Agenda of Howick Local Board - 15 February 2016

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 December 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

Chris O’Loughlin, resident Bucklands Beach, has requested a deputation to speak regarding 32 Devon Road. The Chair has approved his request.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Pakuranga United Rugby Club

Purpose

1. An opportunity during public forum for the Board to be updated on the activities of the Pakuranga United Rugby Club.

Executive Summary

2. Steve Hackett will verbally update the Board on the activities of the club over the previous year.

Recommendation/s

That the Howick Local Board:

a) Thanks Steve Hackett for updating the Board on the activities of the Pakuranga United Rugby Club.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Howick Local Board

15 February 2016

Auckland Transport Update – February 2016

File No.: CP2016/01234

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· New Half Moon Bay ferry facility update

· ‘New Network’ update

· Proposed satellite ‘park and ride’ facility, Lloyd Elsmore Park

· ‘Share the Path’ campaign in February.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – February 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· Updated FEC of $477,000

· $27,000 already received from 2011/12 Local Board Discretionary budget

· Remaining budget of $450,000 approved from LBTCF

· On 8-Jun-15, the Board approved the project for construction based on a FEC estimate of $422,000, of which $395,000 would come from the LBTCF.

· On 16-Nov-15, the Board approved the increased allocation of $450,000 from the LBTCF.

· The project is currently out for tender. Tenders close in Feb-16.

155

Burswood Business Area enhancements

· Updated firm estimate of $411,770

· $104,000 received from Council’s Business Area Planning Unit

· $307,770 balance required from LBTCF

· On 10-Nov-14, the Board approved the project for construction.

· Following project tender, on 16-Nov-15, the Board approved an increased allocation of $307,770 from the LBTCF.

· The contract for construction has been let, and work commenced in Jan-16.

217

Pigeon Mountain Road metering signals

· FEC estimate of $418,000

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· On 12-Oct-15, the Board approved construction based on the firm estimate of $418,000.

· TCC approval was received in Dec-15.

· The construction contract is out to tender and work is expected to start in early Mar-16.

272

Bucklands Beach walkway improvements

· ROCs for various sections (as per concept plans)

o A-B = $134,000

o B-C = $496,000

o C-D = $57,000

o D-E = $104,000

o E-F = $803,000 or $97,000*

o F-G = $324,000 or $115,000*

o G-H = $97,000

o H-I = $224,000

o I-J = $152,000

o J-K = $93,000

· Total ROC = either $2,484,000 or $1,569,000 with *alternate options

· On 14-Jul-14, the Board approved a Little Bucklands Beach walkway project to progress to detailed design and costing stage.

· On 8-Jun-15, the Board resolved to expand the scope of the project to include pedestrian improvements along the length of The Parade.

· On 13-Jul-15, concept plans showing the length of The Parade, itemising proposed pedestrian improvements in various sections and ROCs for each section were presented to the Board.

· The Board resolved to consult with the public and key stakeholders on the strategic vision for the proposed walkway improvements.

· AT is assisting with the Board’s planned consultation. Full traffic, cyclist and pedestrian counts were conducted over the holiday period.

279

Chapel Road pedestrian signals

· FEC estimate of $261,282

· On 11-May-15, the Board approved this project for construction based on the FEC estimate of $261,282.

· TCC approval for the project was given on 3-Jul-15.

· The contract has been let. Work commenced on site in Jan-16 and is expected to be completed by the end of Feb-16.

396

Half Moon Bay (HMB) new ferry facility

· Up to $2.5m originally allocated

· $1.25m confirmed as required from LBTCF following NZTA subsidy approval

· Further funding and NZTA subsidy application required for Stage 2 landside works

· On 13-Oct-14, the Board allocated up to $2.5m towards a new $4.3m ferry facility at HMB, subject to AT allocating at least $1m towards the project.

· NZTA subsidy approval for approximately 50% of the initial $4.3m project is confirmed.

· AT agreed that the Board’s proportion of funding for the initial $4.3m project should be abated by an equal proportion of the NZTA subsidy, meaning that $1.25m of the Board’s original allocation is definitely required. However, if the project runs over budget the Board will need to contribute to any shortfall on the same basis.

· A further NZTA funding application will be made for the proposed Stage 2 landside works once estimates are finalised.

· A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Actual costs reported for completed projects (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath; Highland Park Adshel double bus shelter; Point View Drive footpath; East Tamaki streetlighting upgrade)	-867,294
Firm estimates for projects given construction approval (Chapel Road pedestrian signals; Pigeon Mountain Road metering signals; HMB walkway/amenity improvements; Burswood Business Area enhancements)	-1,437,052
Confirmed LBTCF funding requirement towards initial Half Moon Bay ferry facility project (though further discussions required regarding funding of Stage 2 landside works)	-1,250,000
*Funding available to allocate* (assuming construction approval given to all projects excluding Bucklands Beach)	*$805,169*
Rough estimates on project requiring further direction (Bucklands Beach/The Parade walkway improvements - two alternate costings provided)	$2,848,000 or $1,569,000

A2. New Half Moon Bay ferry facility update

7. The re-manufacture of the Stage 1 pontoon and gangway items utilised for Pier 2 at Downtown is being coordinated with the main wharf construction programme. The manufacture will be completed by mid-2016 in advance of the main contract works. AT is monitoring to ensure no cost or time implications for the Half Moon Bay project.

8. The majority of the fabricated Half Moon Bay pontoon units, whalers and fenders have been used to replace the existing pontoon structure at Down Town Ferry Terminal (DTFT) Pier 2.

9. All items utilised for DTFT Pier 2 are currently being manufactured and Auckland Transport is monitoring this to ensure there are no cost or time implications for the Half Moon Bay project.

