Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

18 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum : Glen Innes Business Association 6

9.2 Public Forum : Panmure Business Association 6

9.3 Public Forum : Onehunga Business Association 6

9.4 Public Forum : Creative Communities Limited 7

10 Extraordinary Business 7

11 Notices of Motion 7

12 Governing Body Member's Update 9

13 Business Improvement Districts within the Maungakiekie-Tāmaki Local Board area - annual reporting for the year ending June 2015 11

14 Arboricultural Assessment of oak tree at Eastview Reserve 139

15 Maungakiekie-Tāmaki Performance Report for six months ending 31 December 2015 157

16 Funding for the reconfiguration of the community space at 7-13 Pikington Rd 211

17 Glen Innes Hall refurbishment 215

18 Allocation of LDI budget to fund an interim operation at the Riverside Community Centre 219

19 Introducing an alcohol ban on Portage Canal Foreshore Reserve 223

20 Auckland Transport Monthly Report 243

21 Auckland Transport Quarterly Update to the Maungakiekie-Tāmaki Local Board 267

22 Maungakiekie-Tāmaki Local Board Community Partnerships Programme 295

23 Submission to the New Marine Protected Areas Act: Consultation Document 311

24 2016 Tuia Te Here Tangata Leadership Development Programme 363

25 Urgent Decisions by the Maungakiekie-Tāmaki Local Board 377

26 Governance Forward Work Calendar 389

27 Record of Maungakiekie-Tāmaki Local Board Workshops - December 2015/January 2016 397

28 Board Members' Reports 401

29 Chair's Report to the Maungakiekie-Tāmaki Local Board 407

30 Consideration of Extraordinary Items

PUBLIC EXCLUDED

31 Procedural Motion to Exclude the Public 409

C1 Special Housing Areas: Tranche 10 409

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 10 December 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum : Glen Innes Business Association

Purpose

1. To present to the board concerning the Glen Innes Business Association’s activities as part of their annual reporting for financial year ending June 2015.

Executive summary

2. Providing Glen Innes Business Association with the opportunity to present to the board in support of the Business Improvement Districts within Maungakiekie-Tāmaki Local Board area – annual reporting year ending June 2015, report on the board’s agenda.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Glen Innes Business Association for the presentation.

9.2 Public Forum : Panmure Business Association

Purpose

1. To present to the board concerning the Panmure Business Association’s activities as part of their annual reporting for financial year ending June 2015.

Executive summary

2. Providing Panmure Business Association with the opportunity to present to the board in support of the Business Improvement Districts within Maungakiekie-Tāmaki Local Board area – annual reporting year ending June 2015, report on the board’s agenda.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Panmure Business Association for the presentation.

9.3 Public Forum : Onehunga Business Association

Purpose

1. To present to the board concerning the Onehunga Business Association’s activities as part of their annual reporting for financial year ending June 2015.

Executive summary

2. Providing Onehunga Business Association with the opportunity to present to the board in support of the Business Improvement Districts within Maungakiekie-Tāmaki Local Board area – annual reporting year ending June 2015, report on the board’s agenda.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Onehunga Business Association for the presentation.

9.4 Public Forum : Creative Communities Limited

Purpose

1. To present to the board regarding the Arboricultural Assessment of Oak Tree at East View Reserve report on the board’s agenda.

Executive summary

2. Providing Creative Communities Limited the opportunity to speak to the report concerning the arboricultural assessment of the Oak tree at 19 and 21 Eastview Road.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Creative Communities Limited for the presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

18 February 2016

Business Improvement Districts within the Maungakiekie-Tāmaki Local Board area - annual reporting for the year ending June 2015

File No.: CP2016/00133

Purpose

1. This report provides the Maungakiekie-Tāmaki Local Board with an update from the three Business Improvement Districts (Onehunga, Panmure and Glen Innes) within their area. The report provides details of activities that have been undertaken for the year ending 30 June 2015 and plans for year ending June 2016.

Executive Summary

2. The business areas of Onehunga, Panmure and Glen Innes operate as Business Improvement Districts (BIDs).

3. The Auckland Region Business Improvement District Policy requires annual reporting to the Local Board from each of these organisations.

4. Each of the BIDs have met the requirements of the Auckland Region Business Improvement District Policy in that; Auckland Council has received their required reports, have sourced membership approval of the 2016/17 Budget and Partnering Agreement at the Annual General Meeting (AGM) and are reporting their performance to the Local Board.

5. This reporting time is an opportunity for Local Board members to understand the BID’s activities and identify where collaboration between parties can be found.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receive the annual reporting information from Onehunga, Panmure and Glen Innes Business Improvement Districts.

Comments

6. As part of the annual reporting requirement under the Business Improvement District Partnership Programme, the three BIDs will provide a range of information to the Local Board.

7. The information, as per Section 3.41B of the Auckland Region BID Policy requires each BID to provide to council:

a) Annual audited financial accounts

b) A review of the previous year’s activities

c) A strategic plan for the next three to five years

d) An annual plan for the next 12 months

e) A detailed budget for the next 12 months showing income and expenditure

These items have been included as attachments to this report.

8. The three BIDs have a combined target rate of $994,086 for the 2016/2017 year, approved by their members at their Annual General Meeting. There is no increase in target rate from the previous year.

Consideration

Local Board views and implications

9. The Local Board is a stakeholder in the BID Programme. It is important that the Local Board receives this update so members have a comprehensive understanding of outcomes and activities of the local BID Programme.

10. The BIDs met with the Local Board at a workshop on the 24^th November to discuss key areas of interest for the parties to work on and therefore will not be covered in this report.

Māori impact statement

11. Maori businesses operating within the boundaries of individual BID areas are not specifically identified. All businesses within a BID area are subject to the same procedures and opportunities that BID status accords.

Implementation

12. Implementation of the activities detailed in the attached documents received from each business association makes up their annual work programme.

Attachments

No.	Title	Page
a View	Onehunga Business Association Audit Accounts and Annual Report June 2015	13
b View	Onehunga Business Association Business/Strategic Plan 2015-2020	45
c View	Onehunga Business Association Budget 2016/17	49
d View	Panmure Business Association Audited Accounts YE June 2015	51
e View	Panmure Business Association Annual Report June 2015	65
f View	Panmure Business Association Business/Strategic Plan 2015/18	93
g View	Panmure Business Association Budget 2016/17	103
h View	Glen Innes Business Association Audited Accounts YE June 2015	105
i View	Glen Innes Business Association Annual Report and Business/Strategic Plan 2015-16	117
j View	Glen Innes Business Association Budget 2016/17	137

Signatories

Authors

Rose Cosgrove - BID Partnership Advisor

Gillian Plume - Team Leader BID Partnership

Authorisers

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Arboricultural Assessment of oak tree at Eastview Reserve

File No.: CP2016/00899

Purpose

1. To provide parks arboricultural advice and advocate for retention of a generally protected oak tree at Eastview Reserve, in response to a Landowner Approval request for removal of the tree to facilitate residential development of land at 19 and 21 Eastview Road by Creating Communities.

Executive summary

2. Creating Communities are proposing to build eight town houses on two properties in Eastview Road.

3. This has significant implications for an English oak (Quercus robur) growing within Eastview Reserve.

4. Creating Communities, through their planners Campbell Brown, have requested the tree be removed because it is close to the private boundary and has a significant proportion of its canopy growing over 19 Eastview Road.

5. Creating Communities are seeking land owner approval to remove the oak tree prior to lodging a resource consent application for this removal.

6. Auckland Council’s Parks team recommends the tree be retained, primarily because of its importance in the landscape. Parks also believe that key development objectives can be achieved through a combination of crown reduction of the oak and a review of the design and construction methodology.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Refuse the Landowner Approval request for the removal of the mature oak tree growing in Eastview Reserve, adjacent to properties at 19-21 Eastview Road.

b) Request that Auckland Council Parks work with Creating Communities to achieve their desired outcome of building eight town houses at 19-21 Eastview Road, whilst at the same time retaining and protecting the parks oak tree on the boundary.

Comments

7. Creating Communities are working in partnership with Housing New Zealand to build in excess of 250 new homes in the Glen Innes area.

8. Their building projects include a proposal to undertake an eight lot residential development and subdivision at 19 and 21 Eastview Road. The attached artist’s impression (attachment B – architectural drawings) illustrates the proposed development.

9. The site is within the Tāmaki North Special Housing Area and the proposal will be lodged under the Special Housing Areas legislation. The Proposed Auckland Unitary Plan (PAUP) zones the site Terraced Housing and Apartment Building.

10. The PAUP has changed the zoning for the area immediately surrounding Eastview Reserve to allow buildings up to 17.5m. The plan also continues to give General Tree Protection to trees on council land but affords no protection to trees or vegetation on private property.

11. There is a large oak tree within Eastview Reserve that is situated close to the property boundary with 19 and 21 Eastview Road (as indicated on the aerial photo shown in the attached arboricultural assessment, undertaken by GreenScene NZ).

12. Approximately half of the tree’s crown extends over into the property at 19 Eastview Road and Creating Communities maintain that the presence of the tree and its branches significantly restricts the development potential of the site. As a result they have requested that the tree be removed in order that the proposed residential development can be undertaken as planned.

13. This request has been made on the general grounds that the overhanging branches onto 19 Eastview Road put limitations on Creating Communities’ ability to fully utilize the site because:

· The branches overhanging the boundary form a large part of the tree’s canopy and pruning of the oak, back to the boundary, would result in the disfigurement of the tree.

· Building works within the root zone would affect the integrity of the tree’s health, with works in the drip line resulting in damage to, or the removal of, a significant part of the root zone.

14. As such, Creating Communities suggest that both actions would compromise the long-term health and viability of the tree and would necessitate its removal.

15. However, it is the view of Auckland Council’s Parks Arboricultural Advisor that selective crown pruning of the oak and small alterations to the design of the housing development would mean that the two key objectives of tree retention and an eight property development could still be achieved.

16. The attached arboricultural assessment carried out on behalf of Auckland Council by GreenScene NZ describes a level of pruning to the tree that would maintain a natural shape to the crown and a canopy spread that ensures its future viability.

17. This pruning would bring the overhang of the crown back from approximately nine and a half metres to approximately four metres at its furthest point, allowing for both houses and tree to coexist.

18. Nevertheless, it is still recommended that design options to further increase this separation is investigated by Creating Communities.

19. Similarly the ground works under the drip line of the tree can be undertaken in such a way that allows for the retention of a viable root-zone within the existing soil profile of the site.

20. Due to the fact that the proposed development will raise ground levels, with retaining along the fence line, the effects on tree roots could be indirect and managed if the design of the retaining utilised a pole structure rather than a concrete block structure.

21. The arboricultural report states the protection of the root zone can be achieved by the following means:

· minimisation of excavation and soil scrape across the root zone

· importation of a coarse aggregate (scoria or gap 40 or greater) to build up

layers above existing ground so as to maintain aeration of existing soil

containing tree roots

· re-routing of the Stormwater pipe to eastern end of Unit 8

· consideration of tree roots during drilling of post holes for retaining walls.

