Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

17 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Browns Bay Business Improvement District - Update on the BID expansion 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 31 December 2015 7

13 Allocation of funds for a floating vegetated island in Sherwood Reserve 47

14 Proposed Browns Bay Business Association Inc Business Improvement District (BID) Boundary Expansion 51

15 Browns Bay and Orewa Business Association Marketview Event Report Funding Request 57

16 Greenways Plan, Hibiscus and Bays 59

17 Auckland Transport Quarterly Update to Local Boards 67

18 Auckland Transport Update to Hibiscus and Bays Local Board, February 2016 95

19 Road Name Approval for Correction to the extent of Onekura Street and Couldrey Crescent, in the Fletcher Residential Limited Subdivision at the Peninsula Golf Course, Red Beach
Subdivision File Ref : R62905 105

20 Road Name Approval for a new road name in the Solan Heights Limited residential subdivision at 45 Matija Place, Red Beach
Subdivision File Ref : R65034 111

21 Road Name Approval Report for a new road name in the West Hoe Estates Limited Subdivision at 137 West Hoe Heights, Orewa
Subdivision File Ref : R57751 117

22 Road Name Approval Report for five new road names in the Orewa Subdivisions Ltd subdivision at 126 – 138 Grand Drive, Orewa :
File R62428 123

23 Road Name Approval for a new road name in the Coastal Properties Orewa Limited subdivision off Maire Road Orewa
Subdivision File Ref : R60966A 129

24 Road Name Approval Report for a new road name in the Karepiro Holdings Limited subdivision off Karepiro Drive and Wade River Road, Stanmore Bay
Subdivision File Ref : SLC-55169 135

25 Governance Forward Work Calendar 141

26 Ward Councillors Update 147

27 Local Board Members Reports 149

28 Record of Workshop Meetings 151

29 Consideration of Extraordinary Items

PUBLIC EXCLUDED

30 Procedural Motion to Exclude the Public 155

C1 Special Housing Areas: Tranche 10 155

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 December 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Browns Bay Business Improvement District - Update on the BID expansion

Mr Murray Hill from the Browns Bay Business Improvement District (BID) will be in attendance to update local board members as to where the BID is as it progresses through the requirements of the BID policy.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Hill for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

17 February 2016

Allocation of funds for a floating vegetated island in Sherwood Reserve

File No.: CP2016/00093

Purpose

1. To seek approval from the Hibiscus and Bays Local Board for allocation of $10,000 of their Locally Driven Initiative (LDI) capital fund for a proposed floating vegetated island in the stormwater pond in Sherwood Reserve, to be delivered by Infrastructure and Environmental Services department in the 2015/2016 financial year.

Executive Summary

2. The Hibiscus and Bays Local Board was presented with a proposal for a floating vegetated island in the stormwater pond in Sherwood Reserve for consideration at its Hibiscus and Bays Local Board Facilities and Reserves Committee (the committee) workshops on 20 November and 15 December 2015.

3. It was initially proposed that this project be delivered as part of the local board’s Love Our Bays project, which is funded through the local board’s LDI operational budget.

4. On 15 December 2015, the committee agreed that since the floating vegetated island is a capital project it is therefore not appropriate for it to be funded from the local board’s LDI opex budget. Instead the committee asked staff to investigate the potential for this project to be funded through their LDI capital fund.

5. This project will contribute to the local board’s priority outcome, as expressed in their Local Board Plan 2014-2017, of ‘a protected and enhanced environment’ by improving water quality in the Sherwood Reserve stormwater ponds. Floating vegetated islands assist in removing contaminants in stormwater, and are a good option for improving treatment within existing ponds.

6. The project has a total cost of $20,000 to establish.

7. It is recommended that the Hibiscus and Bays Local Board allocate $10,000 from its LDI capital fund to this project. The remaining $10,000 will be provided from Auckland Council’s regional capex budgets for stormwater management.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) allocate $10,000 from the Locally Driven Initiatives capital fund 2015/2016 to install a floating vegetated island in Sherwood Reserve

b) note that the remaining $10,000 to install the floating vegetated island will be provided from Auckland Council’s regional capex budgets for stormwater management

c) request that any significant changes to project delivery be brought back to the local board for approval.

Comments

8. The Hibiscus and Bays Local Board resolved on 19 August 2015 (HB/2015/108) to allocate $45,000 from its 2015/2016 environmental management programmes budget line to the Love Our Bays project.

9. The allocation report presented a range of initiatives that could be delivered to fulfil the project’s objectives, to be investigated further. These options were then discussed with the Facilities and Reserves Committee in subsequent workshops on 31 August and 9 October 2015. The local board requested costings for riparian planting projects in Huntly Road Reserve (Campbells Bay) and Manly Park, and further information about the costs and benefits of a floating vegetated island in the stormwater pond in Sherwood Reserve.

10. At the Hibiscus and Bays Local Board Facilities and Reserves Committee workshop on Friday 20 November 2015, three options for projects were presented to the local board for consideration:

i. Community riparian planting events on parks and reserves – Huntly Road Reserve and Manly Park (approx. $25,000 including two years maintenance)

ii. Floating vegetated island in Sherwood Reserve ($20,000 to establish plus $2,000 per annum maintenance)

Iii Alternative Water Sensitive Design project ($20,000)

11. On 15 December 2015, the committee agreed that they would like options one and three to be delivered through their local environment management programmes budget.

12. The committee also agreed that the floating vegetated island had potential to improve water quality in Sherwood Reserve and merited further investigation. They asked that staff evaluate the potential for funding the project through their LDI capital fund.

13. Staff have confirmed that the local board has capex funds available for the project and that some regional funding can also be used for this project. The proposed project for a floating vegetated island and its benefits are outlined in detail below.

Floating wetland in Sherwood Reserve ($20,000 to establish)

14. A floating vegetated island has potential to improve water quality in the Sherwood Reserve ponds. Floating vegetated islands can provide value by removing contaminants in stormwater, particularly for augmenting treatment within existing ponds where other retrofit options are unavailable or less economically viable within the catchment, and where there are high contaminant loads.

15. Their treatment capability is well-known with significant research having been carried out internationally and nationally. Floating vegetated islands have also already been implemented in some Auckland Council ponds including the Bayside Reserve and Rosedale West ponds on the North Shore (and Ormiston Pond in south Auckland).

16. A floating vegetated island within the Sherwood Reserve pond, especially in the forebay area, would have water quality benefits, improving the efficiency of the pond. The floating vegetated island makes use of physical and biological processes to capture contaminants, including litter, suspended solids, dissolved metals, and nutrients.

17. Floating vegetated islands rarely become redundant; they are assets that can be relocated as required, and can be used in both wetland and pond forebays.

18. If a floating vegetated island is placed within the pond in Sherwood Reserve, it is recommended that it be placed just upstream or downstream of the road bridge over the pond, spanning the width of the pond. Further advice on placement and other operational matters will be provided throughout delivery of the project as required.

19. The final configuration and design will be workshopped and agreed with local board members prior to implementation.

Consideration

Local Board views and implications

20. The proposed project has been developed based on the local board’s feedback at workshops held with the Hibiscus and Bays Local Board Facilities and Reserves Committee on 20 November and 15 December 2015. It is aligned with the local board’s environmental priorities as expressed in their local board plan and described above.

21. Responsibility for decision making and allocation of this budget is within the local board’s delegations.

Māori impact statement

22. Natural environment protection and water quality are of significant importance to mana whenua in their role as kaitiaki. While mana whenua have not been consulted on this project, it has potential to contribute to improving water quality, thus increasing the mauri of local waterways.

Implementation

23. The Infrastructure and Environmental Services department will regularly report to the local board on the implementation of this project through the quarterly performance report update. Any significant changes to this project will be brought back to the local board for approval.

Attachments

There are no attachments for this report.

Signatories

Authors

Wolfgang Kanz – Senior Stormwater Specialist

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 February 2016

Proposed Browns Bay Business Association Inc Business Improvement District (BID) Boundary Expansion

File No.: CP2015/27835

Purpose

1. To obtain approval from the Hibiscus and Bays Local Board for the proposed Browns Bay Business Association Incorporated Business Improvement District expansion boundary. The Browns Bay Business Association Inc. operates as a Business Improvement District (BID). It is required, under the Business Improvement District Policy (2011), to seek local board support and approval of the proposed BID boundary expansion.

Executive Summary

2. Browns Bay Business Association Inc. has commenced a BID expansion project. This expansion would increase their BID Programme to include the wider Browns Bay commercial and retail area. If the ballot is successful the Browns Bay Business Association Inc. BID programme will represent both the current and expanded area with a combined BID target rate of $200,000 as of 1 July 2016.

3. Under the Auckland Regional BID Policy (2011), local board support for the proposed BID area boundary is required.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Browns Bay Business Association Incorporated expansion boundary map.

Comments

4. The Browns Bay Business Association Incorporated has been a Business Improvement District (BID) since 2005 and is one of 48 BID programmes operating across the Auckland Region.

5. Browns Bay Business Association Inc. signalled their intention to their members to expand their BID boundary at their Annual General Meeting held on 22 September 2015.

6. The proposed 2016 BID expansion includes businesses located in the area defined by Glen Road, Bute Road, Anzac Road, Argyle Road and Beach Road. A draft map of the proposed BID boundary expansion is attached as Appendix 1.

7. Browns Bay Business Association has been including the businesses in the proposed extension area with some already participating in the existing Browns Bay BID programme activities.

8. An expanded Browns Bay BID programme will enable the Browns Bay Business Association Inc to market and implement an exclusive BID programme for the entire Browns Bay town centre business area.

9. The Auckland Region BID Policy (2011) states that: Auckland Council officers may require evidence of support from affected parties and/or formal notification to the local board.

10. If the expansion is successful Browns Bay Business Association Inc. will increase from approximately 180 members to approximately 280 members. The BID target rate will increase from $132,000 to $200,000 as of 1 July 2016.

11. Council officers are supportive of the proposed Browns Bay Business Association Inc. BID boundary expansion map.

12. Browns Bay Business Association Inc. have begun implementing a professional and detailed communication plan to all eligible voters starting in October 2015 and will continue through to the last voting date 27 April 2016. This will ensure that all eligible voters have received a one on one visit or contact, provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

13. The Auckland Region BID Policy (2011) required Browns Bay Business Association Inc. to host a minimum of three public meetings inviting eligible voters to an information briefing and a question and answer session. This policy requirement is in the process of being completed with the last public meeting to be held in late March 2016.

14. Election Services Limited has been commissioned to provide an independent polling service for the Browns Bay Business Association Inc. ballot. The ballot pack documentation will be developed and council officers will prepare an up-to-date ratepayer database of eligible voters before 27 March 2016.

15. Ballot packs will be lodged with NZ Post on 5 April 2016. The ballot period starts on 6 April 2016 and closes 12 noon 27 April 2016.

16. Browns Bay Business Association Inc. will begin an extensive voter campaign from 6 April 2016 to ensure voters vote and return their ballots by the due date.

17. The ballot must achieve a return of votes of 25% or more and 51% of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

18. A report will be prepared by council officers for the Hibiscus and Bays Local Board May 2016 meeting. The report will include the ballot results, an overview of the expansion project and a recommendation for the local board to the 2016/2017 Annual Plan.