10. The wharf design fire reports and the structural peer reports are being finalised.

11. Overall costs estimates for the wharf construction and the proposed landside design works have been provided and are being assessed against budget.

12. The Marine Resource Consent Hearing has now returned a response and the scheme has been accepted.

13. The project is continuing on-going engagement with Mana Whenua to confirm Te Aranga Design Principles in line with Council engagement policies.

14. The overall project is progressing as planned with completion scheduled for October 2016.

15. The high level programme for Half Moon Bay is:

· Marine resource consent period – June to December 2015

· Wharf structure building consent period – December 2015 to February 2015

· Landside resource consent – November to January 2016 (noting that landside works are subject to scope finalisation and associated funding approval)

· Tender package release to market – February 2016

· Physical works contractor established on site – April 2016

· Physical works – wharf and landside – April to September 2016

· Relocation of ferry service – October 2016.

A3. ‘New Network’ update

16. The New Network consultation for both Central Suburbs and East Auckland ran from 1 October until 10 December 2015. During the ten week consultation period, Auckland Transport engaged with the public and invited feedback through the following channels:

· A detailed consultation brochure, including a FREEPOST feedback form, was mail-dropped to all households and businesses in Central Suburbs and East Auckland (242,716 addresses in total). The brochure was also available at local board offices, libraries, and service centres

· Information on the Auckland Transport website, with links to an online feedback form and other feedback tools such as an online discussion forum, map-a-comment and ask-a-question

· Over 60 public information and stakeholder events

· Briefing memos to elected members, local boards, members of parliament, community organisations and key stakeholder groups, and face-to-face briefings as requested

· Social media (Twitter, Facebook, Neighbourly)

· Auckland Transport Ambassadors at key locations

· Posters and Adshels at bus stops, and on board buses

· Newspaper advertisements

· Media releases

17. Letters sent to the residents of specific streets proposed to either lose or gain a bus service, drawing their attention to the proposed changes and inviting feedback.

18. Statistics about the views expressed in the feedback received are not yet available, however the initial figures of the overall engagement in the consultation are:

Central Suburbs:

· 3604 online and hard copy feedback forms received

· 402 comments in the discussion forum

· 160 comments made on map-a-comment

· 95 comments on Neighbourly

· 361 comments via Generation Zero survey.

East Auckland:

· 1026 online and hard copy feedback forms received

· 95 comments in the discussion forum

· 13 comments made on map-a-comment

· 29 comments on Neighbourly

· 8 comments via Generation Zero survey.

19. All feedback and submissions will now be analysed in detail, and used to refine the proposals and routes for the Central Suburbs and East Auckland. Modifications may be made, and the final New Network will then be approved.

20. The feedback will be summarised and a consultation summary report will be produced, which will highlight key themes from the feedback. The summary report will include any resulting changes to the New Network, and final maps for the Central Suburbs and East Auckland.

21. At this stage, due to the large volume of submissions received and analysis required, Auckland Transport anticipates that the final decisions report will be available after June 2016.

22. All submitters who provided contact details will be notified once the report is available for viewing (on the website www.AT.govt.nz/NewNetwork and in local libraries).

A4. Proposed satellite ‘park and ride’ facility, Lloyd Elsmore Park

23. In conjunction with the Howick Local Board and Auckland Council Parks, Auckland Transport is proposing to trial a Half Moon Bay satellite ‘park and ride’ facility at Lloyd Elsmore Park, utilising a portion of the existing car park. The existing park and ride facility at Half Moon Bay marina is generally at capacity by 8.00am weekdays, forcing ferry users to park in adjacent streets and on grass verges. In addition, Auckland Transport has received numerous requests to increase the capacity of the Half Moon Bay park and ride.

24. Highlights of the proposed trial include:

· The satellite park and ride facility will be restricted to a defined area of Lloyd Elsmore Park and operate Monday to Friday excluding public holidays

· Bus shuttle services will collect satellite park and ride users twice a day to meet the 8.15am and 10.15am departing ferries at Half Moon Bay Ferry Terminal. Subject to an interim review during the trial, an additional pick-up service may be added to meet the 7.30am departing ferry. Shuttle buses would be free during the trial period

· Bus shuttle services will meet the arriving ferries at Half Moon Bay at 5.45pm, 6.20pm and 7.05pm to return the satellite park and ride users back to Lloyd Elsmore Park

· The proposal is planned to be trialled for six months. Auckland Transport will review the trial to determine if the trial period can be extended.

25. As a result of consultation with park user groups, patrons and other relevant stakeholders prior to Christmas, Auckland Transport is looking to discuss the proposal further with park user groups and local board representatives before finalising the proposal.

A5. ‘Share the Path’ Campaign in February

26. From mid-February to mid-March 2016, Auckland Transport will be running a ‘Share the Path’ campaign to reduce user conflicts and increase safe and courteous use of shared paths in Auckland.

27. There are over 180km of shared paths in Auckland and the number of paths is set to increase significantly in the next 3–5 years with accelerated cycling infrastructure, as well as the development of greenways.

28. User surveys carried out in mid-2015 revealed that people want to feel safe and confident using shared paths, and this depends on all users knowing what behaviour is expected of them.

29. The Pakuranga Rotary and Cascades Paths have been selected as two of the most popular paths to be included in the campaign.

30. There are two components of the campaign for these paths:

· Pavement decals – these will be installed at one or two locations on each path. They will be removed after two weeks and a second set of decals will be installed for another two weeks. The pavement decals (see diagram below) will be made with a non-slip surface.

· Human size emojis – these will be installed for three weeks at five paths around Auckland. The emojis will be accompanied by a small information board encouraging path users to share their photo on social media, and will be promoted via facebook and other social media channels. Auckland Transport will also be bringing the emojis to life with activations, featuring ‘Share the Path’ ambassadors on branded cargo bikes handing out bells and cycling resources. The emojis will be installed near but not on the paths to avoid creating an obstruction. A human size emoji (see diagram below) will be installed on the Pakuranga Rotary path.