22. Creating Communities has a number of properties in the Glen Innes area that are being developed and to date have worked successfully with council to achieve good outcomes in terms of balancing the needs of housing intensification and landscape protection, and even enhancement.

23. However, in order to retain the best outcome for the community it is important that in some instances alternative designs and construction methodologies are pursued, so that positive parks, as well as housing, outcomes are achieved.

24. The oak tree is approximately 80 years old, is a significant landscape feature within the reserve and fulfils an important function providing food and a physical link for birds and other fauna (invertebrates).

25. Trees of this maturity located close to waterways are also important nesting sites for birds such as the Kingfisher (Kotare).

26. Trees, particularly those of a mature age and stature, are however not just important from an ecological perspective but also from a human perspective and for the wellbeing of communities. Trees increase our quality of life by bringing natural elements and wildlife habitats into urban settings, with additional benefits including:

· high quality landscapes

· improved air quality through the filtering of pollutants

· water conservation

· climate amelioration

· moderation of the effects of sun, wind and rain.

27. Changes to the Resource Management Act have meant our public trees are now pivotal in delivering all of these positive ecological, environmental and community outcomes.

Consideration

Local board views and implications

28. The local board parks portfolio holder has been briefed on this issue and it was agreed that the request for removal of the oak would be referred to the full board as per the delegations register (J.Local Parks / point 5):

Consult with the nominated Local Board portfolio holder:

a. where landowner consent is required (including affected party approval and commercial operator permits) and refer the landowner consent decision to the Local Board where required by the nominated Local Board portfolio holder.

29. If the Maungakiekie-Tāmaki Local Board decline the request to remove the oak tree, it is possible that Creating Communities could seek redress through the District Court under the Property Law Act 2007.

30. The details of the legislation are set out in the attached arboricultural assessment along with explanation as to why the grounds for retaining the tree, when applying the relevant legal considerations under the Property Law Act, are considered strong.

Maori impact statement

31. The contribution of parks outcomes is of significant importance to tangata whenua, their wellbeing, values, culture and traditions.

32. Iwi support the planting of native species rather than exotic species where opportunity arises but to date have not generally extended this aspirational goal to advocating for the removal of healthy exotic specimens from the parks space, particularly mature examples.

33. However, the views of relevant iwi on this specific issue have not been sought by the Parks team, and it is not known if Creating Communities have sought iwi input into their proposal at this stage.

Implementation

34. If the local board resolve to decline the landowner approval request, council’s Parks team undertake to work with Creating Communities and their representatives to find a mutually beneficial solution to the design of the development that will allow retention of the tree and achievement of the housing development.

Attachments

No.	Title	Page
a View	Arboricultural Assessment	143
b View	Architectural Drawings (Under Separate Cover)

Signatories

Authors

Simon Cook - Arboriculture Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Funding for the reconfiguration of the community space at 7-13 Pikington Rd

File No.: CP2016/00507

Purpose

1. To seek approval for the allocation of funds from the Local Board Capital Fund to enable the reconfiguring of the community space at 7-13 Pilkington Rd, Panmure.

Executive Summary

2. The space at 7-13 Pilkington Rd, was included in the Tāmaki Community Needs Assessment along with four other community centres and halls. One of the recommendations of the needs assessment was to investigate the best use of the space at 7-13 Pilkington Rd, with a particular focus on opportunities to support organisations that deliver training and employment services. During the needs assessment engagement, the Panmure Citizens Advice Bureau noted that they were outgrowing the current premise and indicated that it was interested in relocating the service.

3. The Board at its meeting on 15 October 2015 received a report that it had commissioned on options to reconfigure the space above its current offices at 7-13 Pilkington Rd, Panmure and the costs involved. It confirmed a preference for Master Plan option C and requested a further report with potential funding and staging options. The project cost for Master Plan C has been costed at $606,000. There would also be project management costs of $30,300 associated with the project making the total project cost $636,300. Budget for the project could be spread over two financial years with a budget of $105,000 required in the current 2015/2016 financial year and the balance of $531,300 in FY17.

4. The leasing team have indicated that the future occupancy of the spaces available would be undertaken through an EOI process once funding for the reconfiguration is confirmed. Any leasing process would be run concurrently with the reconfiguration of the space and aim to be completed by October 2016.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve expenditure of $636,300 from the Maungakiekie -Tāmaki Local Board Capital Fund towards reconfiguring the community space at 7-13 Pilkington Rd, Panmure as per Master Plan C of the feasibility study.

b) Note the proposed time frame for completion of the project of December 2016.

Comments

5. The space at 7-13 Pilkington Rd, Panmure was included in the Tāmaki Community Needs Assessment along with four other community centres and halls. One of the recommendations of the needs assessment was to investigate the best use of the space at 7-13 Pilkington Rd, with a particular focus on opportunities to support organisations that deliver training and employment services. During the needs assessment engagement, the Panmure Citizens Advice Bureau noted that they were outgrowing their current premises and indicated that they were interested in relocating their service.

6. A feasibility study on the space at 7-13 Pilkington Rd was commissioned by the Maungakiekie-Tāmaki Local Board and at a board meeting on 15 October 2015 a report on the findings of the study dated June 2015 was received. The Board accepted the feasibility study findings and resolved;

(MT/2015/161) that the Maungakiekie-Tāmaki Local Board:

c) agrees in principle to progress with Masterplan C subject to:

i) funding being available

ii) agreement from the CAB Panmure to relocate

iii) an implementation plan being developed for the leased space and

transition

d) requests officers provide the board with a report on potential funding and

staging options noting that these will be impacted on by the yet to be adopted

Local Board Capital Fund allocation.

7. The project cost for Master Plan C has been costed at $606,000. There would also be project management costs of $30,300 associated with the project making the total project cost $636,300. If funds are approved in February 2016, procurement of professional services for the project and appointment of a project manager could be completed in March and detailed design and consenting work begun. The detailed design and consenting will take 12 to 16 weeks with the aim of beginning construction in August 2016. Budget for the project could be spread over two financial years with a budget of $105,000 required in the current 2015/2016 financial year and the balance of $531,300 in FY17.

Stage/Deliverable	Schedule	Key Responsibility
Confirmation of funding	February 2016	Local Board
Procurement of professional services	March 2016	ACE and Community Facilities
Detailed design	June 2016 (3 months)	ACE
Approval of detailed design	July 2016	ACE
Consenting	July 2016 (3 months concurrently with detailed design)	ACE
Procurement of construction	August 2016	Community Facilities
Demolition and Construction	December 2016	Community Facilities CAPEX (CDAC)
Determine leasing processes such as EOI including potential anchor occupant and existing occupant.	2 months (to occur concurrently with detailed design)	Community Leasing (Community Facilities)
Implement EOI process	4 months (to occur when refurbishment is underway)	Community Leasing (Community Facilities)

8. Panmure Citizens Advice Bureau has been contacted to confirm their interest in moving to the reconfigured office space. The delivery of services from the Panmure, Glen Innes and Sylvia Park bureaus are currently being reviewed by Citizens Advice Bureau Auckland City (CABAC). A decision about the future delivery of services will not be made by CABAC until a meeting on 18 March 2016. The Panmure CAB has indicated that the proposed reconfiguration plans would suit their needs should it be decided to continue services from Panmure. The situation of the Panmure Bureau should then be known by the time that professional services have been appointed to begin the detailed design process. This would enable their input into the detailed design process and not impact on the proposed reconfiguration schedule. The Bureau have advised that they have no funds available to contribute to the reconfiguration, but would meet their costs associated with moving and setting up in the new space.

9. The leasing team have indicated that the future occupancy of the spaces available would be undertaken through an EOI process once funding for the reconfiguration is confirmed. Any leasing process would be run concurrently with the reconfiguration of the space and aim to be completed by October 2016.

Consideration

Local Board views and implications

10. This report responds to a request from the Board for information following receipt of a feasibility study that it commissioned and which was reported on in October 2015. It is seeking confirmation from the Board about the availability of funds from the Local Board Capital Fund.

Māori impact statement

11. The reconfiguration of the space above the Local Board offices will have benefits for the whole community including Maori from the services and activities that would become available.

Implementation

12. Providing funds are available no implementation issues have been identified regarding the reconfiguration of the office spaces.

Attachments

There are no attachments for this report.

Signatories

Authors

Shruti Jani - Team Administrator

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Glen Innes Hall refurbishment

File No.: CP2016/00620

Purpose

1. To seek approval for the allocation of funds from the Local Board Capital Fund to enable the upgrade and internal reconfiguration of the Glen Innes Hall.

Executive Summary

2. The Glen Innes Hall is in tired condition and needs upgrading as identified by the Tāmaki Community Needs Assessment 2014.

3. Funding is being sought to upgrade the Glen Innes Hall. The upgrade will include;

· Redevelopment of the foyer and meeting space adjacent to the childcare area to create an area for use by the Glen Innes CAB

· Upgrade the previous childcare area

· Replace the hall roof

· Repaint the inside of the building

· Inspect external cladding and refurbish

· Exterior landscape work

4. The cost of this work has been estimated to be $379,834 including contingency and professional fees. If funding is confirmed it is anticipated that work would begin in April and take three months to complete. The Board has allocated $75,000 in the current financial year from its CDAC renewal budget towards the reconfiguration of the community spaces at the hall. It is recommended that the balance of funding of $305,000 be made from the Board’s Local Board Capital Fund.

5. Completion of this work will enable the removal of the existing building used by Plunket from the reserve as envisaged in the adopted Ruapotaka Reserve Master Plan. There is also a proposal to relocate the Ka Mau Te Wero building closer to the marae for its community programmes. The cost of these works is $45,000 and would need to be funded from a board opex budget. This work would be undertaken once the hall refurbishment is completed and funds available.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve $305,000 from the Maungakiekie-Tāmaki Local Board Capital Fund towards the upgrade of the Glen Innes Hall.

b) Confirm the demolition of the existing building being utilised by Plunket and Citizens Advice Bureau and relocation of the Ka Mau Te Wero building at a cost of $45,000.

Comments

6. In March 2013, the Maungakiekie-Tāmaki Local Board approved in principle a Master Plan for Ruapotaka Reserve. Stage 1 of the Master Plan was the development of Te Oro, which opened in May 2015. Stages 2 to 4 of the Master Plan are currently un-funded and subject to stakeholder consultation. These stages include the removal of the existing CAB/Plunket and Ka Mau Te Wero buildings, soft landscaping, storm water treatment, improvements to the Glen Innes Community Hall, further consultation with the Ruapotaka Marae and improving the linkages between Ruapotaka and Maybury Reserves.

