Governing Body






Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 10 February 2016 at 9:34am.





Len Brown, JP


Deputy Mayor

Penny Hulse



Cr Cameron Brewer



Cr Dr Cathy Casey



Cr Bill Cashmore



Cr Ross Clow



Cr Chris Darby



Cr Alf Filipaina

From 9.38am, Item 11


Cr Denise Krum



Cr Calum Penrose



Cr Dick Quax

From 9.35am, Item 11


Cr Sharon Stewart, QSM



Cr Sir John Walker, KNZM, CBE

From 9.52am, Item 11


Cr Wayne Walker



Cr John Watson



Cr Penny Webster



Cr George Wood, CNZM

From 9.35am, Item 11





Cr Anae Arthur Anae




Cr Linda Cooper




Cr Christine Fletcher




Cr Mike Lee







Andrew Baker, Chair Franklin Local Board


Simon Randall, Chair Maungakiekie-Tāmaki Local Board





Governing Body

10 February 2016




1          Affirmation


There was no affirmation.


2          Apologies


Resolution number GB/2016/1

MOVED by Mayor LCM Brown, seconded by Cr WD Walker:  

That the Governing Body:

a)         accept the apologies from Cr AJ Anae and Cr LA Cooper for absence, and from Cr AM Filipaina and Cr CE Fletcher for lateness.





3          Declaration of Interest


There were no declarations of interest.


4          Confirmation of Minutes


Resolution number GB/2016/2

MOVED by Mayor LCM Brown, seconded by Cr CM Penrose:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 December 2015, including the confidential section, as a true and correct record.




5          Acknowledgements and Achievements


There were no acknowledgements.


6          Petitions


There were no petitions.


7          Public Input


There was no public input.


8          Local Board Input


There was no local board input.


9          Extraordinary Business


There was no extraordinary business.


10        Notices of Motion


There were no notices of motion.




Annual Plan 2016/2017 - Adoption of Consultation Document, Supporting Information, and consultation approach


The report and supporting documents were tabled at the meeting. Hard copies have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.


Note:   The final Annual Plan 2016/2017 Consultation Document will be available at from Monday 15 February 2016.




Cr D Quax entered the meeting at 9.35 am.

Cr GS Wood entered the meeting at 9.35 am.

Cr AM Filipaina entered the meeting at 9.38 am.

Cr JG Walker entered the meeting at 9.52 am.

Deputy Mayor PA Hulse left the meeting at 10.13 am.

Deputy Mayor PA Hulse returned to the meeting at 10.18 am.




Resolution number GB/2016/3

MOVED by Mayor LCM Brown, seconded by Cr MP Webster:  

That the Governing Body:

a)         agree that the 2016/17 Annual Plan consultation document include consultation on the introduction of a fortnightly kerbside fully commingled recycling collection in rural Franklin from 1 November 2016 to be funded by a targeted rate.

b)        adopt the Supporting Information for the Annual Plan 2016/2017 to support the consultation process, with additional content for a) (above).

c)         adopt the Consultation Document for the Annual Plan 2016/2017, with additional content for a) (above).

d)        adopt the Draft Tūpuna Maunga Operational Plan 2016/2017.

e)         delegate responsibility to the Mayor, Chair of the Finance and Performance Committee and the Group Chief Financial Officer to approve any final edits required to the Consultation Document, Supporting Information, and Draft Tūpuna Maunga Operational Plan in order to finalise the documents for printing and distribution.

f)          agree that a working group of councillors, comprising Cr W Cashmore, Cr R Clow, Cr AM Filipaina, Cr DA Krum and Cr MP Webster, work with staff to finalise the Household Summary document for distribution in Our Auckland.

g)        approve the public consultation approach for the Annual Plan noting that:

i)          public consultation will run from 15 February to 24 March 2016

ii)         feedback can be provided through written, in person and digital channels

iii)       Have Your Say events to be held across the region to allow Aucklanders to provide feedback and have their views heard by decision makers (or their delegates)

iv)       regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels

v)         the council will participate in a joint deliberations meeting with the Maunga Authority on their Annual Operational Plan

vi)       a summary of the final decisions made and how Aucklanders views were considered in the decision-making process will be made publicly available in July and widely communicated.

h)        delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events for consultation on the annual plan:

i)          Councillors;

ii)         Local Board Chairs and Local Board Members;

iii)       Tier 2 and Tier 3 staff and any additional staff selected by the Chief Executive.

i)          delegate to the Mayor, Chair of the Finance and Performance Committee and the Group Chief Financial Officer the power to make any required process decisions for the events, including Council representative attendance.





a     Annual Plan 2016/2017 - Adoption of Consultation Document, Supporting Information and consultation approach - agenda report

b     Draft Annual Plan 2016/2017 consultation document

c    Tūpuna Maunga o Tāmaki Makaurau Authority Draft Operational Plan 2016/17

d    Annual Plan 2016/2017 Supporting Information

e     Responses to Consultation Document workshop feedback



12        Consideration of Extraordinary Items


There was no consideration of extraordinary items.  






10.28 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.