31. The decals and emojis are scheduled to be installed from 14-18 February. The campaign will then be evaluated at the end of March.

32. The campaign landing page www.at.govt.nz/sharedpaths will be up and running from mid-February.

A6. Consultation documents on proposed improvements

33. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

34. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Glenmore Road, Pakuranga – Auckland Transport previously introduced new pedestrian facilities to the Glenmore Road/Fisher Parade/Butley Drive roundabout, which included NSAAT parking restrictions to improve visibility for pedestrians. Since installation, a number of requests were received to review the extent of these parking restrictions. As a result of the review, Auckland Transport is proposing to extend the current NSAAT restrictions at the existing bus stops outside of properties No.118 and No.135 Glenmore Road, as shown on the plan at Attachment A. The proposed NSAAT extensions before and after the bus stops are required to ensure there is sufficient room for buses to safely manoeuvre in and out of bus stops

35. Proposed implementation of dual traffic lanes through use of NSAAT parking restrictions on Accent Drive, East Tamaki – Auckland Transport Auckland Transport has investigated concerns regarding traffic congestion on Accent Drive, during the morning peak periods. Westbound vehicles are required to merge into a single lane and this frequently creates queues past the Chapel Road intersection due to the high volumes of traffic. In order to improve traffic movement on Accent Drive, Auckland Transport is therefore proposing to provide dual westbound traffic lanes by installing NSAAT parking restrictions on the southern side (park side) of Accent Drive, as shown on the plan at Attachment B.

General Information Items

B1. Public Transport Patronage

36. The summary patronage performance for November 2015 is presented below:

B2. Extra lane at Ellerslie to help ease delays

37. A newly completed extra lane on the Southern Motorway at Ellerslie was opened at the end of January and will help ease delays and improve travel times for motorists in the area. The extra lane will also improve safety for traffic merging from Ellerslie-Panmure onto SH1.

38. The work, which is part of the SH1 Ellerslie Widening Project, means there is now a total of four northbound lanes between the Ellerslie-Panmure Highway interchange and the Main Highway overbridge. As well as the extra lanes, motorists will benefit from better electronic motorway signs and lighting

39. The $20m project also includes the upgrade of the Ellerslie Train Station as a partnership between the NZTA, Auckland Transport and KiwiRail.

40. There is still some work left to do to complete the project. The three existing lanes are programmed to be resurfaced during the second week of February. Further work to install permanent anti-distraction screens as part of a range of safety and noise mitigation measures will be carried out at night and is expected to be completed by March.

41. For more information on the project visit the NZ Transport Agency’s website: www.nzta.govt.nz/projects/sh1-ellerslie-widening-project/

Media Items

C1. Red lights target red light runners

42. In December 2015, Auckland Transport started a trial of a new red light warning system at two intersections in Remuera to try to stop motorists running the lights.

43. The trial is to determine whether red light running can be prevented at two closely spaced intersections by putting in red illuminated markers on the road. Lights in the traffic lanes are linked to the traffic signals and warn drivers by showing that the signals have turned red and they must stop.

44. Both Remuera Road/Clonbern Road and Remuera Road/Victoria Avenue intersections have traffic signals and are located quite close to each other. The two intersections are within the Remuera Town Centre and are busy with both traffic and pedestrians.

45. Over the five years from 2010 to 2014, a total of 12 crashes were reported in this area: three involved failing to give way and two were rear end crashes which may have been caused by red light running. There were also a number of near misses between pedestrians and vehicles.

46. The trial is scheduled to last until the end of September 2016. Auckland Transport will conduct traffic analysis during the trial, together with input from the public, to determine whether the lights in the road have improved the safety of the intersections. The evaluation of the trial will be reported to the NZTA.

47. For more information on the trial, see: https://at.govt.nz/projects-roadworks/remuera-red-light-warning-marker-trial/

C2. SuperGold services to Waiheke

48. As a result of a competitive tender process, government funding for the SuperGold card off-peak transport scheme was made available to two service providers providing free off-peak subsidised travel (from 9am-3pm and after 6:30pm on weekdays, all day weekends and public holidays) to SuperGold card holders on ferry services from downtown Auckland to Matiatia wharf, Waiheke, from 1 January this year.

49. Prior to the tender process, Explore Auckland Harbour Ltd and Fullers Group Ltd provided free travel to SuperGold cardholders from downtown Auckland to Waiheke; however only one service provider was eligible to claim government funding to carry SuperGold cardholders.

50. A change to the national SuperGold card transport scheme made it possible for both service providers to be eligible to participate in the Scheme. Auckland Transport developed and managed a competitive tender process for SuperGold cardholders on the ferry route from downtown Auckland to Waiheke to ensure more than one service provider could provide services and receive SuperGold card funding on the route.

C3. Auckland Bike Challenge

51. More than 137 workplaces and 1600 individuals will be competing against each other in the inaugural Auckland Bike Challenge.

52. Organised by Auckland Transport and supported by Healthy Auckland Together and Auckland Regional Public Health, the Auckland Bike Challenge encourages employers to promote cycling to staff during February (Bikewise month). Entrants record every bike journey they make during the month (whether work-related or recreational), add their distance covered with other participants at their workplace and then compare it with organisations of a similar size. Teams then compete for a number of prizes.

53. Registrations have been double what was expected. Workplaces are embracing the challenge, and an increasing number of commuting cyclists are realising the personal fitness, health and wealth benefits of biking to work or study.

54. The Auckland cycle network is continuing to expand with the recent opening of the pink Lightpath, Nelson Street Cycleway and improvements on the Northwestern Cycleway making it easier for Aucklanders to ride to and from work safely. Auckland Transport, the NZTA and Auckland Council are working on a $200 million programme of cycle improvements over the next three years.