7. The Glen Innes Hall is in tired condition and needs upgrading as identified by the Tāmaki Community Needs Assessment 2014. The space vacated by the childcare programme has largely remained unused and there is an opportunity to relocate the Plunket and Citizens Advice Bureau from their current leased accommodation on Ruapotaka Reserve to the existing hall and removing the leased facilities to achieve the aims of the Ruapotaka Reserve Master plan.

8. Funding is being sought to upgrade the Glen Innes Hall. The upgrade will include;

· Redevelopment of the foyer and meeting space adjacent to the childcare area to create an area for use by the Glen Innes CAB

· Upgrade the previous childcare area

· Replace the hall roof

· Repaint the inside of the building

· Inspect external cladding and refurbish

· Exterior landscape work

9. The cost of this work has been estimated to be $379,834 including contingency and professional fees.

	Cost $
Construction costs of proposed works	231,500
Site preparation	39,800
Consents and development levy	15,500
Professional fees	51,624
Project management costs	14,340
Contingency	27,070
Total	379,834

10. The board has allocated $75,000 in the current financial year from its CDAC renewal budget towards the reconfiguration of the community spaces at the hall. It is recommended that the balance of funding of $305,000 be made from the board’s Local Board Capital Fund. A proposed renewal programme for 2016/2017 will be presented to the board in March 2016. This programme proposes projects totalling $455,230 with a key focus on the interior refurbishment of the Panmure Community Hall. The renewal budget available is $363,000. If funding is confirmed it is anticipated that work would begin April and take three months to complete.

11. Completion of this work will enable the removal of the existing building used by Plunket from the reserve as envisaged in the adopted Ruapotaka Reserve Master Plan. There is also a proposal to relocate the Ka Mau Te Wero building closer to the marae for its community programmes. The cost of these works is $45,000 and would need to be funded from a board opex budget. This work would be undertaken once the hall refurbishment is completed and funds available.

Consideration

Local Board views and implications

12. This report responds to the Board request for more information about the cost of refurbishing and altering the Glen Innes Hall. It is seeking confirmation from the Board about the availability of funds from the Local Board Capital Fund

Māori impact statement

13. Refurbishment of the Glen Innes Hall will have benefits for all members of the community including Maori.

Implementation

14. Providing funds are available no implementation issues have been identified regarding the upgrade or reconfiguration of the hall.

Attachments

There are no attachments for this report.

Signatories

Authors

Shruti Jani - Team Administrator

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Allocation of LDI budget to fund an interim operation at the Riverside Community Centre

File No.: CP2016/01012

Purpose

1. This report seeks approval from the Maungakiekie-Tāmaki Local Board to allocate a sum of $12,000 from its LDI (Locally Delivered Initiatives) budget to fund the operation of the Riverside Community Centre between 1April 2016 and 30 June 2016.

Executive Summary

2. The Maungarei Community Christian Trust (the Trust) has indicated it can no longer deliver the ongoing operations and services from the Riverside Community Centre (the centre) with the current level of funding.

3. On 14 October 2015 the MTLB resolved (Resolution MT/2015/168) to increase the level of funding provided to the Trust through the first three quarters of FY16, essentially committing the annual sum available over this shortened period. The current community centre operation is therefore funded through to 31 March 2016.

4. At the same time, the local board requested that staff immediately commence work to understand and address the long term sustainability and future direction of Riverside. The recommendations of the review will be received by the local board at the 21 April business meeting, with guidance around the implementation and timing of those recommendations.

5. There is currently no funding allocated or identified for the centre between 1 April to 30 June 2016 and this presents a challenge in terms of continuity of service and clarity of expectation for the parties involved.

6. Staff have identified $6000 of internal savings from the Asset Based Services budget that would cover one month of transition but would need another $12,000 from the LDI budget to cover the full period. This will allow time to commence any agreed actions from the report on the centre’s future operation.

7. Two options have been identified that will enable service to be provided through the final quarter of FY16

Option 1: Extend the Trust’s funding agreement to 30 June 2016 at a cost of $6,000 per month. This is the simplest arrangement and will present the least amount of change in terms of supply and delivery of service to the community.

Option 2: Council operate and manage the centre to stabilise the operations, continue activation, and support the new implementation plan. This would provide a level of service continuity and certainty through this interim period, pending clarification of the future direction of the centre. However it may be perceived to pre-empt the outcome of the review.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Allocate a sum of $12,000 from its Locally Delivered Initiatives budget to fund the operation of the Riverside Community Centre between 1April 2016 and 30 June 2016 and to allow adequate time for decision making and implementation planning, following receipt of the future options review of the community centre report in April 2016.

b) Delegate authority to the Chair and Portfolio Holder to approve the interim operation at Riverside Community Centre between 1 April 2016 and 30 June 2016, once there is a greater understanding from the future operations work.

Comments

8. The Trust indicated that they can no longer continue to deliver the ongoing operations and services from the Centre with the current level of funding. In order to address the immediate funding shortfall, the Board resolved (Resolution MT/2015/168) to increase the level of funding provided to the Trust through the first three quarters of FY16, essentially committing the annual sum available over this shortened period. The current community centre operation is therefore funded through to 31 March 2016.

9. At the same time, the local board requested that staff immediately commence work to understand and address the long term sustainability and future direction of Riverside. It requested a report be presented at the local board business meeting in February 2016 on the options and advice for the centre. However this timeline was revised to allow sufficient time to ensure a quality and robust report. Revised timeline as follows:

· Hold informal conversations with appropriate local board members to check in and discuss opportunity and findings to date to inform decision making –15 January 2016

· Engagement with the Trust as well as wider community - March 2016

· Decision making report to the local board meeting – 21 April 2016

· Commence implementation plan – May 2016

The recommendations of the review will be received by the local board at the 21 April business meeting, with guidance around the implementation and timing of those recommendations.

10. There is currently no funding allocated or identified for the centre between 1 April to 30 June 2016 and this presents a challenge in terms of continuity of service and clarity of expectation for the parties involved. Staff identified two options for local board consideration, including cost implications. Staff recommend that LDI be allocated towards the centre to allow an option to be implemented once there is a greater understanding from the future options work.

Options for an interim arrangement

11. Options for an interim arrangement between 1 April – 30 June include:

Option

Advantages

Disadvantages

Cost

1. Extend the Trust’s contract for service to June 2018

· Service level remains status quo

· No opportunity to increase service levels

$18,000

2. Centre operated and managed by council

· Operation is stabilised

· Presence on site

· Engagement with community can commence

· Cease working with Trust prior to future options report been finalised

$18,000

12. Closing the facility was considered as one option during this period however this is not recommended as closure may be perceived to pre-empt the decision on the future direction and it could be difficult to then re-establish the practice.

13. The Trust has also confirmed that they are interested in extending the current contract from April to June 2016 and have indicated that an additional $18,000 is required to continue the current service delivery outcomes at the centre. This additional funding will not increase the service delivery outcomes however it will maintain service levels.

Consideration

Local Board views and implications

14. The chair and portfolio holder are kept regularly up to date with discussions and progress of this work. In discussions with the chair and portfolio holder it was recognised the need for an interim arrangement to sustain services through quarter four pending the final outcome of the future options review.

Māori impact statement

15. The Trust endeavour to improve the well-being among Maori within the work programmes they deliver. Council staff continue to work with the centre to ensure support and development of programmes and activities that directly improve well-being and outcomes for Maori.

Implementation

16. Staff will action the resolutions from this report urgently in order to provide clarity to all the parties involved.

Attachments

There are no attachments for this report.

Signatories

Authors

Kate Holst - Team Leader Programmes and Partnerships North/Central

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Introducing an alcohol ban on Portage Canal Foreshore Reserve

File No.: CP2015/24416

Purpose

1. To consider a request from the Māngere - Ōtāhuhu Local Board to make an alcohol ban from 7.00pm to 7.00am daily on that part of the Portage Canal Foreshore Reserve that lies within the Maungakiekie – Tāmaki Local Board area.

Executive Summary

2. Local boards have the delegated authority to make alcohol bans within their local board area pursuant to the Auckland Council Alcohol Control Bylaw 2014.

3. Previously a 24 hours, 7 days a week alcohol ban alcohol ban existed on the whole of the Portage Canal Foreshore Reserve. That alcohol ban expired on 31 October 2015.

4. Portage Canal Foreshore Reserve lies across both the Māngere - Ōtāhuhu Local Board and the Maungakiekie-Tāmaki Local Board.

5. The Māngere - Ōtāhuhu Local Board considered the evidence of alcohol related crime and disorder and decided there was sufficient evidence to adopt a 7.00pm – 7.00am daily alcohol ban on the part of the Portage Canal Foreshore Reserve that lies within its local board area.

6. The Māngere - Ōtāhuhu Local Board has requested the Maungakiekie-Tāmaki Local Board make an alcohol ban from 7.00pm – 7.00am daily on that part of the Portage Canal Foreshore Reserve that lies within the Maungakiekie-Tāmaki Local Board area (resolution number MO/2015/157).

7. The request from the Māngere - Ōtāhuhu Local Board has been made to address alcohol related issues occurring in both local board areas mainly at night, such as graffiti on the whole of Portage Canal Foreshore Reserve, as well as empty and broken alcohol bottles littered around both the reserve and neighbouring properties.

8. A map of the alcohol ban area requested is shown in Attachment A.

9. Council staff have identified two feasible options for the local board to consider:

· Option 1 – Make a 7.00pm – 7.00am daily alcohol ban on that part of the Portage Canal Foreshore Reserve that lies within the Maungakiekie-Tāmaki Local Board area

· Option 2 - Consider that there is insufficient evidence to make an alcohol ban on that part of the Portage Canal Foreshore Reserve that lies within the Maungakiekie-Tāmaki Local Board area.

10. Council staff recommend Option 1 as it would help address alcohol related crime and disorder in all parts of the Portage Canal Foreshore Reserve and is consistent with the alcohol ban in the majority of the rest of the Portage Canal Foreshore Reserve.

11. The decision required from the Maungakiekie-Tāmaki Local Board is whether or not to make an alcohol ban on its portion of Portage Canal Foreshore Reserve.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

Either

a) Make a 7.00pm to 7.00am daily alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 on that part of the Portage Canal Foreshore Reserve that lies in the Maungakiekie-Tāmaki Local Board area and as shown in Attachment A.

and

b) Confirm that the decision in (a) is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014

c) Consider that there is insufficient evidence to make an alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 on that part of the Portage Canal Foreshore Reserve that lies in the Maungakiekie-Tāmaki Local Board area.

Background

12. Portage Canal Foreshore Reserve lies within both the Māngere - Ōtāhuhu Local Board area and the Maungakiekie-Tāmaki Local Board area. The majority of the reserve lies within the Māngere - Ōtāhuhu Local Board area.

13. Previously a 24 hours, 7 days a week alcohol ban alcohol ban existed on the whole of the Portage Canal Foreshore Reserve. That alcohol ban expired on 31 October 2015.

