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Franklin Local
Board
23 February
2016
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1 Welcome
The Chairman
opened the meeting and welcomed everyone present.
2
Apologies
3 Declaration of Interest
There were no
declarations of interest.
4
Confirmation of Minutes
5 Leave of Absence
6 Acknowledgements
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Motion
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Resolution number FR/2016/4
MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ
Naysmith:
That the
Franklin Local Board acknowledges the following achievements:
a)
New
Year’s Honour of Officer New Zealand Order of Merit (ONZM) for Dianne Glen JP
(Pukekohe)
b)
New
Year’s honour of Queens Service Medal (QSM) for Kevin Drummond (Waiuku)
c) Gold star for 25 years’ service for Dave Little (Pukekohe Fire
Brigade)
d) Double gold star for 50 years’ service for Mike Culpan (Waiuku
Fire Brigade)
e) Gold star for 25 years’ service for Bryan Irvine (Maramarua &
Kaiaua Rural Fire)
f)
Gold start for 25 years’ service for
Howard Cole (Maramarua Rural Fire)
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Clevedon Trails : Update on group activities for the development
and planning of trails in Clevedon
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Resolution
number FR/2016/5
MOVED by Member AM Fulljames, seconded by Member
LM Murphy:
That the
Franklin Local Board thanks Josephine Elworthy and the other representatives from the Clevedon Trails group, Gregory
Heap (Hosken Associates for Conmara Farms) and Margaret Horsburgh from the NZ
Walking Access Commission for their attendance.
CARRIED
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8.2
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Franklin County Archers - lease at Stone Quarry Road reserve
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This item was withdrawn from the
agenda.
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Tutaenui Stream Esplanade Reserve - Proposed Pump Station
Emergency Overflow Structure
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Resolution
number FR/2016/6
MOVED by Member BS Crompton, seconded by Member
MA Kay:
That the
Franklin Local Board endorses the granting of an easement to
Watercare Services over part of Lot 5 DP (Computer Freehold Register
NA118A/455), for a wastewater outfall structure as
shown on the plan titled Buckland Wastewater Pumping Station DPBUK Pump
Station, General Arrangement, drawing
2012254.001Issue:1, prepared by Becca and dated 18 September 2015.
CARRIED
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13
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Cloverlea Drainage Reserve – Proposed Wastewater Pipe Installation
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Resolution
number FR/2016/7
MOVED by Member BS Crompton, seconded by Member
LM Murphy:
That the Franklin
Local Board endorses the granting of an easement to Wai Shing Limited
over part of Cloverlea Reserve (Lot 1 DP 89359), for a wastewater pipeline as shown on the plan titled Subdivision
at Rowles Road Pukekohe Design Plans 6 & 8, Drawing 317965-9 sheets 9 and 11 of 17,
revision E, prepared by The Surveying Company and dated December 2015.
CARRIED
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14
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Revocation of resolution number FR/2014/145 - Landowner Approval,
Ray Fausett Reserve
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Resolution
number FR/2016/8
MOVED by Member A Cole, seconded by Member MA
Kay:
a) That
the Franklin Local Board revokes resolution FR/2014/145 regarding landowner
approval for a stormwater attenuation project at Ray Fausett Reserve.
b) That
the Franklin Local Board notes that any stormwater attenuation project will
take place on the portion of Ray Fausett Reserve set aside for stormwater
management.
c) That the Franklin Local Board grants
landowner approval for a temporary works area and for minor earthworks and
landscaping associated with the stormwater area over the recreation reserve
portion of Ray Fausett reserve relating to future works on the stormwater
reserve.
CARRIED
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15
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Ecological Survey and Prioritisation of Biodiversity Management on
Local Parks within the Franklin Local Board Area
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Resolution
number FR/2016/9
MOVED by Chairperson A Baker, seconded by Member
AM Fulljames:
That the Franklin
Local Board endorses the Ecological Survey and
Prioritisation of Biodiversity Management on Local Parks within the Franklin
Local Board area as a tool to help inform future investment in
biodiversity management projects on local parks.
CARRIED
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16
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Cancellation of vesting of reserve at 24R Mercer Street Drury
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Resolution
number FR/2016/10
MOVED by Chairperson A Baker, seconded by Member
SJR Higgins:
That the Franklin
Local Board supports and recommends to the Parks Recreation and Sport
Committee the cancellation of the vesting of the recreation reserve at 24R
Mercer Street Drury, being Part Allotment 404 Parish of Opaheke, comprising
2187m2, so that the management of the reserve can be transferred
to the Department of Conservation.
