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Hibiscus and Bays Facilities and Reserves Committee
26 February
2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Change to Hibiscus and Bays Facilities and Reserves Committee
Meeting Dates 2016 7
13 Record of Workshop Meeting 9
14 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Hibiscus and Bays Facilities and Reserves Committee:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 20 November 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Facilities and
Reserves Committee. This means that details relating to deputations can be
included in the published agenda. Total speaking time per deputation is ten
minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Hibiscus and
Bays Facilities and Reserves Committee
26 February
2016
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Change to
Hibiscus and Bays Facilities and Reserves Committee Meeting Dates 2016
File No.: CP2016/02265
Purpose
1. To recommend
a change of time and dates for the business meeting schedule for the Hibiscus
and Bays Facilities and Reserves Committee meeting dates until the Local
Government Elections in October 2016.
Executive Summary
2. At a business
meeting of the Hibiscus and Bays Facilities and Reserves Committee on 20
November 2015 a business meeting schedule was approved (Resolution HIB/2015/13)
for the Hibiscus and Bays Facilities and Reserves Committee until the Local
Government Elections in October 2016.
3. Local board
staff presented the proposal at the workshop on 12 February 2016. Facilities
and Reserves Committee members have agreed that they would like to change the
timing of thebusiness meetings to follow on from the Hibiscus and Bays Local
Board workshop on the fourth Wednesday of each month at 12.30pm.
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Recommendation/s
That the Hibiscus and Bays
Facilities and Reserves Committee:
a) Adopt the change in business
meeting schedule for 2016 as listed below:
HIBISCUS AND BAYS FACILITIES AND RESERVES
COMMITTEE
BUSINESS MEETING SCHEDULE 2016
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Committee
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Date
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Location
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Time
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Facilities and Reserves
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Wednesday, 23 March 2016
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Local Board Office, 2 Glen Road, Browns
Bay
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12.30pm
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Facilities and Reserves
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Wednesday, 27 April 2016
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Council Chambers, Orewa Centre, 50
Centreway Road, Orewa
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12.30pm
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Facilities and Reserves
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Wednesday, 25 May 2016
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Local Board Office, 2 Glen Road, Browns
Bay
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12.30pm
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Facilities and Reserves
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Wednesday, 22 June 2016
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Council Chambers, Orewa Centre, 50
Centreway Road, Orewa
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12.30pm
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Facilities and Reserves
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Wednesday, 27July 2016
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Local Board Office, 2 Glen Road, Browns
Bay
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12.30pm
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Facilities and Reserves
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Wednesday, 24 August 2016
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Council Chambers, Orewa Centre, 50
Centreway Road, Orewa
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12.30pm
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Vivienne Sullivan - Local Board Democracy Advisor
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Authorisers
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Lesley Jenkins - Relationship Manager
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