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Governing Body
18 February
2016
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
Item 5 –
Acknowledgements and Achievements, was considered prior to Item 3 – Declaration
of Interest.
5 Acknowledgements and Achievements
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5.1
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Acknowledgements
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Cr ME Lee entered the meeting at 9.37
am.
Cr JG Walker entered the meeting at
9.38 am.
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His Worship the Mayor acknowledged the passing of Bob Tizard,
Barry Brickell, Naomi Kirk and the Rev Sione Tavake Tupou and a moment of
silence was observed.
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Achievements
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A document noting Auckland Council
Group’s achievements for December was tabled. A copy has been placed on the
official minutes and is available on the Auckland Council website.
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Attachments
a 18
February 2016 - Governing Body - Item 5.1 - Auckland Council Group
Achievements January / February 2016
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3 Declaration of Interest
Crs R Clow and
LA Cooper subsequently declared conflicts of interest in Items 11 – Proposed
fees under the Food Act 2014 – Recommendations from the Regulatory and Bylaws
Committee, and 12 – Amendment to the Food Safety Bylaw 2013 – Recommendations
from the Regulatory and Bylaws Committee, at the items.
4 Confirmation of Minutes
6 Petitions
There were no petitions.
7 Public Input
Cr AJ Anae entered the meeting at 9.47 am.
Cr GS Wood entered the meeting at 9.48 am.
There were no items of public input agreed to for this meeting.
8 Local Board Input
There were no items of local board input agreed to for this meeting.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
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11
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Proposed fees under the Food Act 2014 - Recommendations from the
Regulatory and Bylaws Committee
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Crs R Clow and LA Cooper declared conflicts
of interest in Items 11 – Proposed fees under the Food Act 2014 –
Recommendations from the Regulatory and Bylaws Committee, and 12 – Amendment
to the Food Safety Bylaw 2013 – Recommendations from the Regulatory and
Bylaws Committee and left the room for both items.
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Cr R Clow left the meeting at 9.55 am.
Cr LA Cooper left the meeting at 9.56 am.
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Resolution number GB/2016/6
MOVED
by Cr DA Krum, seconded by Cr CM Penrose:
That the Governing
Body:
a) adopt the proposed fees for
all food businesses that interact with Auckland Council under the Food Act
2014, as per Option One of the Statement of Proposal – Setting Fees under the
Food Act (as per Attachment A of the original agenda report).
CARRIED
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12
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Amendment to the Food Safety Bylaw 2013 - Recommendations from the
Regulatory and Bylaws Committee
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Deputy Mayor PA Hulse left the meeting at 10.03 am.
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Resolution number GB/2016/7
MOVED
by Mayor LCM Brown, seconded by Cr CM Penrose:
That the Governing
Body:
a) approve the amendment of the
Auckland Council Food Safety Bylaw 2013 (as per Attachment A of the original agenda
report) to ensure consistency with the Food Act 2014.
CARRIED
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13
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Auckland Regional Amenities draft funding Plan 2016-2017 proposed
submission
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Cr LA Cooper returned to the meeting at 10.06 am.
Deputy Mayor PA Hulse returned to the meeting at 10.06
am.
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The chair acknowledged the Auckland Regional Amenities
Funding Board members that were present for the item.
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Resolution number GB/2016/8
MOVED
by Cr MP Webster, seconded by Mayor LCM Brown:
That the Governing
Body:
a) approve the Auckland Council
submission (Attachment C to the agenda report) to the Auckland Regional
Amenities Funding Board draft Funding Plan 2016-2017.
b) delegate to the Manager
Council Controlled Organisation Governance and External Partnerships, the
ability to make any minor edits or amendments to the submission, to correct
and identify errors or typographical edits, or to reflect decisions made by
the Governing Body.
c) authorise the Chair of the
Finance and Performance Committee to sign the submission on behalf of
Auckland Council.
CARRIED
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14
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Local Government Election Year Policy for Elected Members
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A supplementary report containing feedback
from the Waitemata, Kaipatiki, Great Barrier Island, Puketapapa and
Devonport-Takapuna Local Boards and the response to the submission of the
Devonport-Takapuna Local Board was tabled. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Cr C Darby left the meeting at 10.27 am.
Cr R Clow returned to the meeting at 10.27 am.
Deputy Mayor PA Hulse left the meeting at 10.28 am.
Cr C Darby returned to the meeting at 10.31 am.
Deputy Mayor PA Hulse returned to the meeting at 10.33
am.
Cr CM Penrose left the meeting at 10.33 am.
Cr AM Filipaina left the meeting at 10.33 am.
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Resolution number GB/2016/9
MOVED
by Cr LA Cooper, seconded by Mayor LCM Brown:
That the Governing
Body:
a) note the feedback from the
Waitemata, Kaipatiki, Great Barrier Island, Puketapapa and Devonport-Takapuna
Local Boards and the response to the submission of the Devonport-Takapuna
Local Board, circulated in the supplementary report, following the
publication of the agenda.
b) adopt the “Auckland Council
Local Government Election Year Policy for Elected Members” in Attachment A to
the agenda report, as one of two polices which will replace the existing
policy.
c) note that the chief
executive will approve a policy on staff involvement in political processes.
CARRIED
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Note: Pursuant to Standing Order 1.8.6, Cr C Casey requested
that her dissenting vote be recorded.
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Attachments
a 18 February 2016 - Governing
Body - Item 14 - Supplementary report - Local government election year policy
for elected members
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15
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Memorial on the centenary of World War One
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A PowerPoint presentation was provided. A copy has been
placed on the official meeting minutes and is available on the Auckland
Council website as a minutes attachment.
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Cr CM Penrose returned to the meeting at 10.37 am.
Cr AM Filipaina returned to the meeting at 10.37 am.
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Recommendation
That the Governing Body:
a) receive the update on progress with the WW1 Centenary
Memorial project proposed for Auckland Domain.
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The meeting
was adjourned at 10.48am.
The meeting
reconvened at 10.53am.
Cr C Darby,
Deputy Mayor PA Hulse, Cr J Watson and Cr MP Webster were not present.
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Cr J Watson
returned to the meeting at 10.54 am.
Cr C Darby
returned to the meeting at 10.54 am.
Deputy
Mayor PA Hulse returned to the meeting at 10.56 am.
Cr MP
Webster returned to the meeting at 10.56 am.
Deputy
Mayor PA Hulse left the meeting at 10.59 am.
Cr MP
Webster left the meeting at 10.59 am.
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Resolution number GB/2016/10
MOVED
by Mayor LCM Brown, seconded by Cr CE Fletcher:
That the Governing
Body:
a) receive the update on progress with the WW1 Centenary
Memorial project proposed for Auckland Domain.
CARRIED
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Attachments
a 18 February 2016, Governing
Body, Item 15 - Memorial on the centenary of World War One Presentation
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16 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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17 Procedural
motion to exclude the public
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Resolution
number GB/2016/11
MOVED by Mayor LCM Brown, seconded by Cr CE
Fletcher:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 WW1
Centenary Memorial
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains recommendations regarding preferred consortiums.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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11.01am The public was excluded.
12.11pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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WW1 Centenary Memorial
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Resolution number GB/2016/13
MOVED by Cr LA Cooper, seconded by Mayor LCM Brown:
That the Governing Body:
a)
receive the recommendation of the WWI
Centenary Memorial Working Party which has selected the concept design Te
Takuahi – The Hearth, for development at Auckland Domain.
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Note: Pursuant to Standing Order 1.8.6, Cr ME Lee requested that
his dissenting vote be recorded.
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Resolution number GB/2016/14
MOVED by Mayor LCM
Brown, seconded by Cr CE Fletcher:
b)
endorse the recommendation of the WWI
Centenary Memorial Working Party to select the concept design Te Takuahi –
The Hearth, for development at Auckland Domain, subject to the remaining
funds being sought from NZ Lotteries or other non-rate funding sources.
c)
ask that the WWI Centenary Memorial Working
Party work with the consortium, Wraight Athfield Landscape + Architecture in
association with Ross Hemera, AECOM, Dunning Thornton and eCubed Building
Workshop, to continue to refine the design in accordance with the
brief. This refinement shall include the option of exploring a suitable
and subtle way of connecting the feature, adjacent to Domain Drive, with the
Auckland War Memorial Museum, while being careful to protect and retain the
open grass area in front of the cenotaph.
d)
note that the WWI Centenary Memorial Working
Party will continue to work with engaged stakeholders, iwi, Heritage NZ,
Auckland War Memorial Museum as well as keep the WWI Commemoration Political
Steering Group, the Auckland Domain Committee and public informed of progress
and the final developed concept.
e)
note that the report regarding the WWI
Centenary Memorial, and the confidential memo will remain confidential.
f)
note that the committee decisions will be made
publicly available after the preferred consortium has been advised and
concurrently with Auckland Council’s official media release.
A division
was called for, voting on which was as follows:
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For
Cr C Brewer
Mayor LCM Brown
Cr W Cashmore
Cr R Clow
Cr AM Filipaina
Cr CE Fletcher
Deputy Mayor PA Hulse
Cr DA Krum
Cr CM Penrose
Cr D Quax
Cr SL Stewart
Cr JG Walker
Cr MP Webster
Cr GS Wood
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Against
Cr AJ Anae
Cr C Casey
Cr LA Cooper
Cr C Darby
Cr ME Lee
Cr WD Walker
Cr J Watson
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Abstained
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The motion was declared carried by 14 votes to 7.
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12.11 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