CARRIED
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17
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Waiuku Sports Park Partnership - concept for the development of
the Waiuku Sports Park
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Resolution
number FR/2016/11
MOVED by Deputy Chairperson AJ Naysmith,
seconded by Member BS Crompton:
a) That
the Franklin Local Board endorses the Concept Plan for the Waiuku Sports Park
development as attached to these minutes.
b) That the Franklin Local Board endorses the general principles of
the Waiuku Sports Park partnership agreement between the Waiuku Districts
Rugby Club, Waiuku College/Ministry of Education and Auckland Council, being:
i) improved
community outcomes
ii) easier
access to open spaces
iii) greater
use of open spaces
iv) fit
for purpose network of facilities to enable physical activity, recreation and
sport at all levels
v) encourage
greater use of existing non-council facilities.
c) That
Member Crompton be appointed to represent the Franklin Local Board on the
Waiuku Sports Park project control group and Member Cole be the alternate.
CARRIED
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Attachments
a Updated concept
plan for Waiuku Sports Park development
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18
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Disposal recommendation report
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Resolution
number FR/2016/12
MOVED by Chairperson A Baker, seconded by Member
MA Kay:
a) That the Franklin Local Board does not support Panuku Development
Auckland’s recommendation to the Finance and Performance Committee to dispose
of 37 Tobin Street, Pukekohe on the basis that they were purchased to provide
a green field in an urban setting.
b) That the Franklin Local Board does not support Panuku Development
Auckland’s recommendation to the Finance and Performance Committee to dispose
of 27 Tobin Street, Pukekohe on the basis that they were purchased to provide
a green field in an urban setting.
c) That the Franklin Local Board endorses Panuku Development
Auckland’s recommendation to the Finance and Performance Committee to dispose
of section 1 SO 417727 Middleton Road, Drury;
d) That the Franklin Local Board endorses Panuku Development
Auckland’s recommendation to the Finance and Performance Committee to revoke
the reserve status and dispose of Lot 19 DP
62409 Crisp Avenue, Pukekohe; and
e) That the Franklin Local Board endorses Panuku Development
Auckland’s recommendation to the Finance and Performance Committee to revoke
the reserve status and dispose of 270 Flanagan
Road, Drury.
CARRIED
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19
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Franklin Local Board Quick Response Round Three 2015/2016
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Resolution
number FR/2016/13
MOVED by Member A Cole, seconded by Member AM
Fulljames:
That the
Franklin Local Board agrees to fund the following
quick response round three grant application as follows:
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Applicant
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Focus
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Project Title
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Total Requested
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Grants/
Declines
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Beachlands Chartered Club, Fishing Section
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Events
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Beachlands
Chartered Club Annual Fishing Competition
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$527.00
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Grants
$527.00
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CARRIED
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Secretarial note: The Chairman
adjourned the meeting at 10.35am and reconvened the meeting at 10.45am.
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21
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Allocation of Community Arts Initiatives Funding 2015-16
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Resolution
number FR/2016/15
MOVED by Member AM Fulljames, seconded by Deputy
Chairperson AJ Naysmith:
a) That
the Franklin Local Board approves the allocation of up to $30,000 from the
Community Arts Initiatives budget, subject to the satisfaction of the
community services portfolio holders, for the purpose of:
i) engaging
a community arts broker $25,000; and
ii) delivering
a community arts forum $5,000.
b) That
the Franklin Local Board delegates approval of the final scope of the community
arts broker services to the community services portfolio holders, including
the agreement of key outcomes.
c) That the Franklin Local Board notes that there is $20,000
unallocated (LDI) available for further community arts initiatives in
2015/16.
CARRIED
Secretarial Note: Pursuant to standing
order 3.15.5 Member Lyn Murphy requested her vote against the above motions
be recorded.
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23
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New Road Name Approval for a residential subdivision, naming the
cul-de-sac off the extension of Prado Drive, Pukekohe.
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Resolution
number FR/2016/18
MOVED by Member A Cole, seconded by Member BS
Crompton:
That the Franklin Local Board, pursuant to section 319(1)(j) of the Local
Government Act 1974, approves the road name ‘Waitahu
Rise’,
proposed by the Applicant, for the new road created by way of subdivision at
a cul-de-sac off the extension off Prado Drive, Pukekohe.
CARRIED
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24
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New Road Name Approval for a residential subdivision, naming a
Road and a Private Way off Anselmi Ridge Road.
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Resolution
number FR/2016/19
MOVED by Member A Cole, seconded by Member BS
Crompton:
That the Franklin Local Board, pursuant to section 319(1)(j) of the Local
Government Act 1974, approves the road name ‘Nanjing
Road’,
and the Private Way name ‘Kato Way’ proposed by the Applicant, for the new
Road and Private Way created by way of subdivision at 18–36 Anselmi Ridge
Road, Pukekohe.