14. Recent changes to legislation required a review of all alcohol bans against a new, higher threshold. Staff undertook a review of all of Auckland Council alcohol bans between December 2014 and October 2015.

15. The views of the community were sought by local boards in the recent review of permanent alcohol bans. The Maungakiekie-Tāmaki Local Board received over 120 submissions. The public were generally supportive of alcohol bans as a means of addressing alcohol related crime and disorder.

16. Submissions received by the Māngere - Ōtāhuhu Local Board also supported the use of alcohol bans. Submissions received by the Māngere - Ōtāhuhu Local Board relating specifically to the Portage Canal Foreshore Reserve can be found in Attachment D.

17. Evidence of alcohol-related crime or disorder on the Portage Canal Foreshore Reserve considered by the Māngere - Ōtāhuhu Local Board to make the alcohol ban included issues that occurred mainly at night, at any time of the year. Issues included empty and broken alcohol bottles littered around both the reserve and neighbouring properties and graffiti.

18. No direct evidence of alcohol-related crime or disorder was provided by the police.

19. Community focussed solutions that were proposed as part of the Māngere - Ōtāhuhu Local Board review of their alcohol bans included better lighting and more rubbish bins.

20. The Māngere - Ōtāhuhu Local Board in October 2015, following a public engagement process, resolved to make a 7.00pm – 7.00am daily alcohol ban on the part of the Portage Canal Foreshore Reserve that lies within its local board area.

21. The Māngere - Ōtāhuhu Local Board also resolved to request Maungakiekie-Tāmaki Local Board make an alcohol ban from 7.00pm – 7.00am daily on that part of the Portage Canal Foreshore Reserve that lies within the Maungakiekie-Tāmaki Local Board area (resolution number MO/2015/157) – see Attachment B.

Comment

22. The Auckland Council Alcohol Control Bylaw 2014 delegates to local boards the ability to make alcohol bans in its local board area pursuant to the Alcohol Control Bylaw 2014.

23. In making decisions on an alcohol ban a local board must be satisfied that it complies with a range of statutory and bylaw requirements. This includes the following requirements outlined in Clause 7(2) of the Alcohol Control Bylaw 2014 (Attachment C):

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7.00pm to 7.00am daily (evening alcohol ban)

§ 10.00pm to 7.00am daylight saving and 7.00pm to 7.00am outside daylight saving (night time alcohol ban)

§ 7.00pm on the day before to 7.00 am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

24. The area which Mangere – Otahuhu local board request Maungakiekie-Tāmaki Local Board to make a 7.00pm to 7.00am daily (evening alcohol ban) is highlighted in Attachment A.

25. Previously a 24 hours, 7 days a week alcohol ban alcohol ban existed on the whole of the Portage Canal Foreshore Reserve. That alcohol ban expired on 31 October 2015.

26. The Māngere - Ōtāhuhu Local Board adopted a 7.00pm to 7.00am daily (evening alcohol ban) on all parts of the Canal Foreshore Reserve that falls within their local board area.

27. There is currently no alcohol ban on the Maungakiekie-Tāmaki Local Board part of the Canal Foreshore Reserve.

Options open for the Maungakiekie-Tāmaki Local Board.

28. The following reasonably practicable options have been identified and analysed by staff.

Option 1 (recommended option)

29. Make a 7.00pm to 7.00am daily (evening alcohol ban)

30. Council staff recommend this option as it would:

· Be consistent with the alcohol ban in the majority of the rest of the Canal Foreshore Reserve

· Help address alcohol related crime and disorder in all parts of the Canal Foreshore Reserve

· Enable a consistent enforcement regime across the whole of the Canal Foreshore Reserve

· Provide consistent messaging to both residents and visitors

31. Council staff do not consider introducing a 7.00pm to 7.00am daily alcohol ban on that part of Portage Canal Foreshore Reserve that lies within the Maungakiekie – Tāmaki Local Board area would be a unreasonable limitation on people’s rights and freedoms to possess or consume alcohol.

Option 2

32. Do not make an alcohol ban

33. As there is currently no alcohol ban on the Portage Canal Foreshore Reserve that lies within the Maungakiekie – Tāmaki Local Board area it will mean no change from status quo. However this would be a change from the previous status of the area prior to the lapsing of the legacy bans on 31 October 2015.

34. This option would:

· mean that people located in the Maungakiekie – Tāmaki Local Board area of the Portage Canal Foreshore Reserve, located on the corner of Portage road and Meadow street, would be able to consume alcohol but that people located in any other part of the reserve would be prohibited from doing so

· be inconsistent with the alcohol ban on the rest of Portage Canal Foreshore Reserve

· result in a fragmented enforcement regime across the whole of Portage Canal Foreshore Reserve

· result in confusing and conflicting messaging to both residents and visitors and

· not help address alcohol related crime and disorder on all parts of Portage Canal Foreshore Reserve

Staff recommendation to the Maungakiekie-Tāmaki Local Board

35. Staff recommend that the Maungakiekie-Tāmaki Local Board make a 7.00pm to 7.00am daily alcohol ban on that part of Portage Canal Foreshore Reserve that lies within their Local Board area.

36. This would help address alcohol related crime and disorder in all parts of Portage Canal Foreshore Reserve, be consistent with the alcohol ban in the majority of the rest of Portage Canal Foreshore Reserve, ease enforcement, and present a consistent message to both residents and visitors.

Consideration

Local board views and implications of making an alcohol ban

37. The Māngere - Ōtāhuhu Local Board consider an alcohol ban from 7.00pm - 7.00am daily on that part of Portage Canal Foreshore Reserve that falls within their local board area is justified, and has requested the Maungakiekie-Tāmaki Local Board to adopt the same alcohol ban on its portion of the reserve.

38. This would help address alcohol related crime and disorder in all parts of the Portage Canal Foreshore Reserve, be consistent with the alcohol ban in the majority of the rest of the Portage Canal Foreshore Reserve, ease enforcement, and present a consistent message to both residents and visitors.

Māori impact statement

39. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

40. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and a suggestion that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

41. If the Maungakiekie-Tāmaki Local Board decide to make an alcohol ban its portion of Portage Canal Foreshore Reserve, new signage will be erected, and council’s website will be updated.

42. No action is required if the Maungakiekie-Tāmaki Local Board decide not to make an alcohol ban.

Attachments

No.	Title	Page
a View	Map of the proposed area for the alcohol ban	229
b View	Māngere - Ōtāhuhu Local Board decision	231
c View	Alcohol Control Bylaw, clause 7(2)	233
d View	Submissions on the Portage Canal Foreshore Reserve	235

Signatories

Authors

Janine Green - Policy Analyst

Bonnie Apps - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Auckland Transport Monthly Report

File No.: CP2016/01069

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about recent Auckland Transport (AT) activities in the Local Board area.

Overview

2. The last monthly catch-up meeting for 2015 was held on 9 November. Board Member Clark was present and received updates on:

· AT’s emerging policy on pole flags and cross street banners

· Beachcroft Road project

· Progress on the Onehunga Mall upgrade and the Elizabeth Yates Plaque

· Other transport updates and responses to board members queries.

3. Auckland Transport and the New Zealand Transport Agency held a workshop with the Local Board in early November to discuss progress on the East West Connections project.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receive the report.

Reporting Back

Consultation Report

4. Since the last transport report consultations have been forwarded to the Local Board for comment regarding:

· Royal Oak Roundabout

· St Patricks School, Panmure

· Portage Road

5. Further details are available in Attachment A.

Local Board Capital Projects

6. The Maungakiekie-Tāmaki Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, the Local Board’s allocation is $494,757 and this amount can be accumulated within each electoral term.

7. Maungakiekie-Tāmaki’s LBTFC budget for the current electoral term was $1.183 million. This has been allocated to the Onehunga Mall Upgrade project, the Princes Street pedestrian refuge and the Beachcroft Road improvement, and the tetratrap project in Onehunga Bay. The Local Board can also allocate up to $494,757 from the LBTCF in the 2016/17 financial year.

8. Both the Beachcroft Road Shared Path project and the Onehunga Mall Enhancement (Grey Street to Arthur Street) are likely to cost even less than the previously reduced estimates. The additional reduction in these two projects is expected to be close to $70k. This is 15-16 funding that the Local Board need to spend before 30 September 2016, to avoid the risk of losing it if it isn’t spent.

9. One option is to fit more tetratraps. The Onehunga Mall catchment also feeds into Onehunga Bay so more tetratraps in this catchment will also assist with improving water quality in Onehunga Bay. There are 253 catchpits in this catchment. The $70k provide about 70 tetratraps so only a portion of this catchment could be fitted with tetratraps.

10. A second option, is for the Local Board to allocate the $70k to a completely different project. It is also possible for the Local Board to allocate some or all of the 16-17 funding ($495k) to new projects. Auckland Transport advises however it is running out of time to deliver any new major works before 30 September. Any new project to use the $70K would need to be something relatively small and not too complex and ideally in the order of $70k to approximately $120k.

11. Auckland Transport would request the Local Board to resolve as soon as possible on how this remaining money should be allocated.

Update on the Delivery of Current Transport Capital Projects

Onehunga Mall Upgrade Progress

Resolutions:

April 2014 :

c) allocates $645,000 from the Board’s 2014-2017 Transport Capital Fund.

Updates:

May 2015

Updates to the LB are being managed by Auckland Council who are leading the upgrade project. Detailed design is expected to be completed by June and construction is due begin in mid August and to be completed by November 2015.

August 2015

This project is being delivered by Auckland Transport with Local Board funding. Work started on the project in August with footpath work.

October 2015

The project is on track to be completed at the end of November. As there has been some delays due to very poor weather conditions, the contractor has been carrying out Sunday works to stay on programme. At the time of writing, work was being carried out on the eastern side of Onehunga Mall with works extending into Arthur Street to include the pram crossing adjacent to the Arthur Street traffic islands.

November 2015

Work is taking place on the western (even numbers) side of Onehunga Mall. This includes the completion of the excavation of the kerb build out located outside the State Dairy; the continuation of the footpath and kerb line preparation and concreting works north from the State Dairy; and the commencement of excavation and preparation works on the footpath and kerb line in a southerly direction (downhill) from Grey Street. A variable message sign board providing advanced warning for the upcoming north-bound detour will be installed within the site area on Monday 2nd November. The detour is expected to be in place around 9th November.

February 2016

The physical works were completed by Christmas 2015. The artwork for the project is still under design and AT are meeting with iwi to progress this. It is expected that this work and the Elizabeth Yates plaque will be installed in April/May of 2016.

Beachcroft Road Pedestrian Improvements

Resolutions:

March 2015:

a) authorises Auckland Transport to proceed with Option 1 and 4 for Beachcroft Road – Princes Street pedestrian improvement at a cost of up to $280,000 subject to consultation with adjacent landowners and further investigation of the need to relocate services, noting that if detailed design and costing is greater than the allocated amount this will come back to the board in a further report.

July 2015:

c) agrees that the financial allocation for the Beachcroft Road project beextended to $360,000.

Updates:

May 2015

A project manager has been appointed to this project and he has appointed a consultant to undertake design work.

A meeting with an affected landowner has been arranged to discuss the project.

June 2015

The meeting with the affected landowner was very positive. The Local Board confirmed the preference for the design by the Beachcroft/Church Street roundabout to be to construct a new 3m wide shared path cutting across the existing grass berm on the corner, removing the existing footpath and replacing it with grass berm. The project team is now working up some firm cost estimates to come back to the Local Board.

July 2015

The completed design work has indicated some extension to the budget is necessary.

August 2015

Consent is being obtained for tree work so there will be a small delay to the project starting. It should be completed in line with the foreshore project.

October 2015

A contractor has been engaged and work on the site is expected to begin on Monday 6 October. It is anticipated that the work will take six weeks to complete and that the shared path will be able to be opened together with the new path.

November 2015

Work on the shared footpath is well underway along the southern side of Beachcroft Road between the Onehunga Mitre 10 and the Church Street roundabout. Works including curbing, pavement surfacing and reinstatement works will continue in November.

February 2016

This project is now completed.

Tetra Trap Installation – Onehunga Bay

Resolutions:

September 2015 MT/2015/158

b) allocates the remaining $170,000 from their 2025-16 Local Board Capital Fund budget and any underspends from the current 2015-16 Local Board Capital Fund budget for tetratrap installation in the Onehunga Bay Catchment (Maungakiekie-Tāmaki portion only) to a maximum of $267,000 and requests Auckland Transport to deliver the project.

Updates:

October 2015 update:

Auckland Transport notes the resolution of the Maungakiekie-Tāmaki Local Board.

February 2016

The Local Board resolution approved $170k for tetratrap installation in the portion of the Onehunga Bay catchment within the Maungakiekie-Tāmaki Local Board area. The resolution also allowed for additional spending on this project from other Maungakiekie-Tāmaki projects that are underspending, up to a total of $267k.

A consultant firm has been engaged to assist with the implementation of the project. The latest project estimate is $268k, so it is expected that the project will stay within the $267k that Local Board have approved.

Links to Glen Innes Station

12. The project is part of a $200 million, three year programme of cycle projects in Auckland to be delivered by AT, Auckland Council and the NZ Transport Agency. The aim is to get more people cycling and to reduce the number of single occupancy vehicles on the roads – the projects will focus on the city centre as well as links to major transport interchanges. Glen Innes and the surrounding area is expected to grow and develop in the coming years and Auckland Transport is considering ways to encourage people to leave the car at home in favour of walking, cycling or public transport.

13. Getting people walking to public transport connections is a key priority and the local community were asked to identify routes that they would like to see improved for cycling or walking. This included routes to the train station but also how access could be improved to the town centre, parks, community facilities and the future Glen Innes to Tāmaki Drive shared path. People were also asked if they are aware of any particular problems for people cycling in the area that they wanted to see addressed.

14. Public engagement on how best to improve cycling links to Glen Innes station ended on 6 November 2015. There was a great response to the consultation with 255 hard copy submissions and a further 33 submissions coming in online, using the mapping tool provided.

15. AT has been analysing the feedback received and expects to be in a position to report back to the community in the first quarter of 2016. This is a new approach to consultation as AT has asked people to identify routes and any barriers to cycling that they are aware of on a map, rather than providing a preferred route for comment. Analysing the feedback from this type of consultation is a more complex exercise but it is hoped to give an outcome that the community will endorse.

16. The expectation is that the feedback analysis will provide a network of routes that AT will be able to develop over a period of time. The report back to the community is likely to consist of two maps - one which maps the feedback and a second map which shows the proposed area network of routes and the possible time frames for implementation.

Love Being a Local” Campaign

17. Auckland Transport has identified a speeding issue in the Onehunga area and to help address this, it is developing a ‘Love Being a Local’ speed awareness campaign in Onehunga. The campaign aims to encourage local drivers and commuters to reconsider their speeds and slow down.

18. Previously as part of the “Love being a Local” campaign, communities have positioned billboards along prominent roads, used direct mail postcards and other suitable resources. The Onehunga community may have other ideas which Auckland Transport would like to explore. All resources used in this campaign, planned to go live in April, include the road safety message “slow down”.

19. Auckland Transport is holding a focus group in on Monday 22 February in the Onehunga Community House to discuss ideas for the campaign. The invitation which is being circulated amongst interested parties is shown as Attachment B.

New Network Consultation – Central and East

20. The public consultation on the new bus routes for the central area, known as the “new network” ended on 14 December 2015.

21. The initial count of pieces of feedback (including submissions and other feedback) was 4977 for the central area and 1194 for the eastern area.

22. Acknowledgement letters for submitters will go out toward the end of January and Local Boards will also receive the letter and a memo from Auckland Transport containing further information.

23. All the feedback is being summarised and a consultation summary report will be produced which will highlight key themes from the feedback. The summary report will include any resulting changes to the New Network, and final maps for the Central Suburbs and East Auckland.

24. Organisations and key stakeholders will receive a personalised response regarding the outcome of the key points in their submission.

25. Due to the large response to the consultation, the final report is not expected to be ready until mid-2016.

Young Driver Programme Launch

26. AT is launching a new Young Driver Mentoring Programme pilot in the third week of February, 2016.

27. AT is working with Ruapotaka Marae and there will be an official launch to be held at the marae. A Local Board representative has been invited to attend to give the programme a welcoming kick start.

East West Connections

28. This project aims to provide road connections between SH20 and SH1 to improve traffic flow, particularly for heavy trucks. The southern component of the project seeks to provide improved bus travel and cycling connections between Mangere and Otahuhu Town Centres and Sylvia Park.

29. NZTA and AT updated the Local Board in early November 2015 on the content and outcome of the stakeholder workshops.

30. Detailed business cases were sent to the boards of NZTA and AT in December and both boards approved the alignment for the full link, including funding to proceed with the planning/consenting phase. The NZTA is now in the process of setting up a project team to complete more detailed design and technical assessments to achieve the necessary planning approvals by end of 2017.

31. Approval was also granted for an “early works” package, which is expected to begin giving benefit by 2017. This package is consists of widening State Highway 20, four laning of Neilson Street (Alfred Street to Captain Springs Road), removal of the railway bridge on Neilson Street and a new Galway Street link. Design work on the early works package will begin early in 2016.

32. An announcement from the Prime Minister on providing additional funding for transport was made on January 26. This announcement has signaled a start to the main works in 2018/19. The project team will be able to provide more details on the accelerated programme at workshops in 2016.

AMETI Update

Stage 2A – Panmure to Pakuranga

33. At the time of writing, the Notice of Requirement for Stage 2A of AMETI was expected to be lodged shortly following the outcome of the cultural mitigation process.

34. The joint review being carried out by Auckland Transport, Auckland Council and NZ Transport Agency in regard to the timing of the Reeves Road Flyover and Stage 2B (busway between Pakuranga and Botany) is expected to be completed by mid-2016.

Van Dammes Lagoon

35. Auckland Transport is in discussion with the preferred tenderer for the second stage of improvements to Van Dammes Lagoon that are required under the resource consent. It is expected that the contract will be awarded in late January with work to start on site soon afterwards and be completed two and half months after commencement.

Sylvia Park

36. The investigation and consultation into the Mount Wellington Highway Sylvia Park entrances and cycle lanes is in progress and discussions have been held with Cycle Action Auckland. Commercial negotiation with Kiwi Property is progressing with a target construction date of early 2017.

Glen Innes Town Centre News

37. The lighting upgrade has been slightly delayed and is now expected to take place in February 2016

38. The painting of the seats in the town centre in pasifika colours as requested by the Glen Innes Business Association started in mid-January and is expected to take three weeks to complete.

39. Auckland’s newest and highly anticipated piece of cycling infrastructure, the Nelson Street Cycleway, is opened to the public for the first time in December 2015. On the opening day, almost 2800 people cycled on the path, with hundreds more on foot enjoying the sweeping views across the city and harbour.

40. Phase one includes the architecturally designed Canada Street Bridge which stretches over State Highway 1 as well as the newly revamped and magenta-coloured Nelson Street offramp, which includes string of interactive lights along one side.

41. The project team worked with a Maori artist and Iwi throughout the urban design stages to include Maori designs and ensure the path has a distinctly New Zealand identity. The design includes a large koru pattern. Following a recommendation from iwi the section of the cycleway which incorporates the Canada Street Bridge as well as the old Nelson Street motorway off-ramp will be called “Te Ara I Whiti”, which translates as the Lightpath.

42. The $18m overall project (phase one: $15.4 million, phase two: $2.6 million) which is a key part of the Government’s Urban Cycleways Programme has been jointly delivered by the NZ Transport Agency, Auckland Council and Auckland Transport. It is part of $200m of cycle improvements in Auckland over the next three years.

43. The Nelson Street Cycleway which stretches from Upper Queens Street to Victoria Street connects directly to the existing Northwestern and Grafton Gully cycleways. A diagram showing how the Lightpath connects to current and future cycleways is attached to this report. (Attachment C)

Red Light Warning Trial

44. Red light runners are being targeted with the trial of a new warning system in two intersections in Remuera. The trial is to see whether red light running can be prevented at two closely spaced intersections by putting in red illuminated markers on the road.

45. Lights in the traffic lanes are linked to the traffic signals and warn drivers by showing that the signals have turned red and that they must stop.

46. Both Remuera Road/Clonbern Road and Remuera Road/Victoria Ave intersections have traffic signals and are located quite close to each other. The two intersections are within the Remuera Town Centre and are busy with both traffic and pedestrians. Over the five years 2010 – 2014, a total of twelve crashes have been reported in this area, three involved failing to give way and two were rear end crashes which may have been caused by red light running.

47. There have also been a number of near misses between pedestrians and vehicles. Over the years, safety concerns have been raised by the local community and Remuera businesses.

48. Auckland Transport will conduct traffic analysis during the trial, together with input from the public, to determine whether the lights in the road have improved the safety of the intersections. The trial is scheduled to last until the end of September 2016 when Auckland Transport will undertake the evaluation of the trial and report to NZ Transport Agency.

Regional Signage Update

49. Installation of pedestrian and road user signage prototypes commenced in January 2016 around New Lynn Interchange and Northcote Shopping Centre.

50. Feedback from the trials will contribute towards a final signage approach for the region. This is expected to be finalised in mid to late 2016.

51. Further information is provided in Attachment D, to this report.

City Rail Link Starts

52. Preliminary work for Auckland’s largest infrastructure project, the City Rail Link (CRL) started on 21 December with a dawn blessing of the work site on Albert Street between Swanson and Wellesley Streets attended by mana whenua.

53. A major stormwater diversion is required before the project can begin constructing the cut and cover tunnels along Albert Street. The diversion will be done by pipe jacking (micro tunneling) a replacement stormwater pipe in several stages along the eastern side of Albert Street, between Swanson and Wellesley Streets.

54. Hoardings will be put up to promote the CRL and show its role in delivering an integrated public transport system for the entire city.

55. A media campaign, “Build is On”, is due to be launched in February 2016 with the aim to inform Aucklanders that CRL construction is about to start and to encourage them to find better travel options. Car trips into the central city will need to be reduced if congestion is to be kept to manageable levels. To minimize congestion it is planned to:

· Reconfigured bus routes

· Included new bus lanes

· Changed some bus stops

· Removed some parking and traffic lanes

56. The first of the changes mentioned above took place on Sunday 18 October. There will be more changes in April next year.

57. Lower Queen Street is expected to become a pedestrianised space from May 2016 to May 2017 when CRL early works require the removal of all buses from lower Queen Street. AT is commissioning work to design and manage an activation programme for the space that will be inclusive, flexible and diverse.

58. The December newsletter for the project is attached to this report (Attachment E).

Issues Raised through/by Board Members

Location or Name of Issue	Description	AT Response
Lunn Avenue Driveways	On the eastern side of Lunn Avenue the driveways are narrow and straight onto the road. This makes it difficult to get in and out of properties – also there are lots of potholes in the berm along here as cars drive over the kerb and cut corners. Can the driveways be “fanned” or radiated so that cars can enter or leave more easily – or is this a private property matter?	The potholes have been filled and reseeded. The matter of whether the driveways can be “fanned” has been looked into. It appears that vehicle crossings in Lunn Avenue (eastern side) were completed in 2007 during the Auckland City Council period and were built to then, existing standards. No further remediation is planned at this stage.
Sunset View Road	Concerns have been raised about poor lighting outside on Sunset View Road, just outside the Catholic Church hall (19 Sunset View Road). Can this be upgraded please?	This issue was investigated and the lighting improved in late October 2015.
Panorama Road	Traffic here turning right from Panorama Road to Penrose Road is holding up traffic wanting a left turn. Can the traffic island in Panorama Rd entrance be “slimmed” down to provide a right hand and left hand turning lane here.	An engineer visited the area concerned and assessed the possibility of altering the traffic island. The island in the middle of the road is a pedestrian refuge island which assists pedestrians crossing the road at the intersection. The pedestrian refuge island is already below the desirable width so narrowing its width further would reduce pedestrian safety and amenity and that is not considered appropriate. It is also noted that the delays for traffic existing Panorama Road were not observed to be excessive and were typical of what would be expected at a priority controlled intersection of a local road and major arterial road.Based on the overall results of the investigation AT unable to justify any changes at this time.
Line Road	The temporary bus stop causes hold ups on Line Road and causes cars to drive into opposing traffic lane. The temporary bus stop is on yellow lines outside Te Oro and has the staff at Te Oro concerned about safety. Also there is a gap between the yellow lines and cars are parking here which is dangerous. This section of Line Road is in front of Te Oro.	This issue has been logged.

Attachments

No.	Title	Page
a View	Consultations	253
b View	“Love Being a Local” Invitation	255
c View	City Centre Cycle Network	257
d View	Regional Signage Update	259
e View	City Rail Link Newsletter	261

Signatories

Authors

Lorna Stewart – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Auckland Transport Quarterly Update to the Maungakiekie-Tāmaki Local Board

File No.: CP2016/01061

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receive the report.

Comments

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG) – Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

3. Central Access Strategy – A Strategic Case was jointly developed by the investment partners, and approved by New Zealand Transport Agency (NZTA) in November 2015, agreeing the problems faced for access to the city centre. A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

Public Transport Development

4. Double Decker Network Mitigation works – Each route is in a different project phase. By Jun-2018, the following routes are planned to be completed:

· Mt Eden (31 March 2016)

· Northern Express 2 (30 Jun 2016)

· Great North (31 March 2017)

· Manukau (30 June 2017

· Remuera

· New North

· Onewa

Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared

5. Public Transport Safety, Security and Amenity – Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities are in various phases on these projects:

· Ellerslie canopies will be completed January 2016

· Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

· Manurewa gates in early design stage.

6. City Rail Link – Enabling Works Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/19 FY subject to funding agreement with Government.

Public Transport Operations

7. Highlights for the quarter:

• SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per MoT directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free Public Transport SuperGold travel.

• Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual Public Transport Fares review will be implemented as a stepping stone to integrated fares.

• Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

8. SMART (Southwest Multi-modal Airport Rapid Transit) – Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is also underway.

9. AMETI (Auckland-Manukau Eastern Transport Initiative) – Pakuranga Road Busway – Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is early 2016.

10. Tāmaki Ngapipi Intersection Safety Improvements – Involves installation of traffic lights at the Tāmaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

11. Community and Road Safety Programme:

· Delivered alcohol checkpoints in partnership with NZ Police

· Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

· Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

· Delivered a targeted social media campaign for high risk young drivers in Henderson

· Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

· Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

· Delivered a targeted social media campaign for high risk young drivers in Mangere

· Supporting ACC and NZTA Young Drivers Signature programme in Mangere.

12. Commute Travel Planning:

· Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

· Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

13. Travel Demand (2015/16 Year) – Transport Choice campaign, ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor Delivery

14. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· promoting design innovation and efficiency around how work is carried out on the network

· the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

15. Road Corridor Delivery – In the 2015/2016 financial year AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

· Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

· Contracts have been awarded to two suppliers for the provision of LED luminaires for the 2015/16 year. In the 2015/16 year approximately 11,000 of the existing 70W HPS lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

16. Road Corridor Access:

· Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

· With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

17. Strategic Asset Management and Systems:

· AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

· The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC). The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

· During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015	273
b View	Travelwise Schools activities broken down by local board	285
c View	Traffic Control Committee Decisions broken down by local board	287
d View	Local Board Advocacy Report	289
e View	Local Board Transport Capital Fund Report	293

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Maungakiekie-Tāmaki Local Board Community Partnerships Programme

File No.: CP2016/00604

Purpose

1. To request the adoption of the Draft Maungakiekie-Tāmaki Local Board Community Partnerships Programme for 2016-2018 (Attachment A).

2. To seek approval from the local board to proceed with the proposed initial round of Community Partnerships via a contestable expressions of interest process.

Executive Summary

3. In May 2015 the Maungakiekie-Tāmaki Local Board adopted a Local Grants Programme for 2015/16 (Attachment B). That programme, and this draft programme (Attachment A) are both subject to Auckland Council’s Community Grants Policy (Attachment C).

4. Until September 2015, the Maungakiekie-Tāmaki Local Board had intended to participate in the proposed Central Joint Funding Programme for 2015/16. The budget line that supported this work (‘Multi Board Grant’) totaled $152,000. However, when the Puketapapa Local Board opted out of that programme it was unable to proceed and the $152,000 became available for re-allocation.

5. The local board gave direction that its preference for the reallocation of that budget line was for a community partnerships fund (sometimes also referred to as “strategic partnerships” or “strategic relationships”), and has subsequently indicated its intention to allocate an additional $23,000 bringing the total amount available for the fund to $175,000 in the 2015/16 year.

6. The purpose of the fund would be to support community groups delivering on priority outcomes that the board has identified from its local board plan through two-year funding partnerships with agreed strategic outcomes. Relative to the Local Grants Programme, this would provide larger and longer-term grants that enable groups to plan and build sustainable initiatives for the future. It will also enable the local board’s community broker to work closely with recipients, build capacity and identify networking opportunities. As such, this programme provides a wider range of assistance than the local grants programme and would have fewer exclusions.

7. The Draft Maungakiekie-Tāmaki Local Board Community Partnerships Programme has been developed to provide a framework for the proposed partnerships. The programme, and this report, have been developed in consultation with the Community Grants operations team who will be operationally responsible for the Community Partnerships Programme once adopted by the local board.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Adopt the Draft Maungakiekie-Tāmaki Local Board Community Partnerships Programme 2016-2018 (Agenda Attachment A)

b) Allocate $152,000 from the “Multi Board Grant” Locally Driven Initiatives budget line and $23,000 from the “Local Community Services Response Fund” Locally Driven Initiatives budget line to the Maungakiekie-Tāmaki Local Board Community Partnerships Programme 2016-18

c) Request that staff implement an expressions of interest process seeking applications to the Maungakiekie-Tāmaki Local Board Community Partnerships Fund within the proposed timeframes.

Comments

8. The Maungakiekie-Tāmaki Local Board Local Grants Programme for 2015/16 provides for a total of $80,000 to be distributed via a contestable process held twice per year, for grants of between $500 and $5,000.

9. The local board has expressed a desire to develop partnership funding relationships with community organisations to encourage a more long-term strategic approach for organisations looking to deliver on outcomes aligned with the Maungakiekie-Tāmaki Local Board Plan and also to build their capacity.

10. A workshop of the local board was held in November 2015 in which options were presented for the re-allocation of the $152,000 sitting in the 2015/16 Multi Board Grant LDI budget line, once it became clear that the Central Joint Funding Programme would not be able to proceed in 2015/16 following the Puketapapa Local Board’s withdrawal from the proposed programme.

11. Other options presented to the local board at that workshop (Attachment D) included increasing the existing $80,000 Local Grants Programme budget using part or all of the Multi Board Grant budget line, establishing an accommodation fund and establishing a match funding scheme. The local board provided feedback to staff that its preference was to allocate the $152,000 plus an additional $23,000 of previously unallocated funds (currently sitting in the “Local Community Services Response Fund” LDI budget line) to a community partnerships programme to enable more strategic delivery on local board plan outcomes than is possible through the Local Grants Programme.

12. This report requests that the local board allocate the total amount of $175,000 to the proposed Community Partnerships Programme from its 2015/16 LDI budget. The local board has indicated that it intends to allocate the same amount in its 2016/17 LDI budget.

13. The proposed community partnerships programme would provide for two-year partnerships funding partnerships with agreed strategic outcomes. Relative to the Local Grants Programme, this would provide larger and longer-term grants that enable groups to plan and build sustainable initiatives for the future. It will also enable the local board’s community broker to work closely with recipients, build capacity and identify networking opportunities. As such, this programme provides a wider range of assistance than the local grants programme and would have fewer exclusions.

14. At the November 2015 workshop, the local board expressed a preference for the ability to enter into these partnerships with individuals and organisations that are not legal entities. The rationale was that it could increase the range of potential community partners who may be eligible to apply for funding. In response to this preference, staff have investigated this option, and recommend that the board limit eligibility to this fund to organisations that have a formal legal structure, set governance and management arrangements, as set out in the Auckland Council Community Grants Policy. Grants of more than $1,000 to individuals or organisations with no formal legal structure are considered to be high risk and therefore may not be an appropriate use of public funds.

15. The objectives of the proposed programme are to:

· foster the identity of local communities, increase community cohesion and build understanding of and participation in local board activities and engagement

· increase the capacity, and build on sectors of the community

· activate social enterprise through coaching and providing innovate programmes and initiatives

· provide co-ordination and co-operation within local communities

· increase community neighbourhood participation through events and opportunities for community volunteers

· promote our area as vibrant communities, through place-making projects and neighbourhood cohesion

· promote community wellness through community development principals in all operations and activities.

16. The strategic outcomes which the local board is seeking to deliver on through the proposed programme are its six key local board plan priorities:

· Transport that meets our communities’ and businesses’ needs

· Successful businesses and good jobs for our people

· A built environment that strengthens our communities and reinforces our heritage and local character

· A healthy natural environment enjoyed by our communities

· Strong and thriving communities that are enabled to participate, celebrate and contribute

· Parks, sports and recreational facilities that promote healthy lifestyles and enhance well-being

17. The proposed initial programme would run for the 2015/16 and 2016/17 years. The expressions of interest process for applications to the fund will be a publicly advertised contestable process. Applications will be processed and assessed by staff then presented to the local board with recommendations at a local board business meeting for formal approval of grants. Once the board has resolved on the partnerships, funding will be granted to the successful applicants subject to the completion of funding agreements by both parties, which will include accountability measures to be agreed on a case-by-case basis by resolution of the local board.

18. The local board has indicated that it wishes to reserve the right, within this process, to make direct approaches to any organisations it identifies as suitable partners and invite expressions of interest from those organisations. Staff note that there are some risks involved in this approach if there is a public perception that the local board has a pre-determined view of the outcome of the expressions of interest process. Staff advise that this risk can be mitigated through clear messaging to all prospective applicants that all applications will be assessed by staff against the same criteria and recommendations will be made to the board on this basis, and that encouragement by the local board to participate in the process is intended to ensure a high level of uptake by suitable organisations and will not predetermine the outcomes of the funding round.

19. Staff note that other options for allocating the funds could include a contestable (or non-contestable) invitation-only expressions of interest process. These options risk being perceived as less transparent or less accountable than a publicly advertised process. These options would also potentially be more operationally complex as staff would need to proactively engage with all potential funding partners on an individual basis, and may have lower uptake overall than a publicly advertised process.

20. The local board has also indicated that it wishes to have the ability to engage with applicants during the expressions of interest process to further scope projects which have potential for close alignment to local board priorities but where more information or clarification is required. Staff advise that this engagement should be undertaken by staff, particularly the Strategic Broker. This may include a publicly advertised information session or workshop for prospective applicants to learn more about community partnerships discuss the Expressions of Interest process directly with staff. The local board has further indicated that it is prepared to allocate funding to projects where more work is required in terms of the finalisation of project details and will work with successful applicants to agree on the final details of proposals prior to signing funding agreements.

Consideration

Local Board views and implications

21. An initial workshop held in November 2015 to discuss the re-allocation of the Multi Board Grants LDI budget line, at which the board asked staff to progress work on a community partnerships proposal. A further workshop was held in December 2015, as well as several meetings with the Chairperson and Grants Portfolio Holder, to further develop the proposal and ensure its alignment with local board priorities.

Māori impact statement

22. The Maungakiekie-Tāmaki Local Board is committed to working with Māori in all areas of activity as outlined in the local board plan. No specific engagement with Māori has been undertaken in the development of this policy, however the potential of this initiative for empowering and building capacity among local community groups is expected to have a positive impact on Māori in the Maungakiekie-Tāmaki Local Board area.

Implementation

23. The following implementation timetable has been developed in consultation with the Community Grants operations team, who will have operational responsibility for this programme once adopted by the local board:

Action	Lead
18 February 2016: local board adopts Community Partnerships Fund	Local Board Advisor (with support from Community Grants operations team)
22 February 2016: Expressions of Interest process opens	Community Grants operations team (with support from Strategic Broker and Local Board Advisor)
Mid-March 2016: Expressions of Interest process closes	Community Grants operations team (with support from Strategic Broker and Local Board Advisor)
Late-March 2016: staff assess applications and undertake a shortlisting process. Community broker liaises with applicants on behalf of the local board where more information is required	Community Grants operations team and Strategic Broker (with support from subject matter experts if required)
5 April 2016: local board workshop to review shortlisted applications, give guidance to staff preparing final recommendations and ask questions or seek further information from applicants (via staff) where required	Community Grants operations and Strategic Broker (with support from the Local Board Advisor and Democracy Advisor)
21 April 2016: Local board approves / declines applicants at business meeting	Community Grants operations team (with support from Democracy Advisor)
April/May 2016: Local Board works with successful applicants to agree on the final details of proposals prior to signing funding agreements. Community Grants operations team administers the funding allocation	Community Grants operations team (with support from Strategic Broker, Local Board Advisor and Democracy Advisor)
19 May 2016: Further and final opportunity for local board to allocated community partnership grants (if required)	Community Grants operations team (with support from Democracy Advisor)
2017 (Date tbc): Accountability reporting from groups	Community Grants operations team to forward accountability reporting to the board. Strategic Broker to provide opportunities for recipients to report to the board in person (with support from Local Board Advisor and Democracy Advisor)

Attachments

No.	Title	Page
a View	Draft Maungakiekie-Tāmaki Community Partnerships Programme 2016-18	301
b View	Maungakiekie-Tāmaki Local Grants Programme 2015/16	305
c View	Auckland Council Community Grants Policy (Under Separate Cover)
d View	Options for re-allocation of multi-board grant funding	307

Signatories

Authors	Mary Binney - Local Board Advisor - Maungakiekie-Tāmaki
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Draft Maungakiekie-Tāmaki Local Board Community Partnerships Programme 2016-2018

Purpose

To establish a framework for the Maungakiekie-Tāmaki Local Board Community Partnerships Programme for 2016-2018. This programme will enable the local board to work with community groups who provide services, and support the delivery of the local board’s strategic goals and outcomes as detailed in the Maungakiekie-Tāmaki Local Board Plan.

This programme is an additional schedule to the Auckland Council Community Grants Policy and is separate from the Maungakiekie-Tāmaki Local Board’s local grants programme. It provides larger and longer-term grants that enable groups to plan and build sustainable initiatives for the future. It will also enable the local board’s community broker to work closely with recipients, build capacity and identify networking opportunities. As such, this programme provides a wider range of assistance than the local grants programme.

Funding will be prioritised for community groups who work collaboratively with other organisations, who develop innovative solutions to address identified community needs and outline clear measurable outcomes for achieving them. Recipients will receive between $5k and $30k per year and will enter into two-year agreements with the local board. The total funding pool is $175k per year.

Objectives

The objectives of the programme are to:

· foster the identity of local communities, increase community cohesion and build understanding of and participation in local board activities and engagement

· increase the capacity, and build on sectors of the community

· activate social enterprise through coaching and providing innovate programmes and initiatives

· provide co-ordination and co-operation within local communities

· increase community neighbourhood participation through events and opportunities for community volunteers

· promote our area as vibrant communities, through place-making projects and neighbourhood cohesion

· promote community wellness through community development principals in all operations and activities.

Outcomes

This programme supports the delivery of the local board’s strategic goals and outcomes in its local board plan. The local board has identified the following activity areas for strategic relationships:

· Transport that meets our communities’ and businesses’ needs

· Successful businesses and good jobs for our people

· A built environment that strengthens our communities and reinforces our heritage and local character

· A healthy natural environment enjoyed by our communities

· Strong and thriving communities that are enabled to participate, celebrate and contribute

· Parks, sports and recreational facilities that promote healthy lifestyles and enhance well-being

Criteria

The following criteria will be used when considering community partnerships:

1. Proposals must be able to demonstrate a clear and direct benefit to the Maungakiekie-Tāmaki Local Board area.

2. The local board is seeking a geographical balance of applications from throughout the local board area, and is also seeking a balance in terms of the local board plan outcomes to which applications are aligned.

3. Proposals must clearly explain the rationale of a strategic relationship with the local board. This includes:

a. the proposed outcomes and benefit to communities within the area

b. the proposal shows evidence of community support and collaboration

c. alignment with local board priorities

d. demonstrating and identifying a community need for the proposal, including any specific initiatives, programmes and events to achieve the outcomes

e. methods to collaborate with other groups in the area and activate the local community

4. Applicants with proposals considered to be complex or high-risk and those seeking $20k per year or more will generally need to provide a business case in support of their application.

5. Applicants must be willing to recognise the local board’s contribution through use of their logo in printed material and at events, and/or through acknowledgment on social media.

6. Applicants must be able to provide evidence of good financial management, reporting practices and accountability, as well as strong organisational practices.

7. Applicants should be legally constituted not-for-profit community groups, trusts or organisations (i.e. an incorporated society or charitable trust) and be financially sound.

8. Applications from commercial organisations may be considered provided that any profits made are reinvested in the particular activity to which the funding was allocated. The local board will not fund initiatives with outcomes that are solely or predominantly commercial.

9. There will be no additional exclusions to those set out in the Auckland Council Community Grants Policy.^{^[1]}

Accountability measures

In order to ensure that the local board’s financial assistance is achieving positive results, recipients will have an obligation to provide evidence that the grant has been used for the agreed purpose and stated outcomes have been achieved.

Accountability measures will be agreed by the local board on a case-by-case basis, depending on the amount of the grant and other factors. Funding will be allocated in two instalments over the two-year period, with funding for the second instalment being allocated subject to the fulfilment of interim accountability measures. These measures will, for the majority of successful applicants, include:

· annual reporting on key milestones

· Proof that funds have been used for the agreed purpose(s)

· Attendance at a workshop of the local board where grant recipients will be invited to provide a verbal update, discuss their progress and answer any questions

Application process

The local board will run an expressions of interest process every two years (or more frequently at its discretion). This will be a publicly advertised contestable process where applications will be sought for consideration by the local board. These applications will be processed and assessed by staff then presented to the local board with recommendations at a local board business meeting for formal approval of grants.

The local board will make it clear within this process that it reserves the right to make direct approaches to any organisations it wishes and invite expressions of interest from those organisations. Any organisations directly invited by the local board to participate in the process will need to complete the same processes, within the same timeframes and fulfil the same criteria as any other applicant for consideration as part of the contestable process. All applications will be assessed by staff to ensure that the local board has the appropriate advice on which to base its decisions. This assessment will include a shortlisting process and a workshop of the local board where further information can be requested by the board on particular applications.

Decisions to fund successful applicants will be made by resolution of the local board by which funding will be granted subject to the completion of funding agreements (including accountability measures) by both parties. When allocating funds, the board may also request to work further with successful applicants to finalise the details of proposals prior to signing funding agreements. Once funding agreements are complete, grant recipients will be advised of the date by which agreed annual accountability measures must be completed for the local board’s consideration.

Maungakiekie-Tāmaki Local Board

18 February 2016

2016 Tuia Te Here Tangata Leadership Development Programme

File No.: CP2016/01408

Purpose

1. To seek confirmation of the local boards participation in the “2016 Tuia Te Here Tangata”.

Executive Summary

2. Tuia Te Here Tangata (TUIA), previously known as the “Tuia Rangatahi Leadership Programme” is an intentional, long term, intergenerational approach to develop the leadership capacity of young Maori in communities throughout New Zealand.

3. TUIA was initially set up and supported under the umbrella of the Mayor’s Taskforce for Jobs. It involves local Mayors selecting a young Maori from their district to mentor on a one-to-one basis, to encourage and enhance leadership skills. More information of this programme can be found in the 2016 Prospectus of Tuia Te Here Tangata which is attached as attachment A.

4. In 2016 the opportunity to participate in TUIA is extended to local board chairs, and therefore a wider range and number of young people around Auckland. The Maungakiekie-Tāmaki Local Board Chair has expressed an interest in participating in this programme.

5. TUIA is a nationwide programme which has been running for a number of years with successful outcomes and is aligned to the aspirations and intentions of the Maungakiekie-Tāmaki Local Board Plan.

6. It is recommended that the local board chair participate in this opportunity and the local board delegate authority to approve final budget arrangements to the local board chair and deputy up to the value of $3,000.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Support the Chair to be involved in the “Tuia Te Here Tangata” for Maungakiekie-Tāmaki Local Board area for 2016.

b) Delegate to the chair and deputy to approve up to $3,000 to cover the cost of five three-day wānanga (leadership retreats) the rangatahi has to attend as part of the mentoring programme.

Comments

7. TUIA, previously known as the “Tuia Rangatahi Leadership Programme” is an intentional, long term, intergenerational approach to develop the leadership capacity of young Maori in communities throughout New Zealand.

8. Tuia Te Here Tangata was initially set up and supported under the umbrella of the Mayor’s Taskforce for Jobs. It involves local Mayors selecting a young Maori from their district to mentor on a one-to-one basis, to encourage and enhance leadership skills. More information of this programme can be found in the 2016 Prospectus of Tuia Te Here Tangata which is attached as attachment A

9. This year the coordinators of TUIA on the suggestion of the Auckland Mayor have extended the opportunity to local board chairs to mentor a rangatahi (youth) in their local board area.

10. The local board chair has indicated an interest in supporting the programme and a young person locally to undertake this leadership opportunity.

11. The selected rangatahi will undertake and record a 100hr community service project in his/her respective community.

12. The Chair will meet with the rangatahi at least once a month and involve him/her in community activities that will assist the rangatahi’s development as a leader.

13. The rangatahi has to attend five three-day wānanga (leadership retreats) per year, the cost of which will be borne by the Chair.

14. TUIA is an established programme and has been supported repeatedly by a number of Mayors and councils around New Zealand. It provides a unique leadership opportunity for local youth in a proven and respected programme.

15. The opportunity to widen TUIA to local board chairs will result in a wider number of Auckland youth engaging with the programme and reaping the benefits of subsequent leadership development. The costs are considered to be reasonable and conservative for the likely value and development that is commonly evidenced by participants in the programme.

16. The Maungakiekie-Tāmaki Local Board Plan has a strong focus on young people and maori, and the aspiration that people are able to embrace opportunities that provide leadership, education, training and social skills.

17. Not participating in the programme would mean that a leadership opportunity for a local young person is not available.

Consideration

Local Board views and implications

18. TUIA ties in with the Maungakiekie-Tāmaki Local Board Plan Outcome: Thriving Communities – “The young are our future and we want to give them the best start in live.”

19. The local board chair has expressed an interest in supporting this programme and the purpose of this report is to seek the local board’s endorsement of this.

Māori impact statement

20. TUIA is a leadership development programme aimed at developing the leadership capacity of young Maori in communities throughout New Zealand.

Implementation

21. This programme will be undertaken in 2016 in the Maungakiekie-Tāmaki Local Board area.

22. As part of the programme, the Chair will financially support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $800 to $3,000. Confirmation of this budget and final approval will be provided after the time of writing this report. Delegation to confirm final arrangements is therefore requested to enable immediate progression of the programme.

23. The initial Wānanga is scheduled for early March, in Waikato which means timing is critical and initial contact with potential young people is underway at the time of writing this report.

24. Recruitment for the programme is varied and there are a number of options the board could use to select a rangatahi. Due to timing and administrative simplicity it is recommended that for 2016, the chair undertake a selected personal choice option which is based on the advice of the local maori leaders. For future years, should the board choose to continue with the programme, they may like to take a wider and more consultative approach.

25. The administrative support for this programme will be provided by Local Board Services.

Attachments

No.	Title	Page
a View	2016 Prospectus of Tuia Te Here Tangata	367

Signatories

Authors	Nina Siers – Senior Local Board Advisor, Local Board Services
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2016

Governance Forward Work Calendar

File No.: CP2016/01179

Purpose

1. To present to the board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar - February 2016	391

Signatories

Authors

Neil Taylor - Senior Local Board Advisor

Kris Munday – Senior Advisor Improvement Team, Local Board Services

Authorisers

Victoria Villaraza - Relationship Manager

Karen Lyons - Manager Local Board Services

Maungakiekie-Tāmaki Local Board

18 February 2016

Board Member Bridget Graham

Monthly Report, January/February 2016

2015

1 December

Maungakiekie/Tāmaki Local Board Workshops

3 December

Seasons Monthly Management Meeting

4 December

Jellicoe Lights Christmas event

7 December

CAB Leadership Team meeting

8 December

Onehunga Primary School Friends’ Morning Tea

Langimalie Gardens Plotholders’ meeting

10 December

Maungakiekie/Tāmaki Local Board Business meeting

14 December

Manukau Harbour Forum

15 December

Onehunga Community House Management Meeting

17 December

Community Patrol

20 December

Glow in the Park Christmas event Hamlin Park

21 December

Catch up with Simon Randall and the Panmure Historic Society.

2016

24 January

Farewell lunch for Anne Priestley at St. Peter’s, Onehunga

25 January

Professional development, Working Collaboratively

26 January

Community Partnership meeting

Onehunga Community House Management meeting

28 January

Onehunga Community Patrol

29 January

Seasons Meeting

2 February

Catch up with the Board chair

Langimalie Gardens Plotholders’ meeting

3 February

Portage Connection project Hikoi

4 February

Maungakiekie/Tāmaki Local Board Citizenship ceremony

Portfolio Update

14 December - Manukau Harbour Forum

Site visits: -

82 the Mall Onehunga – consent to have a parking shortfall of more than six. .

4 Henderson Place – to alter and infill an existing carpark to allow for extension of office and bulk storage unit.

492/496 Great south Road – Campbell Road/Bollard Avenue – installing a telecommunications facility at the junction of these two roads

Clifton Court – minor alterations to approved consent.

71 Jellicoe Road – not yet completed

Community Networks: -

Onehunga Community House

- 15 December and 26 January

Seasons

- 21 December and 21 January

CAB Leadership Meeting

- 7 December

Onehunga Historic Society

- December meeting

Local Board Events

4 December - Jellicoe Christmas Lights

20 December – Glow in the Park

Making Good Decisions

This was held 10 and 11 November 2015 at the Ellerslie Events Centre. The course was in three parts: -

· the pre-course assignment,

· the two day course itself

· the post course assignment

The precourse assignment was delivered a month before the course with a finishing date of 1 November and was worth 20% of the total mark. The post course assignment, delivered 11 November and to be completed 14 December, was worth 80% of the total mark. This meant that quite a lot of time in October, November and the first part of December 2015 was spent in thinking seriously about the RMA. The questions in both assignments were thought provoking, and needed quite a lot of care in answering in order to achieve the exact meaning required by each question. One hour’s tutoring by telephone was an option for both assignments, and I requested this for the post course assignment, as I needed clarity on whether the National Environmental Standard referred to in questions 1 and 3 was the same NES, as the title in question 3 was different from the one in question 1. I had one or two other questions for the tutor and though I only used half an hour of the tutor’s time I found this assistance very valuable, and was grateful to have that opportunity. I found the whole course extremely interesting, the tutors on the two day course very approachable, and both assignments, thought testing, greatly helped clarify my existing knowledge. I would recommend that more Local Board members do this course. Many thanks to the Maungakiekie/Tāmaki Local Board for assisting me to do this as part of my professional development.

One of the houses in Quadrant road joining in our Jellicoe Park event 4 December.

Residents at the very start of the event, more people arrived after this time.

[1] The Maungakiekie-Tāmaki Local Board Community Partnerships Programme is subject to Auckland Council’s Community Grants Policy. Sections 65-78 of this policy set out what groups can and cannot apply for grants from Auckland Council, and Sections 79-88 set out what types of activity are and are not eligible to be funded via grants.

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Business Unit	Location	Description	Date	Comment
Road Safety	Royal Oak Roundabout	Close out letter, noting that due to budgetary constraints only the Mt Albert Road leg of the roundabout will be treated with a raised pedestrian crossing at this time.	3 Nov 2015
Road Safety	St Patricks School, Panmure	Auckland Transport is seeking feedback on a proposal to introduce Active School Warning Signs in the local area surrounding St. Patrick’s School. It is proposed to install electronic signs which are equipped with alternating flashing beacons on the main roads approaching the zone. The following roads will be affected: Church Crescent. The Active Warning Signs will operate during the following times: 35 minutes before the start of school. 20 minutes at the end of school. Active School Warning Signs aim to raise driver awareness to the presence of children. By introducing Active School Warning Signs AT hopes to provide a safe road environment for all those traveling to and from schools.	16 Nov 2016
Parking Design	Portage Road	AT is looking to install new parking restrictions on Portage Road which forms the boundary between two Local Board areas, Maungakiekie-Tāmaki and Mangere Otahuhu. This information is being sent to both local boards for comment. This proposal arose because historically marked parking restrictions had not been remarked after resealing, and as a result, vehicles have been parking in the merging area at the Great South Road / Portage Road intersection. Due to the length of time these have been missing, a new resolution is required. This was an opportunity to address another issue - that of vehicles crossing the solid centreline to pass parked vehicles due to the limited lane width eastbound. AT has looked to minimise the parking removal outside the residential properties as best it can while still addressing the issue.	20 Nov 2015

1.0	Annual Plan
	To discuss the annual plan engagement
	Officers present: Jessica Trask

2.0	Community Partnership Fund and 15/16 LDI allocation
	To discuss the community partnership fund and 15/16 LDI allocation
	Officers present: Mary Binney, Sugenthy Thompson

3.0	CEO Performance Objectives
	To discuss the CEO performance objectives
	Officers present: Nina Siers, Victoria Villaraza

1.0	Workplan Presentation
	To discuss the forward workplan
	Officers present: Nina Siers

2.0	Te Papapa Bowling Club
	To discuss the Te Papapa Bowling club grounds
	Officers present: Robyn Campbell, Duncan Chisholm

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager