Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

22 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Manukau Ward Councillors Update 7

13 Grant of New Community Leases Council Owned Buildings - 250 Puhinui Road and 27 St George Street, Papatoetoe 9

14 Ōtara-Papatoetoe Local Board Greenways Plan - request for funding 23

15 Rotary Contract - Request for Funding to Construct Path 27

16 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 29

17 Auckland Transport Report - February 2016 33

18 Auckland Transport Quarterly Update to Ōtara-Papatoetoe Local Board 43

19 Introducing an alcohol ban in Māngere East town centre 69

20 Wiri Business Improvement District - Proposed Boundary Expansion 143

21 Funding for the "2016 Tuia Te Here Tangata" Leadership Development Programme 151

22 Ōtara-Papatoetoe Local Board Grants Analysis 165

23 Draft Local Government Election Year Policy for Elected Members 171

24 Governance Forward Work Calendar 181

25 For Information: Reports referred to the Ōtara-Papatoetoe Local Board 189

26 Ōtara-Papatoetoe Local Board Workshop Notes 193

27 Ōtara Papatoetoe Local Board members portfolio update 201

28 Chairpersons Announcements 205

29 Consideration of Extraordinary Items

PUBLIC EXCLUDED

30 Procedural Motion to Exclude the Public 207

C1 Special Housing Areas: Tranche 10 207

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 December 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

22 February 2016

Grant of New Community Leases Council Owned Buildings - 250 Puhinui Road and 27 St George Street, Papatoetoe

File No.: CP2015/27150

Purpose

1. To seek Ōtara-Papatoetoe Local Board direction regarding the establishment of new community leases at Cambria Park Homestead, 250 Puhinui Road, Papatoetoe and part of Allan Brewster Centre, 27 St George Street, Papatoetoe.

Executive Summary

2. Age Concern Counties Manukau Incorporated (the Group) has held a lease for Cambria Park Homestead in Papatoetoe (Site Plan Attachment A) since 2007 from which staff and volunteers work to support the older person. Activities include visiting, counselling, health promotion, neglect prevention and handyperson fieldwork.

3. The Group’s lease for the building expired on 30 September 2015 and it has applied for a new lease in order to continue to provide its service. Should a new community lease be approved for Age Concern Counties Manukau Incorporated it is recommended for a term of five years from 1 October 2015 with one five year right of renewal. A Community Outcomes Plan (Attachment B) will be attached to the lease and subject to local board approval.

4. South Auckland Woodturners Guild Incorporated (the Guild) has held a lease for part of the Allan Brewster Centre, 27 St George Street, Papatoetoe (Site Plan Attachment C) since 2004. Membership of the club is around 150 people aged between 18 and 85; 7.5% of members are women.

5. The Trust’s lease for the building expired on 30 June 2012 and it has applied for a new lease. Should a new community lease be granted to South Auckland Woodturners Guild Incorporated the recommended term is for five years from 1 December 2015 with one five year right of renewal. The Guild has been holding over on their present lease since 2012 so a new lease can commence from now. A Community Outcomes Plan (Attachment D) will be attached to the lease and subject to local board approval.

6. As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, one of the ways this can be achieved is an expression of interest process requesting applications from interested groups. This allows for a publicly contestable process and the opportunity to gauge interest and assess best use.

7. The Ōtara-Papatoetoe Local Board may choose to grant a new community leases to Age Concern Counties Manukau Incorporated and South Auckland Woodturners Guild Incorporated or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) confirm its preferred approach to establishing new leases at Cambria Park Homestead, 250 Puhinui Road, Papatoetoe and part of Allan Brewster Centre, 27 St George Street, Papatoetoe from the following options.

Option One

b) approve a new community lease to Age Concern Counties Manukau Incorporated for Cambria Park Homestead, 250 Puhinui Road, Papatoetoe subject to the following conditions:

i) Term – 5 years commencing 1 October 2015 with one 5 year right of renewal;

ii) Rent - $1.00 (+ GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $1,000.00 per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

c) approve a new community lease to South Auckland Woodturners Guild Incorporated for part of the Allan Brewster Centre, 27 St George Street, Papatoetoe subject to the following conditions:

i) Term – 5 years commencing 1 December 2015 with one 5 year right of renewal;

ii) Rent - $1.00 (+ GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $500.00 per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

Option Two

d) approve an expression of interest process for appropriate groups for a community lease at Cambria Park Homestead, 250 Puhinui Road, Papatoetoe and part of the Allan Brewster Centre 27 St George Street, Papatoetoe, with eligible applicants reported to the local board for a decision.

Comments

8. Age Concern Counties Manukau has been incorporated since January 1994 and has been a tenant of Cambria Park Homestead, 250 Puhinui Road, Papatoetoe (Part of Lot 1 DP 184348) since April 2007. The property had been purchased by Manukau City Council in 1997. The property comprises 3,477 m² of land with a two storey homestead, built in 1884, that has a New Zealand Historic Places Trust Category Two listing. The land is held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

9. The Group has a vision of “older people thriving in an inclusive society for all ages”. A team of staff and volunteers work from the Homestead with a mission of providing services, information, education, advocacy and support by working together for the rights and wellbeing of older people. Auckland has 30% of New Zealand’s population of people ages over 65, with 30% of these living in Counties Manukau (around 50,000 people).

10. The Group is a community-based not-for-profit organisation, affiliated to Age Concern New Zealand, with over 200 volunteers and 14 staff providing an accredited visiting service, health promotion sessions (including Cellphone for Seniors and Pathways to Positive Ageing), elder abuse and neglect prevention services, a handyman fieldworker, total mobility assessments and counselling services. The group provides information, advice, referral and advocacy to older people throughout Counties Manukau.

11. The Group’s lease for the building expired on 30 September 2015. Should a new community lease be granted to Age Concern Counties Manukau for Cambria Park Homestead at 250 Puhinui Road, Papatoetoe it is recommended this be for five years commencing 1 October 2015 with one five year right of renewal.

12. The rent recommended would be $1.00 (+ GST) per annum, if requested, with an annual subsidised maintenance fee of $1,000.00 per annum. This is the standard fee recommended for groups with sole use of a Council owned building. The Group would be responsible for some maintenance that would be set out in a schedule attached to the lease and for the payment of utilities. A Community Outcomes Plan will be attached to the lease, subject to Local Board approval, and reported upon annually.

13. South Auckland Woodturners Guild Incorporated was formed in 1988 and has been incorporated since February 1990. The Guild has held a lease for the top floor of the Allan Brewster Centre since 2004. The portion of the Allan Brewster Centre, 27 St George Street, Papatoetoe where the building is situated within part of Lot 2 DP 19713 comprising 1.5446 hectares, contained in NA395/46, and held in fee simple by the Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977; and Part Lot 29 DP 7551 comprising 335m², contained in NA394/126 (Part-Cancelled), and held in fee simple by the Auckland Council and subject to the Local Government Act 2002.

14. The Guild is a club of around 150 members, mostly retired who assemble weekly (Wednesday evenings 5.00 pm to 9.00 pm), during school terms, for meetings, demonstrations, lectures and practical sessions. During school holidays the facility is open to allow members to use the lathes and other equipment. The premises are used for Certificate in Woodturning Training course practical experience; a three – four year NZQA qualification tutored by Guild members. Since the inception of the programme in 2008 more than 1,400 student days of tutoring have taken place. The Guild has a well-run committee and is affiliated to the National Association of Woodworkers Incorporated.