55. The Auckland Bike Challenge goes from 1 February to 29 February and employers can enter any time throughout the month. To enter go to www.lovetoride.net/auckland

Issues Register

56. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

57. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

58. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed 'No Stopping At All Times' parking restrictions Glenmore Road, Pakuranga	23
b View	Plan of proposed dual traffic lanes through 'No Stopping At All Times' parking restrictions, Accent Drive,East Tamaki	25
c View	Issues Register - Howick Local Board - February 2016	27

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authoriser	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

15 February 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/01146

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

Executive Summary

2. Attachments include:

A – Auckland Transport activities by local board area

B – Travelwise Schools activities by local board area

C – Decisions of the Traffic Control Committee by local board area

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Howick Local Board:

a) Notes Auckland Transport Quarterly Update to Local Boards

Significant activities during the period under review

Strategy and Planning

Transport for Future Urban Growth (TFUG)

3. Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

Central Access Strategy

4. A Strategic Case was jointly developed by the investment partners, and approved by NZTA in November 2015, agreeing the problems faced for access to the city centre. A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

PT Development

Double Decker Network Mitigation works

5. Each route is in a different project phase. By Jun-2018, the following routes are planned to be completed:

· Mt Eden (31 March 2016)

· Northern Express 2 (30 Jun 2016)

· Great North (31 March 2017)

· Manukau (30 June 2017

· Remuera

· New North

· Onewa

6. Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

PT Safety, Security and Amenity

7. Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities in various phases on these projects are:

· Ellerslie canopies will be completed January 2016

· Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

· Manurewa gates in early design stage.

City Rail Link

8. Enabling Works Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/19 FY subject to funding agreement with Government.

PT Operations

Highlights for the quarter

12. SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per MoT directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free PT SuperGold travel.

13. Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual PT Fares review will be implemented as a stepping stone to integrated fares.

14. Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

15. Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is also underway.

AMETI – Pakuranga Road Busway

16. Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is mid-February 2016.

Tamaki Ngapipi Intersection Safety Improvements

17. Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

18. Community and Road Safety Programme

· Delivered alcohol checkpoints in partnership with NZ Police

· Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

· Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

· Delivered a targeted social media campaign for high risk young drivers in Henderson

· Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

· Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

· Delivered a targeted social media campaign for high risk young drivers in Mangere

· Supporting ACC and NZTA Young Drivers Signature programme in Mangere.

19. Commute Travel Planning

· Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

· Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

20. Travel Demand (2015/16 Year)

· Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor Delivery

21. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· promoting design innovation and efficiency around how work is carried out on the network

· the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

Road Corridor Delivery

22. In the 2015/2016 financial year AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

23. Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

24. Contracts have been awarded to two suppliers for the provision of LED luminaires for the 2015/16 year. In the 2015/16 year approximately 11,000 of the existing 70W HPS lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

Road Corridor Access

25. Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

26. With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

Strategic Asset Management and Systems

27. AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

28. The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC). The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

29. During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015	35
b View	Travelwise Schools activities broken down by local board	47
c View	Traffic Control Committee Decisions broken down by local board	49
d View	Local Board Advocacy Report	51
e View	Local Board Transport Capital Fund Report	53

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Howick Local Board

15 February 2016

Toimata (Enviroschools) Signage

File No.: CP2016/00121

Purpose

1. To request that the Howick Local Board (the board) fund new Toimata Enviroschools signage for the Enviroschools in the board area.

Executive Summary

2. The Enviroschools Programme is a long standing whole-school and early childhood centre approach which has been active in the Auckland region since 2002. The programme encourages young people to actively participate in creating a sustainable future for Auckland. Students take action to improve their surrounding natural environment and implement sustainable living practises such as reducing waste, water and energy usage.

3. The Toimata Foundation (formerly the Enviroschools Foundation) recently developed a new sign to be placed outside each Enviroschool. As there is insufficient regional funding available to fund these new signs, this report requests the board to provide local funding of $2,373 to support installation of the new signs at the 21 Enviroschools in the board area.

Recommendation

That the Howick Local Board:

a) Agrees to provide funding of $2,373 to support installation of new Toimata Enviroschools signage at Enviroschools in the Howick Local Board area.

Comments

4. The Toimata Foundation (formerly the Enviroschools Foundation) recently developed a new sign to be placed outside each Enviroschool (example of the design appended at Attachment A) in response to requests from Enviroschools to publicly highlight their involvement in the Enviroschools programme. It is anticipated that all Enviroschools throughout New Zealand will display this sign.

5. In Auckland, there is insufficient regional funding available to fund these new signs (approximately $20,000). It is suggested that local boards fund signs for the Enviroschools in their local area. The largest number of Enviroschools in the Auckland region is in the Howick board area. Table one below notes those schools:

School
Baverstock Oaks School	Silver
Botany Downs Secondary College- Bronze	Bronze
Bucklands Beach Intermediate -Bronze	Bronze
Bucklands Beach Primary School	Silver
Cascades Kindergarten -Bronze	Bronze
Edgewater College
Elm Park School	Green-Gold
Howick College- Bronze	Bronze
Howick Intermediate -Bronze	Bronze
Mission Heights Junior College	Silver
Mission Heights Primary School	Silver
Owairoa School	Silver
Pakuranga College	Green- Gold
Pakuranga Heights School	Silver
Pigeon Mountain School	Green- Gold
Point View School- Bronze	Bronze
Shelly Park School -Bronze	Bronze
St Kentigern College (Pakuranga)	Bronze
Sunnyhills School	Silver
Wakaaranga School	Green-Gold
Willowbank School	Silver

Table 1: Enviroschools in the Howick Local Board area

Consideration

Local Board views and implications

6. The board has consistently expressed strong support for Enviroschools with representatives of the board regularly attending Enviroschools events and sign presentations. A discussion on the option of local funding for the signage was held at the environment portfolio meeting in December 2015.

7. The Howick Local Board logo will be used on all signs.

Māori impact statement

8. No consultation with Maori was undertaken for the purposes of the report.

9. The incorporation of Maori perspectives is a key aspect of the Enviroschools kaupapa.

Implementation

10. There are no implementation issues arising from this report.

Attachments

No.	Title	Page
a View	Example of Toimata Enviroschools sign	57

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Angeline Barlow - Relationship Manager

Howick Local Board

15 February 2016

Implementing the Howick Sport and Active Recreation Facilities Plan - proposed investment in facility development in 2015/2016.

File No.: CP2016/00630

Purpose

1. To seek investment from the Howick Local Board’s facility partnerships initiatives budget to progress a facility development project. The project is a feasibility study and business case for a purpose built gymsports facility for Howick Gymnastics Club.

Executive Summary

2. In 2015, a Howick Sport and Active Recreation Facilities Plan was prepared. In August 2015, Howick Local Board agreed on the priority projects for consideration in 2015/2016 as follows: football, gymsports, athletics, netball, softball/squash and waka ama.

3. The status for each of the projects has been reviewed and investment in 2015/2016 is recommended for a feasibility study and business case for the development of a new purpose built gymsports facility, possibly with other users.

4. The recommended project aligns with the sport and recreation targets in the Auckland Plan, Auckland Sport and Recreation Strategic Action Plan and the current local board plan.

Recommendation

That the Howick Local Board:

a) Invests $49,420 in the preparation of a feasibility study and business case for a purpose built gymsports facility, which also considers the needs of other sport and community clubs.

Comments

5. In 2014/2015, Howick Local Board invested in the preparation of the Howick Sport and Active Recreation Facilities Plan to guide decision making for future investment in sport and recreation facilities. The rationale for preparing this plan was:

· the local board was receiving funding requests from sport and recreation groups and whilst there is high level strategic guidance, there was no local level strategic direction

· there were no priorities for investment

· funding available for investment was (and is) limited

· there was limited knowledge and understanding about the facility related issues and challenges that clubs were facing

· new sports fields were available at Barry Curtis Park and direction was needed as to how these should be allocated.

The Howick Sport and Active Recreation Facilities Plan identified projects and initiatives that could be considered in the current LTP period. These were prioritised using criteria that align with council’s strategic direction.

In August 2015, Howick Local Board agreed on six priority projects and initiatives for 2015/2016.

Priorities identified for 2015/2016

6. On 10 August 2015, Howick Local Board resolved:

Resolution Number HW/2015/118:

That the Howick Local Board:

a) approves the Howick Sport and Active Recreation Facilities Plan to guide decision making for optimising sports facilities and sharing resources across the area.

b) notes that implementation of the plan is underway with funding allocated from its 2014/2015 discretionary budget to the following projects:

· Athletics: $130,000 to the Pakuranga Athletics Charitable Trust (PACT) towards construction of the pavilion at the 100m finish line of the athletics track, on the condition that the funding is only to be released when PACT has secured the balance of the funds required to complete the pavilion project.

· BMX toilet: $125,000 to the Mountain Raiders BMX Club for a toilet facility to be owned by the club, including ongoing responsibility for maintenance and cleaning.

c) agrees priorities and recommendations in the Howick Sport and Active Recreation Facilities Plan for 2015/2016, as set out below.

Table 1 – list of projects and initiatives for consideration in 2015/2016

	Priority	Project / initiative description
	1	Football. Staff to approach Macleans College (if required) to discuss the possibility of community access and the use of the new artificial turf by Bucklands Beach AFC, 10 hours a week over 40 weeks of the year.
	2	Gymsports. A feasibility study and business case for a new purpose built building, including other users.
	3	Athletics. Development of a pavilion above a storage area next to the Yvette Williams Track at Lloyd Elsmore Park.
	4	Netball. Investigate a joint venture with Pakuranga College to develop two indoor courts. If not feasible then spatially plan to cover two courts at Lloyd Elsmore Park.
	5	Softball/squash. A feasibility study and business case for offices and a squash court at Meadowlands Park, if required. If these documents are not required, then preparation of design plans, quantity survey, consents and project management for the offices and squash court.
	6	Waka Ama. A boat storage and wash down area at Tiraumea Drive Reserve.

d) notes that the Recreation Planning and Programming team will continue to implement the Howick Sport and Active Recreation Facilities Plan and provide regular reports to the Parks Sport Recreation and Open Spaces portfolio.

e) considers the draft concept plans and recommendations in the Howick Sport and Active Recreation Facilities Plan prior to developing further facilities at Lloyd Elsmore Park, Howick Domain and Barry Curtis Park.

Strategic Context

7. One of the six projects/initiatives in Table 1 above is recommended for investment (No. 2). The recommended project aligns with the following strategic documents.

Auckland Plan – Strategic Direction 5

Targets:

- increase the number of school-aged children participating in organised sport and informal physical activities by 2040.

- increase the number of Aucklanders actively participating in recreation and sport every week from 79% to 90% by 2040.

Sport and recreation priorities:

- provide quality opportunities for all Aucklanders to participate in recreation and sport.

- prioritise and optimise our recreation and sport facilities and public open space use and the capability of recreation and sport organisations.

Auckland Sport and Recreation Strategic Action Plan

Key initiatives:

2.10: Develop partnerships to create opportunities for rangatahi (younger generation, youth) to live healthy, active lifestyles.

8.2: Promote and prioritise investment into partnerships to provide multisport and multi-use recreation and sport facilities.

Howick Local Board Plan

Better utilised facilities and open space to meet existing and future growth needs.