CARRIED
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25
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New Road Name Approval for the 73 lot residential subdivision by
Pukekohe Trustees Limited at 246 Victoria Street West, Pukekohe
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Resolution number FR/2016/20
MOVED
by Member A Cole, seconded by Member BS Crompton:
That the Franklin
Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves
the road names ‘Makatiti Street’, ‘Matawai Puna Drive’ and ‘O
Ruamano Crescent’, proposed by the applicant, for the
three new roads created by way of subdivision at 246 Victoria
Street West, Pukekohe.
CARRIED
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26
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New Road Name Approval for the residential subdivision by
Spinnaker Bay Ltd at 117 Third View Avenue, Beachlands
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Resolution
number FR/2016/21
MOVED by Member A Cole, seconded by Member BS
Crompton:
That the Franklin Local Board, pursuant to section 319(1)(j) of the Local
Government Act 1974, approves the road name ‘Valkyrie Lane’, proposed by the
Applicant, for the new road created by way of subdivision at 117 Third View
Avenue, Beachlands.
CARRIED
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27
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New Road Name Approval for residential subdivision by Kia to Ohana
Co Ltd. at 211 Whitford-Maraetai Road, Whitford
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Resolution
number FR/2016/22
MOVED by Member A Cole, seconded by Member BS
Crompton:
That the Franklin Local Board,
pursuant to section 319(1)(j) of the Local Government Act 1974, approves the
road name ‘Matthias Place’, proposed by the Applicant, for the new road
created by way of subdivision at 221 Whitford-Maraetai Road.
CARRIED
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28
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Auckland Transport Update – February 2016
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Resolution number FR/2016/23
MOVED by Member BS Crompton,
seconded by Member LM Murphy:
a) That the Franklin Local Board notes the updates in the
report entitled ‘Auckland Transport Update – February 2016’ and the attached
issues register from Auckland Transport’s Elected Member Relationship Manager
(South).
b) That the Franklin Local Board approves an additional $58,508
allocation towards project #479 Waiuku pavers replacement (Stage 1) from the
Local Board Transport Capital Fund to allow completion of the project, and
notes the new total project cost being $241,408.
c) That the Franklin Local Board approves the donation of the
old pavers to the Waiuku Business & Development Association, on the
proviso the funds generated from the sale are used for an electronic
community noticeboard, noting should the project not go ahead the funds
cannot be spent without the approval of the Franklin Local Board.
CARRIED
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29
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Auckland Transport quarterly update to local boards, for the
period 1 October to 31 December 2015
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Resolution
number FR/2016/24
MOVED by Chairperson A Baker, seconded by Member
A Cole:
a)
That the Franklin Local Board notes the updates in the Auckland Transport quarterly report for the period 1
October to 31 December 2015.
b)
That the Franklin
Local Board requests Auckland Transport provide additional and later train
services between Papakura and Pukekohe.
CARRIED
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31
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Urgent Decision of the Franklin Local Board : Landowner approval
for temporary use of Clive Howe Reserve, Patumahoe for recycling drop off
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Resolution
number FR/2016/26
MOVED by Member A Cole, seconded by Member SJR
Higgins:
That the
Franklin Local Board notes the following urgent decision:
Landowner
approval for temporary use of Clive Howe Reserve, Patumahoe for
recycling drop off
That the Franklin Local
Board grants landowner approval for the use of the car park at Clive Howe
Reserve, Patumahoe, as a temporary recycling drop-off point, initially on a
fortnightly basis but subject to change depending on the level of service
required, commencing January 2016.
CARRIED
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33 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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34 Procedural
motion to exclude the public
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Resolution
number FR/2016/28
MOVED by Member MA Kay, seconded by Member SJR
Higgins:
That the
Franklin Local Board excludes the public from the following part(s) of the
proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 10
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released..
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Glenbrook
War Memorial Hall Boundary Change
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding
of the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the
report contains information about land that council may acquire for open
space purposes.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information about land that council may acquire for open
space purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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11.48 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.03 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C2
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Glenbrook War Memorial Hall Boundary Change
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Resolution
number FR/2016/30
MOVED by Deputy Chairperson AJ Naysmith,
seconded by Member BS Crompton:
c) That the Franklin Local Board confirm there be no
restatement of this confidential report, attachments or resolutions for the
acquisition of land for public open space until settlement of the boundary
change, and only then is the resolution to be restated.
CARRIED
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12.03pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