15. The space contains 12 full size woodturning lathes, three band-saws, one drill press, one belt sander and a sharpening station. One lathe is set up in demonstrator position, facing a raised seating area for 58 people; with the addition of a video system displaying on two large-screen televisions. All lathes are maintained in a ready-to-use state so any member can enter the room and begin woodturning. Each lathe is equipped with chucks, faceplate, drive spurs and seven different chisels. A further three mini-lathes, each equipped with a selection of chisels are available for use at outside demonstrations for example making spinning tops at school galas, or allowing students time on the lathe.

16. The Trust’s lease for the building expired on 30 June 2012. Should a new community lease be granted to the South Auckland Woodturners Guild Incorporated for part of the Allan Brewster Centre, 27 St George Street, Papatoetoe the recommended term is for five years with one five year right of renewal. The Trust has been holding over on the terms and conditions of their old lease so a new lease could take effect from 1 December 2015.

17. The rent recommended would be $1.00 (+ GST) per annum, if requested, with an annual subsidised maintenance fee of $500.00 per annum for occupation of a Council owned building. The Trust would be responsible for some maintenance that would be set out in a schedule attached to the lease and for utilities. A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval.

18. As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, an expression of interest process (EoI), requesting applications from interested groups, allows for a publicly contestable process and the opportunity for achieving delivery of outcomes.

19. The Ōtara-Papatoetoe Local Board may choose to grant new community leases to Age Concern Counties Manukau Incorporated and the South Auckland Woodturners Guild Incorporated; or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

20. Should an expression of interest process be desired an advertisement would be run calling for applications from groups with the appropriate focus to suit the classification and zoning of the land. Applications would be assessed and reported to the board for a decision to be made as to the successful applicant. Applications by Age Concern Counties Manukau and South Auckland Woodturners Guild Incorporated for the respective buildings would be considered in this process, alongside other applicants.

Consideration

Local Board views and implications

21. The recommendations within this report fall within the local board’s allocated authority relating to the local, recreation, sports and community facilities.

22. The recommendations have been discussed with the local board portfolio holder.

23. Council staff have sought input from relevant council departments.

Māori impact statement

24. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

Implementation

25. The recommendations within this report do not trigger the Auckland Council Significance Policy.

26. All costs involved in the preparation of lease documents are borne by Auckland Council. All costs associated with the advertisement of vacancies and opportunities as a result of expired leases of council owned buildings are borne by Auckland Council.

Attachments

No.	Title	Page
a View	Attachment A - Site Plan-250 Puhinui Road, Papatoetoe-Age Concern Counties Manukau Inc.	13
b View	Attachment B - Community Outcomes Plan - Age Concern Counties Manukau Inc.	15
c View	Attachment C - Site Plan-27 St George Street, Papatoetoe-South Auckland Woodturners Guild	17
d View	Attachment D - Community Outcomes Plan-South Auckland Woodturners Guild	19
e View	Attachment E - Benefits and Challenges of Incumbern - EoI Process	21

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Ōtara-Papatoetoe Local Board Greenways Plan - request for funding

File No.: CP2016/01619

Purpose

1. This report requests funding from the Ōtara-Papatoetoe Local Board’s Community Response Fund for the creation of a comprehensive Greenways Plan.

Executive Summary

2. Greenways are linear spaces containing elements that are planned, designed and managed in an integrated manner for multiple purposes. Their many benefits include recreation, wildlife linkages and accessibility to local jobs and services, as well as their visual attractiveness in an urban environment and cultural significance of historic routes used by mana whenua.

3. The Greenways Plan will be the result of identification of all existing pedestrian, cycling and environmental corridors in the Ōtara-Papatoetoe Local Board area, the gaps in the existing network through site visits and public consultation, and the most appropriate routes to create a comprehensive mesh of routes that link with the regional network.

4. The Greenways Plan will be a defined framework of walkways/shared paths and environmental connections of public benefit for walking and cycling that will inform private and public development.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) allocate $25,000 from the Community Response Fund for the development of the Ōtara-Papatoetoe Greenways Plan.

b) appoint two local board members (names) to the Greenways Plan working group.

Comments

5. Greenways are linear spaces containing elements that are planned, designed and managed in an integrated manner for multiple purposes. Their many benefits include recreation, wildlife linkages and accessibility to local jobs and services, as well as their visual attractiveness in an urban environment and the potential cultural significance of historic routes used by mana whenua.

6. Greenways connect communities by providing on-street and off-street walking and cycling links between destinations such as parks, schools, town centres, open spaces and transport hubs. They provide transport choices, afford recreational opportunities and allow people to experience Auckland’s natural and cultural heritage with a level of convenience and comfort that appeals to all ages and abilities.

7. Greenways also provide opportunities to enhance ecological connections like biodiversity corridors and to restore ecological functions through water sensitive design. The economic benefits of greenways connections mean that there is often significant commercial partnership and sponsorship interest.

8. Local Boards are using greenways plans to coordinate road and park projects, and respond to developer requests. Currently there are thirteen plans at local board level either complete or planned for completion by the end of June 2016.

9. A Greenways Plan is a record of intent which can be used in discussion with developers and across council teams.

10. The Greenways Plan will help prioritise the Parks work programme and inform the resource Management Plans of the board’s parks and reserves.

11. The Greenways Plan will include the proposed path along the Puhinui Stream, with links to the national Te Araroa and along the Ōtara Creek Waterways.

Consideration

Local Board views and implications

12. A presentation on Auckland Council Greenways was given at the board workshop on 7 December 2015 by the Asset Planning Design Team. There appeared to be support in principle for the development of Ōtara-Papatoetoe Greenways Plan by the attending board members.

13. The Lead Financial Advisor has advised to date there is $185,000 remaining in the Community Response Fund.

Māori impact statement

14. Consultation with the mana whenua as stakeholders in the development of a greenways plan will be undertaken in accordance with established protocols. Knowledge of traditional walking routes through the area will inform the project.

Implementation

15. The project is expected to take around 22 weeks from start to finish. The greenways project team would include representatives from across the council organisation, to ensure wide buy-in to the plan and a joined-up approach at the delivery stage. At the start of the project, a working group will be set up to discuss and agree project definitions and priorities. This group would include nominated local board members and staff representatives from Parks, Auckland Transport, Community and Social Policy.

16. The project methodology and programme stages are summarised below:

· Background research, mapping and project scoping

· Agree the Ōtara-Papatoetoe greenways definition with the local board working group

· Site visits and preliminary greenways mapping

· Local board workshop to discuss material for targeted stakeholder engagement with local interest groups and mana whenua

· Phase one targeted engagement with local interest groups

· Analysis of feedback from stage one with the working group

· Refine proposals and develop a draft plan for public consultation

· Local board agree draft plan for stage two consultation

· Phase two public consultation and engagement

· Analysis of feedback from stage two consultation

· Complete greenways plan for adoption by the Ōtara-Papatoetoe Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors

Lucy Ullrich - Park Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Rotary Contract - Request for Funding to Construct Path

File No.: CP2016/01718

Purpose

1. To request funding for Rotary to construct a path in the Rongomai Reserve from the Ōtara-Papatoetoe Local Board (OPLB) Local Discretionary Capital Fund.

