Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

22 February 2016

1 Welcome

Fa’anānā Efeso Collins opened the meeting in karakia.

2 Apologies

Resolution number OP/2016/1

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board accept the apology from Member Lee for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OP/2016/2

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 14 December 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgements

The Deputy Chair acknowledged:

Peter Gall, principal of Papatoetoe High School who has retired after 20 years of service.
The passing of Naomi Kirk on February 2 2016 aged 83.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There were no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Manukau Ward Councillors Update
	A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/3 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) receive the verbal report from Councillor Alf Filipaina. b) receive the written report from Councillor Arthur Anae. CARRIED
	Attachments a Written report from Councillor Anae.

Grant of New Community Leases Council Owned Buildings - 250 Puhinui Road and 27 St George Street, Papatoetoe

Resolution number OP/2016/4

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve a new community lease to Age Concern Counties Manukau Incorporated for Cambria Park Homestead, 250 Puhinui Road, Papatoetoe subject to the following conditions:

i) Term – 5 years commencing 1 October 2015 with one 5 year right of renewal;

ii) Rent - $1.00 (+ GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $1,000.00 per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

b) approve a new community lease to South Auckland Woodturners Guild Incorporated for part of the Allan Brewster Centre, 27 St George Street, Papatoetoe subject to the following conditions:

i) Term – 5 years commencing 1 December 2015 with one 5 year right of renewal;

ii) Rent - $1.00 (+ GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $500.00 per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Ōtara-Papatoetoe Local Board Greenways Plan - request for funding

Resolution number OP/2016/5

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) allocate $25,000 from the Community Response Fund for the development of the Ōtara-Papatoetoe Greenways Plan.

b) appoint Deputy Chair Ross Robertson and Member John McCracken to the Greenways Plan working group.

c) request that the working group includes in the Greenways Plan the connections to the Te Araroa National Trail and the Puhinui Stream through the Spatial Priority Area – Manukau.

d) request the working group engages with Auckland Transport, Environmental Services Unit, Community Empowerment Unit and Spatial Priority Area – Manukau, to develop the Greenways Plan.

.CARRIED

15	Rotary Contract - Request for Funding to Construct Path
	Secretarial Note: This item was withdrawn.

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number OP/2016/6

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

a) That the Ōtara-Papatoetoe Local Board receives the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by Steve Boyd of 8 Huia Road, Papatoetoe.

b) That the Ōtara-Papatoetoe Local Board GRANTS the application by Steve Boyd of 8 Huia Road, Papatoetoe, for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 subject to the following conditions:

i) that this exemption is personal to the owner of the property, so that on a sale of the property a new owner will need to apply for a new exemption.

ii) that the spa pool is not moved from its location when inspected on 6 November 2015.

iii) that the conditions in the NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 1 to 12 inclusive are met:

1. The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

2. The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

3. The locks shall not be able to be readily opened or released by a child of up to the age of six years;

4. When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm.

5. The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kgs to ensure that it will more than take the weight of a child up to six years old;

6. The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

7. The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

8. The cover shall have an evenly spaced mechanical locking device as required in b2) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

9. The cover and locks shall be maintained at all times in a good state of repair;

10. Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

11. Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

12. Any plant material that can support the weight of at least 20kgs shall be no closer than the edge of the deck where the spa pool stands.

CARRIED

Auckland Transport Report - February 2016

Resolution number OP/2016/7

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport Report - February 2016.

b) approve the expansion of scope for Hunters Corner Streetlights to upgrade light poles and street lighting to utilise the estimated $20,000 savings outlined in the February 2016 report.

c) thanks Melanie Dale and Priscilla Steel, Auckland Transport Relationship Managers for their work and support of the local board.

CARRIED

Auckland Transport Quarterly Update to Ōtara-Papatoetoe Local Board

Resolution number OP/2016/8

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board notes the Auckland Transport Quarterly Update 1 October to 31 December 2015.

CARRIED

Introducing an alcohol ban in Māngere East town centre

Resolution number OP/2016/9

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) make a 24 hour 7 day a week alcohol ban in that part of the Māngere East Town Centre that lies within the Ōtara-Papatoetoe Local Board area and as shown in Attachment A.

b) confirm that the decision in (a) is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

CARRIED

Wiri Business Improvement District - Proposed Boundary Expansion

Resolution number OP/2016/10

MOVED by Member MA Gush, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board approve the attached Wiri Business Association proposed Business Improvement District boundary expansion map.

CARRIED

Funding for the "2016 Tuia Te Here Tangata" Leadership Development Programme

Resolution number OP/2016/11

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) support the local board chair to participate in TUIA Te Here Tangata rangatahi leadership mentoring programme for the Otara-Papatoetoe Local Board area for 2016.

b) approve up to $3,000 from the Community Response Fund to cover the cost of five three-day wānanga (leadership retreats) to enable the rangatahi/young person to attend as part of their mentoring programme.

CARRIED

Ōtara-Papatoetoe Local Board Grants Analysis

Resolution number OP/2016/12

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board note the grants analysis.

CARRIED

Draft Local Government Election Year Policy for Elected Members

Resolution number OP/2016/13

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board support the draft “Local Government Election Year Policy for Elected Members”.

CARRIED

Governance Forward Work Calendar

Resolution number OP/2016/14

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board note the attached Governance Forward Work Calendar.

CARRIED

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

Resolution number OP/2016/15

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) note the Manurewa Local Board resolution MR/2016/5, Chairperson’s Update.

b) note the Waiheke Local Board resolution WHK/2016/15, Notice of Motion – Trans Pacific Partnership Agreement.

c) note the Albert-Eden Local Board resolution AE/2016/11, Notice of Motion - Urgent call for real consultation on the TPPA.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2016/16

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 7 December 2015, 26 January and 2 February 2016.

CARRIED

Ōtara Papatoetoe Local Board members portfolio update

Resolution number OP/2016/17

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

CARRIED

Chairpersons Announcements

Resolution number OP/2016/18

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the verbal update is received.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

30 Procedural motion to exclude the public

Resolution number OP/2016/19

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.02pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.26pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Special Housing Areas: Tranche 10
	c) maintain the public excluded status of the report and attachments until the reasons for confidentiality no longer exist

6.26pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	John McCracken

	Councillor Alf Filipaina (to 5.14pm)
	Mark Thomas, Ōrākei Local Board member