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Hibiscus and
Bays Local Board
17 February
2016
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1 Welcome
The chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
Alan Parker for
the work he has done in the Whangaparaoa area and a letter will be sent to the
family to acknowledge this.
7 Petitions
There were no
petitions.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Council's Performance Report for the Hibiscus and Bays
Local Board for the three months ending 31 December 2015
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Jane Koch, Lead Financial Advisor and Tony Strange, Parks Advisor
were in attendance for this item.
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Resolution number HB/2016/2
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) receive the Auckland
Council’s Performance Report for the Hibiscus and Bays Local Board for the
period ending 31 December 2015.
b) approve a grant of $500 to the
Centennial Park Bush Society to coordinate and promote the planting day at
Huntly Reserve from the Love our Bays’ community riparian planting events on
parks and reserves project budget of $25,000 (allocated by the local board on
19 August 2015 and further detailed on the memo dated 15 December 2015).
CARRIED
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Note: The removal of the
existing (closed) toilet at Victor Eaves Reserve has been approved as part of
the 2015/2016 work programme. Communication regarding this demolition work
to neighbouring property owners will be circulated prior to work starting.
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13
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Allocation of funds for a floating vegetated island in Sherwood
Reserve
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Resolution number HB/2016/3
MOVED
by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus
and Bays Local Board:
a) allocate
$10,000 from the Locally Driven Initiatives capital fund 2015/2016 to install
a floating vegetated island in Sherwood Reserve
b) note that
the remaining $10,000 to install the floating vegetated island will be provided from Auckland Council’s regional capex budgets
for stormwater management along with ongoing maintenance costs
c) request
that any significant changes to project delivery be brought back to the local
board for approval.
CARRIED
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Note: $20,000 has been
previously approved under delegation but due to a 50% cost share arrangement
entered into with council’s stormwater department only $10,000 will be
required.
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15
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Browns Bay and Orewa Business Association Marketview Event Report
Funding Request
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Resolution number HB/2016/4
MOVED
by Member GR Holmes, seconded by Member LM Whyte:
That the Hibiscus and Bays
Local Board:
a) confirm a
cost-share of two Marketview Retail Spend reports with Browns Bay Business
Association Incorporated, $175.00 plus GST and Mainstreet Orewa Incorporated
(trading as Destination Orewa Beach), $175.00 plus GST ($350+GST in total) being
50% of the cost, from the local board’s LDI Opex Economic Initiatives budget.
CARRIED
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16
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Greenways Plan, Hibiscus and Bays
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Resolution
number HB/2016/5
MOVED by Member LM Whyte, seconded by Member GA
Harding-Kirikiri:
That the
Hibiscus and Bays Local Board:
a) approve
the allocation of $40,000 from the local board LDI opex Greenways Plans
budget 2015/2016 to complete a greenways plan, including project management,
for the Hibiscus and Bays area
b) note this information, provide comments/feedback on the proposed
methodology and nominate representatives for the greenways working group.
CARRIED
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8 Deputations
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8.1
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Browns Bay Business Improvement District - Update on the BID
expansion
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Mr Murray Hill, Browns Bay Business Association Mangaer was in
attendance to speak about the BID expansion boundary and give an update on
the performance of the Browns Bay BID.
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Resolution number HB/2016/6
MOVED
by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus
and Bays Local Board:
a) thank Mr Hill for his
presentation.
CARRIED
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Attachments
a Tabled Presentation Notes
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14
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Proposed Browns Bay Business Association Inc Business Improvement
District (BID) Boundary Expansion
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Gill Plume,
Team Leader BID Partnership and Murray Hill , Browns Bay Business
Association Manager were in attendance.
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Resolution number HB/2016/7
MOVED
by Member GR Holmes, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus
and Bays Local Board:
a) approve
the Browns Bay Business Association Incorporated expansion boundary map dated
7/9/2015 for the ballot that will take place between 6 April 2016 and 27
April 2016.
CARRIED
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18
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Auckland Transport Update to Hibiscus and Bays Local Board,
February 2016
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Ellen Barrett, Elected Member Relationship Manager, Auckland
Transport was in attendance.
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Resolution number HB/2016/9
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a)
approve the rough order of cost of $62,008.00 for the surface
colouring of the Hastings Road, Mairangi Bay, service lane (4-16 Hastings
Road), an additional aspect of Project 091, Mairangi Bay Art Walk to move to
detailed design phase
b) approve the cost of $4,500.00 for the
installation of the poles with respect to project 091, Mairangi Bay Art Walk
and request confirmation of these costs
c) having
considered the rough order of costs for construction of a footpath along East
Coast Road, Silverdale, from its intersection with Hibiscus Coast Highway to
the entranceway of 59 Tavern Road, together with the installation of a
pedestrian phase on the north-eastern side of the traffic signals at the intersection
of East Coast Road and Hibiscus Coast Highway and an associated pram
crossing/pedestrian refuge in the vicinity of 59 Tavern Road, request that the
project is added to the AT 2017/2018 footpath programme which will be
prioritised shortly
d) request
construction of Project 445, a 3m wide concrete shared path over the section
of Orewa Recreation Reserve and Orewa Domain from the south end of the beach
at Orewa Bridge to the rough end of the Orewa Reserve carpark, based on a
firm cost estimate of $520,000.
CARRIED
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Note: As
there are discussions taking place with Auckland Transport about a future
cost sharing arrangement that the matter of the rough order of costs for
construction of a footpath along East Coast Road, Silverdale, from its
intersection with Hibiscus Coast Highway to the entranceway of 59 Tavern Road
be deferred to a later meeting including consideration to be undertaken
regarding contributing towards detailed design work.
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Member Sayers absent 5.43pm
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19
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Road Name Approval for Correction to the extent of Onekura Street
and Couldrey Crescent, in the Fletcher Residential Limited Subdivision at the
Peninsula Golf Course, Red Beach
Subdivision File Ref : R62905
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Resolution number HB/2016/10
MOVED
by Chairperson JG Parfitt, seconded by Member GR Holmes:
That the Hibiscus and Bays Local Board:
a) approve under section 319(1)(j) of the Local Government Act 1974
the correction to the extent of new road names Onekura Street where it meets
Couldrey Crescent in the Fletcher Residential Ltd subdivision at Peninsula
Golf Course, Red Beach, Council reference R62905.
CARRIED
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20
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Road Name Approval for a new road name in the Solan Heights
Limited residential subdivision at 45 Matija Place, Red Beach
Subdivision File Ref : R65034
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Resolution number HB/2016/11
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) approve the new road name of Miran Lane for the Solan Heights Limited
subdivision at 45 Matija Place, Red Beach, Council reference R65034.
CARRIED
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21
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Road Name Approval Report for a new road name in the West Hoe
Estates Limited Subdivision at 137 West Hoe Heights, Orewa
Subdivision File Ref : R57751
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Resolution number HB/2016/12
MOVED
by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the Hibiscus and Bays Local Board:
a)
defer this item and the transport
portfolio holders are to discuss this issue with the subdivider and the relevant
council officers to seek a way forward
b)
request that when the name approval returns
to the local board alternative names are proposed.
CARRIED
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Member Cooper
requested his dissenting vote be recorded.
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22
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Road Name Approval Report for five new road names in the Orewa
Subdivisions Ltd subdivision at 126 – 138 Grand Drive, Orewa
File R62428
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Resolution number HB/2016/13
MOVED
by Member GA Harding-Kirikiri, seconded by Member DR Cooper:
That the Hibiscus and Bays Local Board:
a) approve the new road names under section 319(1)(j) of the Local
Government Act 1974 of Harvest Avenue (extension), Boocock Crescent, Ian
Gordon Lane, Flavell Drive (extension) and Syd Grant Crescent, for the Orewa
Subdivisions Limited subdivision at 126 – 138 Grand Drive, Orewa.
CARRIED
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23
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Road Name Approval for a new road name in the Coastal Properties
Orewa Limited subdivision off Maire Road Orewa
Subdivision File Ref : R60966A
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Resolution number HB/2016/14
MOVED
by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:
That the Hibiscus and Bays Local Board:
a) approve the new road name of Karauria Lane under section 319(1)(j)
of the Local Government Act 1974 for the jointly owned access lot in the
Coastal Properties Orewa Limited subdivision off Maire Road, Orewa, Council
Reference R60966A.
CARRIED
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Member David Cooper requested
his dissenting vote be recorded.
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24
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Road Name Approval Report for a new road name in the Karepiro
Holdings Limited subdivision off Karepiro Drive and Wade River Road, Stanmore
Bay
Subdivision File Ref : SLC-55169
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Resolution number HB/2016/15
MOVED
by Chairperson JG Parfitt, seconded by Member LC Rasmussen:
That the Hibiscus and Bays Local Board:
a) approve the new road name of Pheasant Close under section 319(1)(j)
of the Local Government Act 1974 for the right of way in the Karepiro
Holdings Limited subdivision off Karepiro Drive and Wade River Road, Stanmore
Bay. Council Reference SLC-55169.
CARRIED
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Member Sayers present at 5.56pm
Dinner adjournment 6.00pm – 6.30pm
Councillor Watson present at 6.30pm
9 Public Forum
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9.1
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Botanical Drive, Millwater, Playground - Chemical Spraying
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Ingrid Milne and Shona Roberts, residents of Millwater, are
seeking an arrangement whereby their group would like to do the maintenance weed
eating work instead of chemical spraying in the playground at Botanical
Drive, Millwater. A meeting is to be arranged with the residents, Tony
Strange, Parks Advisor, Ashley White, Volunteer and Biodiversity
Co-ordinator Parks and local board member Janet Fitzgerald to discuss this.
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Resolution
number HB/2016/20
MOVED
by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the Hibiscus
and Bays Local Board:
a) thank Mrs Milne and Mrs
Roberts for their presentation.
CARRIED
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26
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Ward Councillors Update
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Councillor
John Watson was in attendance for this item. He thanked local board members
Janet Fitzgerald and Lisa Whyte for attending the Hammerhead meeting.
Councillor Watson said he has asked Auckland Transport for a
traffic report regarding the problems occurring at the entrance to New World
at Stanmore Bay.
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Resolution number HB/2016/21
MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG
Sayers:
That the Hibiscus and Bays Local Board:
a) thank
Councillor Watson for his report.
CARRIED
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27
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Local Board Members Reports
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There were no members reports.
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29 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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30 Procedural
motion to exclude the public
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Resolution
number HB/2016/22
MOVED by Chairperson JG Parfitt, seconded by Member
LM Whyte:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Alina Wimmer, Lead Project Planner SHA Programme be permitted to remain
for Confidential Item C1 Special Housing Areas: Tranche 10 after the public
has been excluded, because of their knowledge of the matter to be discussed,
which will help the Hibiscus and Bays Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 10
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released..
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.20pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Special Housing Areas: Tranche 10
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b)
confirm that there be no restatement of this
confidential report, attachments or resolutions.
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8.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