Executive Summary

2. For the past 5 years, the Rotary Club of Botany-East Tamaki (Rotary Club) has had the contract to construct a length of concrete path through Rongomai Reserve. Any savings through volunteer labour and project management has been a source of funding for Rotary to reinvest in the Ōtara-Papatoetoe Local Board area.

3. Each year the Rotary Club has constructed about 100-120m of 2m wide concrete path. There is approximately 200m of all-weather surface to complete the path between Preston Road and Te Irirangi Drive. This would be a two year effort for the Rotary Club.

4. As there is no CAPEX provision this year for new hard surfaces, only a renewal budget, Parks has been unable to fund the construction of remaining new path.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Allocates $45,000 from the Local Discretionary Capital Fund for the Rotary Club of Botany-East Tamaki to complete the concrete path through Rongomai Reserve from Preston Rd to Te Irirangi Drive over two years.

Comments

5. This construction contract is the main source of income for this Rotary Club.

6. This project is a good example of partnership between the OPLB and a local community group.

Consideration

Local Board views and implications

7. Rotary Club representatives have approached the OPLB Chair and members who are supportive of the construction contract.

Māori impact statement

8. A wet weather surface connection through the Rongomai Reserve will be of positive benefit to all the community. As this is a continuation of agreed work, no further consultation is required.

Implementation

9. Funding would enable the Rotary Club to establish a work programme to complete the concrete path within two years.

Attachments

There are no attachments for this report.

Signatories

Authors

Lucy Ullrich - Park Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Mace Ward - General Manager Parks, Sports and Recreation

Ōtara-Papatoetoe Local Board

22 February 2016

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2016/00188

Purpose

1. This report seeks a decision on the application/s for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. Application for an exemption for fencing a spa pool has been received from the owner of:

· 8 Huia Road, Papatoetoe

3. The application does not comply with the Act. Pool inspectors have inspected the property and consulted with the applicant. Full assessment reports are attached to this report.

4. The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

Recommendation/s

That the Ōtara-Papatoetoe Local Board grants the application for special exemption as sought for 8 Huia Road, Papatoetoe with the following conditions:

a. that NZS 8500-2006 clause (a – k) is met at all times; and

b. the exemption is granted to the current owner; and

c. that the spa pool cover remains in place and locked when pool is not in use; and

d. that the spa pool remain in this location.

Comments

Background

5. Auckland Council pool inspectors have inspected the property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6. The council’s pool inspectors have consulted with the applicant in this case. The applicant has been made aware of the council’s requirements to ensure fencing is compliant with the Act and they have chosen to seek a special exemption from those requirements.

Legislative implications

7. Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8. The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10. The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11. Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12. When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a) Making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption

b) Granting the exemption for a fixed term irrespective of changes of ownership.

13. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14. Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

15. Before making an exemption, the local board must consider:

· the particular characteristics of the property and the pool

· any other relevant circumstances

· conditions it may be necessary to impose.

16. The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

17. The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

18. If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

19. There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

20. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	8 Huia Road, Papatoetoe - Confidential (Under Separate Cover)

Signatories

Authors

Brendon Findlay - Swimming Pool Inspector

Authorisers

Wolfgang Nethe - Manager Compliance

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Auckland Transport Report - February 2016

File No.: CP2016/01707

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Otara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Receives the Auckland Transport Report - February 2016.

Comments

Monthly Overview

3. Auckland Transport was well represented at the Transform Manukau Workshop held on 21 January 2016 and will be working closely with the project team.

4. Auckland Transport met with board members at a workshop on 26 January 2016 to discuss the following topics:

· Welcome Sign in Papatoetoe

· Hunters Corner Streetlights

· Papatoetoe footpath upgrade

Please see below for an update on these topics.

Consultation Report

5. There have been no new consultations in January. Auckland Transport has reported back to the board on 5 January 2016 the feedback from the following consultations in December 2015: (please see attachment A & B)

· Activated warning signs (speed signs) at

o St John the Evangelist

o St Mary MacKillop

Transport Capital Fund Project Update

6. The Otara Papatoetoe Local Board receive $549,292 per year of the triennium, the purpose of this fund is to provide an opportunity for The Board to provide transport improvements to align with the aspirations of their local board plan.

7. Currently the Board have $41,000 available until the end of the 16/17 financial year.

8. Auckland Transport has strict criteria for the allocation of the Local Board Transport Capital Fund; this includes prohibiting a local board from committing funds beyond their electoral term.

Papatoetoe Footpath Update

9. The Local Board has prioritised upgrading the footpaths of Papatoetoe with their transport capital fund.

10. This project has approved funding of $730,000.

11. Auckland Transport (AT) has awarded the tender for this project.

12. Detailed design of this project has highlighted that the trees currently in the tree pits of the main street are damaging the footpath and causing trip hazards.

13. AT has consulted Auckland Council Parks and their recommendation is to remove the current trees and replace these with new trees. It is expected the new trees would be mature and stand about 3 meters tall.

14. AT will consult with the business association and shop owners to understand their position on the new trees. AT has taken on board the feedback from the workshop requesting evergreen trees to minimise disruption from falling leaves.

15. During the workshop the Local Board asked AT to consider hanging baskets, to be hung from the awnings. Auckland Transport has investigated this option. Unfortunately, this is not feasible as the awnings are in private ownership and this would preclude the use of transport capital fund for this purpose. AT is also looking at the option of planter boxes on the footpath, rather than the excavated tree pits. Information on this was not available at the time of writing this report but will be tabled at the next workshop.

16. AT has provided $50,000 from the maintenance budget to complete an upgrade to the kerb line.

17. There are a number of service covers in the footpath and these do not blend into the design proposed to the board. AT has sourced new covers that can be surfaced with a veneer that allows these covers to blend in to the new design. Covers will not be created where current business needs include having stock on the footpath, as the covers are not visible during business hours.

Hunters Corner Street Lights

18. The upgrade to the light poles and street lighting around Hunters Corner will be managed through the existing AT maintenance contract. This process will save an estimated $20,000 from the projected cost, however this means the project will not be completed until August 2016. AT will roll this project out in two stages.

19. The first stage is to replace the lights that currently sit on top of signal poles (traffic lights), this process is simple and takes very little time and is expected to be delivered by May 2015.

20. The second stage is to replace the existing concrete poles with new poles, this is expected to be delivered by the end of August 2016.

Welcome to Papatoetoe Sign

21. The Local Board requested a sign like the one below be placed at the East Tamaki Road entrance of Papatoetoe with the wording “Welcome to Papatoetoe”.

22. During investigation AT discovered that along East Tamaki Road there is not enough space in the footpath to safely display the sign type originally agreed by The Board.

23. At the workshop AT Suggested three other locations, they were:

· 307 Puhinui Road

· 49A Station Road

· 23-25 Carruth Road

24. AT received feedback from The Board that this did not meet their expectation of creating a gateway to Papatoetoe and that there is also existing signage near the areas suggested by AT.

25. AT are currently evaluating other sign types used by Local Boards around Auckland and will present these options at the next workshop for feedback.

26. The signs presented will fit within the allocated space and meet The Boards expectations of a gateway to Papatoetoe.

Auckland Transport News

Annual Fare Review

27. Minor changes to bus and train fares are being made in preparation for the change to a simpler zone based system in mid-2016.

28. The changes will be introduced on 28 February, it is a step towards making journeys which are the same distance by bus and train the same cost.