Consideration

Local Board views and implications

19. The results of the Browns Bay Business Association Inc. expansion ballot conduced in April 2016 will determine if there is a sufficient level of support for the BID expansion.

20. The Browns Bay Business Association Inc. BID expansion project will be concentrated in the Hibiscus and Bays Local Board area and will not impact on any other local board area.

21. The Hibiscus and Bays Local Board continues to support local businesses by building relationships with key sectors and helping business association’s operating BID programmes to become strong advocates for the needs of local businesses and champions of economic growth.

22. Hibiscus and Bays Local Board supports the BID programme approach as it brings together local businesses collectively to invest in improvements that enhance the local business environment. A business association operating a BID programme also has the ability to advocate and collaborate with council on behalf of local businesses.

Māori impact statement

23. Maori businesses located within the Browns Bay BID expansion boundary map will be balloted under the same policy regulations as non-Maori businesses.

Implementation

24. There are no implementation considerations needing to be addressed.

Attachments

No.	Title	Page
a View	Attachment 1 Browns Bay BID draft Expansion Map 7 September 2015	55

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Gillian Plume - Team Leader BID Partnership

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 February 2016

Greenways Plan, Hibiscus and Bays

File No.: CP2016/01525

Purpose

1. To outline an approach and estimated spend for the delivery of a greenways plan for the Hibiscus and Bays Local Board area.

Executive Summary

2. Numerous greenways plans have been produced for local board areas across the region. The plans provide an overarching planning tool that aids leverage of funding and provides a clear vision for the roll out and interconnection of new and existing walking, cycling and other means of active travel routes e.g. kayak and long boards.

3. To help form the overarching plan, the greenways plan will incorporate the many other walking and trail documents that have been produced.

4. In order to produce a robust, meaningful plan, a number of activities require a certain amount of background research, consultation and engagement with stakeholders and Strengths, Weaknesses, Opportunities and Threats ‘SWOT’ analysis.

5. To enable the delivery of the plan, Parks North staff will project manage the project with the assistance of Don Lawson. To maintain consistency and utilise the vast amount of experience gained from completing other local board greenways plans, Parks North staff will utilise the Asset Planning Design Team to produce the plan.

6. Local Board Services staff will also assist with administration tasks, engagement and media including social media.

7. The attached methodology (Attachment A) provides an estimated timeline of 30 weeks to complete, which may extend slightly, depending on alignment of local board and project related engagement meetings.

8. The estimated spend to complete a greenways plan for Hibiscus and Bays Local Board is $40,000, which will cover the cost of the plan development and production, engagement (including iwi and stakeholder engagement) project management and mapping.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the allocation of $40,000 from the local board LDI opex Greenways Plans’ budget 2015/2016 to complete a greenways plan for the Hibiscus and Bays area.

b) note this information, provides comments/ feedback on the proposed methodology and nominates representatives for the greenways working group.

Comments

9. In order to produce a robust and meaningful greenways plan, a certain amount of background research, consultation and engagement with stakeholders and ‘SWOT’ analysis is desirable.

10. To enable the delivery of the plan, Parks North staff will project manage the development of the greenways plan project with the assistance of Don Lawson. Project management will cover the following:

· Co-ordination of meetings and public consultation, tracking budget, raising purchase order requests and producing and managing programme timeframes;

· Assisting with consultation with external groups and stakeholders;

· Assembling a contact list with details of interested groups, individuals and organisations for consultation

11. To maintain consistency and utilise the vast amount of experience gained from completing other local board greenways plans, Parks North staff will utilise the Asset Planning Design Team to produce the plan. This team will be responsible for:

· Background research, asset stock take, mapping and project scoping;

· Production of Geospatial Information Services (GIS) maps via the Geospatial team;

· Site visits and preliminary greenways mapping;

· Preparation of plans, engagement and consultation and analysis;

· Provision of all technical aspects to enable reporting to Hibiscus and Bays Local Board.

· Production of final greenways plans for local board adoption.

12. Local Board Services staff will provide and/or assist with the following:

· Assist the design team with setting up of ‘Online’ feedback including survey and published material in ‘Shape Auckland’. Assist with survey analysis via the engagement adviser;

· Lead on media and social media (Facebook) publication;

· Assist with consultation with external groups and stakeholders and setting up iwi engagement;

· Representation at project steering group meetings, public consultation and other meetings where Hibiscus and Bays Local Board Members are required;

· Inviting local board members to relevant meetings.

13. A detailed methodology is provided as Attachment A to this report.

14. The estimated spend to complete, including project management, design, engagement, consultation, media and production of an approved plan is $40,000.

Consideration

Local Board views and implications

15. A greenways plan for Hibiscus and Bays is supported through the Hibiscus and Bays Local Board Plan and local board agreement 2015/2016, an allocation within the Locally Driven Initiatives fund of $80,000 in 2015/2016 and $50,000 2016/2017 financial years. The local board will need to assess the allocation of the balance funding as it may be able to be re-allocated to specific greenways projects once the greenways plan is completed and priorities confirmed.

Māori impact statement

16. Iwi will be invited to the proposed engagement sessions.

Implementation

17. There are currently no implementation issues relating to this project.

Attachments

No.	Title	Page
a View	Methodology and Programme	63

Signatories

Authors	Don Lawson - Parks Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 February 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/00832

Purpose

1. To inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

Executive Summary

2. Attachments include:

A Auckland Transport activities by local board area

B Travelwise Schools activities by local board area

C Decisions of the Traffic Control Committee by local board area

D Report against local board advocacy issues

E Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards.

Comments

Significant activities during the period under review

Strategy and Planning

3. Transport for Future Urban Growth (TFUG)

Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

4. Central Access Strategy

A strategic case was jointly developed by the investment partners, and approved by New Zealand Transport Agency (NZTA) in November 2015, agreeing the problems faced for access to the city centre. A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

Public Transport Development

5. Double Decker Network Mitigation works

Each route is in a different project phase. By June 2018, the following routes are planned to be completed:

· Mt Eden (31 March 2016)

· Northern Express 2 (30 Jun 2016)

· Great North (31 March 2017)

· Manukau (30 June 2017)

· Remuera

· New North

· Onewa

Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

6. PT Safety, Security and Amenity

Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities in various phases on these projects are:

· Ellerslie canopies will be completed January 2016

· Morningside level crossing improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

· Manurewa gates in early design stage.

7. City Rail Link

Enabling Works Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/2019 FY subject to funding agreement with government.

PT Operations

8. Highlights for the quarter

· SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per Ministry of Trnsport directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free PT SuperGold travel.

· Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual PT Fares review will be implemented as a stepping stone to integrated fares.

· Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

9. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is also underway.

10. AMETI – Pakuranga Road Busway

Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is mid-February 2016.

11. Tamaki Ngapipi Intersection Safety Improvements

Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

12. Community and Road Safety Programme

· Delivered alcohol checkpoints in partnership with NZ Police

· Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

· Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

· Delivered a targeted social media campaign for high risk young drivers in Henderson

· Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

· Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

· Delivered a targeted social media campaign for high risk young drivers in Mangere

· Supporting ACC and NZTA Young Drivers Signature programme in Mangere.

13. Commute Travel Planning

· Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

· Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

14. Travel Demand (2015/16 Year)

Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor Delivery

15. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the road corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· promoting design innovation and efficiency around how work is carried out on the network

· the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

16. Road Corridor Delivery

· In the 2015/2016 financial year AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

· Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

· Contracts have been awarded to two suppliers for the provision of light-emitting diode (LED) luminaires for the 2015/2016 year. In the 2015/2016 year approximately 11,000 of the existing 70W HPS lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

17. Road Corridor Access

· Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

· With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of City Rail Link) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

18. Strategic Asset Management and Systems

· AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

· The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC). The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for One Network Road Classification (ONRC), and will be used for the Auckland Transport Alignment Project (ATAP).

· During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2015/2016) ending 30 September 2015	73
b View	Travelwise Schools activities broken down by local board	85
c View	Traffic Control Committee Decisions broken down by local board	87
d View	Local Board Advocacy Report	89
e View	Local Board Transport Capital Fund Report	91

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

17 February 2016

Auckland Transport Update to Hibiscus and Bays Local Board, February 2016

File No.: CP2016/01058

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the rough order of cost of $62,008.00 for the surface colouring of the Hastings Road, Mairangi Bay, service lane (4-16 Hastings Road), an additional aspect of Project 091, Mairangi Bay Art Walk.

b) having considered the rough order of costs for construction of a footpath along East Coast Road, Silverdale, from its intersection with Hibiscus Coast Highway to the entranceway of 59 Tavern Road, together with the installation of a pedestrian phase on the north-eastern side of the traffic signals at the intersection of East Coast Road and Hibiscus Coast Highway and an associated pram crossing/pedestrian refuge in the vicinity of 59 Tavern Road, request a detailed design for the project.

c) request construction of Project 445, a 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain from the south end of the beach at Orewa Bridge to the rough end of the Orewa Reserve carpark, based on a firm cost estimate of $520,000.

Comments

SuperGold services to Waiheke

1. AT recently announced that government funding for the SuperGold card off-peak transport scheme will be made available to two service providers offering free off peak (9am-3pm and after 6:30pm weekdays, all day weekends and public holidays) subsidised travel to SuperGold card holders on ferry services from downtown Auckland to Matiatia wharf, Waiheke, from 1 January 2016.

2. Prior to the tender process Explore Auckland Harbour Ltd and Fullers Group Ltd provided free travel to SuperGold cardholders from downtown Auckland to Waiheke; however, only one service provider was eligible to claim government funding to carry SuperGold cardholders.

3. A change to the national SuperGold card transport scheme made it possible for both service providers to be eligible to participate in the scheme. AT developed and managed a competitive tender process for SuperGold cardholders on the ferry route from downtown Auckland to Waiheke to ensure more than one service provider can provide services and receive SuperGold card funding on this particular route.

City Rail Link Starts

4. Preliminary work for Auckland’s largest infrastructure project, the City Rail Link (CRL), started on 12 January 2016 with a dawn blessing of the work site by Mana whenua.

5. Approximately 80 people gathered on the corner of Victoria and Albert Streets in the central city as kaumatua blessed the worksite between Swanson and Wellesley Streets where the first part of the $2.5billion project has begun.

6. A replacement stormwater pipe will be built under Albert Street so that the existing pipe can be removed when work on the CRL tunnels starts in the middle of 2017. At that time people will need to think about how they travel to and through the city. Public transport or active modes will be wisest, but for those who don’t have that option, using parking buildings closest to city entry points will be sensible, rather than driving through the city.

Prime Minister’s Announcements

7. The Prime Minister, John Key, made a number of significant announcements at a luncheon in Auckland on 27 January 2016 as the government reconfirmed its commitment to the City Rail Link and other major transport projects.

8. Whilst there is still work to be done around a detailed cost breakdown, he indicated that the government will bring its share of funding forward (from 2018).

9. The East-West Connection project was also given a boost with the Prime Minister announcing that this would be 'a call-in' project of national significance - meaning it will be fast tracked.

10. Recognition by the government of the need for earlier funding and fast-tracking for these projects to easier enable the work is testament to a lot of work by AT, including its efforts to increase patronage on trains, one of the thresholds set by the government before they would consider earlier funding for the CRL.

Double-decker roll-out for the North Shore

11. AT and its operator, Ritchies Transport, are introducing another 15 double-decker buses to the popular Northern Express service. The new buses can carry around 100 passengers, providing improved capacity over conventional buses which carry less than 70 passengers.

12. The additions to the Ritchies’ fleet were manufactured in China, are top of the line buses and have been built with passenger safety and comfort in mind.

13. Approximately 3.8 million trips were made on the busway in 2015 and the additional double-deckers will increase total fleet capacity by at least 15%.

14. The new buses being introduced by the three main operators in Auckland – NZ Bus, Howick and Eastern, and Ritchies, will bring the number of double-decker buses on Auckland’s roads to 56.

15. The increase in public transport patronage is set to continue and the investment in the new fleet by these three companies reinforces that confidence, with double-deckers, along with increased frequency and reliability on buses and trains, key to reducing the city’s congestion problem.

Huge numbers join workplace cycle competition

16. More than 137 workplaces and 1600 individuals will be competing against each other in the inaugural Auckland Bike Challenge.

17. Organised by AT and supported by Healthy Auckland Together and Auckland Regional Public Health, the Auckland Bike Challenge encourages employers to promote cycling to staff during February, Bikewise month. Entrants record every bike journey they make during the month (to work and after work time), add their distance covered with other participants at their workplace and then compare it with organisations of a similar size. Teams then compete for a number of prizes.

18. Registrations for the competition are double what was expected so it’s evident that workplaces are embracing the challenge, which fits with many workplace wellbeing and sustainability objectives. This is especially the case for workplaces in the city centre where improvement works will soon make choosing to bike to work a great option.

19. One of the employers participating in the Auckland Cycle Challenge is Auckland architecture firm Jasmax, which has approximately 40 staff taking part. The company is running internal competitions with spot prizes and organising lunchtime rides as part of the competition.

20. The Auckland cycle network is expanding with the recent opening of the pink Lightpath, Nelson Street Cycleway and improvements on the Northwestern Cycleway making it easier for Aucklanders to ride to and from work safely. AT, New Zealand Transport Agency and Auckland Council are working on a $200 million programme of cycle improvements over the next three years.

21. The Auckland Bike Challenge will run over the period 1 - 29 February and employers can enter any time throughout the month at: www.lovetoride.net/auckland.

Consultations

22. Advice about No Stopping at All Times (NSAAT) restrictions proposed for Polarity Rise, Silverdale was sent to members on 1 October 2015. Member Fitzgerald advised that she was very happy with the proposals. No objections were received from the local board.

23. In response to concerns raised by residents about vehicles parked on Beach Road, Mairangi Bay, between Brighton Terrace and Mairangi Bay roundabout, a proposal to install NSAAT restrictions in the area was forwarded to the local board's TPLs on 8 December 2015, with a request for responses by 11 December. No objections were received from the local board to the proposal.

24. A proposal to install NSAAT restrictions in the vicinity of 22 Hebron Road, Waiake, was forwarded to the local board’s transport portfolio leads (TPLs) on 10 December 2015. Local board chairperson, Julia Parfitt's, only concern was the proposed length of the restrictions which she thought seemed a little excessive. No objections to the proposal were received from the local board.

25. A proposal to install NSAAT restrictions on Moera Place, Stanmore Bay, was forwarded to the local board’s TPLs in October 2015. Member Fitzgerald advised that she was happy with the proposal. No objections were received from the local board.

26. A proposal to install NSAAT restrictions on Kura Place, Torbay, was forwarded to the local board’s TPLs on 10 December 2015. Local board chairperson, Julia Parfitt, advised that the proposal looked fine to her. No objections were received from the local board.

27. AT received a mixture of feedback to consultation carried out in October 2015 for NSAAT restrictions proposed in Moera Place, Stanmore Bay. After reviewing that feedback, a revised plan with fewer parking restrictions was distributed to the local board’s TPLs on 15 January 2016 with a request for comments no later than 16 February 2016.

28. Road stopping documentation for the corner of Waterloo/Wainui Roads, and Weranui and Waterloo Roads, Silverdale, was sent to the local board's TPLs for their information and comment on 21 January 2016 with a request for responses no later than 27 January 2016. Members were advised that the applications for road stopping were also subject to public notification once the AT Board had approved the file progressing and that this would be considered at the AT Board's February meeting. No objections to the proposals were received from the local board.

Update on the Hibiscus and Bays Local Board’s Transport Capital (LBTCF) Projects

29. As at 11 January 2016, the remaining LBTCF budget available to the Hibiscus and Bays Local Board was $663,058, comprising $599,885 which it may allocate (funding for the 2016-17 financial year), and $63,173 which it must allocate before 30 June 2016 (funding for the financial years up to and including 2015-16). Funding remaining excludes those allocations made previously to Projects 091 (Mairangi Bay Artwalk) and 411 (Torbay Plaza), projects which have not yet been completed, and Project 445 (Orewa Domain Shared Path), a project which the local board may decide not to progress beyond the detailed design and resource consent phases. It also does not take into account the local board’s decision at its September 2015 meeting to retain 50% of its LBTCF for the 2016/2017 financial year for allocation by the local board elected in October 2016 (HB/2015/134).

30. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

· Safety improvements on Awaruku Road, Torbay (Project 096);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

· St John’s School, Mairangi Bay – new footpath (Project 229);

· Construction of a 280m long footpath on the southern side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

· Project 240, the provision of a safe crossing point on Tavern Road, Silverdale;

· Project 346, the provision of lighting on Western Reserve, Orewa;

· Project 383, the provision of parallel car parks at 8 Galbraith Green, Silverdale;

· Glenvar Road, Torbay - relocation of edge line (Project 385);

· Okura River Road bus stop hardstand area (Project 395);

· Project 409, provision of a connecting footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, plus shrub trimming / clearance and minor changes to the park fence;

· Installation of two speed advisory signs on Hibiscus Coast Highway, Orewa, to the north and to the south of the central business district (CBD) (Project 444).

31. Construction of Project 091, Mairangi Bay Art Walk, is now substantially complete, with the remaining work associated with the installation of the mosaic panels and pou. The indicative date for completion of this part of the project is March 2016.

32. A rough order of cost of $62,008.00 for the surface colouring of the Hastings Road service lane (4-16 Hastings Road), an additional aspect of Project 091, Mairangi Bay Art Walk, was circulated to the local board’s TPL’s in early February 2016 and formal approval of this is required to allow the project to proceed.

33. The detailed design for Project 411, Torbay Plaza Revitalisation, is nearing completion, with regular discussions continuing between the local board, the business association, Auckland Council staff and the landscape designer. It is hoped that work may commence in March/April 2016 once all aspects of the project have been finalised.

34. The detailed design for Project 445, a 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain, from the southern end of the beach to the southern end of the Orewa Reserve carpark, is being progressed, as are the resource consenting process and discussions with local iwi.

35. Providing no problems arise with respect to resource consent and iwi conditions, construction could begin in March 2016, with project completion possible by the end of May/beginning of June 2016.

36. The local board has requested a rough order of costs for construction of a footpath on East Coast Road, Silverdale, from its intersection with Hibiscus Coast Highway up to 59 Tavern Road, together with the installation of a pedestrian phase on the north-eastern side of the traffic signals at the intersection of East Coast Road and Hibiscus Coast Highway and an associated pram crossing/pedestrian refuge in the vicinity of 59 Tavern Road.

37. The rough order of costs will be provided as soon as this becomes available and, pending its consideration, a decision as to whether the local board wishes to proceed with the project is requested at this meeting.

Issues Update

38. The following Issues Update comprises issues raised by elected members and local board services staff to 3 February 2016:

	Location	Issue	Status
1	Orewa CBD	Request for renewal of painted road markings in the Orewa CBD.	Hibiscus and Bays Local Board Chairperson Julia Parfitt requested that all painted road markings in the Orewa CBD, including those in AT managed car parks, on zebra crossings and cycleways, be checked and renewed. Following October's Orewa Walkabout meeting, AT's road corridor maintenance engineers have been working closely with contractors to ensure all road markings are programmed for repainting.
2	Centreway Road, Orewa	Removal of chicanes on Centreway Road, Orewa.	It was understood that, as part of the infrastructure works required to facilitate the implementation of the New Network on the Hibiscus Coast, the chicanes on Centreway Road, Orewa, in the vicinity of Grand Drive, are to be removed to allow buses greater freedom of movement along Centreway Road. At the local board's TPL meeting on 22 July 2015 Member Cooper expressed concern that the reasoning behind the previous installation of the chicanes, i.e. safety in the vicinity of Orewa North Primary School, is being ignored in favour of buses and to the detriment of road safety. On 8 September 2015 the local board's TPLs were advised that, whilst buses will need to cross the centreline when negotiating these chicanes (school buses do this already), there is no need to remove them. The chicanes on Puriri Avenue, where there is a raised centre median, are even more difficult for buses to negotiate but will also be retained.
3. 3	Awaruku Road, Torbay	Request for relocation of a speed table on Awaruku Road, Torbay.	On 5 August 2015 Cr Watson requested relocation of the speed table at 134 Awaruku Road, Torbay, closer to the corner. In addition he requested advice as to whether there had been any monitoring of increases in speed around the corner after the recent improvements made through the Hibiscus and Bays Local Board's transport capital fund. On 19 January 2016 a telephone conversation with Cr Watson of 13 August 2015 was confirmed and it was reiterated that there is an existing mix of speed cushions and speed tables on Awaruku Road due to the fact that it is a bus route. The speed cushions are more severe than the existing tables; however both are an effective means of reducing speeds. The spacing and location of these traffic management measures is effective and it is therefore not considered that changes are justified.
4	Downtown Ferry Terminal	Query about renovations proposed at the Downtown Ferry Terminal.	After being advised that AT was progressing improvements at the Downtown and Gulf Harbour berthing facilities to accommodate larger vessels and provide better waiting areas, on 6 August 2015 Cr Watson was further advised that Pier 4 was being upgraded in September 2015 and Gulf Harbour infrastructure requirements were also being assessed. Pier 4 at the Downtown Ferry Terminal closed on 5 September 2015 and demolition began on 7 September 2015. The existing pontoon, gangways and piles were all removed and a brand new and bigger pontoon and gangway were installed in its place. The new structure is wider at 6m and has two different boarding heights to accommodate larger vessels. The 28m gangway is 2.4m wide and is covered to offer passengers protection from the weather.
5	Lyons Avenue, Murrays Bay	Request for the installation of speed calming on Lyons Avenue, Murrays Bay.	In answer to a previous response to CAS-27519-L8M5F6, local board chairperseon Chair Julia Parfitt advised she was thankful for the response provided, but advised further that the request from her constituent related to the area of Lyons Avenue in the vicinity of its intersection with Jellicoe Road, the upper Rothesay Bay end of the road. She noted that a couple who live at that location has concerns with the poor visibility of the corner and the high speeds down the hill in an area with high student pedestrian volumes, including walking school buses. On 18 January 2016 the local board's TPLs were advised that an AT engineer had visited the site but noted that further changes to the section of road are not able to be implemented. While there are sharp bends in the vicinity of Jellicoe Road, the central islands assist in delineating the bend and reducing vehicle speeds. In addition, when approaching from the northern end there is a bend warning sign which again alerts drivers to the bend.
6	Homestead Road, Manly	Request for tree trimming on Homestead Road, Manly.	On 18 August 2015 Crs Watson and Wayne Walker asked that street trees on the property/road boundary of the residences at 24 and 26 Homestead Road, Manly, which were blocking the vision of motorists negotiating the corner and creating safety issues, be trimmed. On 21 October 2015 the councillors were advised that this is a planted berm which is not encroaching onto the footpath. However, it was noted that hedges which grow on the boundary of private properties are the residents’ responsibility, as is the maintenance of the berm area.
7	Murrays Bays School, Murrays Bays	Queries about Travelwise programme for Murrays Bay School, Murrays Bay.	The local board's TPLs expressed concerns at a TPL meeting on 26 August 2015 that the Principal from Murrays Bay School had not been involved in the schools' Travelwise programme since the transition to Auckland Council, even though under the North Shore City Council (NSCC) they had had regular meetings with the NSCC Community Transport Co-ordinator (CTC). The local board’s TPLs were advised on 1 September 2015 of the lengths the CTC had gone to in order to work with the school, together with information contained in the last Quarterly Report to the Hibiscus and Bays Local Board relating to the Travelwise programme in schools.
8	Hibiscus Coast Highway, Silverdale.	Request for footpath and signage on Hibiscus Coast Highway, Silverdale.	In a deputation to the Hibiscus and Bays Local Board on 18 November 2015, the Silverdale Area Business Association requested construction of a footpath from the Hibiscus Coast Busway Station to the corner of East Coast Road and up East Coast Road for workers in the top end of the Business Park. The Association also requested signage directing pedestrians north towards Orewa from Silverdale and a footpath along the Western side of the highway to facilitate pedestrian movement. The requests were forwarded to AT's Walking and Cycling Team for response and on 3 December 2015 members were advised that both footpath requests had been added to AT's candidate list for prioritisation in March 2016. Their implementation will depend on how highly they score with regard to the set criteria and in comparison to other high scoring schemes on the list.
9	Lakeside Drive, Orewa	Pram crossings on Lakeside Drive, Orewa.	On 7 December Member Cooper requested that the pram crossing adjacent to 192 Lakeside Drive, Orewa, be made safer for mobility scooters by decreasing the 2-inch fall between the crossing and the road. A request that the pram crossings on the central median strip and across the road adjacent to Maygrove Reserve also be checked to ensure that they were of a height suitable for mobility scooters was also made. AT's contractors inspected the crossings on completion of rehabilitation work in the area on 21 December 2015 and found no faults, the pram crossings being flush with the road surface.
10	Cedar Terrace and Whangaparaoa Road, Whangaparaoa	Slumping on Cedar Terrace and a pothole on Whangaparaoa Road, Whangaparaoa, in the vicinity of the new New World.	Member Fitzgerald advised on 9 December that there was slumping in the road in Cedar Terrace, Whangaparaoa, adjacent to No. 22, and that on Whangaparaoa Road on the left hand side going towards the Plaza in the vicinity of the new New World there was a large hole that needed repair. On 14 January 2016 the local board's TPLs were advised that AT's contractors had inspected the site and completed repairs to Cedar Terrace and Whangaparaoa Road. The area will be monitored and should the pavement fail again, more substantial repairs will be carried out.
11	Public Transport to One Day International (ODI)	Request regarding free public transport to ODI.	Member Fitzgerald asked on 18 January 2016 why there were no free buses to the Cricket ODI at Eden Park on 31 January. The local boards TPLs were advised on 21 January that NZ Cricket had asked for free travel on rail only in this case, and hadn’t want to include special event buses in their public transport offering.

Consideration

Local Board views and implications

39. This report is for the Local Board’s information.

Māori impact statement

40. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

41. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

42. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Team Manager Elected Member Relationship Management, Auckland Transport

Hibiscus and Bays Local Board

17 February 2016

Road Name Approval Report for a new road name in the West Hoe Estates Limited Subdivision at 137 West Hoe Heights, Orewa
Subdivision File Ref : R57751

File No.: CP2016/00980

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for a new road name in the West Hoe Estates Limited subdivision at 137 West Hoe Heights, Orewa.

Executive Summary

2. The applicant wishes to name the new road in the 17 lot residential subdivision as Circular Lane.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) revoke the previous resolution passed at a meeting on 16 September 2015 (HB/2015/133):

approve the new road name under section 319(1)(j) of the Local Government Act 19743 for the joint owned access lot as Aramutu Rise for the West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa, Council reference R57751

b) approve the new road name for the Joint Owned Access Lot as Circular Lane for the West Hoe Estates Limited subdivision at 137 West Hoe Heights, Orewa, Council reference R57751.

Comments

3. The applicant is West Hoe Estates Limited, the site address 137 West Hoe Heights, Orewa, and the council reference is R57751.

4. This 17 residential lot subdivision was approved in 2012. The property is accessed off West Hoe Heights. The subdivision will have street furniture that looks out to the east and enjoys sea views.

5. The entry to the subdivision has a name plaque “Orewa Heights Estate”. Previously, the applicant applied for approval to “Orewa Estate Rise” as it would be complimentary to the plaque but this was not accepted by the local board. The report to the local board also stated that iwi had suggested “Aramutu Rise”, but the applicant had considered this was unsuitable. The local board, however, preferred “Aramutu Rise” and duly approved it. (See File CP2015/18944, Resolution Number HB2015/133).

6. Before the local board’s decision approving Aramutu Rise was circulated to agencies the applicant was further consulted and they advised that they were not agreeable to the name.

7. There has been a lot of discussion with the applicant about other options that may be acceptable to the local board.

8. The proposed road name for the new road (Lot 18) is now Circular Lane. The newly chosen name is similar to “The Circle” at Manly so Land Information NZ (LINZ) was contacted about the possibility of “Circular Lane” being accepted. LINZ’s response was that it is not ideal, but would be accepted if the local board approved it.

9. Consultation has taken place with Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust and the name Aramutu was suggested. This roughly translates to “the end of a pathway”. The applicant felt this was not suitable as there was no pathway and that name did not seem to reflect anything in the subdivision.

10. LINZ road name database has been checked and the selected name is currently not in use in the region.

11. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

12. A decision is sought from the Hibiscus and Bays Local Board to approve the new road name.

Maori Impact Statement

13. The applicant has consulted with Manuhiri Kaitiaki Charitable Trust who has chosen not to accept their suggestion.

General

14. The Land Information NZ (LINZ) database and advice from a LINZ specialist confirms that although there is a similar road name in the area, that the name is appropriate and unique.

Implementation Issues

15. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name sign.

Attachments

No.	Title	Page
a View	West Hoe Estates Ltd Subdivision at 137 West Hoe Heights - Circular Lane Locality Map	119
b View	West Hoe Estates Ltd Subdivision at 137 West Hoe Heights - Circular Lane Scheme Plan	121

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 February 2016

Road Name Approval Report for five new road names in the Orewa Subdivisions Ltd subdivision at 126 – 138 Grand Drive, Orewa :
File R62428

File No.: CP2016/01001

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for five new road names in the Orewa Subdivisions Limited subdivision at 126 – 138 Grand Drive, Orewa.

Executive summary

2. The applicant wishes to name the new roads in the subdivision as:

- Harvest Avenue (extension)

- Boocock Crescent

- Ian Gordon Lane

- Flavell Drive (extension) and

- Syd Grant Crescent

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road names under section 319(1)(j) of the Local Government Act 1974 of Harvest Avenue (extension), Boocock Crescent, Ian Gordon Lane, Flavell Drive (extension) and Syd Grant Crescent, for the Orewa Subdivisions Limited subdivision at 126 – 138 Grand Drive, Orewa.

Comments

3. The applicant is Orewa Subdivisions Limited, the site address 126 – 138 Grand Drive, Orewa, and the council reference is R62428.

4. This 122 residential lot subdivision was approved in 2014. The property is accessed from Flavell Drive and Harvest Avenue.

5. The proposed road name for the new road in the north east corner of the site is: Harvest Avenue which is an extension of the existing road to the north.

6. Harvest Avenue ends where it meets the proposed road Boocock Crescent. Boocock is the family name of the principle shareholders of Orewa Subdivisions Limited and Cabra Holdings Limited. The family and the company have a long association with the area and have lived locally in the district for 65 years. Both the directors of Orewa Subdivisions Limited and Carba Holdings Limited grew up in Silverdale.

7. Boocock Crescent is bisected by Ian Gordon Lane. Ian and Gordon are the christian names of one of the directors who has been heavily involved in the district his whole life. Ian was instrumental in lobbying to relocate ALPURT (Albany to Puhoi motorway extension) further west and facilitating the Grand Drive link. This allowed Orewa to not be split in half by a motorway or bypass.

8. Boocock Crescent runs onto Flavell Drive which is an extension to the existing road in the south eastern corner.

9. A new crescent shaped road starts and ends on the southern side of Flavell Drive. This is proposed to be Syd Grant Crescent. Syd Grant was a previous land owner of part of the land in this development. He was the farm manager for the old Maire farm, and when it was sold, developed a milking goat farm on this property. He still lives nearby and is now over 80 years old. Syd is an older identity in the community and is well respected. He is currently not in good health and the developer feels it is appropriate to name a road after him.

10. Manuhiri Kaitiaki Charitable Trust has asked if the wetland reserve (Lot 118) in the south western corner, could be named Rangiatea, which translates to “heaven”. The developer supports this.

11. Consultation with the local iwi has been undertaken in the road naming process. Iwi representative Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust has not opposed the names and asked if iwi could name the wetland. Land Information New Zealand has given their confirmation that the new names are acceptable.

12. All of the proposed road names are deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

13. A decision is sought from the Hibiscus and Bays Local Board to approve the five new road names.

Maori Impact Statement

14. The applicant has Manuhiri Kaitiaki Charitable Trust’s acceptance of the proposed road names.

General

15. Land Information New Zealand confirm that there are no similar road names in the area and that these names are appropriate and unique.

Implementation Issues

16. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a View	Orewa Subdivision Ltd subdivision at 126 - 138 Grand Drive - Locality Map	125
b View	Orewa Subdivision Ltd subdivision at 126 - 138 Grand Drive Orewa - Scheme Plans	127

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 February 2016

Governance Forward Work Calendar

File No.: CP2016/00274

Purpose

1. To present the local board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your local board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the local board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other local board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the local boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with local board members and will report an updated calendar to the local board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar for Hibiscus and Bays Local Board, February 2016	143

Signatories

Authors

Neil Taylor – Senior Advisor Ōtara-Papatoetoe Local Board

Kris Munday – Senior Advisor Improvement Team

Authorisers

Karen Lyons - Manager Local Board Services

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager