I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 24 February 2016

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Blair Doherty

Kaipātiki Local Board Democracy Advisor

 

17 February 2016

 

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 


Kaipātiki Local Board Members

 

 

Kay McIntyre QSM

Chairperson

Ph 09 484 8383

DDI 09 484 8987

Mobile 021 287 8844

kay.mcintyre@aucklandcouncil.govt.nz

 

Portfolios:

·       Finance – lead

·       Planning, policy and governance – lead

·       Built environment, streetscapes and urban design – associate

 

Ann Hartley JP

Deputy Chairperson

Mob 027 490 6909

Office 09 484 8383

Home 09 483 7572

ann.hartley@aucklandcouncil.govt.nz

 

Portfolios:

·      Community Development and Facilities – lead

·      Sport, recreation services and parks (active) – lead

·     Regulatory, bylaws and compliance – lead

·      Parks and playgrounds (passive) – associate

·     Planning, policy and governance – associate

 

Danielle Grant

Local Board Member

Mob 021 835 724

Office 09 484 8383

Home 09 442 1271

danielle.grant@aucklandcouncil.govt.nz

 

Portfolios:

·       Arts, culture and events – lead

·       Economic development – lead

·       Natural environment – associate

 

 

Grant Gillon MPP, PhD

Local Board Member

Mob 027 476 4679

Office 09 484 8383

grant.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·      Natural environment – lead

·     Libraries – associate

 

John Gillon

Local Board Member

Mob 021 286 2288

Office 09 484 8383

Home 09 443 1683

john.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·       Libraries – lead

·       Parks and playgrounds (passive) – lead

·       Civil defence and emergency management – associate

 

Lindsay Waugh

Local Board Member

Mob 021 287 1155

Office 09 484 8383

Home 09 418 1620

lindsay.waugh@aucklandcouncil.govt.nz

 

Portfolios:

·      Built environment, streetscapes and urban design – lead

·      Arts, culture and events – associate

·     Transport and infrastructure – associate

 

Lorene Pigg

Local Board Member

Mob 021 839 375

Office 09 484 8383

lorene.pigg@aucklandcouncil.govt.nz

 

Portfolios:

·       Civil defence and emergency management – lead

·       Finance – associate

·       Regulatory, bylaws and compliance – associate

·       Sport, recreation services and parks (active) – associate

 

Richard Hills

Local Board Member

Mob 021 286 4411

Office 09 484 8383

richard.hills@aucklandcouncil.govt.nz

 

Portfolios:

·      Transport and infrastructure – lead

·      Community Development and Facilities – associate

·     Economic development – associate

 

 


Kaipātiki Local Board Community Forum

24 February 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    8

8.1     Raeburn House                                                                                                     8

8.2     Harbour Sport                                                                                                       8

8.3     Kaipātiki Project                                                                                                   9

8.4     Plunket Kaipātiki                                                                                                  9

9          Public Forum                                                                                                                10

10        Extraordinary Business                                                                                              10

11        Notices of Motion                                                                                                        10

12        Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 November 2015                                                                                 11

13        Partnering Agreement – Birkdale Beach Haven Community Project                   21  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 November 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.


 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Raeburn House

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding the Raeburn House.

Executive Summary

2.       Carol Ryan of Raeburn House will be in attendance to address the Kaipātiki Local Board to provide an update from Raeburn House regarding community development.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Carol Ryan of Raeburn House.

b)      thank Carol Ryan of Raeburn House for their attendance and presentation.

 

 

 

8.2       Harbour Sport

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding Harbour Sport.

Executive Summary

2.       Toni-Maree Carnie, Chief Executive,  and Justine Martin, Regional Board Manager (Kaipātiki) of Harbour Sport will be in attendance to provide an update to the Kaipātiki Local Board on Harbour Sport’s initiatives and work in the Kaipātiki region between July 2015 and February 2016

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Toni-Maree Carnie and Justine Martin of Harbour Sport.

b)      thank Toni-Maree Carnie, Justine Martin and Harbour Sport for their attendance and presentation.

 

 

 

8.3       Kaipātiki Project

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding the Kaipātiki Project.

Executive Summary

2.       Janet Cole, Manager and Nick Jones, Chair of the Kaipātiki Project will be in attendance to provide an update to the Kaipātiki Local Board on the activities of the Kaipātiki Project over the last six months and to discuss what is envisioned for the next six months.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Janet Cole and Nick Jones of the Kaipātiki Project.

b)      thank Janet Cole, Nick Jones and the Kaipātiki Project for their attendance and presentation.

 

 

 

8.4       Plunket Kaipātiki

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding Plunket Kaipātiki.

Executive Summary

2.       Raelene Fraser, Community Support Co-ordinator for Plunket Kaipātiki will be in attendance to update the Kaipātiki Local Board on the newly renovated Beach Haven clinic and the work Plunket is doing in the Kaipātiki area.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Raelene Fraser of Plunket Kaipātiki.

b)      thank Raelene Fraser and Plunket Kaipātiki for their attendance and presentation.

 

 


 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board Community Forum

24 February 2016

 

 

Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 November 2015

 

File No.: CP2016/02468

 

  

Purpose

1.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 November 2015, are attached for the information of the board only.

Executive Summary

2.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are appended as Attachment A.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      note that the open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 November 2015, are attached as Item 12 of the agenda for the information of the board only.

 

Attachments

No.

Title

Page

aView

Open unconfirmed minutes - Kaipātiki Local Board Community Forum, Wednesday, 25 November 2015

13

      

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

24 February 2016

 

 

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Kaipātiki Local Board Community Forum

24 February 2016

 

 

Partnering Agreement – Birkdale Beach Haven Community Project

 

File No.: CP2016/02299

 

  

Executive Summary

1.       A partnering agreement between the Kaipātiki Local Board and the Birkdale Beach Haven Community Project has been developed to facilitate the management of Opaketai Beach Haven garden.

2.       The partnering agreement was considered and adopted by the board at its meeting in December 2015.

3.       The agreement will be formally signed at the meeting by Stephen Chmiel (Chair of the Birkdale Beach Haven Community Project), Lisbeth Alley (Chair of the Beach Haven Placemaking Group) and Kay McIntyre on behalf of the board.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the report

 

 

Attachments

No.

Title

Page

aView

Opaketai Baech Haven Garden Partnering Agreement

23

     

Signatories

Authors

Blair Doherty - Kaipātiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



Kaipātiki Local Board Community Forum

24 February 2016

 

 

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