction starting.

21. The granting of land owner approval for the proposed works is undertaken as part of council’s non-regulatory role. This approval does not bind council in its capacity as a regulatory authority in any way, and any consent given under this agreement is not an approval or consent in its regulatory capacity, and vice versa.

22. Council will not be liable to any other party if, in its regulatory capacity, council declines or imposes conditions on any consent any party seeks for any purpose associated with this approval.

Attachments

No.	Title	Page
a View	Location Plan	21
b View	Proposed Pipe Line	23

Signatories

Authors

Sarah Hodder - Parks and Open Space Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Revocation of resolution number FR/2014/145 - Landowner Approval, Ray Fausett Reserve

File No.: CP2016/00117

Purpose

1. To request that the Franklin Local Board (the board) revoke resolution number FR/2014/145 with regards to landowner approval for stormwater attenuation at Ray Fausett Reserve, Pukekohe.

Executive Summary

2. In August 2014, the board gave landowner approval for stormwater attenuation at Ray Fausett Reserve (resolution number FR/2014/145) as part of the development of the Belmont Special Housing Area. The resolution required the Belmont Residents and Landowners Association (the association) to fund and implement a concept plan for the reserve as compensation for use of the reserve for stormwater attenuation. As the association no longer exists, and regional funding for the attenuation project is available, the August 2014 resolutions no longer apply. This report requests revocation of the previous resolutions.

3. Any stormwater project will take place nearly completely within the portion of Ray Fausett Reserve set aside for stormwater works (see indicative map of the reserve attached at Appendix A). Minor contouring and landscaping may take place only on a small part of the adjacent recreation reserve area. The developer will also occupy that area while constructing the attenuation area. It is requested that the board provide approval for any works and for the works area on the recreation reserve for any stormwater works.

Recommendations

a) That the Franklin Local Board revokes resolution FR/2014/145 regarding landowner approval for a stormwater attenuation project at Ray Fausett Reserve.

b) That the Franklin Local Board notes that any stormwater attenuation project will take place on the portion of Ray Fausett Reserve set aside for stormwater management.

c) That the Franklin Local Board grants landowner approval for a temporary works area and for minor earthworks and landscaping associated with the stormwater area over the recreation reserve portion of Ray Fausett reserve relating to future works on the stormwater reserve.

Comments

4. In August 2014, the board granted landowner approval for stormwater attenuation at Ray Fausett Reserve. This project was on condition that the association funded and developed a concept plan for the reserve. The full text of the resolutions is noted below:

Landowner approval request - Ray Fausett Reserve, Pukekohe

Resolution number FR/2014/145

MOVED by Member AQ Cole, seconded by Member BS Crompton:

That the Franklin Local Board grants landowner approval to the Belmont Residents and Landowners Association to use part of Ray Fausett Reserve as shown on the amended SO 430835 plan dated August 2014 (Attachment B) for stormwater attenuation as part of the development of the Belmont Special Housing Area subject to the following conditions:

a) That an agreement be negotiated between the Belmont Residents and Landowner Association (BRLA) and the Parks Department in which the BRLA (or its nominees) bear the agreed full cost of:

i) developing a concept plan for the reserve; and

ii) implementing that plan including obtaining any regulatory consents.

b) The attenuation area comprising the local purpose (drainage) reserve (Section 3 SO430835) shall not include any portion of the vacant site (Section 1 SO430835).

c) The attenuation area within the local purpose (drainage) reserve shall be developed at no cost to the council and include landscaping and paths at a gradient suitable for pedestrians and non-motorised wheeled vehicles such as prams, wheelchairs and children’s vehicles.

d) The developments described in conditions (a) – (c) above, are the required compensation to the council by the BRLA for use of the reserve for attenuation purposes and are additional to development contributions required for open space purposes.

e) The agreement and approval to the requirements of conditions (a) to (d) above must be secured by a formal agreement to the satisfaction of the Manager Local and Sports Parks (South) prior to development of the attenuation basin within the local purpose (drainage) reserve.

f) A licence to occupy must be entered into between the developer of the attenuation basin on the local purpose (drainage) reserve for the duration of the works. This licence to include rehabilitation and remediation matters to the satisfaction of the Manger Local and Sports Parks (South).

CARRIED

5. Since then, the association has ceased to exist. However, in order to facilitate the development of the area as a Special Housing Area (SHA), the stormwater attenuation project will still be required. This report asks that the previous resolutions be revoked to enable Auckland Council’s stormwater unit to undertake any future project.

6. The reserve is divided into two parts; a recreation reserve, and a stormwater reserve. Any stormwater project will take place nearly completely on the portion set aside for stormwater purposes. As such, no landowner approval from the board is required for those works. . However, approval is requested for use of the recreation reserve for minor earthworks and landscaping associated with the pond and for a works area while the attenuation area is under development.

Consideration

Local Board views and implications

7. The board gave landowner approval for stormwater works on the reserve. However, this approval is no longer required as it is anticipated any stormwater works will take place nearly completely on the portion of the reserve set aside for this purpose. A concept design can be provided to the board for their information, and feedback.

8. The board will be involved in design and decision making for the concept plan for the recreation reserve portion of the site. This will be led by the Community Facilities (Parks) department.

Māori impact statement

9. No consultation with Maori was undertaken for the purposes of this report. A network discharge consent and Stormwater Management Plan is already in place for this area and the proposed subdivision will not result in an exceedance to the existing approved threshold. Input from both Ngāti Te Ata and Ngāti Tamaoho were sought as part of the Belmont Structure Plan and Network Discharge Consent application, specifically focussing on the stormwater solution for the site.

Implementation

10. In December 2015, the board gave landowner approval for construction of a bridge across to the reserve. Any development on the reserve will support plans to increase recreation opportunities of the surrounding area.

Attachments

No.	Title	Page
a View	Map of Ray Fausett Reserve	29

Signatories

Authors

Yasenko Krpo – Principal: Commercial Management & Partnerships (Stormwater)

Alastair Upton – Development Programmes Lead

Emma Joyce - Relationship Advisor

Authorisers

Craig Mcilroy – Stormwater Manager

Barry Potter - Director Infrastructure and Environmental Services

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board Area

File No.: CP2015/27093

Purpose

1. To present the Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board area report to the Franklin Local Board (the board).

Executive Summary

2. In 2012, the Waitemata Local Board requested better biodiversity technical advice to inform their decision making on the prioritisation of local funding for ecological restoration. A number of other boards have subsequently requested similar ecological prioritisation reports. Through the completion of these reports, a decision support tool has been developed that prioritises local parks and reserves based on the ecological values of each park, as well as management consideration, to ensure that investment in biodiversity restoration and protection activities is strategically prioritised and results in overall biodiversity gain.

3. Prior to the initiation of this prioritisation process, existing biodiversity information about the local parks in the board area was limited. This report presents the Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board area (prioritisation report) (appended as Attachment A) to the board, and invites the board to use the report as a basis for developing future local parks and environment work programmes.

Recommendations

That the Franklin Local Board adopts the Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board area as a tool to help inform future investment in biodiversity management projects on local parks.

Comments

4. The 417 local parks (covering a total of 1,207 hectares) in the board area provide an opportunity to protect and enhance native biodiversity, and to improve recreational and amenity values in the Franklin area. In the 2014/2015 financial year, a survey of these parks and reserves was undertaken to better understand the distinct biodiversity values of individual parks. The survey also sought to identify priorities for biodiversity management within the parks network, and to link community group activities to support the best possible biodiversity outcomes. The results of that survey were analysed to develop the prioritisation report.

5. The prioritisation report considers high level restoration actions for 30 of the highest ranking parks and reserves as indicated on the map appended as Attachment B (appendix 3 in the prioritisation report). The 30 highest ranking parks and reserves are spread across the board area, and represent a range of different ecosystems, including native forest, scrub, coastal cliffs, saline, freshwater wetlands, and dunes.

6. Reserves currently under active management are generally in good condition. However, weeds, pest animals, and stock access are still having a detrimental effect on biodiversity values in many parks. Several parks identified as a high priority for management are impacted by pest plants, pest animals, or stock access.

7. It is recommended that the board adopt the prioritisation report (and supporting survey information) as a tool to help guide and inform any future decision making with regards to its local parks, or local environment work programmes – including support for community biodiversity initiatives on local parks. The report considers only high level biodiversity management opportunities and further scoping and costing would be required to develop specific biodiversity action plans for each reserve.

8. This report is a partner document for the Rodney Local Board area report and, whilst using a separate specially developed set of criteria, it also complements the suite of reports completed for local parks in other central and southern local board areas including Howick, Albert-Eden, Papakura, Māngere-Ōtāhuhu and Orakei.

9. The table below provides some examples of how other local boards have used the prioritisation to inform where they invest funding in restoration projects

Local Board	Project
Maungakiekie-Tāmaki	The Maungakiekie-Tāmaki Local Board have invested in a riparian restoration project along Omaru Creek, and the enhancement of two threatened ecosystems at Bycroft and Captain Springs reserves. The riparian restoration programme was complemented by the board’s investment in an industry pollution prevention programme in the Omaru Creek catchment, in recognition that more than one action is required to enhance the creek.
Papakura	The board funded a strategic weed control programme on private land bordering high priority reserves. This project seeks to encourage local residents to control weeds and animal pests on their own properties preventing incursion into the reserves and also expanding indigenous habitat in the area.
Albert-Eden	The Albert Eden Local Board are funding the implementation of a five year ecological restoration plan for the Almorah rock forest (a regionally threatened ecosystem). This includes ongoing funding for weed and animal pest control.
Māngere-Ōtāhuhu	The board has provided funding additional funding for weed control at the Otuataua Stonefields, and to support a lizard survey at the reserve.

Table One: Local board-funded restoration projects arising from prioritisation reports

Consideration

Local Board views and implications

10. Implementation of the prioritisation report supports two key initiatives in the Franklin Local Board Plan; in particular increasing the use of parks, and controlling pest plants on Council land as an example to private landowners. This report can also support future Greenways project.

11. The prioritisation report was introduced to the board at a workshop in October 2015.

12. The prioritisation report cites the Wairoa River as one example of a possible ecological corridor. It is noted that the board is supporting the development of a Wairoa River Action Plan through its 2015/2016 local environment work programme.

Māori impact statement

13. No consultation with Maori was undertaken for the purposes of this report. Appropriate consultation and engagement with Maori will be undertaken when any specific project arising from the prioritisation report is developed.

Implementation

14. As a decision making tool for local parks and local boards, any implementation of specific projects will need to be developed through the board’s local parks, or local environment, work programmes. The prioritisation report provides only a high level assessment of restoration opportunities, and further work to scope and cost particular initiatives will be required.

15. The prioritisation report was funded regionally through a combination of direct funding, and staff time.

Attachments

No.	Title	Page
a View	Report - Ecological Survey and Prioritisation of Biodiversity Management on Local Parks within the Franklin Local Board area	35
b View	Map of High Priority Parks	71

Signatories

Authors

Sam Hill – Senior Biodiversity Advisor

Biran Singh – Environment and Programmes Team Leader (Parks)

Authorisers

Rachel Kelleher – Biodiversity Manager

Barry Potter - Director Infrastructure and Environmental Services

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Waiuku Sports Park Partnership - concept for the development of the Waiuku Sports Park

File No.: CP2016/01613

Purpose

1. To provide an update on the proposed Waiuku Sports Partnership and seek endorsement of the proposed concept plan and general principles of the partnership.

Executive Summary

2. The Waiuku Sports Park comprising fit for purpose multi-sport and recreation facilities has been a vision of the former Franklin District Council and the Franklin Local Board since the inception of Auckland Council. It is envisaged that the sports park will encompass land currently owned by the Waiuku District Rugby Football Club Incorporated (Waiuku Rugby Club), Waiuku College and Auckland Council.

3. The Waiuku Sports Partnership is a step towards realizing the sports park vision and formalizing current and future community access to fields, courts, gymnasium and facilities.

4. The Long Term Plan 2015-2025 allocates $2.4M toward this project.

5. The initial parties to the Waiuku Sports Partnership are Waiuku Rugby Club, Waiuku College and Auckland Council.

6. A project control group was formed by the initial parties so as to agree upon the general terms and conditions applying to the partnership and to develop a proposed concept plan (Attachment A).

Recommendation/s

That the Franklin Local Board:

a) Approve the attached Concept Plan.

b) Approve the general terms and conditions of the Waiuku Sports Park concept plan, developed and agreed to by the Waiuku Sports Partnership, project control group.

Comments

7. The Auckland Plan sets out a single vision to make Auckland the world’s most liveable city over the next 30 years, to 2040. Particular priorities in the Auckland Plan include:

· Provide quality opportunities for all Aucklanders to participate in Sport & Recreation

· optimise sport and recreation facilities and public open space use,

· provide social and community infrastructure for present and future generations.

8. Auckland Sport & Recreation Strategic Action Plan (ASARSAP) sets out how the priorities and strategic directions of the Auckland Plan will be put into action. A number of the key initiatives contained in ASARSAP align with the intended outcomes from this partnership

· More Aucklanders living physically active lives through participation in informal physical activity, recreation and sport.

· Access to open spaces and a fit-for-purpose network of facilities that enable physical activity, recreation and sport at all levels.

9. The Franklin Local Board has identified in their Local Board Plan a priority outcome; proud, safe and healthy communities. Within this outcome the Waiuku Sports Park is identified as a priority facility development to provide accessible and usable community facilities.

10. By supporting the Waiuku Sports Partnership, the Franklin Local Board seeks to achieve improved community outcomes; in particular by creating easier access to and greater use of open spaces and a fit for purpose network of facilities that enable physical activity, recreation and sport at all levels.

11. The Waiuku Sports Partnership is formed so as to encourage greater use of existing non-council assets and as a precursor to the further development of multi-use and multi-sport facilities. The initial parties to the partnership are Waiuku Rugby Club, Waiuku College and Auckland Council.

12. A project control group was formed to develop and agree upon the general terms and conditions of the partnership and to develop a proposed concept plan. Various plan options were presented with the likely impact on neighbours considered. The attached concept plan is the preferred option as it delivers identified partnership benefits and minimises adverse impacts.

13. The parties have agreed to enter into a Memorandum of Understanding and such other subsequent agreement required to give effect to the general principles of the partnership. Such principles encourage increased community use of the multi-sport and recreation facilities through management of facilities, improving identified facilities, develop additional facilities and equitably apportion day to day maintenance. Additionally the Rugby Club will provide council with an option to purchase and first right of refusal should it decide to sell all or part of its land and buildings.

14. To assist with the parks development, all parties have agreed to form a Project Management Group which will meet on a regular basis during the period of development. The purpose of such meetings is to agree on the timing of such development, to prioritise the components of improvements to be carried out and to minimize adverse impact on all parties, neighbours and environs.

15. Following completion of the development project, the parties agree to form a governance group which will provide guidance on any matters affecting all parties and be consulted about any further developments on any of the land owned by the parties. The governance group referred to herein will also be responsible for high level overview of the park usage. Additionally the parties have agreed to form and be active members of a Waiuku park user group which will include representatives from other identified park users. The Waiuku park user group will meet at least four times during any twelve month period. The purpose of the park user group is to assist Auckland Council with its maintenance responsibilities, address any issues that may occur from time to time and to promote ongoing collaboration between all park users.

16. Members of the Waiuku Rugby Club have met and endorsed the proposed partnership.

Consideration

Local Board views and implications

17. The Local Board has contributed to the development of Waiuku Sports Partnership principles and have received updates at workshops and portfolio meetings.

Māori impact statement

18. Mana whenua have maintained a supportive stance in principle on the development of sports park throughout many years. Mana whenua specifically asked to be kept informed as detail of the sports park firmed and design plans completed. It is proposed to update mana whenua on the proposed development contained in this report following the FLB decision.

Implementation

19. Subject to FLB endorsement of this concept plan, design plans for the staged development will then be completed and the work tendered for construction. It is anticipated that this phase of Waiuku Sports Park development will be completed prior to June 2017.

Attachments

No.	Title	Page
a View	Waiuku Sports Park concept	81

Signatories

Authors

Greg Lowe - Parks Liaison & Development Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Disposal recommendation report

File No.: CP2015/24686

Purpose

1. This report seeks the Franklin Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the divestment of six council owned properties.

Executive Summary

2. The council-owned properties presented in this report have been identified as potentially surplus to council requirements through a review process.

3. The first property presented in this report, 37 Tobin Street, Pukekohe is a vacant section that is the residue of a larger property that was acquired for the construction of a ring road. The rationalisation process for this site commenced in August 2015. Consultation with council and its CCOs, Iwi authorities and the Franklin Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommend disposal of this property. Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment A of this report.

4. The second property presented in this report, 27 Tobin Street, Pukekohe is a small piece of vacant land that is the residue of a larger property that was acquired for the construction of a ring road. The rationalisation process for this site commenced in August 2015. Consultation with council and its CCOs, Iwi authorities and the Franklin Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommend disposal of this property. Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment B of this report.

5. The third property presented in this report, section 1 SO 417727 Middleton Road, Drury is a piece of stopped road that is currently leased to Winstone Quarry. The rationalisation process for this site commenced in May 2015. Consultation with council and its CCOs, Iwi authorities and the Franklin Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommend disposal of this property. Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment C of this report.

6. The fourth property presented in this report, Lot 19 DP 62409 Crisp Avenue, Pukekohe is a narrow, unformed access way reserve that an adjoining owner is encroached on. The rationalisation process for this property commenced in December 2014. Consultation with council and its CCOs, Iwi authorities and the Franklin Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommend disposal of this property. If approval is obtained to dispose of this site, the reserve status of the land would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising. Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment D of this report.

7. The fifth property presented in this report, Section 2 SO 66840, Flanagan Road, Drury is a small section of esplanade reserve that the adjoining owner is encroached on. The rationalisation process for this property commenced in December 2014.

8. Consultation with council and its CCOs, Iwi authorities and the Franklin Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommend disposal of this property.

9. If approval is obtained to dispose of this site, the reserve status of the land would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising. Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment E of this report.

10. A resolution approving the disposal of these sites is required from the Finance and Performance Committee before the proposed divestment of the subject properties can be progressed.

Recommendation/s

a) That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 37 Tobin Street, Pukekohe;

b) That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 27 Tobin Street, Pukekohe;

c) That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of section 1 SO 417727 Middleton Road, Drury;

d) That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of Lot 19 DP 62409 Crisp Avenue, Pukekohe; and

e) That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 270 Flanagan Road, Drury.

Comments

11. Panuku and the Council’s Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The subject sites were identified as potentially saleable through the review process.

12. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board. All sale recommendations must be approved by the Panuku Board before it makes a final recommendation to the Auckland Council governing body.

Consideration

Local Board views and implications

13. Local Boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant Local Boards are engaged with.

14. Panuku attended a workshop with the Franklin Local Board about the subject properties on 27 October 2015. The Franklin Local Board provided informal feedback that it was generally supportive of the proposed disposal of the subject properties. Site specific feedback from the Franklin Local Board is contained in the Local Board Views section of the property attachments to this report. This report is intended to provide the Franklin Local Board with an opportunity to formalise its views regarding these properties.

Māori impact statement

15. The importance of effective communication and engagement with Māori on the subject of land is understood. Panuku has a robust form of engagement with mana whenua groups across the region. Each relevant mana whenua group is contacted independently by email based on a contact list which is regularly updated. Each group is provided general property details, including a property map, and requested to give feedback within 15 working days. Confirmation of any interest expressed is sent in writing and recorded for inclusion in the disposal recommendation report.

16. Panuku’s engagement directs mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties. We also request express notes regarding any preferred outcomes that the group would like us to consider as part of any disposal process.

17. Mana whenua groups are also invited to express potential commercial interest in any sites and are put in contact with Panuku’s Development team for preliminary discussions if appropriate to the property. This facilitates the groups’ early assessment of the merits of a development opportunity to their Iwi. In the event a property is approved for sale all groups are alerted of the decision, and all groups are alerted once a property comes on the market.

18. Consultation with mana whenua groups has now been completed. Property specific feedback received is included in the Mana Whenua Engagement section of the property attachments to this report.

Implementation

19. Following receipt of the Franklin Local Board’s resolutions, these properties will be presented to the governing body with a recommendation to divest of them. If the governing body approves the proposed disposal of these properties, Panuku will seek to divest these properties in a manner which provides an optimal outcome and return to council.

20. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a View	37 Tobin Street, Pukekohe property information	87
b View	27 Tobin Street, Pukekohe property information	91
c View	Section 1 SO 417727 Middleton Road, Drury	95
d View	Lot 19 DP 62409 Crisp Avenue, Pukekohe property information	99
e View	Section 2 SO 66840 270 Flanagan Road, Drury	103

Signatories

Authors

Letitia McColl - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Marian Webb - Team Leader Portfolio Review

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Franklin Local Board Quick Response Round Three 2015/2016

File No.: CP2016/00286

Purpose

1. The purpose of this report is to request approval for a grant application received for Franklin Local Board quick response round three 2015/2016. The local board is required to fund, part-fund or decline this application.

Executive Summary

2. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/2016 financial year. A total of $30,038.08 has been allocated under quick response rounds one and round two as well as local grants round one, leaving a balance of $59,961.92.

3. An application has been received for round three quick response grants which needs to be assessed earlier than the local board March business meeting, due to the event occurring on the 5 March 2016. The applicant is requesting a total of $527.00.

Recommendation/s

That the Franklin Local Board considers the application listed in the table below and agree to fund, part-fund or decline the quick response round three grant application.

Applicant

Focus

Project Title

Total Requested

Eligible/

Ineligible

Beachlands Chartered Club, Fishing Section

Events

Beachlands Chartered Club Annual Fishing Competition

$527.00

Eligible

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Franklin Local Board adopted its amended grants programme on 26 May 2015 under Resolution Number FR/2015/77 and by urgent decision on 25 August 2015 (Attachment A).

5. The local board grants programme sets out:

i) local board priorities

ii) lower priorities for funding

iii) exclusions

iv) grant types, the number of grant rounds and when these will open and close

v) any additional accountability requirements.

6. The Franklin Local Board will operate five quick response rounds and two local grant rounds for this financial year.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

8. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/2016 financial year. A total of $30,038.08 has been allocated under quick response rounds one and round two as well as local grants round one, leaving a balance of $59,961.92.

9. An application has been received for round three quick response grants which needs to be assessed earlier than the local board March business meeting, due to the event occurring on the 5 March 2016. The applicant is requesting a total of $527.00.

10. The application is for a grant to support the Beachlands Chartered Club Annual Fishing Competition, with proceeds from the competition going to support the Beachlands Fire Brigade (see Attachment B).

Consideration

Local Board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Franklin Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicant of the local board decision and issue a payment in accordance with the local board resolutions.

Attachments

No.	Title	Page
a View	Franklin Local Board Local Grants Programme 2015/2016	109
b View	Beachlands Chartered Club, application summary	113

Signatories

Authors

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Allocation of Community Arts Initiatives Funding 2015-16

File No.: CP2016/01600

Purpose

1. Approve funding for two community arts initiatives in 2015/16; a community arts broker and a community arts forum.

Executive Summary

2. On 16 June 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/16, the local board allocated $50,000 locally driven initiative (LDI) budget towards community arts initiatives [FR/2015/96].

3. Staff propose two community-led arts initiatives for delivery in 2015/16. These initiatives address needs identified by the local arts community and the local board. The cost for the proposed programmes comes to a total of $30,000.

4. The first proposed programme is to engage a community arts broker to work with creative individuals and organisations in the Franklin Local Board area with a focus on capacity building and networking.

5. The second proposed programme is to deliver a community arts forum, by coordinating a minimum of two meetings to determine the purpose of a potential ongoing forum and to establish a terms of reference.

6. There is $20,000 remaining (LDI) available for further community arts programmes or projects in 2015/16. Priority will be given to determine and deliver suitable further initiatives for this budget line in Q4.

Recommendation/s

a) That the Franklin Local Board approve the allocation of $30,000 towards community arts initiatives for the purpose of:

i) engaging a community arts broker $25,000; and

ii) delivering a community arts forum $5,000.

b) That the Franklin Local Board delegate approval of the final scope of the community arts broker services to the arts portfolio holders, including the agreement of key outcomes, as required

c) That the Franklin Local Board note that there is $20,000 unallocated (LDI) available for further community arts initiatives in 2015/16.

Comments

7. On 16 June 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/16, the local board allocated $50,000 locally driven initiative (LDI) budget towards community arts initiatives [FR/2015/96].

8. A meeting was held at the Franklin Arts Centre on 25 November to gain the local arts community’s views on four proposed options for community arts initiatives. Individuals and groups in the local board area were invited to discuss the options and share their views about arts needs in the area.

9. Forty-five people attended the meeting, including artists working in art disciplines such as calligraphy, pottery, glass making, music, fibre, woodturning, indigenous arts and theatre. Thirteen organisations and groups were represented at the meeting.

10. The four options for community arts initiatives discussed at the meeting were:

· open studios and/or an arts trail

· street art and/or mural project

· community arts broker

· community arts forum.

11. A high level of interest and support was received for the options that were presented. A summary of the discussion was presented to the local board at a workshop in December 2015.

12. Based on the discussion at the local board workshop, two community-led arts programmes are recommended for the Community Arts Initiatives (LDI) budget which will address the needs identified by the local arts community:

Programme	Objectives	Cost
Community arts broker	Focus on capacity building and networking (no programme delivery)	$25,000
Community arts forum	Coordinate a minimum of two meetings to determine purpose and a terms of reference	Up to $5,000
Unallocated community arts initiatives	Priority will be given to determine suitable further projects or programmes for this budget line in Q4	$20,000
Total:		$50,000 (LDI)

Community Arts Broker

13. The benefits of the community arts broker model are that it:

· Aligns with outcome areas of the Franklin Local Board

· Engages all sections of the community

· Makes use of existing infrastructure

· Can be short-term (e.g. one year) or ongoing (reviewed annually)

· Acts as an enabler rather than creating dependency

· Is pro-active and responsive

· Is embedded in the community

· Is flexible

14. The community arts broker is a mechanism for empowering communities. If funded by the local board, the arts broker would work with creative individuals and organisations in the Franklin Local Board area with a focus on capacity building and networking.

15. The $25,000 cost for the community arts broker will be focused on the person’s time, with the understanding that there is no budget allocated for programme delivery.

16. Key outcome areas will be developed for the arts broker to deliver, including an option for the community arts broker to deliver the community arts forum. An outcome could include identifying proposed projects or programmes for the local board’s unallocated community arts initiatives budget ($20,000).

Community Arts Forum

17. The community arts forum will initially provide a networking opportunity for individuals and organisations, with the purpose of representing the diverse and active arts scene in the area.

18. Feedback from the local board and the local arts community has established the following priorities for the arts forum:

· determining a clear purpose for any ongoing forum

· establishing terms of reference, including whether a regular schedule of meetings is required

· identifying a unified vision and strategy for the arts in Franklin

· providing value to forum members (which influences the forum’s sustainability).

19. The community arts forum would be delivered by the community arts broker and/or an external contractor. Staff propose that a minimum of two meetings are held by 30 June 2016.

20. The $5,000 cost for the community arts forum will go towards promoting the forum, travel and hosting costs and may include contracting external expertise and advice if required.

Consideration

Local Board views and implications

21. The proposed community arts broker programme aligns with outcomes and goals in the Franklin Local Board Plan 2014-17, specifically: “Proud, safe and healthy communities.”

22. Staff attended a meeting with the Franklin Local Board community services portfolio holders in August 2015 to discuss potential community arts initiatives. Feedback gathered from that meeting has informed this report.

23. Staff presented options for proposed community arts initiatives at a workshop on 15 September 2015 and a summary of the local arts community’s views at a workshop on 1 December 2015. Feedback gathered from both workshops has informed this report.

Māori impact statement

24. The stakeholders of the community arts forum include mana whenua and Māori arts groups.

Implementation

25. If funding is approved, the local board arts portfolio holders will be invited to approve the final scope of the proposed community arts broker services, including the agreement of key outcomes.

26. Staff will issue a call for proposals for the community arts broker, including an option for the applicant to coordinate the community arts forum. A contract for services will be put in place with the successful applicant.

27. In the case that the community arts forum is not included in the contract for the community arts broker, the forum will be delivered by an external individual or organisation.

Attachments

There are no attachments for this report.

Signatories

Authors

Yvette Asthana - Administrator

Naomi Singer - Arts and Culture Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

New Road Name Approval for a residential subdivision, naming the cul-de-sac off the extension of Prado Drive, Pukekohe.

File No.: CP2015/27640

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for the cul-de-sac off the extension off Prado Drive, Pukekohe.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Waitahu Rise’ and ‘Hukere Rise’ were determined to meet the road naming guideline criteria. (The Applicant’s alternative name ‘Tahuna Rise’ has similar iterations in Auckland and is not deemed to meet the road naming criteria.)

4. Local iwi groups were consulted and no responses have been received.

5. The name ‘Waitahu Rise’, preferred by the Applicant, and the name ‘Hukere Rise’, are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road name ‘Waitahu Rise’, proposed by the Applicant, for the new road created by way of subdivision at a cul-de-sac off the extension off Prado Drive, Pukekohe, while noting that ‘Hukere Rise’ also meets the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road is a cul-de-sac off Prado Drive and resource consent for this subdivision was applied for and granted under subdivision consents R/VCC/2012/3994/1 and S12088.

8. The Applicant has proposed the following names for consideration for the road created as part of the development at the cul-de-sac off Prado Drive.

Preference	Proposed New Road Name	Meaning
Preferred Name	Waitahu Rise	Means ‘straight running water’ in Te Reo - Reflects the effort that has gone into improving the stream in this development.
First Alternative	Hukere Rise	Means ‘cascade’ in Te Reo – Reflects the nature of the site, where the street rises above the stream and the walking/cycle footpath falls away to the stream.
Second Alternative	Tahuna Rise	Means ‘sandy place or sandy beach’ in Te Reo –But is often used as a person’s name.

Figure One: Location and Layout of new Road

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s preferred name ‘Waitahu Rise’ is appropriate because it complies with all the criteria of the road naming guidelines.

12. The Applicant’s alternative name ‘Hukere Rise’ is appropriate because it complies with all the criteria of the road naming guidelines. The Applicant’s second alternative name ‘Tahuna Rise’, has similar iterations in Auckland with the closest being Tahuna in Karioitahi, Waiuku, and therefore does not meet this criterion in the road naming guidelines.

13. The proposed suffix ‘Rise’ is appropriate in this circumstance, as the street rises above the stream and the walking/cycle footpath falls away to the stream.

Consideration

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant has emailed the relevant iwi groups Ngati Te Ata and Ngati Tamaoho on the 1st of December 2015 and no response has been received at the time of writing this report.

17. New Zealand Post was consulted and indicated that all the names provided were acceptable.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

New Road Name Approval for a residential subdivision, naming a Road and a Private Way off Anselmi Ridge Road.

File No.: CP2015/27761

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for the naming of a new road and a private way off Anselmi Ridge Road, Pukekohe.

Executive Summary

3. Following assessment against the road naming criteria, the Applicant’s preferred name ‘Uranga Road’ for the Public Road (Lot 20) has similar iterations in Auckland and is not deemed to meet the road naming criteria. The applicant’s alternative names, ‘Nanjing Road’ and ‘Hunu Road’ were determined to meet the road naming guideline criteria.

4. Following assessment against the road naming criteria, the Applicant’s preferred name ’Karewa Way’ for the Private Way (Lot 18) has similar iterations in Auckland and is not deemed to meet the road naming criteria. The Applicant’s alternative names ‘Kato Way’ and ‘Otuahu Way’ were determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted and Ngati Tamaoho suggested the names ‘Otuahu’, ‘Panapa’ and ‘Pakira’. The names ‘Panapa’ and ‘Pakira’ are already in use in Auckland. Ngati Te Ata requested a meeting which was held on 30 November 2015 and no further response has been received.

6. The name ‘Nanjing Road’ for the road and the name ‘Kato Way’ for the Private Way, proposed by the Applicant are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the Road name ‘Nanjing Road’, and the Private Way name ‘Kato Way’ proposed by the Applicant, for the new Road and Private Way created by way of subdivision at 18–36 Anselmi Ridge Road, Pukekohe, noting that ‘Hunu Road’ for the Road and ‘Otuahu Way’ for the Private Way also meet the road naming criteria.

Comments

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. The Road and Private Way come off Anselmi Ridge Road and consent for this subdivision was applied for and granted under subdivision consents RR/JSL/2014/4952.

9. The Applicant has proposed the following names for consideration for the road created as part of the development at the cul-de-sac off Prado Drive.

Preference	Proposed New Road Name	Meaning
Preferred Name	Uranga Road	Meaning ‘Glowing Sun’ and is also the developers name.
First Alternative	Nanjing Road	Nanjing is the capital city of the Jiangsu Province in China. This is where the developer came from.
Second Alternative	Hunu Road	Meaning ‘Beam or ray of the sun’ – the alignment of the road is East – West and will receive ample sun.

Preference	Proposed New Private Way Name	Meaning
Preferred Name	Karewa Way	Meaning ‘buoy/float’ – the site is within close proximity to a wetland/stream. Water is an important aspect to the land as well as to Mana Whenua and the applicant would like to respect that.
First Alternative	Kato Way	Meaning ‘flowing/current’ – the site is within close proximity to a wetland/stream. Water is an important aspect to the land as well as to Mana Whenua and the applicant would like to respect that.
Second Alternative	Otuahu Way	Ancient name of section of Pukekohe from Capehill Road down along the southern boundary of the site.

Figure One: Location and Layout of the new Road (Lot 20) and the Private Way (Lot 18)

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

12. The Applicant’s preferred name ‘Uranga Road’ for the Road, and ’Karewa Way’ for the Private Way, is not appropriate as both names have similar iterations in Auckland and as such do not comply with all the criteria of the road naming guidelines.

13. The Applicant’s alternative names ‘Nanjing Road’ and ‘Hunu Road’ for the Road, and ‘Kato Way’ and ‘Otuahu Way’ for the Private Way, are appropriate as there are no similar iterations in Auckland and those names comply with all the criteria of the road naming guidelines.

14. The proposed suffix ‘Road’ is appropriate for the Public Road as it is an ‘open roadway primarily for vehicles’, and ‘Way’ is appropriate because it is ‘private’ and it is a short enclosed roadway. Both suffixes are in accordance with the Road Naming Guidelines.

Consideration

Significance of Decision

15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17. The applicant has emailed the relevant iwi groups with suggested names. Ngati Tamaoho suggested the names ‘Otuahu’, ‘Panapa’ and ‘Pakira’. The names ‘Panapa’ and ‘Pakira’ are already in use in Auckland. The name ‘Otuahu’ has been included as the Applicant’s alternative name. Ngati Te Ata requested a meeting which was held on 30 November 2015 and no further response has been received.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

New Road Name Approval for the 73 lot residential subdivision by Pukekohe Trustees Limited at 246 Victoria Street West, Pukekohe

File No.: CP2015/26751

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for new road names for three proposed roads created by way of a subdivision at 246 Victoria Street West, Pukekohe.

Executive Summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names Makatiti Street, Matawai Puna Drive and O Ruamano Crescent were determined to meet the road naming policy criteria.

4. The local iwi groups, Ngati Tamaoho and Ngati Te Ata were consulted and the three road names were suggested by Ngati Tamaoho.

5. The names, ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O Ruamano Crescent’, are recommended for approval to the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road names ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O Ruamano Crescent’, proposed by the applicant, for the three new roads created by way of subdivision at 246 Victoria Street West, Pukekohe

Comments

6. The site is located at 246 Victoria Street, Pukekohe and is legally described as a subdivision of Lot 1 DP 91560. Council granted consent on the 21^st September 2015 to subdivide the site to create73 lots including provision of three roads associated with the development (Council reference R/JSL/2015/2087). This road naming application relates to the three proposed roads created under the subdivision. The proposed roads come off Victoria Street West, McNally Road and Maxwell Road.

7. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. Pukekohe Trustees Limited (the applicant) had the preferred names ‘Mowgli Street’, ‘Minnie Drive’ and ‘McCaw Crescent’ for the three roads created by a way of subdivision. The principles within Auckland Council’s road naming guidelines actively encourages the use of Maori road names, requires naming to avoid the use of names of people who are still alive and, necessitates that street names reflect the heritage of an area. For these reasons, the applicants preferred names were regarded as inappropriate. These principles also applied to the applicant’s second preferences including ‘Shepard Street’, ‘Aldrin Drive’ and ‘Cernan Crescent’.

9. As a result, the applicant has proposed the following names, ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O Ruamano Crescent’, as suggested by local iwi, for consideration for the roads created as part of the development at 246 Victoria Street, Pukekohe:

Road Number	Proposed Road Names
Road off Victoria Street West (Road ‘A’)	Makatiti Street
Road off Maxwell Road (Road ‘B’)	Matawai Puna Drive
Road Joining Road ‘A’ and Road ‘B’ (Road ‘C’)	O Ruamano Crescent

Figure 1: Location of the subject accessway

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

12. The proposed names in the table below were suggested by iwi:

Proposed road names	Why the road name meets the criteria, and the significance of the name.
Makatiti Street	Accepted by NZ Post and Land Information NZ, acknowledges the historically and culturally significant name of the ‘pa’ site.
Matawai Puna Drive	Accepted by NZ Post and Land Information NZ, acknowledges the original name of a nearby water spring.
O Ruamano Crescent	Accepted by NZ Post and Land Information NZ, acknowledges the name of a family settlement. Shortened from ‘Te Waha O Ruamano-Papakainga’ by local iwi.

13. Given the reasons in the table above, these three names are considered to be acceptable.

14. The proposed use of ‘Street’ for road ‘A’, ‘Drive’ for ‘road ‘B’ and ‘Crescent’ for road ‘C’ accurately reflect the types of roads being named.

15. As the names ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O Ruamano Crescent’ were proposed by the applicant as their third preferences, and were suggested by local iwi, they are recommended for consideration for approval.

Consideration

Significance of Decision

16. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community

Māori impact statement

17. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

18. The applicant has put forward the proposed names to local iwi - Ngati Tamaoho and Ngati Te Ata. An email from the Chair Te Taiao of Ngati Tamaoho trust confirming the proposed names was received on 26 November 2016, which included Ngati Te Ata in the correspondence chain. No objection was raised or alternative names suggested from Ngati Te Ata.

19. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed names ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O Ruamano Crescent’ meet their criteria and standards.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22. The Development Programme Office, SHA Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

John Dunshea - General Manager Development Programmes Office

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

New Road Name Approval for the residential subdivision by Spinnaker Bay Ltd at 117 Third View Avenue, Beachlands

File No.: CP2016/00831

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 117 Third View Avenue, Beachlands.

Executive Summary

3. Following assessment against the road naming criteria, the road names ‘Valkyrie Lane’ (applicant’s preferred road name), ‘Vigilant Lane’ and ‘Volunteer Lane’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted via email on 18 January 2015. Ngai Tai Ki Tamaki and Ngati Te Ata indicated that they did not require further consultation. No other responses were received following the email.

5. The name ‘Valkyrie Lane’, proposed by the Applicant and the names ‘Vigilant Lane’ and ‘Volunteer Lane’, are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Valkyrie Lane’, proposed by the Applicant, for the new road created by way of subdivision at 117 Third View Avenue, Beachlands while noting that ‘Vigilant Lane’ and ‘Volunteer Lane’, also meet the road naming criteria.

Comments

7. The road to be named is a straight and narrow private way which connects Third View Avenue to Atalanta Way. This development was granted consent under resource consent 44206 and is formed under Stage 7 of this consent.

8. The Applicant has proposed the following names for consideration for the road created as part of the development at 117 Third View Avenue, Beachlands.

Preference	Proposed New Road Name	Meaning
Preferred Name	Valkyrie	The previous Stages of subdivision within Spinnaker Bay have roads named after America’s Cup challengers and defenders. The applicant would like to continue this theme and also notes that it ties into the nautical theme of this coastal community. Valkyrie was a Challenger in the 1893 America’s Cup
First Alternative	Vigilant	was the defender to Valkryie in 1893
Second Alternative	Volunteer	was the defender to Thistle in 1887

Figure One: Location and Layout of new Road

Decision Making

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s preferred name ‘Valkyrie Lane’ meets all the criteria of the road naming guidelines. It is also noted that the proposed names ‘Vigilant Lane’ and ‘Volunteer Lane’ also comply with the criteria.

12. The proposed suffix of ‘Lane’ is appropriate in this circumstance, as the road is a narrow roadway between buildings.

13. As the Applicant’s preferred name ‘Valkyrie Lane’ meets the criteria, it is recommended for consideration for approval while noting that the alternative names proposed (‘Vigilant Lane’ and ‘Volunteer Lane’) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

Consultation

16. The applicant has emailed all of the relevant iwi groups on 18 January 2015. Ngai Tai Ki Tamaki replied, stating that they had no issues with the proposed names and Ngati Te Ata required no further engagement. No other responses were received.

17. New Zealand Post was consulted and indicated that all proposed road names are acceptable from their perspective.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

New Road Name Approval for residential subdivision by Kia to Ohana Co Ltd. at 211 Whitford-Maraetai Road, Whitford

File No.: CP2016/01471

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 221 Whitford-Maraetai Road.

Executive Summary

3. Following assessment against the road naming criteria, the road name ‘Matthias Place’ (applicant’s preferred road name) was determined to meet the road naming guideline criteria and the alternative name ‘Jac Davidsons Place’, as proposed by the Applicant, does not.

4. Local iwi groups were consulted on 18 January 2016 and Ngati Te Ata responded stating that they required no further engagement. No other responses were received.

5. The name ‘Matthias Place’, as proposed by the Applicant is considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Matthias Place’, proposed by the Applicant, for the new road created by way of subdivision at 221 Whitford-Maraetai Road while noting that ‘Jac Davidsons Place’, does not meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road to be named is a private access serving a total of 8 rural sites. The road is a 6m wide dual lane cul-de-sac accessed from Whitford-Maraetai Road.

The project is a low density rural subdivision approximately 2km east of Whitford Village. Consent was granted on 28th November 2014 under resource consent P45628 and P45629 and construction has been under way since March 2015.

The Applicant has proposed the following names for consideration for the road created as part of the development at 221 Whitford-Maraetai Road.

Preference	Proposed New Road Name	Meaning
Preferred Name	Matthias Place	Means Gift of God
First Alternative	Jac Davidsons Place	Is an acronym of the land owner family names, including ‘jac’ (wife's name), ‘David’ and ‘sons’.

Figure One: Location and Layout of new Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. The Applicant’s preferred name ‘Matthias Place’ meets all the criteria of the road naming guidelines. It is noted that the proposed alternative name ‘Jac Davidsons Place’ does not comply with the road naming criteria as the use of given or first names in conjunction with a surname is not normally acceptable and the name “Jac Davidsons” is not considered significant.

11. The proposed suffix of “Place” is appropriate in this circumstance, as the road is a cul-de-sac, a narrow closed and private roadway. Other suffixes also meet the definition, being: “Close”, “Court” and “Way”. The applicant’s preference was “Place”.

12. As the Applicant’s preferred name ‘Matthias Place’ meets the criteria, it is recommended for consideration for approval as it complies with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. The applicant has emailed all of the relevant iwi groups on 18 January 2016, allowing 9 working days for them to respond. N Minhinnick from Ngati Te Ata replied, stating that they required no engagement. No other responses were received.

16. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Auckland Transport Update – February 2016

File No.: CP2016/00283

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport (AT) activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

i) Franklin Local Board’s transport capital fund

ii) Pukekohe station update

iii) Waiuku Road/Patumahoe Road/Attewell Road intersection update

iv) Streetlighting upgrades

v) Crash reduction studies

vi) Government funding for City Rail Link brought forward.

Recommendation/s

a) That the Franklin Local Board note the updates in the report entitled ‘Auckland Transport Update – February 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) That the Franklin Local Board approve an additional $58,508 allocation towards project #479 Waiuku pavers replacement (Stage 1) from the Local Board Transport Capital Fund to allow completion of the project, and note the new total project cost being $241,408.

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

· Waikato District Council has formalised the variable speed limit on the southern side of Pukekohe East Road-Mill Road. AT approved the variable speed limit on the northern side of the road in Jun-14.

· The NZTA is determining standards for the permanent approval of such sites and has indicated that there will be no changes from the trials, so AT is clear to proceed with installation.

· Implementation is expected by Feb-16. AT is looking at recent new contracting options that may prove to be more competitively priced than the previous estimate supplied in late 2013.

· Detailed design will be completed by the end of Feb-16. Signs used previously on Glenbrook Road are the wrong size so new signs are required. Delivery will be via the citywide electronic signs contract and will happen in April.

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

· FEC estimate of $230,000

· On 15-Apr-14, the Board gave approval to proceed with construction.

· Chipsealing was completed in Sep-15, meaning construction work is complete except for remedial work (i.e. top soiling and installation of a slot drain at one location with a slight water ponding issue).

· Final costs will be reported when the now-agreed stormwater contribution from Auckland Council stormwater is received. It is expected that the final cost required from the LBTCF will be generally consistent with the FEC estimate.

250

Waiuku South streetlighting LED improvements

· To be funded by AT

· On 24-Nov-15, the Board resolved that the project proceed to detailed design and costing stage.

· Following AT advice in Dec-15 that this project would be funded by AT, the Board resolved on 15-Dec-15 to remove the project.

349

Pacific Street new footpath, Waiuku

· Revised ROC of $147,500

· On 26-Aug-14, the Board gave approval to proceed with construction.

· On 16-Jun-15, the Board approved the expansion of the project to further include road stormwater work, new kerb and channel, and land purchase at the bend on Pacific Street to ease the corner radius, and approved construction based on the revised ROC subject to consultation with the affected landowner.

· AT met with the adjacent landowner and it was agreed that the fence will be relocated by the landowner prior to the footpath construction. AT is progressing with the land acquisition.

· Pacific Street is due to be resealed by AT this financial year. The road maintenance team has carried out the required drainage work through the maintenance contract and has completed test pits to confirm the location and depth of the existing water main.

· Consultation is about to commence on a revised proposal that does not require land acquisition.

248

Hunua pedestrian facility

· FEC estimate of $54,000

· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000. TCC approval for the project was received on 11-Sep-15.

· An error in the detailed designs was noted prior to the contract being let. The error is being rectified internally before the contract can be let, which is expected by the end of Feb-16.

· Construction should then be expected in Mar/Apr-16.

443

Upgrade of Beachlands town centre gardens

· ROC estimate of $105,000

· The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000. There could be a safety issue regarding the setback of the proposed retaining wall to the kerb face, normally this should at least be 500mm. Resource consent would be required, as would an arborist during certain parts of construction.

· On 24-Nov-15, the Board approved the project for detailed design and costing. AT is aware of the Board’s concern that AT should consult local interests during the design phase.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

· ROC estimate of $382,000

· SW component estimate $42,000

· LBTCF estimate $340,000

· The ROC estimate for the project is $382,000 and includes a significant amount of storm water (SW) infrastructure.

· AC SW has not yet been approached regarding infrastructure or the need for rain gardens but the SW component of the project (approx $42k) could potentially be funded by AC.

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· AT has commissioned the topographic survey to start the design process.

459

Kitchener Road angle parking upgrade, Waiuku

· ROC estimate of $106,000

· The ROC estimate for upgrading and extending the existing angle parking is $106,000.

· On 29-Sep-15, the Board gave approval to proceed with construction.

· On 15-Dec-15, the Board confirmed the desired design for the proposed works, including the removal of two large trees.

· Construction began in Jan-16, in conjunction with adjacent road rehabilitation works.

465

Helvetia Road new footpath, Pukekohe

· ROC estimate of $250,000

· The Board’s transport portfolio requested AT to provide a ROC for a project to install new footpath on Helvetia Road between Hooper Avenue and #41 Helvetia Road. Two options were identified but the second was ruled out by AT’s Road Safety team.

· The accepted option would provide a footpath behind the kerb line by either bridging the open water-course or extending the culvert pipes for ~20m to provide sufficient berm width to create a footpath, for a ROC of $250,000.

· This project will be discussed at the next Transport portfolio meeting in March 2016.

466

Pedestrian advisory signage and markings at ‘informal crossings’, Pukekohe town centre

· Under assessment.

479

Waiuku pavers replacement project – Stage 1

· FEC of $182,900

· Updated estimate of $241,408

· On 24-Nov-15, the Board approved this new project for construction.

· On 15-Dec-15, the Board confirmed the extent of the town centre area to be replaced with ceramic pavers during stage 1, and the colour and pattern of pavers to be used.

· The ceramic pavers have been ordered and are due to arrive in mid-February.

· The work is due to commence mid-March and is likely to take 8 weeks to complete.

· Following tendering, the approved budget for the project has been found to be insufficient as the initial cost estimate provided significantly underestimated:

a) the work required to re-level bedding sand layer;

b) the cost associated with the undertaking of the work in small sections at a time; and

c) the cost associated with traffic/pedestrian control in a town centre environment.

· The updated estimate for the project is $241,408. A draft resolution seeking an increased budget allocation from the LBTCF is provided for the Board’s approval

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/12 to 2016/17)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel projects x1; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange)	-$831,681
Projects approved for construction based on ROCs or FECs (Mill/Harrisville electronic signage; Third View Ave kerb and channel projects x1; Pacific St footpath; Hunua pedestrian facility; Kitchener Road angle parking upgrade)	-$603,600
Projects with ROCs approved for detailed design and costing phase (Beachlands town centre gardens; Second View Ave kerb and channel)	$445,000
Project seeking increased allocation of $58,508. Noting $182,900 allocated to project on 24-Nov-15. (Waiuku pavers replacement – stage 1)	-$241,408
Funding still available to allocate	$53,141

A2. Pukekohe station update

7. The scope of works for the project is a bus interchange, park and ride, new station overbridge with lifts (noting there is no specific station upgrade scope included in the project) and and improvements to the Custom Street, Harris Street and Manukau Road intersections to cater for the new bus network services exiting Custom Street onto Manukau Road. The budget for the project is $13.3m across the 2015/16 and 2016/17 financial years.

8. The project is currently progressing according to programme:

i) Geotechnical and topographical surveys were undertaken in January and the results are currently under review as part of the developed design

ii) The overall layout of the interchange has been confirmed with Auckland Transport’s operational team and the CCTV and amenity services are just commencing design

iii) The detailed design stage for the intersection works has been awarded based on a signalised intersection

iv) A meeting was held in late January between representatives of Auckland Transport and the Franklin Local Board with identified local stakeholders, including adjacent landowners, to talk through the reasoning for the signalised intersection

v) A concept bus shelter has been designed and is currently under review with the Bus Operations team

vi) A meeting with the Franklin Historical society and Mana Whenua has taken place to discuss potential opportunities to inform the design. This is on-going.

9. It is planned to have an interim interchange in place to align with the upcoming new bus network in October 2016.

A3. Waiuku Road/Patumahoe Road/Attewell Road intersection update

10. The Regional Road Safety programme this year includes a project to convert the Waiuku Road/Patumahoe Road/Attewell Road intersection to a rural roundabout.

11. This intersection was rated the 6th worst intersection in New Zealand by the NZTA in 2013, and many of the intersections rated higher have since received safety improvements (including the Glenbrook Road/Kingseat Road intersection, which was the worst rated intersection and was converted to a successful roundabout).

12. Auckland Transport is progressing the design work and funding application for the roundabout to the NZTA in parallel with the detailing of enabling works. Consultation is underway with the affected land owners.

13. Auckland Transport is expecting to construct the roundabout in around Jan-Apr 2017.

A4. Streetlighting upgrades

14. Following Counties Power undergrounding works, Auckland Transport is upgrading street lighting along the following two roads:

i) Buckland Road, Buckland, between the northern edge of the village and the cenotaph, including the mouths of intersecting side roads and

ii) King Street, Waiuku, between the Lina Place reserve and Norfolk Rise, including the mouths of intersecting side roads.

A5. Consultation documents on proposed improvements

15. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

16. At the conclusion of consultation, Auckland Transport considers the various consultation responses received and determines whether to proceed further with the project as consulted on, or proceed with an amended proposal if changes are considered necessary.

17. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Reynolds Road/Valley Road intersection, Pukekohe – the consent for a development at 75 Valley Road required the intersection at Valley Road and Reynolds Road to be upgraded from a T-intersection to a single lane roundabout. The roundabout was also required to have NSAAT parking restrictions on each approach and exit lane to provide for truck movements (i.e. to reduce potential truck vs parked vehicle accidents) and allow for good intervisibility between drivers and pedestrian (to reduce potential car vs pedestrian accidents). The proposed NSAATs are shown on the plan at Attachment A.

18. The Franklin Local Board’s transport portfolio team provided feedback querying the 103m extent of the proposed NSAATs, and noting its general concerns over the appropriateness of the design that had been approved for the completed roundabout.

19. Proposed installation of NSAAT parking restrictions, Hamlin and Mullins Roads, Ardmore – Auckland Transport has received a request from Ardmore Airport to install NSAATs along the roads adjacent to the ends of the main runway of the airport, to prevent drivers from stopping and parking there. Drivers currently stop and park in these areas to watch planes taking off and landing and given the close proximity of the flight paths, this is causing potential operational and safety issues. Auckland Transport is therefore proposing to install NSAATs along Hamlin and Mullins Roads as shown on the plan at Attachment B. The road markings will be installed first and if required, No Stopping signs will be installed at a later stage to reinforce the parking restrictions. The proposed signs are also shown on the attached plans.

20. The Franklin Local Board’s transport portfolio team provided feedback in support of the proposal.

21. Crash Reduction Studies (CRS) – Auckland Transport’s Road Safety team carries out studies at regular intervals to reduce the crash rates and trauma experienced by people on roads within the Auckland Region. Sites and routes to be studied are generally selected on an annual basis based on crashes that are grouped from the crash database maintained by the NZTA.

22. This year Auckland Transport is looking at improving safety along Glenbrook Road (between SH22 and Glenbrook village), Kingseat Road (between Kingseat and Patumahoe villages), and sections of Tuhimata Road and Tuakau Road. Minor safety improvements proposed along the identified routes are detailed below, but maps have not been attached due to the length of the routes. Major roading projects are not within the project scopes as these would need to be assessed and prioritised for potential inclusion within the long-term plan if warranted.

23. The Glenbrook Road proposed scope of works includes:

i) Improving permanent warning signage location, size and placement along route and on approaches to curves and side road intersections

ii) Improving side road visibility by trimming vegetation and improving delineation

iii) Providing chevron boards at T-intersections where missing

iv) Protecting culvert ends along route where close to carriageway

v) Undertaking driveway sealing to property boundary to prevent excessive dirt being tracked over the route from farm accesses

vi) Improving delineation on guardrails by using plastic reflective hazard markers.

24. As well as those listed for Glenbrook Road above, the Kingseat Road proposed scope of works includes:

i) Providing flag lights at side road intersections

ii) Reviewing a sight rail with possible upgrade to the guardrail next financial year

iii) Investigating the provision of threshold treatments in the vicinity of Kingseat village.

25. The Tuakau Road proposed scope of works includes:

i) Improving permanent warning signage location, size and placement along route and on approaches to curves

ii) Protecting culvert ends along the route where close to the carriageway

iii) Undertaking driveway sealing to the property boundary to prevent excessive dirt being tracked over the route from farm accesses

iv) Improving delineation and signage around curves.

26. The Tuhimata Road proposed scope of works includes:

i) Improving permanent warning signage location, size and placement along route and on approaches to curves

ii) Undertaking pavement widening to the property boundary to widen road around corners

iii) Converting the STOP control to a GIVE WAY at intersection of Sim Road

iv) Improving delineation and signage around curves.

27. The Franklin Local Board’s transport portfolio team provided feedback in support of the four proposals, while also raising further issues and concerns.

General Information Items

B1. Government funding for City Rail Link (CRL) brought forward

28. On 27 January, the Prime Minister made a number of significant announcements as the Government reconfirmed its commitment to CRL and other major transport projects.

29. Whilst there is still work to be done around a detailed cost breakdown, the Prime Minister indicated that the Government will bring its share of funding for CRL forward to allow construction of the project’s main works to start in 2018 – at least two years earlier than it previously envisaged. Strong growth in rail patronage since 2013 was a significant factor behind the decision.

30. The East-West Connection project between the Southern and South-western motorways was also given a boost with the Prime Minister announcing that it would be 'a call-in' project of national significance – meaning it will be fast tracked.

31. The announcements follow good progress with the Auckland Transport Alignment Project, a transport accord signed last August enabling a 12-month process in which Auckland and the Government will agree objectives and targets for transport in Auckland.

32. Work on the CRL began just before Christmas in Albert Street in the central city, where infrastructure is being moved to make way for the new rail tunnel.

B2. Extra lane at Ellerslie to help ease delays

33. A newly completed extra lane on the Southern Motorway at Ellerslie was opened at the end of January and will help ease delays and improve travel times for motorists in the area. The extra lane will also improve safety for traffic merging from Ellerslie-Panmure onto SH1.

34. The work, which is part of the SH1 Ellerslie Widening Project, means there is now a total of four northbound lanes between the Ellerslie-Panmure Highway interchange and the Main Highway overbridge. As well as the extra lanes, motorists will benefit from better electronic motorway signs and lighting

35. The $20m project also includes the upgrade of the Ellerslie Train Station as a partnership between the NZTA, Auckland Transport and KiwiRail.

36. There is still some work left to do to complete the project. The three existing lanes are programmed to be resurfaced during the second week of February. Further work to install permanent anti-distraction screens as part of a range of safety and noise mitigation measures will be carried out at night and is expected to be completed by March.

37. For more information on the project visit the NZ Transport Agency’s website: www.nzta.govt.nz/projects/sh1-ellerslie-widening-project/

B3. Public Transport Patronage

38. The summary patronage performance for November 2015 is presented below:

Media Releases

C1. Red lights target red light runners

39. In December 2015, Auckland Transport started a trial of a new red light warning system at two intersections in Remuera to try to stop motorists running the lights.

40. The trial is to determine whether red light running can be prevented at two closely spaced intersections by putting in red illuminated markers on the road. Lights in the traffic lanes are linked to the traffic signals and warn drivers by showing that the signals have turned red and they must stop.

41. Both Remuera Road/Clonbern Road and Remuera Road/Victoria Avenue intersections have traffic signals and are located quite close to each other. The two intersections are within the Remuera Town Centre and are busy with both traffic and pedestrians.

42. Over the five years from 2010 to 2014, a total of 12 crashes were reported in this area: three involved failing to give way and two were rear end crashes which may have been caused by red light running. There were also a number of near misses between pedestrians and vehicles.

43. The trial is scheduled to last until the end of September 2016. Auckland Transport will conduct traffic analysis during the trial, together with input from the public, to determine whether the lights in the road have improved the safety of the intersections. The evaluation of the trial will be reported to the NZTA.

C2. SuperGold services to Waiheke

44. As a result of a competitive tender process, government funding for the SuperGold card off-peak transport scheme was made available to two service providers providing free off-peak subsidised travel (from 9am-3pm and after 6:30pm on weekdays, all day weekends and public holidays) to SuperGold card holders on ferry services from downtown Auckland to Matiatia wharf, Waiheke, from 1 January this year.

45. Prior to the tender process, Explore Auckland Harbour Ltd and Fullers Group Ltd provided free travel to SuperGold cardholders from downtown Auckland to Waiheke; however only one service provider was eligible to claim government funding to carry SuperGold cardholders.

46. A change to the national SuperGold card transport scheme made it possible for both service providers to be eligible to participate in the Scheme. Auckland Transport developed and managed a competitive tender process for SuperGold cardholders on the ferry route from downtown Auckland to Waiheke to ensure more than one service provider could provide services and receive SuperGold card funding on the route.

C3. Auckland Bike Challenge

47. More than 137 workplaces and 1600 individuals will be competing against each other in the inaugural Auckland Bike Challenge.

48. Organised by Auckland Transport and supported by Healthy Auckland Together and Auckland Regional Public Health, the Auckland Bike Challenge encourages employers to promote cycling to staff during February (Bikewise month). Entrants record every bike journey they make during the month (whether work-related or recreational), add their distance covered with other participants at their workplace and then compare it with organisations of a similar size. Teams then compete for a number of prizes.

49. Registrations have been double what was expected. Workplaces are embracing the challenge, and an increasing number of commuting cyclists are realising the personal fitness, health and wealth benefits of biking to work or study.

50. The Auckland cycle network is continuing to expand with the recent opening of the pink Lightpath, Nelson Street Cycleway and improvements on the Northwestern Cycleway making it easier for Aucklanders to ride to and from work safely. Auckland Transport, the NZTA and Auckland Council are working on a $200 million programme of cycle improvements over the next three years.

51. The NZTA has also recently announced the beginning of construction on the 2.5 km Waterview Shared Path, which forms part of the Waterview Connection tunnel and interchange project and will join with other shared paths that are part of the Government’s Urban Cycleway Programme.

52. The Auckland Bike Challenge goes from 1 February to 29 February and employers can enter any time throughout the month. To enter go to: www.lovetoride.net/auckland

Issues Register

53. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

54. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

55. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, Reynolds Road/Valley Road intersection, Pukekohe	193
b View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, Hamlin Road and Mullins Road, Ardmore	195
c View	Issues Register – Franklin Local Board – February 2016	197

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Auckland Transport quarterly update to local boards, for the period 1 October to 31 December 2015

File No.: CP2016/00944

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months 1 October to 31 December 2015 and the planned activities anticipated to be undertaken in the three months.

Executive summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Franklin Local Board notes the updates in the Auckland Transport quarterly report for the period 1 October to 31 December 2015.

Significant activities during the period under review

Strategy and Planning

Transport for Future Urban Growth (TFUG)

3. Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy.

4. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

Central Access Strategy

5. A strategic case was jointly developed by the investment partners, and approved by the New Zealand Transport Authority (NZTA) in November 2015, agreeing the problems faced for access to the city centre. A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

Public Transport (PT) Development

Double Decker Network Mitigation works

6. Each route is in a different project phase. By Jun-2018, the following routes are planned to be completed:

i) Mt Eden (31 March 2016)

ii) Northern Express 2 (30 Jun 2016)

iii) Great North (31 March 2017)

iv) Manukau (30 June 2017

v) Remuera

vi) New North

vii) Onewa

7. Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

Public Transport (PT) Safety, Security and Amenity

8. Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities in various phases on these projects are:

i) Ellerslie canopies will be completed January 2016

ii) Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

iii) Manurewa gates in early design stage.

City Rail Link (CRL)

9. Enabling Works contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/19 FY subject to funding agreement with Government.

PT Operations

Highlights for the quarter

10. SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per Ministry of Transport (MoT) directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free PT SuperGold travel.

11. Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual PT Fares review will be implemented as a stepping stone to integrated fares.

12. Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

13. Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is also underway.

AMETI (Auckland, Manukau Eastern Transport Initiative) – Pakuranga Road Busway

14. Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is mid-February 2016.

Tamaki Ngapipi Intersection Safety Improvements

15. Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

Community and Road Safety Programme

16. Delivered alcohol checkpoints in partnership with NZ Police

17. Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

18. Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

19. Delivered a targeted social media campaign for high risk young drivers in Henderson

20. Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

21. Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

22. Delivered a targeted social media campaign for high risk young drivers in Mangere

23. Supporting the Accident Compensation Corporation (ACC) and NZTA Young Drivers Signature programme in Mangere.

Commute Travel Planning

24. Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

25. Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

Travel Demand (2015/16 Year)

26. Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor Delivery

27. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

i) the delivery of roading and streetlight maintenance and renewal programmes

ii) managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

iii) promoting design innovation and efficiency around how work is carried out on the network

iv) the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

Road Corridor Delivery

28. In the 2015/2016 financial year AT is planning to deliver 37.7km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

29. Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

30. Contracts have been awarded to two suppliers for the provision of Light Emitting Diode (LED) luminaires for the 2015/16 year. In the 2015/16 year approximately 11,000 of the existing 70W High Pressure Sodium (HPS) lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

Road Corridor Access

31. Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

32. With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

Strategic Asset Management and Systems

33. AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

34. The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC).

35. The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

36. During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2015/16) ending 31 December 2015	209
b View	Travelwise Schools activities broken down by Local Board	221
c View	Traffic Control Committee Decisions	223
d View	Local Board Advocacy Report	225
e View	Local Board Transport Capital Fund Report	229

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, AT

Angeline Barlow - Relationship Manager

Franklin Local Board

23 February 2016

Governance Forward Work Calendar

File No.: CP2016/00132

Purpose

1. To present to the board with a governance forward work calendar for the balance of the triennial term.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Franklin Local Board notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar for Franklin Local Board as at 10 February 2016	233

Signatories

Authors

Neil Taylor - Senior Local Board Advisor

Kris Munday - Senior Advisor - Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Angeline Barlow - Relationship Manager