Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

17 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Respect Our Community Campaign (ROCC) 5

8.2 Deputation - Mangere East Community Hub Steering Group 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Auckland Transport Update - February 2016 11

14 Auckland Transport Quarterly Update to Local Boards 33

15 Approval to lease part of Old School Reserve, Mangere to the Cook Islands Ta’okotai’anga Charitable Trust for an early childhood education centre 59

16 Support of transfer of ownership of building at 299R Kirkbride Road, Mangere and grant of new community lease 69

17 19 Mona Avenue, Mangere Bridge - Appointment of Control and Management of Reclaimed Land 75

18 Reallocation of Toilets and Changing Room Renewals Funding 83

19 Introducing an alcohol ban on Aorere Park car park 87

20 Draft Local Government Election Year Policy for Elected Members 139

21 Approval of 2015/16 Work Programme - Mangere-Otahuhu Community Arts Brokers 149

22 Allocation of the Māngere-Ōtāhuhu Local Discretionary Capital Fund 153

23 Governance Forward Work Calendar 157

24 Making Good Decisions (MGD) Course 163

25 For Information: Reports referred to the Māngere-Ōtāhuhu Local Board 167

26 Mangere-Otahuhu Local Board Members - Portfolio, Outside Organisations and BID Updates 173

27 Mangere-Otahuhu Local Board Workshop Notes 175

28 Chairpersons Announcements 181

29 Consideration of Extraordinary Items

PUBLIC EXCLUDED

30 Procedural Motion to Exclude the Public 183

C1 Special Housing Areas: Tranche 10 183

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 December 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Respect Our Community Campaign (ROCC)

Purpose

1. Jasmine Kovach from Respect Our Community Campaign (ROCC) would like to discuss alcohol off-licence signage in the Māngere-Ōtāhuhu community.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Jasmine Kovach for her attendance and presentation.

Attachments

a Alcohol Off-License Signage Document............................................. 187

8.2 Deputation - Mangere East Community Hub Steering Group

Purpose

1. Hone Fowler from the Mangere East Community Hub Steering Group would like to discuss with the board the community hub development plans for the Mangere East community.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Hone Fowler for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

17 February 2016

Auckland Transport Update - February 2016

File No.: CP2016/01264

Purpose

1. This report provides an update on local transport matters over the last month for the Māngere-Ōtāhuhu Local Board (MOLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the MOLB.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the Auckland Transport Update – February 2016 report.

Responding to Resolutions

3. No ‘Resolutions’ required responses this month.

Discussion

Mangere Town Centre Bus Station

4. Auckland Transport and New Zealand Transport Agency announced in December 2015 that the Mangere Town Centre Bus Station is funded and will start construction in 2016.

5. Getting this bus station re-built has been a key advocacy issue for the Māngere-Ōtāhuhu Local Board.

6. The Māngere Town Centre Bus Station is also a key ‘hub’ for the South Auckland’s ‘New Public Transport Network’. It is planned that this will start to become operational in October 2016. Within the Māngere-Ōtāhuhu Local Board Area there will also be modifications to local roads to make them more suitable for buses with the installation of High Occupancy Vehicle Lanes (potentially bus lanes but could also be T2 or T3 lanes). Roads that will be affected are Atkinson and Walmsley. This work is part of the development of the ‘Rapid Network’ Route 32 that will link Māngere and Ōtāhuhu

7. Unfortunately staff leave means that no further information is available at this time.

Rail to the Airport

8. The Māngere-Ōtāhuhu Local Board is involved in the ongoing discussion to identify the best way to provide a direct rail link from the CBD to Auckland Airport. This discussion is reported as the ‘SMART’ project.

9. Although this project is not currently funded and will not be for some time it is important that a decision is made between two options, light or heavy rail, so that a route can be ‘designated’ and planning can start for future development.

10. In December 2015 and January 2016 there was considerable discussion in the media about the proposed options. The Māngere-Ōtāhuhu Local Board is represented on the project’s steering group by the Chair and Deputy Chair.

11. The proposed routes are generally similar and are shown below (Fig 1). Light rail and heavy rail have different operational requirements so there are small but significant differences and this is why a decision needs to made because whichever of the option is favoured will require a slightly different route.

12. Modern light rail is not familiar to most New Zealanders so a picture is included below. Light rail does not carry as many people as heavy rail and cannot carry freight but does provide other advantages, being able to climb steeper slopes and allowing greater flexibility in its routes. (i.e. linking a light rail route to town centres is much easier than doing the same with heavy rail).

13. The key points at this stage are:

· Any rail link between the CBD and Auckland Airport is some way in the future; but

· A route and decision between ‘light’ and ‘heavy’ options needs to be made reasonably soon;

· That the Māngere-Ōtāhuhu Local Board is engaged and involved in the project’s steering group; and

· That if the Māngere-Ōtāhuhu Local Board would like more information a briefing is easy to organise.

Figure 1: Proposed rail routes from the Onehunga to the Airport

Figure 2- What a light rail station could look like

Mangere Light Rail Station

HOP Card Price Change – Advertising Campaign Continues

14. Previously, in late 2015, the change in price of Auckland Transport’s HOP card from $5 to $10 was reported to the Māngere-Ōtāhuhu Local Board.

15. This change was needed because the original price was heavily subsidised and now, with more than 600,000 HOP cards in circulation, a significant percentage of public transport customers have bought a card and it is time to finish this subsidy.

16. A key issue that has been raised by the Māngere-Ōtāhuhu Local Board was the lower use of HOP cards in South Auckland. Auckland Transport understands this concern and is continuing its advertising campaign to try and increase HOP Card use in the South. The following activities are being conducted to encourage people to purchase HOP cards:

· Media advertising;

· Auckland Transport staff speaking to people at bus and rail stations;

· Auckland Transport communicating with key stakeholder groups; and

· A large poster campaign in public places and public transport stops. The aim of the campaign is to inform people about the potential savings associated with a change to the Auckland Transport HOP Card.

17. Auckland Transport is aware that the uptake of HOP cards is lower in South Auckland and is continuing to target this area with a campaign focused on demonstrating the cost savings of using an Auckland Transport HOP Card against using cash (approx. 10%). As well as signage and billboards the campaign includes staff visiting transport hubs and speaking to passengers.

Berm Planting Policy

18. Auckland Transport has received feedback on its draft guidelines for ‘Private Planting in the Road Corridor’ from eighteen of the twenty one local boards.

19. The Elected Member Relationship Team is working with the Maintenance Team to assess the feedback taking into account, as much as possible, individual Local Board’s views and then balancing all submitter’s ideas with the practicalities of developing an enforceable and fair policy.

20. A new draft of the guidelines will then go to Auckland Transport’s Executive Leadership Team and the Auckland Transport Board, with a final version of the guidelines likely to be available early this year.

Informing Local Board’s about Managing Growth

21. Auckland Transport, Auckland Council and utility providers are discussing the issue of growth with Local Board’s in high growth areas in the North and South of Auckland.

22. Although the Māngere-Ōtāhuhu Local Board is outside the study area Auckland Transport is keen to make sure that all Local Boards know about the project before public consultation on these issues takes place in early 2016.

23. On 5 February 2016 there is a briefing about the Southern Growth Areas. Public consultation is scheduled to take place between 18 February and 2 March 2016. Then Local Boards will be asked for submissions by 17 March 2016.

24. The overall aim is ensure that the all Local Boards are aware of this consultation process and can engage effectively.

Future Streets

25. The ‘Future Streets’ project has now started and the following information can be reported:

· Pershore Street Lighting and Windrush Footpaths: Some work has already been completed in Pershore Street and work on the footpaths in Windrush Close started on 18 Jan 2016.

· Waddon to Mascot Walkway: Waddon to Mascot walkway ‘shared path’ tender process is completed and it is planned that work will start in early-March 2016.

· Waddon to Mascot Street Lighting: A contract has been awarded allowing the contractor to purchase the lighting equipment and to start work in late-January or early-February 2016.

· Windrush Close Lighting: A small section of lighting in Windrush Close was completed early this year.

26. Although the project is big and the project team have warned that it will take some time to deliver, the work is starting to increase in tempo and the community and the Māngere-Ōtāhuhu Local Board will soon start to see progress.

27. Based on the Māngere-Ōtāhuhu Local Board’s advocacy the Windrush Close – Waddon Road shared path has been prioritised and this is the area that work will start on in March 2016.

28. Communications planning is on-going and there will be a range of activities to publicise the project, at this time the following public communications can be noted:

· Six properties bordering the park, that will have modifications their access, have been sent letters explaining the changes;

· All properties in areas being worked on will receive notification letters;

· The works will be advertised in the local newspaper and in Auckland Council media; and

· The communications planners are also liaising with local journalists providing them with information as it becomes available.

Local Board Transport Capital Fund (LBTCF):

29. MOLB has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

30. In its first electoral term the MOLB requested a number of projects and the progress of these projects is summarised in Attachment C.

31. So far in this electoral term the Māngere-Ōtāhuhu Local Board has identified six projects and these are discussed in detail in Attachment C.

Attachments

No.	Title	Page
a View	Summary of Engagement	17
b View	Capital Fund Projects	23
c View	Issues Report	31

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Team Manager, Elected Member Relationship Management, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Summary of Engagement with Mangere-Otahuhu Local Board on Projects

Project	Description of Engagement Activities with Mangere-Otahuhu Local Board	Notes
Waddon-Windrush	1. November 2013 – Auckland Transport reported that there was a possibility that the new Regional Land Transport Programme would not include Waddon-Windrush. 2. Late 2013 –early 2014 – Auckland Transport staff work with a variety of agencies to look at other options and identify the opportunity to use the ‘Future Streets’ project to analyse the problem differently. 3. 10 February 2014 - The Mangere-Otahuhu Local Board’s Transport representatives met with the leader of the Future Streets Project and discuss this project’s ideas for improving safety from crime in this area 4. 20 February 2014 – Possible options starting to be identified were reported verbally and discussed with Mangere-Otahuhu Local Board members during the Local Board’s bus tour of the area. 5. 27 February 2014 – Auckland Transport officers and elected members met to discuss the project and confirmed the Local Board’s priorities and looked at possible options that can be developed by Auckland Transport. 6. Late February 2014 - The ‘Future Streets’ team and Auckland Transport officers started developing options for how to re-model this area to reduce the amount of criminal activity; and encourage walking and cycling. 7. 11 March 2014 – Transport Representatives met with the ‘Future Streets’ project team and workshopped a range of options. 8. 31 March 2014 – All Mangere-Otahuhu Local Board members were emailed a copy of an options paper produced by the ‘Future Streets’ project team that described four possible options for the area. 9. April Mangere-Otahuhu Local Board Meeting – The options paper was attached to the monthly transport report. 10. 7 May 2014 – The options contained in the options paper were workshopped with the Mangere-Otahuhu Local Board members. 11. 21 May 2014 – The Mangere-Otahuhu Local Board resolved to request an investigation by Auckland Transport about the feasibility of using the Local Board’s Transport Capital Funds to deliver the project. 12. 16 July 2014 – Rough Order of Cost of $ 173,366 reported back to MOLB. 13. 13 August 2014 – Mangere-Otahuhu Local Board workshop to discuss ‘Future Streets’ included this project in the discussion. 14. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 15. 7 November 2014 – Public consultation mail out posted to local residents 16. 7-21 November 2014 – Public consultation period (for Waddon-Windrush works and ‘Future Streets’ package). 17. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 18. 12 January 2015 – Met with the Board’s Transport representative who authorised detailed design to commence based on the concept plans. 19. 10 April 2015 – Local Board Chair and Deputy Chair breifed that the project’s expected delivery date will need to be extended 20. 15 April 2015 – Whole Local Board verbally briefed the delay at the Monthly Meeting 21. 17 April 2015 – Draft written report outling the reasons for the delay and the new expected timeframe sent to Chair and Deputy Chair 22. 20 May 2015 – Formal report made to the Local Board outlining the reasons for the delay in delivery and the new expected delivery dates. 23. 15 September 2015 - Local Board Chair and Deputy Chair breifed that the project’s expected delivery date will need to be extended from October 2015 – November 2015 24. 16 September 2015 - Formal report made to the Local Board outlining the reasons for the delay in delivery and the new expected delivery dates.	Delivery of this project as part of the wider ‘Future Streets’ programme started on 16 November 2015 and Auckland Transport is expecting to start work on this part of the project in March 2016.
East-West Study	1. 22 August 2012 - An initial workshop was attended by representatives of the Mangere- Otahuhu Local Board. 2. After this workshop the Mangere-Otahuhu Local Board made a written submission to the project team. 3. 20 February 2013 - A workshop was conducted with representatives from all affected Local Boards, including the Mangere-Otahuhu Local Board. 4. After this workshop another written submission was provided by the Mangere-Otahuhu Local Board. 5. 20 June 2013 - A briefing was held between the Project Team and Mangere-Otahuhu Local Board representatives. 6. 24 June 2013 - A workshop was conducted with all affected Local Boards including Mangere-Otahuhu. 7. 17 July 2013 - The Project Team met with the whole Mangere-Otahuhu Local Board and discussed proposed options, outlined the reasoning behind the options and discussed this information with the Board Members 8. 28 August 2013 - The Project Team came to the Mangere-Otahuhu Local Board regular workshop and discussed the Board’s concerns about the options that were presented. (N.B. details of the discussion were reported to the September 2013 Mangere-Otahuhu Local Board meeting) 9. 2 September 2013 - Local Boards that are in the affected area met together and discussed their opinions of the options presented to date provided ideas for other options that could be considered by the Project Team. 10. 7 November 2013 – Auckland Transport officers met with the ‘Respect Our Community’ advocacy group. 11. 11 November 2013 – The local MP Sua William Sio was briefed of the project and invited the Mangere-Otahuhu Local Board Chair to the meeting. 12. 4 December 2013 – The I East-West project team met with the full Mangere-Otahuhu Local Board and discussed progress and the planned future development of the project. 13. 13 March 2014 – All Local Boards affected by the project were invited to another workshop. Both Mangere-Otahuhu Local Board Transport representatives attended. 14. Late July 2014 – Public consultation period planned. 15. 26 Juy 2014 – Public open day conducted in Mangere Bridge. 16. 2 August 2014 – Public open day conducted in the Mangere Town Centre. 17. October 2014 - Period of public consultation was undertaken that included a series of public open days and workshops as follows: · 11 October community open day at Onehunga Primary School Hall · 16 October community open day at Otahuhu College Sports Pavillion · 19 October community open day at Te Papapa Squash Club · 20 October community workshop at Te Papapa Squash Club · 21 October community workshop at Pearce Street Hall · 22 October community workshop at Te Papapa Squash Club · 23 October community workshop at Otahuhu College Sports Pavillion 18. 30 October another extra community workshop held at the request of the community. 19. November 2014 – February 2015 – Community feedback analysed by Auckland Transport and New Zealand Transport Agency. 20. 23 March 2015 – The Transport Portfolio Leaders were briefed on the project by the project manager. 21. 9 June 2015 – The Transport Portfolio Leaders were briefed on the project by the project manager. 22. 1 July 2015 - The whole Mangere-Otahuhu Local Board was briefed on the project by the project manager
Future Streets	25. 3 April 2013 - The ‘Future Streets’ Project Team met with the Mangere-Otahuhu Local Board for an initial briefing on the project. 26. 21 April 2013 - The ‘Future Streets’ Project Team met with the Transport Portfolio Leads and the Chair and discussed the details of the project. The Project Team asked for assistance engaging with the local community and the Transport Portfolio Leads have provided a list of key local people and organisations that they believe the team should involve in planning this project. 27. 3 July 2013 - The Project Team briefed whole Mangere-Otahuhu Local Board on progress on. 28. 22 January 2014 - The project team briefed the Local Board on progress. 29. 23 January 2014 – Community participatory workshop 30. 10 February 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives 31. 27 February 2014 – Met with the Mangere-Otahuhu Local Board Transport representatives to discuss Waddon-Windrush 32. 11 March 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives. 33. 16 July 2014 – Community participatory workshop. 34. 16 July 2014 – Projects reported to the Managere-Otahuhu Local Board that can be considered for funding through the Local Board’s Transport Capital Fund. 35. 13 August 2104 – Mangere-Otahuhu Local Board workshop to discuss using Local Board Transport Capital to support this project. 36. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 37. 7 November 2014 – Public consultation mail-out posted to local residents. 38. 7-21 November 2014 – Public consultation period. 39. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 40. 12 January 2015 – Met with the Board’s Transport representative who authorised details design to commence based on the concept plans. 41. 10 April 2015 – Local Board Chair and Deputy Chair breifed that the project’s expected delivery date will need to be extended 42. 15 April 2015 – Whole Local Board verbally briefed the delay at the Monthly Meeting 43. 17 April 2015 – Draft written report outling the reasons for the delay and the new expected timeframe sent to Chair and Deputy Chair 44. 20 May 2015 – Formal report made to the Local Board outlining the reasons for the delay in delivery and the new expected delivery dates. 45. 15 September 2015 - Local Board Chair and Deputy Chair breifed that the project’s expected delivery date will need to be extended from October 2015 – November 2015 46. 16 September 2015 - Formal report made to the Local Board outlining the reasons for the delay in delivery and the new expected delivery dates.	Delivery of this project as part of the wider ‘Future Streets’ programme started on 16 November 2015. This project has now started and work has been completed in Windrush Close and Pershore Road.
Otahuhu Rail/Bus Interchange	1. 6 March 2013 – The Project Team met with the Mangere-Otahuhu Local Board for an initial briefing. 2. 7 October 2013 – The Project Team met with the Mangere-Otahuhu Local Board’s Transport Representatives for a briefing and work shop. 3. 6 December 2013 – The Project Team held a public open day that was attended by representatives of the Mangere-Otahuhu Local Board. 4. 13 May 2014 – Mangere Otahuhu Local Board Chair briefed on progress, and plans for Pasifika consultation. 5. 14 May 2014 – Mangere-Otahuhu Local Board briefed on progress and plans. 6. 16 July 2014 – Meeting with Otahuhu Business Association called by Mayor Len Brown and involved discussing local concerns about the new inter-change. 7. 15/16 August 2014 – Public open days held in Otahuhu. 8. 22 December 2014 – Auckland Transport officers briefed Jenny Salesa MP for Manukau East. 9. 1 July 2015 – As soon as the project’s budget was confirmed by Auckland Council the whole Mangere-Otahuhu Local Board was briefed on the project by the project manager.	Delivery is expected to be completed by mid 2016.
SMART Study	1. August 2014 – Catch-up meeting scheduled between the Transport Portfolio Leaders and Auckland Transport. 2. 16 March 2015 – One of the Transport Portfolio Leaders was briefed on the changes to this project because of Light Rail being an option. Light Rail has the potential to deliver good passenger service more cheaply than heavy rail. 3. 19 March 2015 – Both Transport Portfolio Leaders were briefed about the potential impact of Light Rail on this study. 4. 2 October 2015 – The Chair and Deputy Chair attended the political steering group meeting for this project.	In December 2015 and January 2016 there has been an increase in interest in Light Rail options and there is a requirement to make a descision about the best option.

Māngere-Ōtāhuhu Local Board

17 February 2016

Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted	Description	Current Status
Mangere –East Town Centre Traffic Calming	The aim of this project is to improve ease of access to the Mangere-East Town Centre for people on foot.	Project completed
Waddon-Windrush Walk/Cycleway	The walkway is narrow, poorly lit and has become a high crime area and widening the walkway is seen as a solution that will make the area safer with regards to crime. The Mangere-Otahuhu Local Board has decided to use its Local Board Transport Capital Fund to deliver the project.	It is planned that this project will start in March 2016.
Future Streets Walking and Cycling Circuit Windrush-Mascot	Constructing a iconic fit-route that runs from Windrush Close to Mascot Road.	Delivery of this project as part of the wider ‘Future Streets’ programme started on 16 November 2015 and some work has already be completed including: · Footpath upgrade in Windrush Close; · Lighting in Pershore Park.
Future Streets Walking and Cycling Route Mascot Road	Constructing a walking and cycling route that runs along Mascot Road from its intersection with Windrush Close to Waddon Road. It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road. Propsoed modifications include: · Better crossings linking the Wananga with the town centre; · Protected on road cycle lanes; and · Intersections designed to slow traffic and make them safer for pedestrians and cyclists.	Delivery of this project as part of the wider ‘Future Streets’ programme started on 16 November 2015. This project is progress well and technical aspects are being resolved ready for construction.
Station Rd (from Mason Ave to Great Sth Rd)	The overall aim is to upgrade this section of Station Road in accordance with urban design recommendations from the Otahuhu Linkages & Public Realm Initiative and to make it fit with work that is currently funded on the road. This would include mproved footpaths with modern attractive street furniture, and there is the opportunity to provide cycle lanes as well. The reconfiguration will link with other work that is planned on Station Road and will improve the carriageway and general traffic management.	This project has been investigated and was not supported by the Mangere-Otahuhu Local Board.
Mason Ave / Station Rd Carpark – Pedestrian Link	Develop a footpath link from Mason Ave and Station Rd through the car park This will provide better access and a natural pathway from Station Road to the the Mason Ave pedestrian crossing and the new upgraded recreatiosn centre. The proposal also include high standards of lighting, lots of decorative planting and other landscape improvements. Another key feature will be signage directing people using the walkway to areas of interest like the recreations centre and bus stops.	This project is complete.
Funds ‘carried over’ from the previous electoral term: $ 418,508 Three years LBTCF allocations of $ 517,754 per annum: $ 1,553,262 Total LBTCF funds available for allocation this electoral term: $ 1,971,770
Mangere-East Town Centre Traffic Calming $ 30,000 Waddon-Windrush Walking and Cycling Route $ 173,366 Future Streets Walking and Cycling Circuit Windrush-Mascot $ 346,000 Future Streets Walking and Cycling Route Mascot Road $ 1,180,000 LBTCF fund potentially committed as at 6 June 2015 $ 1,729,000

2010-13 Electoral Term

Projects Submitted	Description	Current Status
Improving Bus Stops	The Mangere-Otahuhu Local Board has identified 18 bus stops that will improve by building shelters at them. The Board authorised $308,000 from the Local Board Transport Capital Fund.	At this time only the upgrade of the stop at 3 Church Street remains to be completed. The plan for this bus shelter has a number of technical issues and has progressed slower than expected. The Auckland Transport Manager will follow up this month
Bader Drive, Idlewild Road Intersection	This project involves re-developing the Bader Drive, Idlewild Road intersection to make it safer.	This intersection has now been modified to make it safer and allow better traffic flow.
Improving Speed Limit Signage on Favona Road, Mahunga Drive, Coronation Road and Walmsley Road		This project has been completed and the signs have been installed.
Otahuhu Main Street Poles and Luminaires	This project involves upgrading the lighting in the Otahuhu Town Centre.	This project has been completed and the new light poles and lights installed.
Improving Signage from SH1 and SH20 to the Mangere and Otahuhu Town Centres	This project involves funding the installation of information signs that direct drivers from the motorway to the Otahuhu Town Centre. At the August Mangere-Otahuhu Local Board meeting release of $75,000 from the Local Board’s Transport Capital Fund was authorised.	This project has been completed.
Mangere Town Centre Bus Stop	This proposed project involves the Mangere-Otahuhu Local Board paying for development of a concept plan for this site as prelude to potentially financing a redevelopment of this facility.	The bus stop was cleaned up and re-painted. Using Local Board Transport Capital Funds to support this project has been investigated and was not able to be supported. The decision in September 2014 to allocate the majority of the available funds to ‘Future Streets’ and upgrading the Otahuhu Car Park means that there is no money available for allocation to this project.
Commitments made in the previous electoral term: Bus Shelter Upgrades $ 308,000 Otahuhu Lighting Upgrade $ 160,000 Signs in Mahunga Drive $ 2,000 Bader/Idlewild Intersection Remodelling $ 72,000 Directional Signage SH 1 – Otahuhu and SH 20 – Mangere Town Centre $ 75,000 Total committed (or spent) in the last electoral term $ 617,000

Projects Investigated but Not Able to be Delivered

Projects Submitted	Description	Current Status
Massey Road Pedestrian Over-bridge	This project involves building a pedestrian over bridge on Massey Road in the Mangere East Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Bus stop at the rear of the Mangere Town Centre	This project involves establishing a parking area for the courtesy bus that stops at the Mangere-Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting. Auckland Transport delivered the bus stop in April 2014
Traffic calming in Harania Avenue, Dewhurst Road and Massey Road		Investigated and reported back on at the April 2013 Mangere-Otahuhu Local Board meeting.
Bader Drive / Orly Road Roundabout	This project involves re-developing the Bader Drive, Orly Road intersection to make it efficient.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Signalisation of the Favona Road and Harania Road Intersection	The Mangere-Otahuhu Local Board has already requested that speed calming measures be investigated on Harania Road. This request was turned down because of the effect on public transport of speed bumps or other traffic calming measures. The Board is still concerned about speed and safety in this road and would like signalisation of the Favona/Harania Intersection investigated.	This project has been investigated and the results were reported back at the April 2014 Mangere-Otahuhu Local Board Meeting. The Auckland Transport was asked to re-investigate the request for a signals at this intersection. Auckland Transport’s senior engineer met with the Chair and another elected member onsite and the project and its implications were discussed in detail. The engineer discussed Auckland Transport’s concnerns about signals making the turn out of Harania eaiser and therefore ‘rat –running’ through the street more attractive. A result of the conversation was that in order to to improve driver visibility at the intersection Auckland Transport proposes to install additional parking restrictions (shown in the map below). Traffic calming in Harania Road was also re-assessed but the road’s importance as a bus route means that putting in humps or other traffic calming devices would effect public transport so is not an appropriate solution.

Māngere-Ōtāhuhu Local Board

17 February 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/01287

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

Attachments include:

A – Auckland Transport activities by local board area

B – Travelwise Schools activities by local board area

C – Decisions of the Traffic Control Committee by local board area

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the Auckland Transport Quarterly Update to Local Boards report.

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG)

Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

3. Central Access Strategy

A Strategic Case was jointly developed by the investment partners, and approved by NZTA in November 2015, agreeing the problems faced for access to the city centre. A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

PT Development

4. Double Decker Network Mitigation works

Each route is in a different project phase. By Jun-2018, the following routes are planned to be completed:

· Mt Eden (31 March 2016)

· Northern Express 2 (30 Jun 2016)

· Great North (31 March 2017)

· Manukau (30 June 2017

· Remuera

· New North

· Onewa

Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

5. PT Safety, Security and Amenity

Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities in various phases on these projects are:

· Ellerslie canopies will be completed January 2016

· Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

· Manurewa gates in early design stage.

6. City Rail Link

Enabling Works Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/19 FY subject to funding agreement with Government.

PT Operations

7. Highlights for the quarter

· SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per MoT directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free PT SuperGold travel.

· Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual PT Fares review will be implemented as a stepping stone to integrated fares.

· Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

8. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is also underway.

9. AMETI – Pakuranga Road Busway

Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is mid-February 2016.

10. Tamaki Ngapipi Intersection Safety Improvements

Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

11. Community and Road Safety Programme

· Delivered alcohol checkpoints in partnership with NZ Police

· Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

· Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

· Delivered a targeted social media campaign for high risk young drivers in Henderson

· Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

· Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

· Delivered a targeted social media campaign for high risk young drivers in Mangere

· Supporting ACC and NZTA Young Drivers Signature programme in Mangere.

12. Commute Travel Planning

· Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

· Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

13. Travel Demand (2015/16 Year)

Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor Delivery

14. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· promoting design innovation and efficiency around how work is carried out on the network

· the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

15. Road Corridor Delivery

· In the 2015/2016 financial year AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

· Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

· Contracts have been awarded to two suppliers for the provision of LED luminaires for the 2015/16 year. In the 2015/16 year approximately 11,000 of the existing 70W HPS lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

16. Road Corridor Access

· Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

· With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

17. Strategic Asset Management and Systems

· AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

· The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC). The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

· During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Auckland Transport activities by local board area	39
b View	Travelwise Schools activities by local board area	51
c View	Decisions of the Traffic Control Committee by local board area	53
d View	Report against local board advocacy issues	55
e View	Report on the status of the local board's projects under the Local Board Transport Capital Fund (LBTCF)	57

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Approval to lease part of Old School Reserve, Mangere to the Cook Islands Ta’okotai’anga Charitable Trust for an early childhood education centre

File No.: CP2016/01339

Purpose

1. To seek approval to lease to the Cook Islands Ta’okotai’anga Charitable Trust (operating as the Cook Islands Development Agency New Zealand) for an early childhood education centre on Old School Reserve, Mangere.

Executive Summary

2. The Cook Islands Ta’okotai’anga Charitable Trust (the Trust) wish to establish an early childhood education centre (ECE) on Old School Reserve (283-289 Kirkbride Road, Mangere).

3. The Trust currently leases a house and shed on Old School Reserve. The lease for these council owned buildings expires on 30 November 2025.

4. The Trust, operating as the Cook Island Development Agency New Zealand (CIDANZ), are seeking to develop a community innovation and events hub on the reserve which will be developed in 3 stages;

· Stage 1 oneCOMMUNITY S.H.E.D – renovation of the existing shed - completed

· Stage 2 oneCHILD – development of an early childhood education centre

· Stage 3 oneVILLAGE – development of a multi-purpose community and events facility

5. CIDANZ has secured funding from the Ministry of Education to construct the ECE. It will be approximately 436m2 in size and accommodate 30 children. The anticipated timeframe for its development is 2016.

6. The portion of Old School Reserve where the ECE is proposed is held in fee simple and is managed as a park under the Local Government Act 2002 (LGA). It is zoned for community purpose buildings and indoor recreation facilities (POS4) in the Auckland Council District Plan (Manukau section) which contemplates pre-school education facilities.

7. The ECE will be located close to two existing ECE centres to create a hub and consolidate the buildings on the site. Consideration has also been given to how it fits in within the overall CIDANZ proposal for the park. On its own staff consider that the ECE will have minimal impact on the park and its users.

8. To facilitate the development of the ECE, approval to lease for a 2 year period is sought, with a one year period of renewal if required, subject to public consultation under the LGA. Should consultation result in the proposal progressing, CIDANZ will need to finalise the location and design of the facility in consultation with council, secure the necessary regulatory consents to undertake the development and then develop the site.

9. Once the ECE has been constructed it is proposed that the Trust will enter into a community lease for the site. The terms of the lease will align with the LGA and Auckland Council’s Community Occupancy Guidelines 2012.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

(a) approve public notification in accordance with the Local Government Act, of the intention to lease approximately 436m² of Old School Reserve (283-289 Kirkbride Road, Mangere) to the Cook Islands Ta’okotai’anga Charitable Trust, for an early childhood education centre.

(b) approve an agreement to lease, if there are no objections received through the public notification process, to the Cook Islands Ta’okotai’anga Charitable Trust for approximately 436m² of Old School Reserve (283-289 Kirkbride Road, Mangere) for an early childhood education centre for two years commencing 18 February 2016, with a one year period of renewal if required.

(c) require that the agreement to lease to the Cook Islands Ta’okotai’anga Charitable Trust for an early childhood education centre on Old School Reserve be subject to the following:

i. the final location, detailed design of the facility and vehicle access and parking being agreed with council parks staff

ii. CIDANZ securing funding for the development of the early childhood education centre prior to the commencement of construction works

iii. CIDANZ obtaining all regulatory consents required for the planning and development of the early childhood education centre including parking

iv. construction works and reinstatement of the reserve being subject to conditions to be supplied by the Parks Manager (South).

d) nominate a hearings panel and delegate to the hearings panel to consider any submissions received following the public notification process and make a decision.

e) approve that a lease be granted to the Cook Islands Ta’okotai’anga Charitable Trust (upon the successful completion of the project including the issue of a building certificate of compliance) subject to the following terms and conditions:

i) Term - 10 years from the date of compliance with one 10-year right of renewal;

ii) rent – $1.00 per annum plus GST if demanded;

iii) provision of a community outcomes plan as approved and attached to the lease document ;

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

10. In 2001 the Cook Islands Ta’okotai’anga Charitable Trust was established. A lease was granted to the Trust for the council-owned community house, shed and immediately adjacent land on Old School Reserve (283-289 Kirkbride Road, Mangere). This provided a base for the Trust to share with other local community groups (refer to Attachment A for a location plan). The Trust run a variety of community, cultural meetings and small events managed by volunteers. The Trust’s current lease will expire on 30 November 2025.

11. The Trust was granted a site allocation for the development of a Cook Island Cultural Village hub on Old School Reserve by the former Manukau City Council for a period of three years from 6 September 2010. This expired in 2013.

12. In 2011 the Trust was restructured with a development arm under the trading name CIDANZ being established with governance, management and plans to respond to ailing statistics facing the Cook Islands community. After nationwide consultation with the Cook Islands community (with support from the Department of Internal Affairs Community Development Scheme) the Cook Island Development Action Plan [2013-2015] was developed. This provided the mandate and impetus for the direction that CIDANZ is now facilitating.

13. CIDANZ, in conjunction with the Trust as the community lease holder, are seeking to develop a community innovation and events hub on Old School Reserve for New Zealand Cook Islanders and the wider community. The overall intention is to provide a setting where people from all walks of life can congregate, pursue passions and excel in their interest. CIDANZ wants to champion a deliberate community-led approach to the development.

14. CIDANZ has introduced a range of ‘one’ branded community led social enterprises and services as a way to make CIDANZ self-funding and sustainable. The proposed community innovation and events hub will be developed in three stages;

· Stage 1 oneCOMMUNITY S.H.E.D – renovation of the existing shed. This was completed in 2015.

· Stage 2 oneCHILD – development of an early childhood education centre

· Stage 3 oneVILLAGE – development of a multi-purpose community and events facility. This is in the planning stages.

ECE proposal (oneCHILD)

15. CIDANZ are seeking to develop a Cook Island ECE centre on Old School Reserve (refer Attachment B for a site plan). The location is identified by the Ministry of Education (MoE) as a priority one area. Funding to build the centre has been secured from the MoE.

16. The facility will accommodate 30 children and will be approximately 436m2 in size (building 343m2, outside area 93m2). CIDANZ has indicated that they may wish to expand the centre in the future should a need be established. Should the proposal proceed the anticipated timeframe for construction is 2016.

17. The area of Old School Reserve where the ECE will be located is zoned in the Auckland District Plan (Manukau section) for community purpose buildings and indoor recreation (POS4) which contemplates pre-school education facilities. It is managed as park under the Local Government Act (LGA).

18. Old School Reserve contains two historic buildings that are currently used for community purposes, two ECEs (council is looking to secure a new lessee for one of the ECE facilities that has gone into receivership), a community garden, and the two buildings leased by CIDANZ.

19. It is proposed to locate the ECE in close proximity to the two existing ECE buildings on the eastern side of the park. This is considered beneficial from a shared activity perspective and will consolidate the buildings in one area. The location has also been influenced by the overall desire by CIDANZ to establish a community and events on the park. Council staff are currently working closely with CIDANZ on the proposal. It is anticipated that the design will ensure access to open space is maintained. On its own staff consider the ECE will have minimal impact on the park and its current users.

20. Under the LGA the proposal will need to be publicly notified. If public notification results in no objections, than an agreement to lease can be granted. This allows the club surety of tenure while enabling the council the opportunity to ensure certain requirements are met.

21. It is recommended that the requirements include CIDANZ finalising the plans in consultation with council staff (location, design and parking), showing they have funding in place to cover the costs of construction before they begin and that all regulatory consents are in place. Construction and reinstatement works can be managed by conditions set by the Manager Parks (South).

22. It is recommended that the agreement to lease be granted for two years, with a one year period of renewal if required. This allows the reserve to be made available for other development opportunities should CIDANZ not continue with their plans.

23. Should submissions be received to the public notification for the intention to lease the reserve, they will need to be considered. The board can delegate this to a hearings panel.

24. Once the ECE centre has been completed it is proposed that the Trust will enter into a community lease for the site. The terms of the lease will align with the LGA and the Auckland Council’s Community Occupancy Guidelines 2012. An agreement to lease is a document attached to a draft of the proposed lease and broad conditions for the lease are set by way of this report.

Consideration

Local Board views and implications

25. Three workshops have been held with the local board. The first in March 2015 focussed on the proposal by CIDANZ to develop an ECE. The second workshop held in September 2015 enabled discussion around the oneVILLAGE and oneCHILD proposals. The third workshop sought direction on the future of the former Loimata ECE on Old School Reserve and the ECE proposal by CIDANZ.

26. The local board has consistently indicated its support for the development of a new ECE by CIDANZ on Old School Reserve, recognising that further work is required around exact location and design, and access and parking requirements.

27. The local board raised a concern around vehicle access and parking and park user safety, particularly children. Staff will work with CIDANZ to ensure the concern is addressed.

28. The recommendations within this report fall within the Local Board’s authority relating to the local recreation, sports and community facilities.

Māori impact statement

29. Local iwi will be consulted under the LGA for the intention to lease. It is also anticipated that consultation will occur through the resource consenting process.

30. No sites of historic significance have been identified in the District Plan or Proposed Auckland Unitary Plan.

Implementation

31. Costs involved in the preparation of new lease documentation are borne by Auckland Council.

Attachments

No.	Title	Page
a View	Location plan of Old School Reserve	65
b View	Site Plan for Cook Islands Taokotaianga Trust Old School Reserve	67

Signatories

Authors

Christine Benson - Lease Advisor

Sophie Bell - Parks & Open Space Specialists Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Support of transfer of ownership of building at 299R Kirkbride Road, Mangere and grant of new community lease

File No.: CP2016/01250

Purpose

1. To seek support for the sale and transfer of the building owned by Loimata O Le Alofa Trust at Old School Reserve, 299R Kirkbride Road, Mangere to a specified applicant, being Tavaesina Trust Board, and to approve the subsequent grant of a new community lease for the land to Tavaesina Trust Board.

Executive Summary

2. The building at 299R Kirkbride Road, Mangere (site plan Attachment A) is owned by Loimata O Le Alofa Trust (the Trust), an early childhood education provider. The Trust was placed into liquidation on 17 July 2014 and the management of the building placed in the hands of a receiver. The receiver notified Auckland Council on 19 August 2015 of its request for the sale and transfer of ownership of the building to realise funds to pay the creditor.

3. The lease the Trust holds with Auckland Council for the land allows for the transfer of ownership of the building with council approval as to the purchaser. The purchaser would then enter into a lease with Auckland Council for the land.

4. The local board may instruct council staff to call for expressions of interest from suitable community groups interested in purchasing the building or may approve the transfer of ownership and a new community lease to a specified party.

5. The Tavaesina Trust Board (Tavaesina Trust) has been granted land owner approval to construct an early childhood education centre on Mervan Street Reserve, 18R Mervan Street, Mangere East. Despite efforts Tavaesina Trust are finding it challenging to advance this project due to a number of factors including that the reserve is not classified for this use.

6. Tavaesina Trust wishes to purchase the building at 299R Kirkbride Road, Mangere. It is considered to be a suitable purchaser and would provide a Samoan-based early childhood education centre and language nest which would replace that which Loimata O Le Alofa Trust had previously provided.

7. Tavaesina Trust is in a position to purchase the building through funding from the Ministry of Education who is supportive of the bid. Tavaesina Trust has been approved for another site within the area which has proved difficult to advance.

8. Staff recommend the local board supports the sale and transfer of the building owned by Loimata O Le Alofa Trust at Old School Reserve, 299R Kirkbride Road, Mangere to Tavaesina Trust Board and grants Tavaesina Trust a new community lease for the land for 10 years with one 10 year right of renewal.

9. A community outcomes plan will be negotiated and attached to the lease subject to approval by the Local Board Community Facilities Portfolio Holder.

10. The land the building is on is held in fee simple by Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977. The Local Board is asked to support a recommendation by staff to the Parks, Recreation and Sport Committee for the classification of the reserve as local purpose (community buildings) reserve to better suit the purpose for which it is being used.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Supports the sale and transfer of the building owned by Loimata O Le Alofa Trust at Old School Reserve, 299R Kirkbride Road, Mangere to Tavaesina Trust Board in accordance with clause 4(ii) of the Trust’s lease agreement within three months of the date of this resolution.

b) Supports the recommendation to the Parks, Recreation and Sport Committee for the classification of Part Allotment 74 Manurewa Parish SO 1340C and Allotment 366 Manurewa Parish SO 46258 being part of Old School Reserve, 299R Kirkbride Road, Mangere as local purpose (community buildings) reserve under the Reserves Act 1977.

c) Grants a new community lease to Tavaesina Trust Board at Old School Reserve, 299R Kirkbride Road, Mangere subject to the classification process and the following terms and conditions:

i) Term – 10 years with one 10 year right of renewal commencing from the date of sale and purchase between Loimata O Le Alofa Trust and Tavaesina Trust Board;

ii) Rent - $1.00 plus GST per annum if requested;

iii) A community outcomes plan approved by the Mangere-Otahuhu Local Board Community Facilities Portfolio Holder and attached to the lease document;

iv) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

11. The Loimata O Le Alofa Trust was granted a 15 year lease for land at Old School Reserve, 299R Kirkbride Road, Mangere from 1 August 1997 with a final expiry date of 31 July 2012. The Trust did not apply for a new lease and the lease has been rolling over on a month by month basis.

12. The Trust’s lease allows for the following option upon termination of the lease:

Clause 4(ii) “The lessee may sell the said building or improvements which shall remain on the leased area to any body or organisation approved by the Lessor which approval should not be unreasonably withheld who shall enter into a lease agreement with the Lessor for the use and enjoyment of the leased area”.

13. The Trust was placed into liquidation on 17 July 2014 and the management of the future of the building placed in the hands of a receiver. The receiver notified Auckland Council on 19 August 2015 of its request to transfer ownership of the building to realise funds to pay the creditor.

14. The local board may instruct council staff to call for expressions of interest in purchasing the building from suitable community groups to lease the land. Doing so allows for an open and transparent process and the opportunity to gauge interest and best use. During the period the building has been vacant staff have fielded enquiries from community groups and early childhood education providers who have expressed interest in the building. Calling for expressions of interest would involve advertising the opportunity for purchase of the building and subsequent community lease, shortlisting the applicants and presenting the options to the board.

15. Alternatively the Local Board may approve the sale and transfer of ownership and a new community lease to a specified party.

16. The Tavaesina Trust Board was granted a site allocation by Manukau City Council on 7 July 2009 and land owner approval by Auckland Council through the Local Board on 11 September 2013 to construct an early childhood education centre on Mervan Street Reserve, 18R Mervan Street, Mangere East. Further land owner approval was granted on 21 October 2015.

17. Tavaesina Trust has spent considerable time, effort and money to advance this project but it has proved difficult. The reserve is a small piece of land located in a residential area. It is occupied by one early childhood education centre already and relocation of the existing playground would be required to facilitate any new building. The land is not currently classified for this intended use and Tavaesina Trust would need to work through the reclassfication process.

18. As an alternative Tavaesina Trust wishes to purchase the building at 299R Kirkbride Road, Mangere and has the support of the Ministry of Education in this bid. It would provide a Samoan-based early childhood education centre and language nest which would replace that which Loimata O Le Alofa had provided. Tavaesina Trust has already been providing a continuing education service to children that had been attending the Loimata O Le Alofa Trust facility.

19. Tavaesina Trust is considered to be a suitable purchaser, it has Ministry of Education funding and is in a position to purchase the building. It is approved for another site within the area which has proved difficult to advance.

20. In these circumstances staff recommend the board approve the sale and transfer of the building owned by Loimata O Le Alofa Trust at Old School Reserve, 299R Kirkbride Road, Mangere to a specified applicant being the Tavaesina Trust Board. Staff also recommend that a new community lease for the land be approved to the Tavaesina Trust Board for 10 years with one 10 year right of renewal from the date of sale and purchase.

21. A community outcomes plan would be negotiated and attached to the lease following approval by the Local Board Community Facilities Portfolio Holder and will be reported upon annually.

22. The portion of Old School Reserve where the building is sited is Allotment 366 Manurewa Parish SO 46258, together with Part Allotment 74 Manurewa Parish SO 1340C adjoining, is held in fee simple by Auckland Council as unclassified recreation reserve subject to the Reserves Act 1977. The land has a community hall, community building and two early childhood education centres on it which are local purpose in nature.

23. The Local Board is asked to support an application by staff to the Park, Recreation and Sport Committee for the classification of these portions of the reserve as local purpose (community buildings) reserve to better suit the purpose for which it is being used. A community lease can be approved subject to the classification process being undertaken.

Consideration

Local Board views and implications

24. The recommendations within this report fall within the local board’s allocated authority relating to the local, recreation, sports and community facilities.

25. The recommendations have been discussed at a local board portfolio holders meeting and at a local board workshop on 27 January 2015. Support was indicated for the approval of sale and transfer of ownership to a specified party for the reasons outlined in this report.

26. Council staff have sought input from relevant council departments.

Māori impact statement

27. There are no significant changes or impacts for Maori associated with the recommendations in this report as it is recommended that a service that was previously being provided on the site be replaced with a like service provider. Mana whenua have provided their support for the provision of early childhood education services in the area.

Implementation

28. All costs involved in the preparation of a new lease document are borne by Auckland Council. Costs for a sale and purchase agreement and transfer of building ownership are borne by the Tavaesina Trust Board and Loimata O Le Alofa Trust through the receiver.

Attachments

No.	Title	Page
a View	Site Plan for Tavaesina Trust Board Old School Reserve	73

Signatories

Authors

Christine Benson - Lease Advisor

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

19 Mona Avenue, Mangere Bridge - Appointment of Control and Management of Reclaimed Land

File No.: CP2016/01418

Purpose

1. To endorse the appointment of Auckland Council to control and manage the Reclaimed Land at 19 Mona Avenue, Mangere Bridge as a recreation reserve.

Executive Summary

2. During the 1990’s and 2000’s, the former Manukau City Council (MCC) was involved with land that was illegally reclaimed (Reclaimed Land) located at 19 Mona Avenue (Lot 1 DP 417625). Involvement included evicting an illegal squatter and landscaping. Refer to Attachment A for a location and site plan.

3. All procedures in terms of sections 245 and 246 of the Resource Management Act 1991, and special consent conditions to complete reclamation have now been complied with.

4. The Reclaimed Land was declared as Crown Land by publication in the NZ Gazette notice on 30 October 2014.

5. In accordance with the consent conditions, the Reclaimed Land will be transferred from the Crown to the Department of Conservation (DoC). The proposal is that DoC will appoint Auckland Council to control and manage the Reclaimed Land as a recreation reserve.

6. It has been agreed with LINZ that on the basis of the substantial costs incurred by MCC in dealing with the issues surrounding the land in the past, the transfer of the Reclaimed Land to DoC then appointment to council for control and management of the Reclaimed Land, will be at nil consideration.

7. The Mangere-Otahuhu Local Board’s support is now sought to accept the appointment of council to control and manage the Reclaimed Land as a recreation reserve. Final approval rests with the Parks, Recreation and Sport Committee under delegation.

8. The Reclaimed Land forms part of the greenways network plan and will provide a connection between two existing esplanade reserves (Hastie Avenue Reserve and 18R Mona Avenue). The majority is grassed and provides opportunities for informal recreation and access to and along the coastal area. The land is currently maintained by the council.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Recommend to the Parks, Recreation and Sport Committee the appointment of Auckland Council to control and manage the Reclaimed Land at 19 Mona Avenue containing an area of 1.2191 hectares more or less, being Lot 1 DP 417625, as a Recreation Reserve subject to the Reserves Act 1977.

Comments

9. In the 1990s and 2000s, illegally reclaimed land at 19 Mona Avenue, Mangere Bridge (Lot 1 DP 417625) was illegally occupied by a squatter and used as a rubbish tip. The former Manukau City Council (MCC) incurred substantial costs evicting the squatter and landscaping the land (refer to Attachments A and B for a location plan and site plan).

10. On 21 July 2008, CKL Surveying and Planning acting on behalf of Land Information New Zealand (LINZ) made an application to the former Auckland Regional Council (ARC) for a coastal permit under the provisions of the Resource Management Act 1991 to retrospectively authorise the illegal reclamation.

11. On 4 February 2009, ARC made a recommendation to the Department of Conservation (DoC) on a Restricted Coastal Activity Consent Application.

12. On 10 March 2009, ARC granted the coastal permit (Application 35810) to LINZ to authorise reclamation of the land subject to a number of special conditions.

13. Upon the conditions being satisfied and the procedures under section 245 of the Resource Management Act 1991 being compiled with, LINZ will commence the transfer of the Reclaimed Land to the DoC. If council agrees DoC would then appoint Auckland Council for the control and management of the land.

14. On 17 June 2009, MCC received a formal notification from DoC of approval of the plan of survey for the reclamation pursuant to section 245 of the Resource Management Act 1991.

15. On 23 September 2009, the Crown Property Management at LINZ wrote to MCC to confirm whether council still wished to secure the Reclaimed Land and to assume the satisfaction of Special condition 6. This condition requires the consent holder to place a 200mm layer of clean top soil over the site.

16. On 13 October 2009, MCC staff wrote to DoC requesting for the transfer of the Land to council to control and manage as a local purpose (esplanade) reserve at no cost. On 11 December 2009, MCC staff wrote to LINZ advising council’s desire to transfer the land to council at no cost on the basis of the substantial costs already being incurred by MCC dealing with a wide range of issues pertaining on the land and achieving the desired outcome.

17. On 31 August 2010, LINZ further advised its requirement for council to either satisfy the Special condition 6 or to apply to ARC to withdrawal of the special consent condition before completion of the reclamation process.

18. On 10 August 2012, council wrote to LINZ attaching a copy of the confirmation from Consents and Compliance team that enough top soil has been laid to satisfy Special condition 6.

19. On 13 May 2013, council in its regulatory capacity issued a certificate to LINZ as Consent Holder certifying the reclamation of the land conforming under Consent Application 35810.

20. The Reclaimed Land was declared Crown land pursuant to its powers under section 32(1) of the Marine and Coastal Area (Takutai Moana) Act 2011, subject to the Land Act 1948 and vested in it the Land following publication of the declaration in the New Zealand Gazette on 30 October 2014.

21. This report is seeking support from the Local Board for the appointment of Auckland Council to control and manage the Reclaimed Land.

22. The Reclaimed Land is approximately 1.2191 hectares in size, is generally flat, grassed and is currently maintained by the council. It has been identified as part of the greenways network plan and provides a link between two existing esplanade reserves, Hastie Avenue Reserve to the west and 18R Mona Ave to the east. It provides opportunities for informal recreation and access to and along the coast. High voltage transmission lines cross the land and it is subject to a designation under the Proposed Auckland Unitary Plan which seeks to protect the airport approach paths.

Consideration

Local board views and implications

23. Approval of the appointment to control and manage rests with the Parks, Recreation and Sport Committee under delegation.

24. The Reclaimed Land will be a local reserve. The local board will therefore have decision making responsibility for the reserve should the council be appointed for its control and management. This includes responsibility for its development and maintenance.

25. The ongoing operational costs for new parks are provided for in the Long Term Plan 2015-2025. The Reclaimed Land is currently being maintained by the council and budget has been allocated accordingly. The annual maintenance costs are approximately $8,000.

Maori impact statement

26. Iwi consultation was undertaken with Tahuna Minhinnick from Ngati Te Ata on the proposed transfer of the Reclaimed Land to council for control and management as a local purpose (esplanade) reserve, by the Strategic Iwi Relations Manager of the Department of Conservation in May 2014. There was no objection or issue received through the consultation.

27. As the initial consultation was undertaken in 2014, DoC will further consult with iwi to ascertain whether there are still no issues with the proposal and to address the change in classification from local purpose (esplanade) reserve to recreation reserve, which is considered to be more appropriate.

28. Discussions have been initiated with DoC with respect to what happens should the reserve, or any part of the reserve, be returned to the Crown and the appointment of the Auckland Council revoked pursuant to Section 28 of the Reserves Act. This includes the potential for Auckland Council to receive compensation for the land lost, which shall be assessed as though it were an assessment under the provisions of Part V of the Public Works Act 1981.

Implementation

29. Once LINZ has transferred the Reclaimed Land to DoC by setting it apart under the Land Act 1948 as a recreation reserve, DoC will classify the land under the Reserves Act 1977 for recreation purposes.

30. If council is supportive, DoC will appoint Auckland Council to control and manage the Reclaimed Land.

31. LINZ will publish a gazette notice setting the land apart as a reserve under the Land Act, and DoC will publish a gazette notice classifying the reserve and appointing the council to control and manage under the Reserves Act.

32. Once a title for the reserve has issued, the gazette notice classifying and appointing the council to control and manage the reserve can be registered against the title, so the council’s appointment can be retained as a permanent public record.

33. It is anticipated that there will be no cost to the council for the appointment to control and manage process.

Attachments

No.	Title	Page
a View	Location Plan 19 Mona Avenue	79
b View	Site Plan 19 Mona Ave	81

Signatories

Authors

Sophie Bell - Parks & Open Space Specialists Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Reallocation of Toilets and Changing Room Renewals Funding

File No.: CP2016/00106

Purpose

1. To request that the Mangere-Otahuhu Local Board approve a proposal from Community Services Parks South to reallocate 2015-16 LTP renewal funding for the retrofit of the Norana Park East changing room and toilet to progress the renewal of a smaller toilet block.

Executive summary

2. The local board has three projects at Norana Park East with significant funding applied and scheduled for works as part of the 2015-16 LTP renewal and capex programme.

3. Park Advisors review of the current 2015-16 LTP renewal programme has determined that funding provided for the retrofit of the Norana Park East changing room and toilet would be better utilised to construct a new smaller toilet block.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board approves the proposal to reallocate Community Services Parks South 2015-16 LTP renewals funding for the retrofit of the Norana Park East changing room and toilet to progress the construction of a new smaller toilet block. Reallocation value $33,982.

Comments

4. Mangere-Otahuhu Local Board have three Community Services Parks South renewal and capex projects at Norana Park East for the FY2016:

Norana Park- softball fences & fields renewal $61,065

Norana Park- softball toilet/ changing rooms refit $33,982

A portion of: General Park development and Greenways/Walkways capex funding to progress the design and consent for the Norana Park South and Norana Park west walkway.

5. The Norana Park East was previously owned and used by Auckland Softball and was sold to Manukau City Council in 2010. Since the purchase of this land by council no sporting clubs have been associated with this site and the park has been the target of antisocial behaviour. Currently the toilets are is such a poor state that they are no longer open for public use.

6. Auckland Softball Association will be using this site for representative games and overflow training for Otahuhu.

7. Park Advisors review of the current 2015-16 LTP renewal programme has determined that funding provided for the retrofit of the Norana Park East changing room and toilet to progress the construction of a smaller toilet block. There are several reasons for this:

· The cost to retrofit to reinstate the toilet block and changing rooms with no showers will cost $50,006.40.

· The current location of the toilet block has poor safety outcomes (Crime Prevention Through Environmental Design), which has led to such high levels on vandalism in the past and creates an unsafe environment for the public to use this facility.

· By providing a new smaller toilet block would activate and optimise this site allowing for sports clubs use and increase the levels of sportfields available for use in Mangere-Otahuhu.

· The location of the new toilet block would be closer to the road and entrance and future proofed for the good access from the Norana walkway. The toilet block would consist of a two bay disable toilets which are large enough cubicles to allow for changing.

8. The total allocation under the 2015-16 LTP Capex programme for the retrofit of the Norana Park East changing room and toilet project is $33,982. This funding would be used for the design and consent for the next three years toilet delivery which includes:

· Norana Park East- removal of a closed toilet and changing room block with a rebuild of a two bay disable toilets.

· Miami Street reserve- removal of a closed changing room with a rebuild of a single bay disabled toilet.

· Boggust park- previously removed toilet block renewal with a rebuild of a two bay disabled toilet.

Toilets and Changing Room Renewals
Financial Year	Funding	Comments on Delivery
2015-16	$ 33,982	Complete consultation, design and consents for Norana Park East, Miami Street Reserve and & Boggust Park
2016-17	$ 304,145	Complete demolition of Norana Park East & Miami Street Reserve existing facilities and the rebuild of toilet blocks at Norana Park East & Miami Street Reserve
2017-18	$ 110,704	Complete the rebuild of the toilet block at Boggust Park
	$ 448,831

9. There are no known risks with this proposed change as there is flexibility with the demolition and rebuild timing which could progress any of these three toilets if there are any unforeseen issues.

10. This project would complement one of the aspirations in the Local Board Plan, to ‘Existing facilities are well- maintained, of high quality and accessible’.

Consideration

Local board views and implications

11. This report sets out the decision the Mangere-Otahuhu Local Board needs to make in order to complete all Community Services Parks South 2015-16 LTP renewal works within the financial year.

12. This project would complement one of the aspirations in the Local Board Plan, to ‘Existing facilities are well- maintained, of high quality and accessible’.

Māori impact statement

13. This is not a significant decision for Maori

Implementation

14. There are no known risks with this proposed change as there is flexibility with the demolition and rebuild timing which could progress any of these three toilets if there are any unforeseen issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Janine Field - Parks Advisor - Mangere Otahuhu

Authorisers

Mark Bowater - Manager Parks

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Introducing an alcohol ban on Aorere Park car park

File No.: CP2015/25272

Purpose

1. To consider a request from the Ōtara-Papatoetoe Local Board to make a 24 hour 7 day a week alcohol ban on that part of the Aorere Park car park that lies within the Māngere-Ōtāhuhu Local Board area.

Executive Summary

2. Local boards have the delegated authority to make alcohol bans within their local board area pursuant to the Auckland Council Alcohol Control Bylaw 2014.

3. Under the legacy Manukau City Council Liquor Control Bylaw 2008 a 24 hour, 7 day a week alcohol ban existed on the Aorere Park children's playground, car park and public road adjoining the car park.

4. That alcohol ban expired on 31 October 2015.

5. The Ōtara-Papatoetoe Local Board considered evidence of alcohol related crime and disorder and decided there was sufficient evidence to adopt a new 24 hour 7 day a week alcohol ban on the whole of Aorere Park that is within its local board area.

6. The Aorere Park car park lies across both the Ōtara-Papatoetoe Local Board area and the Māngere - Ōtāhuhu Local Board. The Ōtara-Papatoetoe Local Board has requested the Māngere - Ōtāhuhu Local Board make a 24 hour 7 day a week alcohol ban on that part of Aorere Park car park that lies within the Māngere - Ōtāhuhu Local Board area (resolution number OP/2015/171).

7. The request from the Ōtara-Papatoetoe Local Board has been made to address alcohol related issues occurring in Aorere Park at all times of the day and night. This includes empty alcohol cans and broken bottles littered around the park and car park, vandalism and graffiti, inappropriate behaviour including abusive language and fighting particularly after games and a gang presence in the park.

8. A map of the alcohol ban area requested is shown in Attachment A.

9. Council staff have identified two feasible options for the local board to consider:

· Option 1 – make a 24 hour 7 day a week alcohol ban on that part of the Aorere Park car park that lies in the Māngere - Ōtāhuhu Local Board area

· Option 2 - consider that there is insufficient evidence to make an alcohol ban on that part of the Aorere Park car park that lies in the Māngere - Ōtāhuhu Local Board area.

10. Council staff recommend Option 1 as it would help address alcohol related crime and disorder on all parts of the Aorere Park car park and is consistent with the alcohol ban in the majority of the rest of Aorere Park car park.

11. The decision required from the Māngere - Ōtāhuhu Local Board is whether or not to make an alcohol ban on its portion of the Aorere Park car park.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

Either

a) make a 24 hour 7 day a week alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 on that part of Aorere Park car park that lies in the Māngere - Ōtāhuhu Local Board area and as shown in Attachment A.

b) confirm that the decisions in (a) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014

c) consider that there is insufficient evidence to make an alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 on that part of Aorere Park car park that lies in the Māngere - Ōtāhuhu Local Board area.

Background

12. The Aorere Park car park lies within both the Otara – Papatoetoe Local Board area and the Māngere - Ōtāhuhu Local Board area.

13. Under the legacy Manukau City Council Liquor Control Bylaw 2008 a 24 hour, 7 day a week alcohol ban existed on the Aorere Park children's playground, car park and public road adjoining the car park.

14. That ban expired on 31 October 2015.

15. Recent changes to legislation required a review of all alcohol bans against a new, higher threshold. Staff undertook a review of all of Auckland Councils alcohol bans between December 2014 and October 2015.

16. No direct evidence of alcohol-related crime or disorder was provided by the police during the initial phase of the alcohol ban review.

17. The initial advice from Council staff to the Ōtara - Papatoetoe Local Board was that the alcohol ban on Aorere Park should be allowed to lapse.

18. The previous alcohol ban on the carpark and the playground area within Aorere Park was as a result of a generic ban imposed on all car parks and playgrounds in the former Manukau City Council area. There was no specific evidence of alcohol related harm recorded in relation to the Aorere Park area when this initial decision was made.

19. The views of the community were sought by local boards subsequent to receiving this initial advice. Submissions received by the Ōtara - Papatoetoe Local Board through that engagement supported the general use of alcohol bans as a means of addressing alcohol related crime and disorder.

20. Submissions received by the Ōtara - Papatoetoe Local Board relating specifically to Aorere Park can be found in Attachment B.

21. The local board received evidence from submitters of alcohol related crime or disorder at Aorere Park including empty alcohol cans and broken bottles littered around the park and car park, vandalism including graffiti on public and private property, inappropriate behaviour including abusive language and fighting particularly after games, and a gang presence in the park.

22. Alcohol related issues generally occurred over the weekend, though could arise throughout the week, and were most prevalent in the evening and at night.

23. Community focussed solutions suggested by residents included better lighting, more police patrols, installing security cameras and more rubbish bins.

24. In the experience of the Ōtara - Papatoetoe Local Board Hearing Panel intoxication and intimidating and aggressive behaviour was displayed in the park during the day, as well as in the evening and at night. The Panel was also aware of a strong gang presence in the park contributing to these problems. Therefore a 24 hour, 7 day a week ban was considered warranted in Aorere Park.

25. The Ōtara - Papatoetoe Local Board resolved to make a new alcohol ban area to cover all of Aorere Park; 24 hours, 7 days a week and felt there was sufficient evidence of alcohol-related crime or disorder to support making the new ban.

26. The local board also resolved to request the Māngere - Ōtāhuhu Local Board make a 24 hour 7 day a week alcohol ban on that part of the car park that falls within its local board area to address alcohol related crime and disorder on the whole of the car park and for consistency in terms of police enforcement and public awareness (resolution number OP/2015/171) – see Attachment C.

Comment

27. The Auckland Council Alcohol Control Bylaw 2014 delegates to local boards the ability to make alcohol bans on local parks.

28. In making decisions on an alcohol ban a local board must be satisfied that it complies with a range of statutory and bylaw requirements. This includes the following requirements outlined in Clause 7(2) of the Alcohol Control Bylaw 2014 (Attachment D):

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of the police, and owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7.00pm to 7.00am daily (evening alcohol ban)

§ 10.00pm to 7.00am daylight saving and 7.00pm to 7.00am outside daylight saving (night time alcohol ban)

§ 7.00pm on the day before to 7.00am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

29. The area which the Otara-Papatoetoe Local Board request the Māngere - Ōtāhuhu Local Board to make a 24 hour 7 day a week alcohol ban on is the northern half of the car park area accessed off Haddon Street (See Attachment A).

30. The carpark had a 24 hour, 7 day a week alcohol ban on it previously. That ban lapsed on 31 October.

31. The Ōtara - Papatoetoe Local Board introduced a 24 hour 7 day a week alcohol ban on all of Aorere Park car park that falls within its local board area. This was an expansion of the ban area previously in place; which only covered the car park and the area in the immediate vicinity of the playground.

32. There is currently no alcohol ban on that part of the Aorere Park car park that falls in the Māngere - Ōtāhuhu Local Board.

Options open to the Māngere - Ōtāhuhu Local Board.

33. The following reasonably practicable options have been identified and analysed by staff.

Option 1: (Recommended option)

34. Make a 24 hour, 7 day a week (at all times alcohol ban) on that part of the Aorere Park car park that falls in the Māngere - Ōtāhuhu Local Board area.

35. Council staff recommend this option as it would:

· be consistent with the alcohol ban already in place over half of the Haddon Street car park area

· be consistent with the alcohol ban now in place over the entire remainder of the park

· enable a consistent enforcement regime across the whole of the car park

· provide consistent messaging to both residents and visitors

· help address alcohol related crime and disorder on all of the car park

36. Council staff do not consider introducing a 24 hour, 7 day a week (at all times alcohol ban) on that part of the Aorere Park car park that falls in the Māngere - Ōtāhuhu Local Board would be an unreasonable limitation on people's rights and freedoms to possess or consume alcohol.

Option 2:

37. Do not make an alcohol ban.

38. As there is currently no alcohol ban on that part of the Aorere Park car park that falls in the Māngere - Ōtāhuhu Local Board it will mean no change from the status quo. However this would be a change from the previous status of the area prior to the lapsing of the legacy bans on 31 October2015.

39. This option would:

· mean that people located near the entrance to the car park would be able to consume alcohol but that people located at the far end of the same car park would be prohibited from doing so

· be inconsistent with the alcohol ban on the rest of Aorere Park including the alternative car parking area off Raglan Street

· result in a fragmented enforcement regime across the whole of the Aorere Park car park

· result in confusing and conflicting messaging to both residents and visitors and

· not help address alcohol related crime and disorder on all parts of the Aorere Park car park

Staff recommendation to Māngere - Ōtāhuhu Local Board

40. Staff recommend that the Māngere - Ōtāhuhu Local Board adopt Option 1, a 24 hour 7 day a week alcohol ban on that part of the Aorere Park car park that lies within its local board area.

41. This would help address alcohol related crime and disorder in all parts of the Aorere Park car park, be consistent with the alcohol ban in the majority of the rest of Aorere Park, ease enforcement, and present a consistent message to both residents and visitors.

Consideration

Local board views and implications of making an alcohol ban

42. The Ōtara - Papatoetoe Local Board consider a 24 hour, 7 day a week alcohol ban on that part of Aorere Park within its local board area is justified, and has requested the Māngere - Ōtāhuhu Local Board adopt the same alcohol ban on its portion of the car park.

43. This would help address alcohol related crime and disorder in all parts of the car park, be consistent with the alcohol ban in the majority of the rest of Aorere Park, ease enforcement, and present a consistent message to both residents and visitors.

Māori impact statement

44. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

45. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and a suggestion that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

46. If the Māngere - Ōtāhuhu Local Board decide to make an alcohol ban its portion of the Aorere Park car park new signage will be erected and council’s website will be updated.

47. No action is required if the Māngere - Ōtāhuhu Local Board decide not to make an alcohol ban.

Attachments

No.	Title	Page
a View	Map of the proposed area for the alcohol ban	93
b View	Submissions on Aorere Park	95
c View	Ōtara - Papatoetoe Local Board decision	121
d View	Alcohol Control Bylaw, clause 7(2)	137

Signatories

Authors

Janine Green - Policy Analyst

Bonnie Apps - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Draft Local Government Election Year Policy for Elected Members

File No.: CP2015/26995

Purpose

1. To provide comments to the governing body on the draft “Local Government Election Year Policy for Elected Members”.

Executive Summary

2. This report attaches the draft policy which will be considered by the governing body at its meeting on 18 February 2016, along with comments from local boards.

3. The policy applies during an election year, which is the time that some sitting members may be “wearing two hats”. One role is as an elected member, making the decisions of the Auckland Council. The other role is as a candidate for the next elections. The policy sets out how to distinguish between these two roles. The “pre-election” period (three months prior to the election) is a particularly sensitive period.

4. The draft policy is based on the policy that was presented to local boards and the governing body in 2013 and reflects guidance provided to public sector entities by the State Services Commission and by the Office of the Auditor General.

5. It has been reformatted to:

· make it clearer it is principle-based

· remove some of the policy relating to staff conduct, which will be contained in a separate organisational policy for staff

· include a “Frequently Asked Questions” section giving additional guidance to common questions that confront elected members.

6. The body of the report provides comments raised by local boards in 2013 and the responses to them as contained in the report to the governing body.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Consider its comments on the draft “Local Government Election Year Policy for Elected Members”.

Comments

7. Previous comments from local boards that were reported to the governing body in 2013, along with responses, are below.

8. Two local boards queried the requirement that elected member bodies do not criticise decisions of other elected member bodies in council publications and one sought clarification regarding who the arbiter of this is.

· This principle is included on the basis that it is considered inappropriate for different parts of council to be publicly criticising each other’s decisions in council-resourced communications. This principle operates once a decision has been made. Auckland Council’s decision-making process provides several opportunities, prior to a decision being made, for local boards and the governing body to advocate for a particular position. There are no restrictions on elected members’ use of non-council funded news media or publicity, other than the standards of behaviour required by the Code of Conduct.

· The Manager, Communications and Public Affairs, is responsible for ensuring that council-funded publications adhere to council’s policies.

9. One local board expressed a view that the pre-election period was one month too early.

· The pre-election period of three months is defined in the OAG guidelines and applies nationally for all local government elections.

10. One local board requested information on sanctions that will be put in place to ensure elected member candidates adhere to the policies.

· The Election Year Policy now includes a section on breaches of the policy. This is based on a similar section in the Code of Conduct and provides that the chief executive will consider and take appropriate action on a case by case basis in response to complaints about breaches of the policy. This may include involving the electoral officer depending on the nature of the alleged breach.

Consideration

Local Board views and implications

11. This report provides an opportunity for the local board to record its views on the draft policy.

Māori impact statement

12. The attached policies are for the guidance of all elected members and are of equal relevance to Māori and non-Māori.

Implementation

13. Once adopted, the policies will be forwarded to all elected members.

Attachments

No.	Title	Page
a View	Local Government Election Year Policy for Elected Members	141

Signatories

Authors	Warwick McNaughton - Principal Advisor - Democracy Services
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Allocation of the Māngere-Ōtāhuhu Local Discretionary Capital Fund

File No.: CP2016/01472

Purpose

1. The purpose of this report is for Māngere-Ōtāhuhu local board to consider capital proposals to be funded from the Local Discretionary Capital Fund (LDCF).

Executive Summary

2. In 2015 the Governing Body created a discretionary fund of $10 million per annum for the 21 local boards to deliver priority local board capital projects. This enables local boards to deliver small to medium local asset projects, either directly, in partnership with the community or through joint agreements between boards.

3. The LDCF will be managed over three years (2015 – 2018). Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

4. The Māngere-Ōtāhuhu Local Board was allocated $493,923 per annum over the next three years totalling $1,481m.

5. The Māngere-Ōtāhuhu Local Board is being asked to consider proposals to be funded from the LDCF. These proposals were workshopped with the local board and consequently further information has been sought, including estimated costs. The total cost of current proposals is $835,000.

6. The table below summarises the projects and estimated costs:

Projects / initiatives	Estimated cost
1. Renovation at 17R Māngere Town Square to create new community lease facilities	$70,000
2. Walter Massey Park – develop a new walkway circuit and fitness equipment.	$465,000
3. 12-16 High Street (old Ōtāhuhu Library) – renovation to community arts and culture facility	$300,000

Estimated total	$835,000
Total LDCF budget (3 years)	$1,481,769
Balance LCDF budget	$646,769

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approve the following capital expenditure from its Local Discretionary Capital Fund totalling: $835,000.

Proposals Est. costs

i. 17R Māngere Town Square – renovate for community lease facilities $70,000

ii. Walter Massey Park – new walkway circuit & fitness equipment $465,000

iii. 12-16 High Street, Ōtāhuhu – renovate old library for community $300,000 arts & culture use

b) Request that officers from the relevant council departments; namely Parks Sports and Recreation, Community Facilities and Community Services report-back to the local board on progress of all Local Board Discretionary Capital Fund projects.

Comments

7. The achievement of the local board plan outcomes is a priority of the Māngere-Ōtāhuhu Local Board. The project initiatives outlined are based on discussions and prioritisation undertaken by the board in workshops in 2015. These proposals are now presented to the board for formal allocation of funds from the LDCF.

8. In workshops the board agreed on the following rationale for consideration of the proposals to be funded from the LDCF. In shortlisting and prioritising project initiatives, the board prioritised initiatives that met the following critieria:

· achieve the Māngere-Ōtāhuhu Local Board Plan (2014) outcomes

· aligned to the LBP objectives and where ideas have progressed in terms of evidence through research, feasibility studies, or concept designs. That is, there is greater scope to realise outputs and achieve results

· could potentially enhance outcomes as there are existing planning and budget commitments (e.g. through Long-term Plan projects, Transport Capital Fund priorities or multi-board interests)

· leverage external funding and partnerships; empowers community involvement by supporting the community to take the lead on the delivery projects that will have wider benefits for the area

· enhance the local impact of regional strategic priorities e.g. spatial priorities, Auckland Plan transformational shifts.

9. The proposals in this report align with the following local board plan outcomes:

Mangere-Otahuhu is the heart of Maori and Pasifika arts and culture & a place where communities thrive and belong

12-16 High Street, Ōtāhuhu – renovate old library for community arts & culture use

A range of facilities to meet diverse needs

17R Māngere Town Square – renovate for community lease facilities

Walter Massey Park – new walkway circuit & fitness equipment

10. 17R Māngere Town Square – $70,000

Funding by the board to re-purpose this site to community lease facilities will increase the number of community lease facilities area and provide the community with greater access to lease facilities. The community has consistently raised the lack of community facilities as a key issue which is identified the local board plan. The council properties above the local board office have been vacant or partially vacant for at least five years.

11. Walter Massey Park – new walkway circuit & fitness equipment - $465,000

The development of a new fitness circuit and equipment will provide greater access for the local community to health and recreational facilities. Improvements to existing community facilities are a local board plan priority. This initiative was a recommendation from a local board commissioned study titled – ‘Mangere Community Facilities Investigation’ (reported to board - 15 July 2015).

12. 12-16 High Street, Ōtāhuhu – renovate old library for community arts & culture use $300,000

Funding the renovations of this site will increase the number of lease facilities available to the community and provide a dedicated arts and culture space in Otahuhu. This initiative is in line with the local board plan as well as a follow up study into the possible use of the currently vacant site and needs of the community. The report was titled Otahuhu arts and culture report – community needs assessment and options analysis (reported to board – 21 October 2015)

Consideration

Local Board views and implications

13. A wide number of proposals from the local board plan, various studies commissioned by the board as well as proposed by officers were workshopped and prioritised. These proposals were discussed and further scoping work was done to establish project factors and estimated costs, in preparation for further workshops, prioritisation and reporting to the board for approval.

Attachments

There are no attachments for this report.

Signatories

Authors	Kenneth Tuai - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Governance Forward Work Calendar

File No.: CP2016/00176

Purpose

1. To present to the board a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Notes the attached governance forward work calendar.

Comments

5. Council’s quality advice programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar for Mangere-Otahuhu Local Board, February 2016	159

Signatories

Authors

Neil Taylor – Senior Advisor Ōtara-Papatoetoe Local Board

Kris Munday – Senior Advisor Improvement Team

Authorisers

Karen Lyon – Manager Local Boards Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

	Topic	Purpose	Governance Role
Mar-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Infrastructure & Environmental Services Quarterly Report	Review progress with projects	Oversight and Monitoring
	Confirm formal feedback to Business Improvement District Policy	Define board position and feedback	Input to regional decision making

	Workshop
	Regional Environmental Priorities	Review programme/project proposals	Setting direction/priorities/budget
	ATEED Local Board Engagement and Action Plan	Information dissemination	Engagement
	Revision of Community Grants Programme	Review programme/project proposals	Oversight and Monitoring
	Sports Facilities Investment/Network Plan	Provide feedback on policy options	Input to regional decision making

Apr-16
	Business Meeting
	Annual Plan - agree advocacy	Confirm priorities	Setting direction/priorities/budget
	Regional Pest Management Plan Review - Provide formal feedback	Provide feedback on policy options	Input to regional decision making
	Community Grants Round Two	Review community grant applications	Local initiatives/specific decisions
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Annual Plan - Local Briefing Reports	Formal approval	Accountability to the public
	Sports Facilities Investment/Network Plan	Provide feedback on policy options	Input to regional decision making

	Workshop
	Annual Plan - consider feedback and updated budgets	Confirm priorities	Setting direction/priorities/budget
	Community Grants Round Two	Review community grant applications	Local initiatives/specific decisions

May-16
	Business Meeting
	Community Grants Quick Response Round Three	Review community grant applications	Local initiatives/specific decisions
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Auckland Transport Quarterly Report	Check in on performance/ inform future direction	Oversight and Monitoring
	Pānuku Development Auckland Half Year Report	Review progress with projects	Oversight and Monitoring
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

	Workshop
	Annual Plan - discuss LB agreements	Confirm priorities	Setting direction/priorities/budget
	Annual Plan - GB/LB advocacy discussions	Confirm priorities	Setting direction/priorities/budget
	Community Grants Quick Response Round Three	Review community grant applications	Local initiatives/specific decisions
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

Jun-16
	Business Meeting
	Community Grants Quick Response Round Four	Review community grant applications	Local initiatives/specific decisions
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Infrastructure & Environmental Services Quarterly Report	Review progress with projects	Oversight and Monitoring

	Workshop
	Community Grants Quick Response Round Four	Review community grant applications	Local initiatives/specific decisions
	ATEED Local Board Engagement and Action Plan	Information dissemination	Engagement

Jul-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring

	Workshop

Aug-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Auckland Transport Quarterly Report	Check in on performance/ inform future direction	Oversight and Monitoring
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

	Workshop
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

N/A
	Report requested/pending
	Signature Event	Provide direction on preferred approach	Local initiatives/specific decisions
	Mangere East Delivery Plan	Define opportunities/potential approach	Local initiatives/specific decisions
	Spatial Priority Area Otahuhu-Middlemore	Provide direction on preferred approach	Input to regional decision making
	Area Plan Progress Report	Provide feedback on policy options	Input to regional decision making
	Swimming Pool Targeted Rate - Advice and analysis report	Provide direction on preferred approach	Local initiatives/specific decisions
	Boarding Houses - Report on options to manage proliferation and diversity issues	Define board position and feedback	Oversight and Monitoring
	Mangere Town Centre Canopy Project	Check in on performance/ inform future direction	Local initiatives/specific decisions
	House at 161 Robertson Road, Mangere	Define opportunities/potential approach	Oversight and Monitoring
	Holly Trinity Church, Otahuhu Land Purchase	Provide direction on preferred approach	Oversight and Monitoring
	Community Facilities Network Plan	Confirm priorities	Setting direction/priorities/budget

Māngere-Ōtāhuhu Local Board

17 February 2016

For Information: Reports referred to the Māngere-Ōtāhuhu Local Board

File No.: CP2016/01324

Purpose

1. This report provides a summary of information-only reports and resolutions for circulation to the Māngere-Ōtāhuhu Local Board and response to resolutions passed by the Māngere-Ōtāhuhu Local Board.

2. The Māngere-Ōtāhuhu Local Board passed the following resolution MO/2015/218 at their 9 December 2015 business meeting. A reply to resolution b) from Regional Facilities Auckland was sent to the Chair on 27 January 2015 (see Attachment A).

Resolution number MO/2015/1

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Regional Facilities Auckland First Quarter Report 2015/2016.

b) Provides feedback that the Auckland Zoo pricing is out of reach for many local families in Mangere-Otahuhu.

c) Congratulates Regional Facilities Auckland for allocating the Warriors the Mt Smart Stadium as their home ground.

CARRIED

3. The Manurewa Local Board has referred resolution MR/2016/5 regarding the Empowered Communities Approach, that was considered at their 28 January 2016 business meeting.

Resolution number MR/2016/5

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) note the report from the Manurewa Local Board Chairperson for the period 10 December 2015 to 28 January 2016.

b) request the progress report to the Regional Strategy and Policy Committee February meeting regarding the Empowered Communities Approach be withdrawn until local boards have had the opportunity to provide feedback.

c) request resolution b) be shared with the other 20 local boards.CARRIED

4. The Waiheke Local Board has referred resolution WHK/2016/15 regarding the Trans Pacific Partnership Agreement (TPPA), that was considered at their 28 January 2016 business meeting.

Resolution number WHK/2016/15

MOVED by Member S Brown, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) notes that:

i. The intention is for the Minister of Trade to sign the Trans Pacific Partnership Agreement (TPPA) on or near 4 February 2016 in Auckland, without a clear indication of mandated support from the New Zealand public, or any discussion in Parliament.

ii. The October 5, 2015 released TPPA text show that NZ laws would need to be changed to comply with TPPA regulations where these are inconsistent

iii. To date12 councils covering about 60% of New Zealanders have passed resolutions seeking further transparency and clarification of the effects of signing the TPPA.

iv. In a TV3 Reid Research poll from November 2015, 52% of the public polled said they don’t support the TPPA.

v. There does not appear to be any response or consideration from Central Government on the issues raised, (see Background) in spite of the urgency of this issue, and the previous indication of parliamentary debate before the signing of the agreement.

b) considers that:

i. the risks to democracy, national and local law and elected member decision-making posed by New Zealand’s inclusion in the TPPA are too severe to be neglected and should be thoroughly debated before any agreement is signed.

ii. the Waiheke Local Board would be acting in a foolhardy manner and fail in its responsibilities towards its constituents if it did not speak about its concerns in respect to the TPPA – particularly as there is nothing on the implications for local government decision-making.

iii. there is too great a financial and environmental risk to the Auckland ratepayer and NZ taxpayer from the possibility of investor state disputes, rising costs of goods and services from costs of compliance, and costs to the Council in realigning local laws to be consistent with the requirements of the TPPA.

c) requests Auckland Council to:

i. urgently request information on the costs of compliance of the TPPA and effect on Auckland Council elected representative decision-making processes, and how this affects Treaty of Waitangi issues and for this to be discussed at the Regional Strategy and Policy Committee meeting of the Auckland Council.

ii. urgently seek clarification again from the Minister of Trade on how previous requests for parliamentary and public consultation have been addressed.

iii. make available to Local Boards and Auckland Citizens the government’s response as well as an analysis of the adequacy of undertakings to address Council’s concerns as raised in the 8 October 2015, Regional Strategy and Policy Committee meeting.

iv. in the light of the leak text being made public since October 2015, urge Central Government to undertake independent social, financial, health, environmental and climate change impact assessments of the potential effects of the TPPA on the people and land of New Zealand, particularly in relation to central and local government decision-making, and make this information publicly available.

v. request that Central Government institutes a process for parliamentary debate before the agreement is signed, where the above feedback can be considered and there can be open debate on the issues including the effects on local and central governance.

d) declares that:

i. until such time as there is robust debate and convincing protection of local government decision-making for the benefit of residents, citizens and ratepayers, and an analysis of how these issues will be addressed at local government level, Waiheke and the Hauraki Gulf is a TPPA free zone where the constraints imposed by the TPPA, and the changes to national and local legislation to make our area comply with TPPA requirements are not supported by the Waiheke Local Board.

e) requests that this resolution and background information be circulated to the Mayor and Governing Body, all other Local Boards in Auckland and other Councils and local and community boards around New Zealand and that it is sent immediately to the New Zealand Minister of Trade and Prime Minister.

CARRIED

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the response to resolution MO/2015/218 passed by the Māngere-Ōtāhuhu Local Board at their 9 December 2015 business meeting (see Attachment A).

b) note the Manurewa Local Board MR/2016/5 resolution regarding the Empowered Communities Approach.

c) note the Waiheke Local Board WHK/2016/15 resolution regarding the Trans Pacific Partnership Agreement (TPPA).

Attachments

No.	Title	Page
a View	Regional Facilities Auckland Email	171

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 February 2016

Māngere-Ōtāhuhu Local Board

Workshop Programme

Date of Workshop: Wednesday 2 December 2015

Time: 12.45pm to 4.15pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene (from 1.30pm), Peter Skelton, Nick Bakulich, Carrol Elliott, Tasi Lauese, Janette McKain (Democracy Advisor), Carol McKenzie-Rex (Relationship Manager), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor), Rina Tagore (Senior Advisor)

Apologies: Walter Togiamua and Christine O’Brien for absence.

Nick Bakulich opened the meeting in prayer

Timeslot	Topic	Presenter	Purpose
12.45 - 1.30pm	Portfolio Update	Board Members	The Board updated on their portfolio meetings and issues around the area. Parks officers have been requested to open the David Lange Park toilets again.
1.15 - 2.00pm	Enterprise Digital Bookings	Kevin Marriott, Christopher Peel, Wendy Beban	The Board had a presentation on the Website on the digital bookings prototype to local boards. The workshop also highlighted how the tool can support local boards to understand who are booking local facilities, and for what purpose.
2.15 - 3.00pm	Operating Model for The Southern Initiative	Robert Mitford-Burgess, John Kotoisuva (CEO Oceania Careers Academy)	The Board discussed the planning of the 2016 Trade Training in Mangere. Board Members Lemauga Lydia Sosene and Christine O’Brien to meet with Robert Mitford-Burgess to discuss having a Mangere-Otahuhu Local Board stand at an event.
3.00 - 3.30pm	The Southern Initiative and the lives of children (early years) in the local board area.	Alastair Child	The Board had a powerpoint presentation on the information and data that the TSI has gathered which gives insight into the early years of children in the local board area.
3.30 - 4.00pm	Quick Response, Round Two Community Grants	Jaimee Wieland	The Board discussed the round two of the quick response applications. A report will be on the December Business Meeting.
4.00 – 4.15pm	Strategic Broker	Shirley Samuels	The Strategic Broker introduces herself to the Board and spoke on the Strategic Broker job and the projects in the work programme.

Māngere-Ōtāhuhu Local Board

17 February 2016

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 27 January 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Peter Skelton, Carrol Elliott, Walter Togiamua, Janette McKain (Democracy Advisor), Carol McKenzie-Rex (Relationship Manager), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor)

Apologies: Carrol Elliott for leaving at 1.30pm, Tasi Lauese, Christine O’Brien and Nick Bakulich for absence.

Walter Togiamua opened the meeting in prayer

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Portfolio Updates	Chairperson	The Chair discussed Portfolio Updates with the Board and would like written reports attached to the monthly Portfolio report on the Agenda.. What is the best way to co-ordinate the information regarding events from Parks, Arts and Events in the community. The Board discussed the lack of Mangere-Otahuhu Local Board signage when they fund or part fund the events. It is suggested that the BID Managers meet with the Board on a quarterly basis. The Board would like to discuss with the BIDs the BIDs policy. Inorganic Waste is still being illegally dumped. Notices are doing out in the Mangere-Otahuhu area starting next month.
1.30 - 1.45pm	Forward Planning	Kenneth Tuai, Janette McKain	The Board had a discussion on the Governance Forward Work Programme. The spreadsheet will be attached to the Agenda on a monthly basis. The Board discussed the Mangere-Otahuhu Local Board work processes – meetings, workshops and portfolios.
1.45 - 2.15pm	Capex project approvals	Kenneth Tuai	The Board discussed the top three projects: · Old Otahuhu Library Renovations · Mangere East Community Facilities Plan – Massey Park Walkway and fitness centre · Renovations to lease facilities behind Local Board Office. A report will be coming to the February 2016 meeting.
2.15 - 3.00pm	SH20A to Airport	Kelli Sullivan, Leone Hansen, Emma Whitaker	The Board had a power point presentation on the SH20A and introduced Leone Hansen the new Stakeholder for Manager for SH20A to Airport. Local road improvements- construction works on Kirkbride Road commencing January for 9-12months and the construction programme for 2016/17.
3.00 - 3.45pm	Ex-Loimata ECE Site, Old School Reserve	Christine Benson, Sophie Bell	To board discussed the Ex-Loimata ECE Site on Old School Reserve, Mangere and an update on the CIDNZ proposal around Old School Reserve. A report will be coming to the February 2016 business meeting.

Leau Peter Skelton closed the meeting in prayer.

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua