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Kaipātiki
Local Board
10 February
2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Mr Ross Bernard Frisby - Queen's Service Medal
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Mr Ross Frisby was awarded a Queen's
Service Medal for services to football in the New Year Honours 2016.
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Resolution number KT/2016/3
MOVED by Member R Hills, seconded
by Member L Waugh:
That the Kaipātiki Local Board:
a)
congratulates Mr Ross Frisby on his
award of the Queen's Service Medal for
services to football in the New Year Honours 2016.
CARRIED
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6.2
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Mrs Carole Josephine Maddix - Member of the New Zealand Order of
Merit
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Mrs Carole Maddix was appointed as a
member of the New Zealand Order of Merit for services to netball in the New
Year Honours 2016.
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Resolution number KT/2016/4
MOVED by Member R Hills, seconded
by Member L Waugh:
That the Kaipātiki Local Board:
a)
congratulates Mrs Carole Maddix on being appointed as a member of the New
Zealand Order of Merit for services to netball in the New Year Honours 2016.
CARRIED
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6.3
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Mr Alexander Ross Morrison (Ross) - Member of the New Zealand
Order of Merit
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Mr Ross Morrison was appointed as a member of the New Zealand Order of
Merit for services to tennis in the New Year Honours 2016.
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Resolution number KT/2016/5
MOVED by Member R Hills, seconded
by Member L Waugh:
That the Kaipātiki Local Board:
a)
congratulates Mr Ross Morrison on being appointed as a member of the New Zealand Order of Merit
for services to tennis
in the New Year Honours 2016.
CARRIED
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6.4
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Mrs Dawn Cecelia Morrison - Member of the New Zealand Order of Merit
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Mrs Dawn Morrison was appointed as a member of the New Zealand Order of
Merit for services to tennis in the New Year Honours 2016.
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Resolution number KT/2016/6
MOVED by Member R Hills, seconded
by Member L Waugh:
That the Kaipātiki Local Board:
a)
congratulates Mrs Dawn Morrison on being appointed as a member of the New Zealand Order of Merit
for services to tennis
in the New Year Honours 2016.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday
9 December 2015
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The open unconfirmed minutes of the Kaipātiki
Local Board meeting held on Wednesday 9 December 2015 were
confirmed under item 4 of the agenda.
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Secretarial Note: Item
13 - Kaimataara o Wai Manawa Café, 39 Birkenhead Avenue, Birkenhead – New Lease
to Bungalo Enterprises Limited was considered prior to Item 29 - Procedural
motion to exclude the public.
Item 14 - Approval of developed
design for Marlborough Park Hall was considered following Item 17 Te Onewa Pa
Update.
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15
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Allocation of remaining parks LDI volunteer budget
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Resolution number KT/2016/7
MOVED
by Deputy Chairperson A Hartley, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a)
approves the proposed work programme for volunteer support for the remainder of the
2015/16 financial year.
b)
approves
expenditure of $20,000 from its 2015/16 Parks Volunteer budget for the
development of a Pest-Free Kaipātiki Action Plan.
c)
approves the remainder of the 2015/16 Parks
Volunteer budget allocation as follows:
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Item
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Budget FY16
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Contractor support
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$10,000
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Tools and equipment
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$5,000
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Pest animal control
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$3,000
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Beach clean ups
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$1000
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Brochures
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$1000
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Planting
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$10,000
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Total
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$30,000
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CARRIED
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Secretarial Note: Item
16 - Auckland Transport Update - February 2016 was considered prior to Item 18
– Quarterly performance report.
Item
17 – Te Onewa Pa update was considered prior to Item 14 - Approval of developed
design for Marlborough Park Hall.
Item 18 –
Quarterly performance report was considered prior to Item 16 - Auckland
Transport Update - February 2016.
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16
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Auckland Transport Update - February 2016
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Marilyn Nicholls, Elected Member
Relationship Manager, was in attendance to present to the Kaipātiki
Local Board regarding the Auckland Transport Update -
February 2016.
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Resolution number KT/2016/9
MOVED
by Chairperson K McIntyre, seconded by Member L Waugh:
That the Kaipātiki
Local Board:
a)
receives the Auckland Transport February 2016 Issues Update to
the Kaipatiki Local Board.
b)
requests the Auckland Council Parks, Sports and Recreation
department review and replace the undersized plants, and reduce the mulch
margins (funded via the boards Local Board Transport Capital Fund) along
Akoranga Drive in the next planting season.
CARRIED
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20
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Better Urban Planning Issues Paper and Resources Legislation
Amendment Bill
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Eric Perry, Relationship Manager, was
in attendance to present to the Kaipātiki Local Board regarding the Better
Urban Planning Issues Paper and Resources Legislation Amendment Bill.
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Resolution number KT/2016/11
MOVED
by Chairperson K McIntyre, seconded by Member L Waugh:
That the Kaipātiki
Local Board:
a)
establishes a working party consisting
of the Chairperson, the built environment lead, the regulatory, bylaws and
compliance portfolio lead and associate, and Member Danielle Grant to
formulate the board’s feedback on both the Productivity Commission’s ‘Better
Urban Planning Issues Paper’ and the Resource Legislation Amendment Bill,
noting that:
i)
board feedback must be submitted no
later than 8 March 2016;
ii)
the Auckland Development Committee will
be preparing formal responses on behalf of Auckland Council on both matters
at its 10 March 2016 business meeting that will include the views of local
boards; and
iii) the board’s final position on both topics will be presented for
retrospective endorsement to the next available business meeting.
CARRIED
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21
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Draft Local Government Election Year Policy for Elected Members
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Eric Perry, Relationship Manager, was
in attendance to present to the Kaipātiki Local Board regarding the Draft
Local Government Election Year Policy for Elected Members.
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Resolution number KT/2016/12
MOVED
by Chairperson K McIntyre, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a)
receives the report
b)
agrees with the intent of the draft
“Local Government Election Year Policy for Elected Members” and will adhere to its principles.
CARRIED
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24
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Governing Body and Independent Maori Statutory Board Members'
Update
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There were no Governing Body or
Independent Maori Statutory Board Members’ verbal updates.
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
The meeting adjourned at 10.05am and
reconvened at 10.24am. Members Grant Gillon and John Gillon were not present
when the meeting reconvened.
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13
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Kaimataara o Wai Manawa Café, 39 Birkenhead Avenue, Birkenhead –
New Lease to Bungalo Enterprises Limited
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Peter Beckerleg, Manager Development
Programmes, was in attendance to present to the Kaipātiki Local Board
regarding the Kaimataara o Wai Manawa Café, 39 Birkenhead Avenue, Birkenhead
– New Lease to Bungalo Enterprises Limited.
A document titled ‘Kaimataara Lease
Area’ was tabled. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2016/18
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a)
approves a lease term of eight years, with a right of renewal
of five years to Bungalo Enterprises Limited for the purpose of establishing
a café on the Kaimataara o Wai Manawa site at 39-45
Birkenhead Avenue, Birkenhead.
CARRIED
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Attachments
a Kaimataara Lease Area
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Member Grant Gillon entered the meeting
at 10.29am.
Member John Gillon entered the meeting
at 10.29am.
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29 Procedural
motion to exclude the public
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Resolution
number KT/2016/19
MOVED by Member L Waugh, seconded by Deputy
Chairperson A Hartley:
That the
Kaipātiki Local Board:
a)
excludes the public from the following part(s) of the
proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special Housing Areas:
Tranche 10
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Reason for passing this resolution
in relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for
the passing of this resolution
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The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of
the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information.
In particular, the report contains
commercially sensitive information and information that could potentially
give parties a commercial advantage if released..
s7(2)(c)(i) - The withholding of
the information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to prejudice the supply of similar
information or information from the same source and it is in the public
interest that such information should continue to be supplied.
In particular, the report contains
commercially sensitive information and information that could potentially
give parties a commercial advantage if released..
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s48(1)(a)
The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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b)
notes the confidential status of Attachment a to Item 23 for the
reasons and grounds as follows:
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Reason for passing this resolution
in relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for
the passing of this resolution
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The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
personal information.
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s48(1)(a)
The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.31am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.03am The
public was re-admitted.
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17
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Te Onewa Pa - Update
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Cathy Challinor, BoffaMiskell, Nick
Coxhill, New Zealand Transport Agency, and David Greig, New Zealand Transport
Agency were in attendance to present to the Kaipātiki Local Board
regarding the Te Onewa Pa – Update.
Documents titled ‘Te Onewa - Harbour
Bridge Council Reserve Upgrade - Outline Plan’ and ‘Te Onewa - Harbour Bridge
Council Stage 3 - Outline Plan Drawing‘ were tabled. Copies have been placed
on the official minutes and are available on the Auckland Council website as
minutes attachments.
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Resolution number KT/2016/20
MOVED
by Chairperson K McIntyre, seconded by Member G Gillon:
That the Kaipātiki
Local Board:
a)
receives the update report from the New Zealand Transport
Agency on the Te Onewa Pa project.
b)
requests the New Zealand Transport Agency provide detailed
design plans for the Te Onewa Pa project by 1 March 2016, particularly:
i)
the design of the new fence;
ii)
planting in relation to the fence;
iii)
materials used for the fence;
iv)
materials used for the pathways;
v)
the future of the containers stored on the compound adjacent to
the site;
vi)
the barbed wire surrounding the compound adjacent to the site;
vii)
positions and elevations of the bridge over the pa trench;
viii)
detailed elevations;
ix)
details on lighting; and
x)
the secondary exit route including the fence and gate.
CARRIED
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Attachments
a Te Onewa - Harbour Bridge
Council Reserve Upgrade - Outline Plan
b Te Onewa - Harbour Bridge
Council Stage 3 - Outline Plan Drawing
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14
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Approval of Developed Design for Marlborough Park Hall
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Peter Loud, Senior Community Places
Advisor and Hannah Andrew, Strachan Group Architects were in attendance to present to the Kaipātiki Local Board
regarding the Approval of developed design for Marlborough
Park Hall.
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Resolution number KT/2016/21
MOVED
by Member R Hills, seconded by Member L Waugh:
That the Kaipātiki
Local Board:
a)
approves the developed design
completed by Strachan Group Architects for the refurbishment of Marlborough
Park Hall.
b)
delegates the approval of minor changes
to the developed design arising from the detailed design process to the
Chairperson.
c)
approves the project proceeding to
tender and construction subject to the project being able to be delivered
within the available budget.
d)
thanks council staff and consultants
for the management of this key local board project from feasibility, concept
and consultation through to developed design.
CARRIED
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11.57am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
