Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 4 February 2016 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Kit Parkinson

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke, JP

[from 3.32pm, item 4]

 

 

 

Colin Davis, JP

 

 

 

 

Mark Thomas

[from 4.07pm, item 9.3]

 

 

 

ALSO PRESENT

 

Councillor

Cameron Brewer

 

 

 

 

 

 

 

 

 


Ōrākei Local Board

04 February 2016

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number OR/2016/1

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board accept the apologies from Member Cooke and Member Thomas for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2016/2

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 3 December 2015 and the minutes of its extraordinary meeting, held on Thursday, 10 December 2015, be confirmed as true and correct records.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

College Rifles Presentation

 

Kevin Reilly and Derek Rope, College Rifles Rugby Union Football and Sports Club were in attendance to deliver an update on the College Rifles Rugby Union Football and Sports Club

 

Resolution number OR/2016/3

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)        thank Kevin Reilly and Derek Rope, College Rifles Rugby Union Football and Sports Club for their attendance and presentation.

b)        request that Brett Young, Strategy Broker work with College Rifles Rugby Union Football and Sports Club to progress funding opportunities.

c)        request clear costings and timings from College Rifles Rugby Union Football and Sports Club for Annual Plan feedback.

CARRIED

 

 

9          Public Forum

 

9.1

Presentation from Auckland East Men’s Shed

 

Documents were tabled in support of this item. 

A copy of the tabled documents are publicly available on the Auckland Council website.

 

Bob Moran, Keith Hanning and Terry Moore, Auckland East Men’s Shed, were in attendance to deliver an update on the progress to establish a Men’s Shed in East Auckland.

 

Resolution number OR/2016/4

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)        thank Bob Moran, Keith Hanning and Terry Moore, Auckland East Men’s Shed for their attendance and Public Forum presentation.

b)        will explore opportunities to support the Auckland East Men’s Shed via Brett Young, Strategic Broker.

CARRIED

 

Attachments

a     Men's Shed Information Sheet

b     Auckland East Men's Shed Public Meeting Flyer

 

 

9.2

St Heliers PostShop - Julia Schiller

 

Julia Schiller, Chair of the Tamaki Labour Electorate Committee was in attendance to deliver a Public Forum presentation on “Save Our St Heliers PostShop”. 

A copy of the presentation is publicly available on the Auckland Council website.

 

Resolution number OR/2016/5

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      thank Julia Schiller, Chair of the Tamaki Labour Electorate Committee for her attendance and Public Forum presentation on the St Heliers PostShop.

 

CARRIED

 

Attachments

a     Save Our St Heliers PostShop Presentation

 

 

9.3

St Heliers PostShop - Wendy Caspersonn

 

Wendy Caspersonn, BID Manager, St Heliers Business Association was in attendance to deliver a Public Forum presentation on “Save Our St Heliers PostShop”. 

 

Resolution number OR/2016/6

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      thank Wendy Caspersonn, BID Manager, St Heliers Business Association for her attendance and Public Forum presentation on the St Heliers PostShop.

 

CARRIED

 

 

10        Extraordinary Business

 

 

10.1

St Heliers Community Centre

 

 

The Ōrākei Local Board considered an item of extraordinary business at Item 21 in the Consideration of Extraordinary Items section of the business meeting to consider an alteration to the title for St Heliers Community Centre used in resolution b) OR/2015/130 from the Ōrākei Local Board meeting held on 1 October 2015.

 

The reason this item was not included on the agenda is that the matter came to the Board’s attention after the close of the agenda.

 

The reason for urgency is to enable processing of payment to St Heliers Community Centre to meet operation and activation of the St Heliers Community Centre and Glendowie Hall costs.

 

 

Resolution number OR/2016/7

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

 

a)        agree to consider an Item of Extraordinary business regarding alteration to the title for Heliers Community Centre used in resolution b) OR/2015/130 from the Ōrākei Local Board meeting held on 1 October 2015 in the Consideration of Extraordinary Items section of the business meeting.

 

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Draft Local Government Election Year Policy for Elected Members

 

Resolution number OR/2016/8

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board provides the following comments on the draft “Local Government Election Year Policy for Elected Members”:

a)        The paper should be re-named ‘Guidelines’ rather than ‘Policy’ to keep it in line with the Auditor General’s Good Practice Guidelines.

b)        Paragraphs  9 and 10 - The complaints section should be relocated to follow the ‘Neutrality of Public Servants’ section as this is a procedure to be followed in the event of a complaint and is not a ‘policy’.

c)        Paragraphs 13 and 14 - The words "an equal opportunity to be elected" used in the summary and at paragraphs 13 and 14, purport to refer to a principle in section 4 the Local Electoral Act 2001 (see notes relating to paras 3 and 13 in the paper) and appear to be a basis of this "Policy" that "sitting members should not have an electoral advantage" (para 3). The context in which these words are used in section 4 (1)(b) is: "all qualified persons have a reasonable and equal opportunity - (i) to cast an informed vote: (ii) nominate 1 or more candidates: (iii) accept nomination as a candidate:".   There is nothing about sitting members having an electoral advantage. This section 4 sets out principles that the Act is designed to implement; (a) of which, is "fair and effective representation for individuals and communities:". It is stretching the point that the section implies "sitting members should not have an electoral advantage".

d)        Paragraph 14 - Requires more definition/clarification of ‘council resource’.

e)        Paragraph 15 - Requires clarification/examples.

f)         Paragraph 16 - Support.

g)        Paragraph 17 - Support in principle but request clarification on the definition of major policy and significant decisions.

h)        Paragraph 18 - Require clarification on what this paragraph means, in particular, the use of the word ‘limited’.

i)          Paragraph 19 - Support.

j)          Paragraph 20 - The definition of council resources requires further clarification and the Board recommends the deletion of the second sentence.

k)         Paragraph 21 – The definition of resources requires more clarity. The Board supports the use of personal resources for elections.

l)          Paragraph 22 - All current Ōrākei Local Board members have personal mobile/telephones and computers/laptops.

m)       Paragraph 23 - Support.

n)        Paragraphs 24, 25 and 26 - Support.

o)        Paragraphs 27, 28 and 29 – Support, noting that all current Ōrākei Local Board members have personal  email addresses.  Also paragraph 28 incorrectly spells the word ‘stationery’.

p)        Paragraph 30 – The Board requests further clarity of the definition of a communication resource.

q)        Paragraph 31 – The Board believes that fair comment or fact based rebuttal should be allowed in council funded communications.

r)         Paragraph 32 – The Board believes that a polite statement that the local board view differed from the decision of the Council Controlled Organisation (CCO) or Governing Body level is acceptable.

s)         Paragraph 35 - The Board requests clarification around whether invitations to events and speaking engagements is viable.

t)          Paragraph 36 – Support.

u)        Paragraph 37 – Photographs of individual elected members and content authored by individual elected members in council publications and advertising should be suspended during the election period but photos and content of the full board team should be allowed.

v)         Paragraphs 38 and 39 - Support.

w)       Paragraphs 40, 41 and 42 – The Board seeks clarification that Elected Members rights will not be curtailed by staff in the administration of this policy e.g.  Does this mean that legitimate requests made in accordance with legislation will not be responded to, which means that elected members will have fewer democratic rights than "ordinary" non-elected citizens (but may include aspiring candidates)? Is this compatible with New Zealand Bill of Rights Act 1990?

x)         Paragraphs 44, 45 and 46 - The definitions in these paragraphs should be relocated to prior to the summary.

y)         Paragraph 46 - This policy should not take effect until one week after local board nominations close and/or the time at which the electoral officer confirms nominations noting that the reference to section 104 of the Local Electoral Act 2001 only relates to apportionment of electoral expenses.

z)         FAQ’s – There could probably be more which would clarify some of the questions above.

CARRIED

 

 

13

For Information: Resolutions from Environment, Climate Change and Natural Heritage Committee 20 October 2015 meeting

 

Resolution number OR/2016/9

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      note the attached resolutions from the Environment, Climate Change and Natural Heritage Committee meeting of 20 October 2015.

CARRIED

 

 

14

Ōrākei Basin Advisory Group Update

 

Resolution number OR/2016/10

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)      receive the minutes from the Ōrākei Basin Advisory Group (OBAG) meeting of 17 December 2015.

CARRIED

 

 

15

Chairperson's Report

 

Resolution number OR/2016/11

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)         receive the Chairperson’s February 2016 report.

b)        delegate any alterations to the Ōrākei Local Board’s Achievements Report for the first half of the 2015/2016 Financial Year (1 July – 31 December 2015) to the Chair, Deputy Chair and Member Davis prior to printing and following board discussion.

c)        seek clarification as to why the Ōrākei Local Board shares a strategic broker when many other boards do not.

d)         strongly support our Residents’ Associations jointly hosting a public information meeting on the Unitary Plan residential zoning changes because of the high level of changes to the residential zonings and maps.

e)         request Planning Officers to reinstate the new Unitary Plan residential zone maps outlining the Council’s evidence to the Independent Hearing Panel position on the council website.

CARRIED

 

 

16

Board Member Report - Colin Davis

 

Resolution number OR/2016/12

MOVED by Member CRJ Davis, seconded by Chairperson DEC Simpson:  

That the Ōrākei Local Board:

a)         receive Member Davis’s February 2016 report.

CARRIED

 

 

17

Board Member Reports

 

Resolution number OR/2016/13

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)      receive the Board Member reports.

CARRIED

 

 

18

Resolutions Pending Action

 

Resolution number OR/2016/14

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

 

 

19

Local Board Workshop Record of Proceedings

 

Resolution number OR/2016/15

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board record of proceedings for the Ōrākei Local Board workshops held on 26 November 2015 and10 December 2015 be noted.

CARRIED

 

 

20

Ōrākei Local Board Achievements Register

 

Resolution number OR/2016/16

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board updated achievements register be noted with the following addition to the register:

      i.     Ōrākei Local Board Road Naming Policy and Guidelines.

CARRIED

  

21        Consideration of Extraordinary Items

 

21.1

 St Heliers Community Centre

 

 

 

Resolution number OR/2016/17

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

 

a)           receive the ‘Amendment to title of St Heliers Community Centre - Resolution OR/2015/130’ report.

 

b)           agree pursuant to Standing Order 3.10.17, to revoke the following resolution of  Ōrākei Local Board, adopted at its Ordinary meeting held on Thursday, 1 October 2015:

 

Resolution number OR/2015/130

d)        approve the 2015/2016 funding agreement for St Heliers Community Support trust ($66,474) towards operation and activation of St Heliers Community Centre and Glendowie Hall.

 

and that the following be resolved in substitution thereof:

 

d)        approve the 2015/2016 funding agreement for St Heliers Community Centre ($66,474) towards operation and activation of St Heliers Community centre and Glendowie Hall.

 

CARRIED

 

Attachments

a     Amendment to title of St Heliers Community Centre

 

 

 

4.37 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................