I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 24
February 2016
4.30pm
Council
Chambers
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland
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Pacific Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Aiolupotea Sina Aiolupotea-aiono
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Deputy Chairperson
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Sefita Hao'uli
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Members
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Apulu Reece Autagavaia
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Tunumafono Ava Fa'amoe
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Rev Tevita Finau
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Tevita Funaki
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Afa'ese Manoa
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'Ofeina Manuel-Barbarich
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Richard Pamatatau
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Sam Sefuiva
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Leilani Tamu
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Councillor Liaison
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Cr Anae Arthur Anae
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(Quorum 6 members)
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Ashleigh Pihema
Democracy Advisor
18 February 2016
Contact Telephone: (09) 890 8114
Email: ashleigh.pihema@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Pacific
Peoples Advisory Panel
24 February
2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Pacific newcomers - identifying areas for collaboration 7
6 The Southern Initiative - Social Procurement Update 9
7 Feedback on Draft Civil Defence and Emergency Management
Group Plan 2016-2021 17
8 Communications and Media Support 87
9 Pacific Peoples Advisory Panel: work programme update 89
10 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Pacific Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 11 November 2015, including the
confidential section, as a true and correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Pacific
Peoples Advisory Panel
24 February
2016
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Pacific
newcomers - identifying areas for collaboration
File No.: CP2016/02471
Purpose
1. To provide the Pacific Peoples
Advisory Panel with an overview of work focused on the settlement of Pacific
migrants.
Executive
Summary
2. The Settlement Protection and
Attraction Division (SPA) is part of Immigration New Zealand within Ministry of
Business, Immigration and Employment (MBIE). The SPA Division aims to maximise
the potential of an increasingly mobile global workforce. One of the areas of
focus is around settlement to support migrants to settle in work in New
Zealand. The Settlement Unit would like to strengthen relationships with the
Pacific Peoples Advisory panel and discuss ways that will help to support new
Pacific migrants.
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Recommendation
That the Pacific Peoples
Advisory Panel:
a) receive the ‘Pacific newcomers
– identifying areas for collaboration’ presentation from Mata Laumalili,
Relationship Manager – Pacific Skills, Settlement Protection and Attraction
Unit, Immigration New Zealand, Ministry of Business, Innovation and
Employment.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Ashleigh Pihema - Democracy Advisor
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Authorisers
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Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific Peoples
Advisory Panel
24 February
2016
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The Southern Initiative - Social Procurement Update
File No.: CP2016/01956
Purpose
1. To provide an update on the work
of The Southern Initiative in leveraging Auckland Council’s procurement spend
to achieve social objectives in South Auckland.
Executive
Summary
2. The Southern Initiative (TSI) is
one of the Auckland Plan’s two geographical priorities for social, economic,
cultural, environmental and physical regeneration. TSI covers the local board
areas of Māngere-Ōtāhuhu,
Ōtara-Papatoetoe, Manurewa and Papakura. The combined population is 270,000 people, 40% of whom identify
with a Pasefika ethnicity.
3. The TSI team focuses on
facilitating, supporting and enabling social and community innovation in
South Auckland through:
4design-led innovation
4social entrepreneurship
4technology and creativity
4procurement (i.e. the process of
acquiring goods, services and works. Includes concept development, business
planning and design, purchasing, contract management and end-of-life/service
management).
4. Two thirds of council’s budget
(approximately $1.7 billion per annum) is spent purchasing goods, services and
works from external suppliers. Council’s Procurement Strategy and Procurement
Policy (adopted 2014) describe how procurements must consider the Auckland Plan
principles, and seek to deliver multiple Auckland Plan objectives (across
social, economic, environmental and cultural wellbeing domains). In addition,
the council has recently signed-up to the
Global Lead City Network on Sustainable Procurement – a group of 10 cities
committed to drive a transition to sustainable consumption and production by
implementing sustainable and innovation procurement.
5. Delivering greater social impact
through council’s procurement process is one of the four tools TSI uses for
enabling social change. Given the level of spending, it is a significant lever
controlled by council that, if used effectively, can directly raise incomes and
economic development in the region’s poorest communities. Research from the UK
has shown that public sector procurement is the primary mechanism for
supporting social enterprise growth and sustainability.
6. This approach is often referred
to as ‘social procurement’; in other words, purchasing goods, services and
works in ways that generate social impact above and beyond the primary
purpose of the procurement. The social procurement approach is well
established in the UK, USA, Europe and, increasingly, Australia. The practice
is emerging in New Zealand and there is growing interest in its potential.
Council’s waste and storm water teams are currently leading council practice in
this area.
7. TSI’s role is to support
colleagues (in council and council-controlled organisations) to use their procurement
processes strategically to provide opportunities for South Auckland people
disadvantaged in the labour market, social enterprises, Māori
and Pasefika small- and medium-sized enterprises, local economic
development, community benefits, community engagement and social innovation.
8. TSI has brokered a number of
smaller-scale opportunities for community-led enterprises, two of whom are
Pasefika social enterprises. This includes catering, venue hire, design,
security and maintenance contracts.
9. TSI is also supporting
colleagues to include social objectives in capital works procurements, which
will provide opportunities at a larger-scale. This will include opportunities
for Pasefika peoples and Pasefika employment training providers, and, potentially,
sub-contracting opportunities for Pasefika small- and medium-sized
infrastructure and trades enterprises.
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Recommendation
That the Pacific Peoples
Advisory Panel:
a)
note The Southern Initiative’s use of council’s procurement processes
as an important tool for enabling social change for South Auckland
communities.
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Attachments
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No.
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Title
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Page
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aView
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The Southern Initiative - Social Procurement Update
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11
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Signatories
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Authors
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Tania Pouwhare - TSI Social Intrapreneur
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Authorisers
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Gael Surgenor - GM - Southern Initiative
Jim Quinn - Chief of Strategy
Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
24 February
2016
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Pacific Peoples
Advisory Panel
24 February
2016
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Feedback on Draft Civil Defence and Emergency
Management Group Plan 2016-2021
File No.: CP2016/01870
Purpose
1. To seek
feedback from the Pacific Peoples Advisory Panel as experts, and members of
their community, on the Draft Civil Defence and Emergency Management Group Plan
2016-2021.
Executive
Summary
2. Auckland
Council is required under the Civil Defence and Emergency Management Act (2002)
to develop and review the direction for civil defence and emergency activities
within Auckland through a five yearly review of the Civil Defence and Emergency
Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due
to expire in June 2016.
3. A draft
Auckland Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021
(draft Group Plan) has been developed for consultation (a copy is appended as
Attachment A). The draft Group Plan is primarily centered on community
empowerment and resilience across all environments (social, economic,
environmental and infrastructure).
4. This report
asks the panel to provide feedback on the draft Group Plan.
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Recommendation
That the Pacific Peoples
Advisory Panel:
a) provides
formal feedback on the draft Civil Defence and Emergency Management Group
Plan 2016-2021.
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Comments
5. The Auckland
CDEM Group is a statutory committee of Auckland Council as required under
section 12 of the CDEM Act. The CDEM Group has overall responsibility for the
provision of CDEM within Auckland. It comprises five elected members of the
Auckland Council and a number of co-opted observers from CDEM agencies invited
by the committee to attend.
6. The CDEM Group
has delegated authority to develop, approve, implement, and monitor the CDEM
Group Plan. The purpose of the Group Plan is to enable the effective, efficient
and coordinated delivery of CDEM across Auckland while building a resilient
Auckland with our communities. All CDEM groups are required every five years to
consult on the development of group plans under the CDEM Act (2002). The
current Group Plan for Auckland expires at the end of June 2016.
7. The draft Group
Plan has been developed as a framework for action which will form the basis for
more detailed business planning and development of civil defence and emergency
management work programmes. The key framework areas for consultation are:
· Knowledge through education
· Volunteer participation
· Emergency Management planning
· Business and organisational resilience
· Strong partnerships
· Response capability and capacity
· Information and communications technologies
· Build Back better
· A safe city
· Research
· Building resilient communities
8. Like the rest
of the populace, all aspects of life for Pacific peoples are affected in an
emergency. However, we recognise that we need to consider appropriate forms of
personal and community preparedness and public education, immediate emergency
response capability and long-term recovery planning for Pacific communities
before, during and after an emergency in Auckland
9. It is noted
that for Pacific communities, there may be communication barriers during an
emergency if English is not a first language, or the primary language of
communication. Receiving or accessing information may also be difficult for
some people if they have limited access to media such as radio, television, or
the internet.
10. The panel
highlighted the importance of using Pacific Island media to communicate
messages as Pacific peoples were more likely to access media in their own
language. In terms of planning at a household and neighbourhood level, the
panel referenced the high number of Pacific peoples in rental accommodation as
being a challenge to preparedness. It suggested that planning should be
transferable to new homes and areas.
11. It was also
suggested that there be an annual measure around knowledge of CDEM.
12. Public
consultation timelines on the draft Group Plan is from 15 February to 18 April
2016 with significant consultation as part of the Have your Say annual plan
events. The final Group Plan is due to be formally adopted by the CDEM
Committee in August 2016.
Consideration
Local
Board views and implications
13. Local board
portfolio holders have been briefed on issues relevant to the draft Group Plan
and, on their recommendation, workshops were held with 20 of the local boards
in October 2015. The results of these workshops helped formulate relevant
sections of the draft Group Plan.
14. Local board views
on the draft Group Plan will be sought in February and March 2016 through a
report on their business meeting agendas. Subject to consultation, the Group
Plan indicates a wider role for local boards in emergency management.
Māori
impact statement
15. Māori will
have the opportunity to submit on the draft Group Plan during the statutory
consultation phase.
16. In addition, the
CDEM department are developing a Māori Responsiveness Plan to support a
more proactive approach to engaging iwi and mataawaka in emergency management
planning.
Implementation
17. The draft Group
Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is
also provided to the Ministry of Civil Defence and Emergency Management for
review.
Attachments
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No.
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Title
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Page
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aView
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Draft Auckland Civil Defence and Emergency Management
Group Plan
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21
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bView
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Development of draft Group Plan process
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85
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Signatories
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Authors
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Janice Miller – Manager: Logistics
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Authorisers
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John Dragicevich - Director Civil Defence and
Emergency Management
Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
24 February
2016
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Pacific Peoples
Advisory Panel
24 February
2016
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Pacific Peoples Advisory
Panel
24 February
2016
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Communications and Media Support
File No.: CP2016/00124
Purpose
1. To introduce Mike George as the
new communications and media support for the Pacific Peoples Advisory Panel.
Executive
Summary
2. Mike George, Auckland Council
Senior Communications Advisor, currently supports several of the other
demographic advisory panels and would like to offer support to the Pacific People’s
panel also. Mike will introduce himself and take questions from the panel
members.
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Recommendation
That the Pacific Peoples
Advisory Panel:
a) receive the introduction from
Mike George, Auckland Council Communications Advisor, and accept communications
and media support for the Pacific People’s Advisory Panel.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Ashleigh Pihema - Democracy Advisor
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Authorisers
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Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
24 February
2016
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Pacific Peoples Advisory Panel: work programme update
File No.: CP2016/01400
Purpose
1. To note updates on the Pacific
Peoples Advisory Panel’s work programme and how the panel’s advice has been
used.
Executive
summary
2. This report provides an overview
of the panel’s work programme and an updated status of panel members’ advice
and input including bylaws on set netting and crab fishing, Arts and Culture
Strategic Action Plan, and Community Facilities Network Plan.
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Recommendation
That the Pacific Peoples
Advisory Panel:
a) note the Pacific Peoples
Advisory Panel’s updated work programme for February 2016.
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Comments
3. This report provides an update
on the panel’s work programme and advice provided.
4. Following
panel’s advice on nuisance issues and public safety associated with set netting
and crab fishing at Omaha Beach in September 2015, the Regional Strategy and
Policy Committee agreed that proactive monitoring over the summer period and
targeted education was the most appropriate solution rather than imposing any
bylaws.
5. The Pacific Peoples Advisory Panel noted the Arts and Culture
Strategic Action Plan in November 2015 (Resolution PAC/2015/70). This plan is a strategy to deliver on the Auckland Plan strategic direction to
integrate arts and culture into our everyday lives. On 8 October 2015 the
Regional Strategy and Policy Committee signed off the plan and recommended the
report on the plan to be sent to all local boards (REG/2015/79).
6. A
council officer presented the Community Facilities Network Plan to the Pacific
Peoples Advisory Panel in September 2014. The scope of the network plan
includes arts and culture facilities, community centres, libraries, pools and
leisure centres and venues for hire (community and rural halls). Actions with funding in the first five years of the Long-term Plan
2015-2025 will be progressed first, along with network priority actions in
spatial priority areas and actions with opportunities for optimisation. The
action plan will be updated annually to reflect progress and re-evaluate
priorities where necessary. Local boards will be involved in the delivery of
these actions. Regional Strategy and Policy Committee approved
the Community Facilities Network Plan, noting the action plan will be updated
annually as part of ongoing implementation.
Attachments
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No.
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Title
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Page
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aView
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Pacific Peoples Advisory Panel Schedule of Feedback
and Advice_February 2016
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91
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bView
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Pacific Peoples Advisory Panel's work programme
February 2016
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93
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Signatories
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Authors
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Austin Kim - Principal Advisor Panels
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Authorisers
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Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific Peoples
Advisory Panel
24 February
2016
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Pacific Peoples
Advisory Panel
24 February
2016
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Pacific
Peoples Advisory Panel
24 February
2016
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