Key initiative:

- develop partnerships for the community to utilise the benefits of facilities not owned by the council.

Increased participation of people in sport, leisure and recreation activities.

Key initiative:

- develop provision of more sports and leisure opportunities for all ages and abilities.

Budget allocation in 2015/2016

8. In 2015/2016, Howick Local Board has budgeted $300,000 for facility partnership initiatives, including feasibility grants and advancing the sports plan. Allocation of the remaining balance of $250,580 will form the basis of a further report in April 2016.

Recommended project

9. Gymsports: A feasibility study and business case for a new purpose built facility, which also considers the needs of other sport and community clubs.

Howick Gymnastics Club has approximately 650 members. The club has identified facility expansion as a key factor that would enable the club to increase membership and expand (e.g, offer more programmes).

A consultant proposal has been prepared to undertake a feasibility study and preparation of a business case. The cost is $59,420 which includes preparation of concept drawings, the planning implications, a funding plan and a high level assessment of the cost associated with parking requirements.

Howick Gymnastics Club has agreed to contribute $10,000 toward the cost of the project.

The advantage of supporting this project is that it will provide more information to inform decision making on the proposed gymsports building, including the operational costs, governance and whether it would be sustainable for the club or clubs that may become party to it.

A steering group would be established and the project could start in March 2016 and be completed by late June 2016.

The investment recommended is $49,420.00.

Other projects listed in Table 1 above, (resolution is stated first)

Football: Staff to approach Macleans College (if required) to discuss the possibility of community access and the use of the new artificial turf by Bucklands Beach AFC, 10 hours a week over 40 weeks of the year.

To date, no formal discussion has taken place with Macleans College. Staff will continue to support Bucklands Beach AFC in regard to seeking community access to the astro turf.

Athletics: Development of a pavilion above a storage area next to the Yvette Williams Track at Lloyd Elsmore Park.

A high level needs assessment was undertaken in 2015 as part of the Howick Sport and Active Recreation Facilities Plan. There is no feasibility study or business case for the proposed athletics building. Staff advised the local board on 15 December 2015 that this documentation should be prepared so that Pakuranga Athletics Charitable Trust is in a strong position to seek funding for construction. The local board agreed that a feasibility study and business case for the proposed building is desirable prior to the seeking funding.

Netball: Investigate a joint venture with Pakuranga College to develop two indoor courts. If not feasible then spatially plan to cover two courts at Lloyd Elsmore Park.

In 2015, Pakuranga College prepared plans to construct two indoor basketball courts. The Sport and Recreation Advisor requested that the courts be extended to accommodate two netball courts for training and games. This was not supported by Pakuranga College and Howick Pakuranga Netball Centre has progressed with exploring options at Lloyd Elsmore Park. The club’s preference is to construct indoor courts rather than covering two courts with a canopy.

Softball/squash: A feasibility study and business case for offices and a squash court at Meadowlands Park, if required. If these documents are not required, then preparation of design plans, quantity survey, consents and project management for the offices and squash court.

There is no feasibility study or business case for the proposed softball/squash facilities at Meadowlands Park. On 15 December 2015, the local board indicated its preference is that these documents be completed prior to Meadowlands Multi Sport Limited seeking funding for detailed building plans, consents and construction.

Waka ama: A boat storage and wash down area at Tiraumea Drive Reserve.

Pakuranga Outrigger Canoe Club Te Tahawai O Pakuranga Incorporated received a quote to construct a new wharf on the foreshore with a boat storage shed on top ($526,700). Also included in the quote were three water storage tanks so club members can wash down the waka. Due to the higher than expected cost, the club will consider other options for a storage shed and wash down area.

Consideration

Local board views and implications

10. The local board considered the six projects/initiatives at workshops on 17 November and 15 December 2015.

Maori impact statement

11. The project identified for consideration will assist the local board with decision making to increase community participation, including the potential to increase participation for Māori. No particular negative implications for the Māori community or Māori stakeholders have been identified as arising from this report. It is likely some Māori will benefit from the recommended project.

Implementation

12. Should the local board support the recommended gymsports project, it will be led by the Sport and Recreation team.

13. The Sport and Recreation Advisor met with a representative from Howick Gymnastics Club and a representative from Gymsports NZ in December 2015. Howick Gymnastics Club has nominated three representatives to participate in a steering group for the proposed project. A representative from Gymsports NZ will also participate in the steering group.

Attachments

There are no attachments for this report.

Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Mark Bowater - Manager Parks

Angeline Barlow - Relationship Manager

Howick Local Board

15 February 2016

Farm Cove Maritime Trust Building (aka Pakuranga Sailing Club) 38 Bramley Drive - Repairs

File No.: CP2016/00760

Purpose

1. The purpose of this report is to advise the Board of the situation which exists following a fire at the Farm Cove Maritime Trust premises in September 2015, and to seek the Board’s approval to allocate the amount of $25,000 towards other work needed, which would be done ideally at the time the remedial work is carried out.

Executive Summary

2. This building is Council owned, and was upgraded and refurbished by Council in approximately 2003. In September 2015, it was severely damaged by fire which was caused by hirers who were using the premises for a birthday party.

3. Council’s insurance team is working through the issues of liability etc, but in the meantime a scope of works has been drawn up by assessors and contractors, indicating the amount of $166,288 for repairs. This will be paid from the insurance pool with the expectation that they will get full reimbursement from the hirers’ insurance.

4. However, the Trust has identified three pieces of work which would ideally be undertaken while the remedial works are being completed. These are:-

i. The construction of a wall across the room from the corner of the existing kitchen to form a storage area – approx $4,000. This is required because storage is at a premium in the building, and the proposal will transform an area which is currently little used into a storage room which can be properly organised and utilised. A copy of the floor plan is attached (Attachment A).

ii The installation of a hatch with closing shutter on the kitchen – approx. $2,000.

iii The installation of echo reducing baffles in the 2 main lounges – quoted amount of $19,409. At present both rooms are extremely echo-y and noisy. A copy of the quotation is attached (Attachment B).

iv The total cost of the extra work is approximately $25,000.

5. Council’s insurance team have completed their negotiations and have awarded the contract for remedial works to Aries Builders. Aries have indicated that the additional works should be completed during renovation.

Recommendation/s

That the Howick Local Board:

a) Approves the amount of $25,000 to go towards the upgrade work required on the Farm Cove Maritime Trust building, provided that the work is undertaken by Aries Builders at the time of the building reinstatement.

Comments

6. The building is Council owned and was refurbished and upgraded by Council in 2003. It is leased to the Farm Cove Maritime Trust, which represents three community organisations (Pakuranga Sailing Club, Young Mariners of NZ, Scout Association of NZ). Under the terms of its lease, the Trust is required to make the building available for community use, which it does.

7. In September 2015 the building was hired to an Indian group for a large birthday celebration. The caterer for the function brought a tandoor oven to site for ease of food preparation. The tandoor (which is essentially a rounded, insulated cavity in the bottom of which a charcoal fire burns and cooks the food on racks above) was located outside the kitchen on the deck. At the conclusion of the function, the hirers locked the building and left. The tandoor remained on site to cool down, after which it would be removed the next day. However, the tandoor, which had been placed on corrugated iron on the deck, burned through the deck and fell from the first floor level to the ground, where it set fire to the lower boat storage level, causing significant damage. Insurance assessors inspected the building and have confirmed that remedial works will cost $166,288.

8. The contract to repair the building has been awarded to Aries Builders, who have indicated that they would be able to undertake the proposed additional works without difficulty at the time of building reconstruction.

9. The question of liability and reimbursement of the insurance claim lie outside the scope of this report and are being managed by Councils insurance team.

10. The Farm Cove Maritime Trust identified three pieces of work which it feels are essential for improved functionality and use of the building. These are:-

i. The construction of a wall across the room from the corner of the existing kitchen to form a storage area – approximately $4,000. This is required because storage is at a premium in the building, and the proposal will transform an area which is currently little used into a storage room which can be properly organised and utilised. A copy of the floor plan is attached (Attachment A).

ii. The installation of a hatch with closing shutter on the kitchen – approx. $2,000.

iii. The installation of echo reducing baffles in the 2 main lounges – approx. $20,000. At present both rooms are extremely echo-y and noisy. A copy of the quotation is attached (Attachment B).

11. It is the opinion of Council officers that these items are valid and would undoubtedly improve the functionality of the building, and its attractiveness as a venue for hire by private users. As such, this would create increased revenue for the Trust. As per the lease, as owner of the building, Council would “own” these improvements.

12. In addition, it is completely reasonable that the work be done at the time of building reinstatement as this minimises costs, with contractors already on site, already with site accreditation, doing work where there already is other work underway. Doing the extra work at a later date would add significantly to the overall cost.

Consideration

Local Board views and implications

13. The issue was discussed with the board at a workshop held on Wednesday 25^th November 2015.

Māori impact statement

14. The provision of community facilities is of benefit to local communities, including Maori, who may use the services and facilities provided.

Implementation

15. The recommendations within this report do not trigger the Auckland Council Significance Policy.

Signatories

Attachments

No.	Title	Page
a View	Floor Plan of proposed alterations	69
b View	Quotation for baffles	71

Signatories

Authors

Maureen Sheldon - Property Co-ordinator, Operations Southern, Community Facilities

Authorisers

Gwyn De-Arth - Manager Operations South, Community Facilities

Angeline Barlow - Relationship Manager

Howick Local Board

15 February 2016

Shamrock Cottage, 73R Selwyn Road Howick

File No.: CP2016/00764

Purpose

1. For the Howick Local Board to ratify the term proposed for a new lease, at 73R Selwyn Road, Howick. Further terms and conditions of this lease will be negotiated by Development Auckland.

Executive Summary

2. Shamrock Cottage is located on a historic reserve at 73R Selwyn Road, Howick and is the second oldest building in Manukau City, having been built in 1847.

3. Shamrock Cottage Limited has been the operator of a café on the site since 2009. Shamrock Cottage is on a ‘holdover’ lease which expired 22 November 2015, with no rights of renewal.

4. Panuku Development Auckland has a Heads of Agreement executed by Shamrock Cottage for a new lease of three years, with a right of renewal of three years.

Recommendation/s

That the Howick Local Board:

a) Approves a new lease of three years commencing 23 November 2015 with a right of renewal of three years to Shamrock Cottage Limited

Comments

5. Shamrock Cottage is located on a historic reserve and is the second oldest building in Manukau City, having been built in 1847. The cottage was restored between 1969 and 1972 by the Howick and Districts Historical Society. Shamrock Cottage is registered Category 11 historic place by the New Zealand Historic Places Trust under the provisions of the Historic Places Act 1993.

6. Lot 1 DP 52025 comprises 774 sq.m. on NA13D/1393 and is subject to the Reserves Act 1977 and the Historic Places Act 1993. Section 58A(1) enables the Reserve Administering Body of any classified historic reserve to grant leases for any activity, trade, business or occupation of any building within that reserve. There is an approved management plan for the reserve, which expressly provides for the lease of the site to a café/restaurant. The lettable area of the Café is - 117.2sq.m. kitchen and amenities, 21.1sq.m. verandah and 90.0sq.m. courtyard.

7. There have been some maintenance issues in the past, especially with a leak within the fire protection equipment. We understand that this matter has now been resolved. Overall the building is in good condition.

8. Shamrock Cottage Limited has held a lease since 23 November 2009, initially for a period of one year, seven months and 8 days. The lease was renewed 23 November 2011 for a period of four years, four months and twenty two days. Shamrock Cottage Limited operate a café, open Tuesday – Sunday 8.30am to 4.30pm.

9. Shamrock Cottage Café offers both the Community and Visitors to Howick, an opportunity to relax and enjoy refreshments in one of Manukau’s historic buildings.

10. The current operator Shamrock Cottage Limited presents the premises in a pleasant manner within keeping of the historic cottage image. The business is performing well, with good public feedback.

11. The Stakeholder, Parks, are supportive of a new lease to the current operator, subject to Local Board approval.

12. Proposed Lease Details

Lessee	Shamrock Cottage Limited
Guarantor	Judith Helen Eager
Premises/Area	73R Selwyn Road, Howick
Commencement	23 November 2015
Term	Three years
Renewal	1 x three years
Final Expiry Date	23 November 2021

13. Under Section 58A (2) of the Reserves Act 1977 – The intention to grant a new lease will require public notification.

Consideration

Local Board views and implications

14. The lease was discussed with the Howick Local Board at a workshop on 21^st January 2016.

Māori impact statement

15. Pānuku Development Auckland has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. Panuku Development Auckland has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how Pānuku Development Auckland will contribute to Council’s strategic and operational commitments to Maori.

Implementation

16. If the Howick Local Board approves the lease to Shamrock Cottage Limited, Panuku Development Auckland will conclude a new commercial lease with the prospective Lessee.

17. As per the Reserves Act 1977 Panuku Development Auckland will Publicly Notify the intention of a new lease.

Attachments

There are no attachments for this report.

Signatories

Authors

Louise Tanner, Commercial Property Manager – Panuku Development Auckland

Authorisers

Pene Jackson, Team Leader - Panuku Development Auckland

Margrit de Man, Manager Property Portfolio – Panuku Development Auckland

Angeline Barlow - Relationship Manager

Howick Local Board

15 February 2016

Howick Open Air Market 115 Picton Road, Howick – New Licence to Howick Village Association Incorporated

File No.: CP2016/00766

Purpose

1. For the Howick Local Board to ratify the term proposed for a new Licence to Howick Village Association Incorporated, at 115 Picton Road, Howick. Further terms and conditions of this licence will be negotiated by Development Auckland.

Executive Summary

2. Howick Village Association has held a Market Licence at 115 Picton Road, Howick since 30 November 1998 for the purpose of operating an open air market. The present Licence commenced 1 December 2010 and expires 30 November 2015. The market operates Saturdays between the hours of 9.30am and 3.30pm.

3. The market provides a number of benefits to both the local businesses and the community:

§ Increasing awareness and foot traffic in the village from beyond the immediate community;

§ Adding dimension to the existing retail area;

§ Promoting Howick Village as a destination;

§ Encouraging relationships between the Business Association, Businesses and Community;

§ Giving local artists a place to showcase their talents;

§ Providing an ambient place for locals and visitors to gather and enjoy the works of the local artists; meet with friends and enjoy the village café culture;

4. The primary objective of the market is to offer local and visiting people a shopping experience, with the intention of drawing them into the Town Centre and into the wider retail precinct.

5. There appears to be an issue with congestion of the public toilets during market operating times. Development Auckland have spoken with the Howick Village Association and they have provided assurance that everything possible is being done to assist in the good management of the toilets. On Saturdays the Marketing Manager of the Howick Village Association and two other stall holders monitor the toilets for cleanliness, along with replacing toilet tissue. If the market is to continue they require access to these toilets.

6. As discussed at the Howick Local Board workshop 21 January 2016, The Howick Village Market will contract an attendant/cleaner for the toilets adjacent to the market. This contract is on a trial basis for a period of two months to establish whether there are insufficient toilets or the cleanliness is an issue. The cost of the attendant is to be borne by The Howick Village Market.

7. The present Licence is for a period of five years and the Licensee has requested a further five year term be granted, in line with market norms. The majority of community markets operate on a five year lease term, enabling planning and promotion.

Recommendation/s

That the Howick Local Board:

a) approves the granting of a new five year Licence to the Howick Village Association Incorporated to operate the Howick Village Market

Comments

8. The Howick Village Market is an asset to the community and assists with awareness of the Howick Village and the retail outlets. With approximately thirteen hundred stall holders being on site last financial year, the interesting mix of goods and services were a definite bonus in attracting people to Howick. The Village Association is active in promotion of the area with their website, social media and the funding of events.

Consideration

Local Board views and implications

9. The lease was discussed with the Howick Local Board at a workshop on 21^st January 2016.

Māori impact statement

10. Pānuku Development Auckland has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. Panuku Development Auckland has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how Pānuku Development Auckland will contribute to Council’s strategic and operational commitments to Maori.

Implementation

11. The recommendations contained in this report will be implemented by Pānuku Development Auckland upon approval by the Howick Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors

Louise Tanner, Commercial Property Manager – Panuku Development Auckland

Authorisers

Pene Jackson, Team Leader - Panuku Development Auckland

Margrit de Man, Manager Property Portfolio – Panuku Development Auckland

Angeline Barlow - Relationship Manager

Howick Local Board

15 February 2016

Governance Forward Work Calendar

File No.: CP2016/00137

Purpose

1. To present to the board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Howick Local Board:

a) Notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar for Howick Local Board, February 2016	93

Signatories

Authors

Neil Taylor – Senior Advisor Ōtara-Papatoetoe Local Board

Kris Munday – Senior Advisor Improvement Team

Authorisers

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Angeline Barlow - Relationship Manager

Authors	Vanessa Leddra - Senior Local Board Advisor
Authorisers	Angeline Barlow - Relationship Manager