29. A 10 cent increase to adult AT HOP bus and train fares for stages 1 to 4 will help better align short and long distance fares. Currently those travelling a longer distance pay relatively more than those on short journeys.

30. No changes to child, tertiary and accessible single fares will be made on bus and rail, except for the removal of the Inner City and Airport fare zones and changes at Orakei Train Station.

31. The increases reflect increases in operator costs, which are determined by an NZTA public transport industry indexation. Currently about 53 % of a fare is provided through government (NZTA) contributions and rates subsidies.

32. The change to Simplified Zone Fares in mid-2016 will make it easier and cheaper to connect between different bus and train services with an AT HOP card. It will also allow the introduction of the new public transport network, which will provide more frequent and more connected travel.

Local Board views and implications

33. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation

34. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Feedback summary - St John the Evangelist School	39
b View	Feedback summary - St mary Mackillop School	41

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Auckland Transport Quarterly Update to Ōtara-Papatoetoe Local Board

File No.: CP2016/00961

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

Attachments include:

A – Auckland Transport activities by local board area

B – Travelwise Schools activities by local board area

C – Decisions of the Traffic Control Committee by local board area

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) notes the Auckland Transport Quarterly Update 1 October to 31 December 2015.

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG)

Under the new business case approach AT has got approved funding to develop growth-related programme business cases to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy. The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas. A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

3. Central Access Strategy

A Strategic Case was jointly developed by the investment partners, and approved by NZTA in November 2015, agreeing the problems faced for access to the city centre. A programme business cases is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

Public Transport Development

4. Double Decker Network Mitigation works

Each route is in a different project phase. By June 2018, the following routes are planned to be completed:

· Mt Eden (31 March 2016)

· Northern Express 2 (30 June 2016)

· Great North (31 March 2017)

· Manukau (30 June 2017

· Remuera

· New North

· Onewa

Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

5. Public Transport Safety, Security and Amenity

Involves enhancing station safety, security and amenity. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Programmed activities in various phases on these projects are:

· Ellerslie canopies will be completed January 2016

· Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

· Manurewa gates in early design stage.

6. City Rail Link

Enabling Works Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015. Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016. Main Works: Construction to start in 2018/19 financial year subject to funding agreement with Government.

Public Transport Operations

7. Highlights for the quarter

SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per Ministry of Transport directive. The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016. Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016. This will mean seniors will be required to use HOP cards to access free Public Transport SuperGold travel.

Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing. Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares. Initial testing of version 7.0 has commenced. Integrated fares implementation is targeted for mid-2016. A late February 2016 annual Public Transport Fares review will be implemented as a stepping stone to integrated fares.

Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network. A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well. Next quarter will see the installation of a purpose-built customer information/ticket office by Explore. Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

Road Design and Development

8. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light-rail transit and heavy rail. The cycle strategy for the wider Māngere area is also underway.

9. AMETI – Pakuranga Road Busway

Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre. A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016. The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion. The expected lodgement date is mid-February 2016.

10. Tamaki Ngapipi Intersection Safety Improvements

Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues. The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection. The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction. Detailed design is underway to finalise the proposal for consenting.

Services

11. Community and Road Safety Programme

· Delivered alcohol checkpoints in partnership with NZ Police

· Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

· Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

· Delivered a targeted social media campaign for high risk young drivers in Henderson

· Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

· Delivered learner and restricted licencing programmes to high risk young drivers in Māngere

· Delivered a targeted social media campaign for high risk young drivers in Māngere

· Supporting ACC and NZTA Young Drivers Signature programme in Māngere.

12. Commute Travel Planning

· Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

· Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

13. Travel Demand (2015/16 Year)

Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website. Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working. Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

Road Corridor

14. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· the delivery of roading and streetlight maintenance and renewal programmes

· managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· promoting design innovation and efficiency around how work is carried out on the network

· the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

15. Road Corridor Delivery

In the 2015/2016 financial year AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road. Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

Contracts have been awarded to two suppliers for the provision of LED luminaires for the 2015/16 year. In the 2015/16 year approximately 11,000 of the existing 70W HPS lamps on the network will be replaced with LED luminaires and connected to the new central management system. Initially most will be in the central and north contract areas. The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

16. Road Corridor Access

Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month. These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

17. Strategic Asset Management and Systems

AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region. These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction. The loops provide details of traffic flows by vehicle category. In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts. These are used where there are no permanent loops installed.

The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC). The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes. Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations. Sixteen of these were on Waiheke and four on Great Barrier Island.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken over the October to December 2015 quarter.	49
b View	Travelwise Schools activities broken down by local board	61
c View	Traffic Control Committee Decisions broken down by local board	63
d View	Local Board Advocacy Report	65
e View	Local Board Transport Capital Fund Report	67

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Introducing an alcohol ban in Māngere East town centre

File No.: CP2015/27350

Purpose

1. To consider a request from the Māngere-Ōtāhuhu Local Board to make a 24 hour 7 day a week alcohol ban in the part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area.

Executive Summary

2. Local boards have the delegated authority to make alcohol bans within their local board area pursuant to the Auckland Council Alcohol Control Bylaw 2014.

3. Under the legacy Manukau City Council Liquor Control Bylaw 2008 there were 24 hour 7 day a week alcohol bans on the Massey Homestead public reserve, car park and public road joining the car park, and the Walter Massey Park children’s playground, car park and public road joining the car park.

4. Those alcohol bans all expired on 31 October 2015.

5. The Māngere-Ōtāhuhu Local Board considered the evidence of alcohol related crime and disorder and decided there was sufficient evidence to create the Māngere East Town Centre area 24 hour 7 day a week alcohol ban. This alcohol ban area will include Walter Massey Park, 137 Bucklands Road, the Massey Homestead, and the Māngere East shopping centre.

6. Walter Massey Park lies across both the Māngere-Ōtāhuhu Local Board and the Ōtara-Papatoetoe Local Board. The Māngere-Ōtāhuhu Local Board has requested the Ōtara-Papatoetoe make a 24 hour 7 day a week alcohol ban in that part of the Walter Massey Park that lies within the Ōtara-Papatoetoe Local Board area to complete the Māngere East Town Centre area alcohol ban (resolution number MO/2015/157d).

7. The request from the Māngere-Ōtāhuhu Local Board has been made to address alcohol related issues in the Māngere East Town Centre area. These issues occur in both local board areas mainly at night and include fighting and abusive language, loud music and shouting until the early hours of the morning, vandalism, graffiti, and empty and broken alcohol bottles.

8. A map of the alcohol ban area requested is shown in Attachment A and shaded yellow.

9. Council staff have identified two feasible options for the local board to consider:

· Option 1 – make a 24 hour 7 day a week alcohol ban in that part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area

· Option 2 - consider that there is insufficient evidence to make an alcohol ban in that part of the Māngere East Town Centre area that lies within the Ōtara-Papatoetoe Local Board area.

10. Council staff recommend Option 1 as it would help address alcohol related crime and disorder in all parts of Māngere East Town Centre area and is consistent with the alcohol ban in the majority of the rest of the Māngere East Town Centre area.

11. The decision required from the Ōtara-Papatoetoe Local Board is whether or not to make an alcohol ban on that part of Māngere East Town Centre area within its local board area.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

Either

a) make a 24 hour 7 day a week alcohol ban in that part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area and as shown in Attachment A.

and

b) confirm that the decision in (a) is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

c) consider that there is insufficient evidence to make an alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 in that part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area.

Background

12. Walter Massey Park lies across both the Māngere-Ōtāhuhu Local Board and the Ōtara-Papatoetoe Local Board. The majority of the park lies within the Māngere-Ōtāhuhu Local Board area.

13. Under the legacy Manukau City Council Liquor Control Bylaw 2008 there were 24 hour 7 day a week alcohol bans on the Massey Homestead public reserve, car park and public road joining the car park, and the Walter Massey Park children’s playground, car park and public road joining the car park.

14. Those alcohol bans all expired on 31 October 2015.

15. Recent changes to legislation required a review of all alcohol bans against a new, higher threshold. Staff undertook a review of all of Auckland Councils alcohol bans between December 2014 and October 2015.

16. There was direct evidence of alcohol-related crime or disorder provided by the police during the initial phase of the alcohol ban review.

17. The initial advice for Council staff to the Māngere-Ōtāhuhu Local Board was that the alcohol ban on Massey Homestead public reserve, car park and public road joining the car park, and the Walter Massey Park should be retained and a new ‘Māngere East Town Centre area’ ban area be created covering Walter Massey Park, 137 Bucklands Road, the Massey Homestead, and the Māngere East shopping centre.

18. The views of the community were sought by local boards in the review of permanent alcohol bans. The Ōtara-Papatoetoe Local Board received over 300 submissions. The public were generally supportive of alcohol bans as a means of addressing alcohol related crime and disorder.

19. Submissions received by the Māngere-Ōtāhuhu Local Board also supported the use of alcohol bans and submissions received by the Māngere-Ōtāhuhu Local Board relating specifically to the Massey Homestead, Walter Massey Park and the Māngere East shopping centre can be found in Attachment D.

20. The local board received evidence from submitters of alcohol-related crime or disorder that occurred mainly at night at any time of the year including fighting and abusive language, loud music and shouting until the early hours of the morning, vandalism, graffiti, empty and broken alcohol bottles.

21. Community focussed solutions that were proposed as part of the Māngere-Ōtāhuhu Local Board review of their alcohol bans included better lighting and more rubbish bins.

22. In the experience of the Māngere-Ōtāhuhu Local Board Hearing Panel intoxication and intimidating and aggressive behaviour was displayed in Massey Homestead, Walter Massey Park and the Māngere East shopping centre - the Māngere East Town Centre area. The 24 hours, 7 days a week alcohol ban on the part of the Māngere East Town Centre area that lies within its local board area was considered warranted.

23. The Māngere-Ōtāhuhu Local Board resolved to make a 24 hour 7 day a week alcohol ban in the part of the Māngere East Town Centre area that lies within its local board area.

24. The local board also resolved to request Ōtara-Papatoetoe Local Board make a 24 hour 7 day a week alcohol ban on that part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area (resolution number MO/2015/157d) – see Attachment B.

Comments

25. The Auckland Council Alcohol Control Bylaw 2014 delegates to local boards the ability to make alcohol bans within its local board area.

26. In making decisions on an alcohol ban a local board must be satisfied that it complies with a range of statutory and bylaw requirements. This includes the following requirements outlined in Clause 7(2) of the Alcohol Control Bylaw 2014 (Attachment C):

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7.00pm to 7.00am daily (evening alcohol ban)

§ 10.00pm to 7.00am daylight saving and 7.00pm to 7.00am outside daylight saving (night time alcohol ban)

§ 7.00pm on the day before to 7.00 am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

27. The area which Māngere-Ōtāhuhu Local Board request the Ōtara-Papatoetoe Local Board to make a 24 hour 7 day a week alcohol ban is the south eastern corner of Walter Massey Park, accessed from Buckland Road and Hallberry Road (See Attachment A).

28. The Māngere-Ōtāhuhu Local Board made a 24 hour 7 day a week alcohol ban on all parts of the Māngere East Town Centre area that fall within its local board area.

29. There is currently no alcohol ban on that part of Māngere East Town Centre area that lies in the Ōtara-Papatoetoe Local Board area.

Options open to the Ōtara-Papatoetoe Local Board.

30. The following reasonably practicable options have been identified and analysed by staff.

Option 1 (Recommended option)

31. Make a 24 hour, 7 day a week (at all times) alcohol ban

32. Council staff recommend this option as it would:

· be consistent with the alcohol ban in the majority of the rest of the town centre area

· help address alcohol related crime and disorder

· enable a consistent enforcement regime across the whole of the town centre area

· ensure consistent messaging to both residents and visitors

33. Council staff do not consider introducing a 24 hour, 7 day a week (at all times) alcohol ban an unreasonable limitation on people's rights and freedoms to possess or consume alcohol.

Option 2

34. Do not make an alcohol ban.

35. As there is currently no alcohol ban on that part of the Māngere East Town Centre area that lies within the Ōtara-Papatoetoe Local Board area it will mean no change from the status quo. However this would be a change from the previous status of the area prior to the lapsing of the legacy bans on 31 October 2015.

36. This option would:

· mean that people located near the south eastern corner of Walter Massey Park would be able to consume alcohol but that people located in any other part of Māngere East Town Centre area would be prohibited from doing so

· be inconsistent with the alcohol ban on the rest of Māngere East Town Centre area

· result in a fragmented enforcement regime across the whole of Māngere East Town Centre area

· result in confusing and conflicting messaging to both residents and visitors and

· not help address alcohol related crime and disorder on all parts of Māngere East Town Centre area.

Staff recommendation to the Ōtara-Papatoetoe Local Board

37. Staff recommend that the Ōtara-Papatoetoe Local Board adopt Option 1, a 24 hour 7 day a week alcohol ban on that part of Māngere East Town Centre area that lies within its local board area.

38. This would help address alcohol related crime and disorder in all parts of Māngere East Town Centre area, be consistent with the alcohol ban in the majority of the rest of Māngere East Town Centre area, ease enforcement, and present a consistent message to both residents and visitors.

Consideration

Local board views and implications of making an alcohol ban

39. The Māngere-Ōtāhuhu Local Board consider a 24 hour 7 day a week alcohol ban on the whole of Māngere East Town Centre is justified, and has requested the Ōtara-Papatoetoe Local Board adopt the same alcohol ban on its portion of the town centre.

40. This would help address alcohol related crime and disorder in all parts of the Māngere East Town Centre, be consistent with the alcohol ban in the majority of the rest of the Māngere East Town Centre, ease enforcement, and present a consistent message to both residents and visitors

Māori impact statement

41. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

42. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and a suggestion that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

43. If the Ōtara-Papatoetoe Local Board decide to make an alcohol ban its portion of Māngere East Town Centre area new signage will be erected, and council’s website will be updated.

44. No action is required if the Ōtara-Papatoetoe Local Board decide not to make an alcohol ban.

Attachments

No.	Title	Page
a View	Map of the the proposed area for the alcohol ban	75
b View	Māngere-Ōtāhuhu Local Board resolution	77
c View	Alcohol Control Bylaw 2014, Clause 7(2)	79
d View	Submissions relating to Mangere East town centre	81

Signatories

Authors

Janine Green - Policy Analyst

Bonnie Apps - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Wiri Business Improvement District - Proposed Boundary Expansion

File No.: CP2016/00215

Purpose

1. This report seeks the approval of the Ōtara-Papatoetoe Local Board for the proposed Wiri Business Improvement District (BID) boundary expansion. Wiri Business Association (WBA) operates as a Business Improvement District (BID) and is required, under the BID Policy (2011), to seek local board support of the proposed BID boundary expansion.

Executive Summary

2. WBA wants to expand their current BID boundary to include the wider Wiri industrial area.

3. Under the Auckland Regional BID Policy (2011), local board support for the proposed BID boundary is required.

4. The WBA proposed BID boundary expansion will be predominantly in the Manurewa Local Board area although a section will cross over into the Ōtara-Papatoetoe Local Board area, north of SH20. A report seeking approval of the proposed boundary expansion map was approved by the Manurewa Local Board in November 2015.

5. The WBA applied to the Manurewa Local Board for funding to support the proposed BID boundary expansion. Total funds of $40,000 over the 2015/2016 and 2016/2017 years were granted to support the proposed BID boundary expansion.

6. The WBA was set up to support its members and foster business success in 2006. It achieves this by providing leadership, forging linkages and realising business opportunities. WBA is here to add value to its members as an advocate on their behalf. It can represent a wider strategic view than an individual member and it presents the genuine opportunity for integrated and collective action for the benefit of all.

7. The WBA see the proposed BID boundary expansion as a priority in order to service the whole business community in the Wiri industrial area.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the attached Wiri Business Association proposed Business Improvement District boundary expansion map.

Comments

8. The WBA’s strategic plan aims to deliver excellent service to business in Wiri. The BID expansion is a key pillar of that strategic plan.

9. The WBA as a united group of businesses and organisations takes every opportunity to influence the direction of the Wiri industrial area; the successful expansion of their boundary will enhance the opportunity to represent business in the future development of the Wiri industrial area.

10. The WBA has been a Business Improvement District since 2006 and is one of 48 BIDs operating across the Auckland Region.

11. WBA plays a significant role in facilitating and creating local economic development. Activities include; crime prevention initiatives delivered in partnership with Counties Manukau Police and the Maori Wardens, security patrols, business support, events, the Southern Business Market, networking and advocacy on behalf of members to the Auckland Council and Auckland Transport.

12. WBA currently collects $199,650 (excluding GST) annually from the BID target rate. The BID expansion, if successful, would increase the BID target rate to $450,000.

13. WBA signaled their intention to expand their BID boundary at their Annual General Meeting held on 29 October 2014. The added value to the business and property owners in the proposed boundary expansion area would include specialist crime prevention support, business support, events, networking and advocacy.

14. The WBA currently covers an area bounded by Druces Road, Kerrs Road, Ash Road, Lambie Drive and State Highway 20; see Attachment 1. This is only a part of the Wiri industrial area which comprises a much larger area of businesses that are not serviced by the WBA.

15. A draft map of the proposed BID boundary expansion is shown as Attachment 2.

Consideration

Local Board views and implications

16. The WBA proposed BID boundary expansion will be mainly in the Manurewa Local Board area although a section will cross over into the Ōtara-Papatoetoe Local Board area north of SH20. A report seeking approval of the proposed boundary expansion map was approved by the Manurewa Local Board on 19 November 2015.

17. There are several locations where the WBA proposed BID boundary expansion will be in close proximity to the proposed Manukau Central Business Association boundary expansion. There is an ongoing dialogue between the two BIDs that has resolved any overlaps and the two organisations work in partnership on joint networking events for members.

18. One of the key deliverables for the WBA Strategic Plan 2014-2019 was the proposed boundary expansion.

19. The WBA presented the proposed BID boundary expansion at an Ōtara-Papatoetoe Local Board workshop on 7 December 2015.

Māori impact statement

20. Maori businesses located within the WBA proposed BID boundary expansion area will be consulted with, balloted and receive the benefits under the same policy regulations as non-Maori businesses.

Implementation

21. The WBA will be responsible for all the activities involved in the expansion process including reporting to the Ōtara-Papatoetoe Local Board on actions taken. Limited support from the BID Partnership Team towards achieving this expansion will be available over the 2015/2016 financial year and none will be available in the 2016/2017 financial year.

Attachments

No.	Title	Page
a View	Attachment 1 - Wiri Business Improvement District - current boundary area	147
b View	Attachment 2 - Wiri Business Improvement District - proposed boundary area	149

Signatories

Authors

Jeremy Pellow - Development Programmes Senior Lead

Gillian Plume - Team Leader BID Partnership

Authorisers

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Funding for the "2016 Tuia Te Here Tangata" Leadership Development Programme

File No.: CP2016/01175

Purpose

1. To seek local board approval of funding for the 2016 TUIA Te Here Tangata rangatahi leadership mentoring programme for the Ōtara-Papatoetoe Local Board (OPLB) area.

Executive Summary

2. TUIA, previously known as the Tuia Rangatahi Leadership Programme is an intentional, long term, intergenerational approach to develop the leadership capacity of young Maori in communities throughout New Zealand.

3. TUIA was initially set up and supported under the umbrella of the Mayor’s Taskforce for Jobs. It involves local Mayors selecting a young Maori from their district to mentor on a one-to-one basis, to encourage and enhance leadership skills. More information on this programme can be found in the 2016 Prospectus of TUIA which is at Attachment A.

4. This year (2016) the Mayor has opened up this opportunity to local board chairs to mentor a rangatahi (youth) in their local board area. The chair of OPLB has taken up this opportunity to mentor a rangatahi for the OPLB area for 2016.

5. As part of the programme, there is an expectation that resources will be provided to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $800 to $3,000, depending on location and transportation costs.

6. It is recommended that the local board chair participate in this opportunity and that the local board approve up to $3,000 from the Community Response Fund to enable the rangatahi to participate in the wānanga as required.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) support the local board chair to participate in TUIA Te Here Tangata rangatahi leadership mentoring programme for the Otara-Papatoetoe Local Board area for 2016.

b) approve up to $3,000 from the Community Response Fund to cover the cost of five three-day wānanga (leadership retreats) to enable the rangatahi/young person to attend as part of their mentoring programme.

Comments

7. TUIA is an established programme and has been supported by a number of Mayors and councils around New Zealand. It provides a unique leadership opportunity for local youth in a proven programme.

8. The opportunity to widen TUIA to local board chairs is considered to enable a wider number of Auckland youth engaging with the programme and reaping the benefits of subsequent leadership development. The costs are considered to be reasonable and conservative for the likely value and development that is commonly evidenced by participants in the programme.

9. A letter from the Chair of OPLB seeking nominations for a rangatahi has been widely circulated to community groups, schools, tertiary education providers and iwi in the local board area, with the nominations closing on Friday 26 February 2016. The criteria for the rangatahi are outlined in the nomination letter which is at Attachment B. Once the nominations close, the Chair will hold interviews to select a rangatahi from the nominations received.

10. The selected rangatahi will undertake and record a community service project of 100 hours within his/her respective community.

11. The Chair will meet with the rangatahi at least once a month and involve him/her in community activities that will assist the rangatahi’s development as a leader.

12. The rangatahi has opportunity to attend five three-day wānanga (leadership retreats) per year.

Consideration

Local Board views and implications

13. TUIA programme ties in with the OPLB Plan Outcome: Thriving Communities – “The young are our future and we want to give them the best start in life.”

14. The Lead Financial Advisor has advised to date there is $185,000 remaining in the Community Response Fund.

Māori impact statement

15. TUIA is a leadership development programme aimed at developing the leadership capacity of young Māori in communities throughout New Zealand.

Implementation

16. This programme will be undertaken in 2016 in the OPLB area.

17. As part of the programme, resources need to be found to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $800 to $3,000.

18. The administrative support for this programme can be provided by Local Board Services.

Attachments

No.	Title	Page
a View	Tuia Prospectus 2016	153
b View	Letter from Chair seeking nominations	163

Signatories

Authors	Carmen Fernandes - PA/Liaison
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Ōtara-Papatoetoe Local Board Grants Analysis

File No.: CP2016/01904

Purpose

1. To present the Ōtara-Papatoetoe Local Board grants analysis over the two electoral terms.

Executive summary

2. Auckland Council’s 21 local boards each operate their own local grants programme under the broader umbrella of the Auckland Council Community Grants Policy. Local boards will award grants to local groups and organisations, services, events and activities that benefit residents in their local board area.

3. The community grants policy guides the allocation of local and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Ōtara-Papatoetoe Local Board has funded organisations through community grants and other funding arrangements, for activities such as events and community programmes, and to date the Ōtara-Papatoetoe Local Board has invested a total of $1,899,039 into the local area over the last two terms.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Ōtara-Papatoetoe Local Board grants analysis.

Comments

5. This report offers detailed analysis of the local grants applications received and approved by the board in each electoral term.

6. This analysis provides a snapshot of the board’s community grants investment into the local area, and provides some insight to how it spends its local grants. The information was collected from local board business meetings minutes and agendas.

7. This report is based on the information available from the minutes and agendas of the Ōtara-Papatoetoe Local Board meetings and is a summary of the analysis from term one and term two. Note: Term two has two further grants rounds to be approved later in the year.

Grants applied and values

8. There has been an increase of numbers of applications received and dollar value requested, totalling $4M in the current electoral term, with two funding rounds remaining in this funding cycle.

9. The total grants in dollars graph identifies value of applications received, declined, approved for each electoral term.

10. The dollars graph shows that total value of applications in term one has increased significantly by $3million in term two.

11. The applications graph provides numbers of applications received, approved, declined and deferred.

12. The increase in applications over the years can be due to several factors, such as increased community awareness, better advertising, easier access through the online application process, and the implementation of the community grants policy or external factors such as other grants funding programmes not being available.

13. As shown on the graph, the total number of applications submitted in term one has increased by 202 applications in term two.

14. The analysis shows the board approved applications in both terms for a lesser value than was applied for, for instance 71 applications in term one and 219 applications in term two were approved. The total value of these applications is lower than the value of the declined applications. Therefore it shows that the board either part-funded most applications or fully funded the applications requesting small amounts of grants.

15. The community grants policy was adopted in 2014 by the Governing Body and implemented the following year. It would be beneficial for Auckland Council to identify how this policy has made a difference to meeting local objectives, and if it supports the increase in grants applications.

Approved Grants

16. The funding budgets are allocated under council’s core activities, and the local priorities.

17. In term one the discretionary operational and capital funding was a grant of $10,000 to the Mayor’s Taskforce for Jobs and $26,760 towards extending the Fresh Gallery.

18. The Manukau Central Business Improvement District received $16,700 in term one while Hunters Corner, Otara and Old Papatoetoe BIDs received $90,000 in term two.

19. The percentages shown below for term two are smaller than term one but more money was received. For instance, the community group funding increases in term two but the percentage shown is smaller than term one.

Supported providers

20. The table below shows the applicants with the most applications in each electoral term. Grey shading indicates applicants active in both electoral terms.

Name of Applicant	Electoral Term 1		Electoral Term 2
	Applications	Approved	Applications	Approved
Age Concern Counties Manukau Inc.	2	2	5	5
Auckland Indian Retailers Association			3	3
Auckland Kids Achievement Trust			5	5
Auckland Regional Migrant Services Charitable Trust	3	0
Chinese New Settlers Service Trust			5	2
Counties Manukau Sports Foundation			6	4
Hindu Heritage Research Foundation			6	2
Hope n Help Charitable Trust			6	5
Hunters Corner Town Centre Society Inc.			4	4
Massada Community Trust	3	1
Otara Business Association			17	10
Otara Health Charitable Trust	4	2	6	4
Papatoetoe Adolescent Christian Trust	4	2	5	4
Papatoetoe Gymnastic Club Inc.	3	3	4	4
Papatoetoe Sports & Community Charitable Trust	3	2
South Auckland Family Violence Prevention Network	4	1
Te Rahuitanga Te Kohanga Reo	3	1
Youthline Manukau	3	3

Consideration

Local board views and implications

21. This information can support the board’s future decision-making on community grants applications. It is encouraged that the board consider further analysis to identify how this board can enhance future community grants implementation programmes, and achieve outcomes from the local board plan.

Attachments

There are no attachments for this report.

Signatories

Authors	Rose Ioelu – Local Board Services Intern
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Draft Local Government Election Year Policy for Elected Members

File No.: CP2015/27886

Purpose

1. To provide comments to the governing body on the draft “Local Government Election Year Policy for Elected Members”.

Executive Summary

2. This report attaches the draft policy which will be considered by the governing body at its meeting on 18 February 2016, along with comments from local boards.

3. The policy applies during an election year, which is the time that some sitting members may be “wearing two hats”. One role is as an elected member, making the decisions of the Auckland Council. The other role is as a candidate for the next elections. The policy sets out how to distinguish between these two roles. The “pre-election” period (three months prior to the election) is a particularly sensitive period.

4. The draft policy is based on the policy that was presented to local boards and the governing body in 2013 and reflects guidance provided to public sector entities by the State Services Commission and by the Office of the Auditor General.

5. It has been reformatted to:

· make it clearer it is principle-based

· remove some of the policy relating to staff conduct, which will be contained in a separate organisational policy for staff

· include a “Frequently Asked Questions” section giving additional guidance to common questions that confront elected members.

6. The body of the report provides comments raised by local boards in 2013 and the responses to them as contained in the report to the governing body.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) consider its comments on the draft “Local Government Election Year Policy for Elected Members”.

Comments

7. Previous comments from local boards that were reported to the governing body in 2013, along with responses, are below.

8. Two local boards queried the requirement that elected member bodies do not criticise decisions of other elected member bodies in council publications and one sought clarification regarding who the arbiter of this is.

· This principle is included on the basis that it is considered inappropriate for different parts of council to be publicly criticising each other’s decisions in council-resourced communications. This principle operates once a decision has been made. Auckland Council’s decision-making process provides several opportunities, prior to a decision being made, for local boards and the governing body to advocate for a particular position. There are no restrictions on elected members’ use of non-council funded news media or publicity, other than the standards of behaviour required by the Code of Conduct.

· The Manager, Communications and Public Affairs, is responsible for ensuring that council-funded publications adhere to council’s policies.

9. One local board expressed a view that the pre-election period was one month too early.

· The pre-election period of three months is defined in the OAG guidelines and applies nationally for all local government elections.

10. One local board requested information on sanctions that will be put in place to ensure elected member candidates adhere to the policies.

· The Election Year Policy now includes a section on breaches of the policy. This is based on a similar section in the Code of Conduct and provides that the chief executive will consider and take appropriate action on a case by case basis in response to complaints about breaches of the policy. This may include involving the electoral officer depending on the nature of the alleged breach.

Consideration

Local Board views and implications

11. This report provides an opportunity for the local board to record its views on the draft policy.

Māori impact statement

12. The attached policies are for the guidance of all elected members and are of equal relevance to Māori and non-Māori.

Implementation

13. Once adopted, the policies will be forwarded to all elected members.

Attachments

No.	Title	Page
a View	Local Government Election Year Policy for Elected Members	173

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Governance Forward Work Calendar

File No.: CP2016/00162

Purpose

1. To present to the board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Governance Forward Work Calendar for Ōtara-Papatoetoe Local Board, February 2016	185

Signatories

Authors

Neil Taylor – Senior Advisor Ōtara-Papatoetoe Local Board

Kris Munday – Senior Advisor Improvement Team

Authorisers

Karen Lyons - Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

File No.: CP2016/01379

Purpose

1. This report provides a summary of information-only reports and resolutions for circulation to the Ōtara-Papatoetoe Local Board.

2. The Manurewa Local Board passed the following resolutions MR/2016/5 at their 28 January 2016 business meeting.

Resolution number MR/2016/5

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) note the report from the Manurewa Local Board Chairperson for the period 10 December 2015 to 28 January 2016.

b) request the progress report to the Regional Strategy and Policy Committee February meeting regarding the Empowered Communities Approach be withdrawn until local boards have had the opportunity to provide feedback.

c) request resolution b) be shared with the other 20 local boards.CARRIED

3. The Waiheke Local Board passed the following resolutions WHK/2016/15 at their 28 January 2016 business meeting.

Resolution number WHK/2016/15

MOVED by Member S Brown, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) notes that:

i. The intention is for the Minister of Trade to sign the Trans Pacific Partnership Agreement (TPPA) on or near 4 February 2016 in Auckland, without a clear indication of mandated support from the New Zealand public, or any discussion in Parliament.

ii. The October 5, 2015 released TPPA text show that NZ laws would need to be changed to comply with TPPA regulations where these are inconsistent

iii. To date12 councils covering about 60% of New Zealanders have passed resolutions seeking further transparency and clarification of the effects of signing the TPPA.

iv. In a TV3 Reid Research poll from November 2015, 52% of the public polled said they don’t support the TPPA.

v. There does not appear to be any response or consideration from Central Government on the issues raised, (see Background) in spite of the urgency of this issue, and the previous indication of parliamentary debate before the signing of the agreement.

b) considers that:

i. the risks to democracy, national and local law and elected member decision-making posed by New Zealand’s inclusion in the TPPA are too severe to be neglected and should be thoroughly debated before any agreement is signed.

ii. the Waiheke Local Board would be acting in a foolhardy manner and fail in its responsibilities towards its constituents if it did not speak about its concerns in respect to the TPPA – particularly as there is nothing on the implications for local government decision-making.

iii. there is too great a financial and environmental risk to the Auckland ratepayer and NZ taxpayer from the possibility of investor state disputes, rising costs of goods and services from costs of compliance, and costs to the Council in realigning local laws to be consistent with the requirements of the TPPA.

c) requests Auckland Council to:

i. urgently request information on the costs of compliance of the TPPA and effect on Auckland Council elected representative decision-making processes, and how this affects Treaty of Waitangi issues and for this to be discussed at the Regional Strategy and Policy Committee meeting of the Auckland Council.

ii. urgently seek clarification again from the Minister of Trade on how previous requests for parliamentary and public consultation have been addressed.

iii. make available to Local Boards and Auckland Citizens the government’s response as well as an analysis of the adequacy of undertakings to address Council’s concerns as raised in the 8 October 2015, Regional Strategy and Policy Committee meeting.

iv. in the light of the leak text being made public since October 2015, urge Central Government to undertake independent social, financial, health, environmental and climate change impact assessments of the potential effects of the TPPA on the people and land of New Zealand, particularly in relation to central and local government decision-making, and make this information publicly available.

v. request that Central Government institutes a process for parliamentary debate before the agreement is signed, where the above feedback can be considered and there can be open debate on the issues including the effects on local and central governance.

d) declares that:

i. until such time as there is robust debate and convincing protection of local government decision-making for the benefit of residents, citizens and ratepayers, and an analysis of how these issues will be addressed at local government level, Waiheke and the Hauraki Gulf is a TPPA free zone where the constraints imposed by the TPPA, and the changes to national and local legislation to make our area comply with TPPA requirements are not supported by the Waiheke Local Board.

e) requests that this resolution and background information be circulated to the Mayor and Governing Body, all other Local Boards in Auckland and other Councils and local and community boards around New Zealand and that it is sent immediately to the New Zealand Minister of Trade and Prime Minister.

CARRIED

Link to the Notice of Motion can be found here on page 8

http://infocouncil.aucklandcouncil.govt.nz/Open/2016/01/WHK_20160128_AGN_5076_AT.PDF

4. The Albert-Eden Local Board passed the following resolution AE/2016/11 at their 3 February 2016 business meeting.

Resolution number AE/2016/11

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Reaffirms that it supports housing intensification in Auckland, provided that it is appropriate, well-designed and has been subject to adequate public consultation;

b) Notes that consultation on the Draft Unitary Plan that led to the Proposed Auckland Unitary Plan was unprecedented in New Zealand in its scope and in the number of channels for feedback;

c) Notes that the recently adopted changes to the residential zoning in the Proposed Auckland Unitary Plan were made without public consultation in the case of out-of-scope changes, and were not foreshadowed during the consultation on the draft Unitary Plan, and that these changes are very extensive in relation to the Auckland isthmus;

d) Notes that the out-of-scope upzoning changes adopted by the Unitary Plan committee at its December 2015 meeting could be proposed in a plan change following the adoption of the Unitary Plan, and that the changes would then be subject to public consultation.

e) Therefore requests the Unitary Plan Committee to rescind the out-of-scope rezoning changes.

f) Requests officers to circulate the resolutions to other Local Boards for their respective information.

g) Requests the Unitary Plan Committee to open up the within scope changes proposed in December 2015 for further submissions.

Link to the Notice of Motion can be found here on page 8

http://infocouncil.aucklandcouncil.govt.nz/Open/2016/02/AE_20160203_AGN_4926_AT.PDF

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Manurewa Local Board resolution MR/2016/5, Chairperson’s Update.

b) note the Waiheke Local Board resolution WHK/2016/15, Notice of Motion – Trans Pacific Partnership Agreement.

c) note the Albert-Eden Local Board resolution AE/2016/11, Notice of Motion - Urgent call for real consultation on the TPPA.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

22 February 2016

Ōtara Papatoetoe Local Board members portfolio update

File No.: CP2016/00505

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio	Lead	Alternate
Planning, Regulatory, bylaws and compliance	Efeso Collins	Ross Robertson
Arts, Culture and Events	Donna Lee	Ross Robertson
Community Services and Libraries	Mary Gush	Donna Lee
Youth Development	Lotu Fuli	Efeso Collins
Parks, Sport and Recreation	Ross Robertson	John McCracken
Built and Natural Environment, Heritage and Housing	Stephen Grey	Donna Lee
Economic Development, Business and Town Centre revitalisation	Stephen Grey	Mary Gush
Transport	Efeso Collins	John McCracken

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park joint steering group · Otara Lake and waterways steering group · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken