|
Puketāpapa
Local Board
25 February
2016
|
|
1 Welcome
Chairperson,
Julie Fairey, delivered the welcome message.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
Peter Barrett passed away on the 24 January 2016. He was a Justice
of the Peace for services to the community for many years and was with Citizen
Advice, Mt Roskill for 16 years.
7 Petitions
|
7.1
|
Petition - Richardson Road/White Swan Road (Mt Roskill)
intersection
|
|
|
Ken Lee-Jones, Road
Development Manager Central Auckland Transport and Lorna Stewart, Elected
Member Relationship Manager for Auckland Transport were in attendance to
speak to this item.
|
|
|
David Dark seeks the Board’s
assistance with changes to the Richardson Road/White Swan Road intersection
by Auckland Transport.
|
|
|
Resolution number PKTPP/2016/3
MOVED
by Chairperson JM Fairey, seconded by Member DA Holm:
That the Puketāpapa
Local Board receive
the petition presented by David Dark regarding his changes to the Richardson
Road/White Swan Road intersection.
CARRIED
|
|
|
A copy of the documents tabled at the
meeting has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
|
|
|
Attachments
a Letter dated 28/1/2016 from
Auckland Transport to David Dark
b Auckland Transport Richardson
White Swan Parking revised proposal
|
8 Deputations
There were no
deputations.
9 Public Forum
|
9.1
|
Public
Forum - Bhartiya Samaj Charitable Trust
|
|
|
Jeet Schdev, Chairman of the Bhartiya Samaj Charitable
Trust, was in attendance to present to the Board about the group’s activities
in a community lease facility.
|
|
|
Resolution number PKTPP/2016/4
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:
That the Puketāpapa
Local Board thank Jeet Suchdev, on behalf of the Bhartiya Samaj Charitable
Trust, for his attendance and verbal presentation on the Trust’s activities.
CARRIED
|
|
9.2
|
Public
Forum - Auckland VHF Group Inc
|
|
|
Dave Dingley, president of the Auckland VHF Group
Incorporated, was in attendance to present to the Board about the group’s
activities in a community lease facility.
|
|
|
Resolution number PKTPP/2016/5
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:
That the Puketāpapa
Local Board thank Dave Dingley, president of the Auckland VHF Group
Incorporated, for his attendance and verbal presentation on the Club’s
activities.
CARRIED
|
Member MP Wood left the
meeting at 7.01 pm.
Member MP Wood returned to
the meeting at 7.09 pm.
|
9.3
|
Public Forum - NZ Kannada Koota Incorporated
|
|
|
Prakash
Biradar, general secretary of the NZ Kannada Koota Incorporated, was in
attendance to present to the Board about the group’s activities in a
community lease facility.
|
|
|
Resolution
number PKTPP/2016/6
MOVED
by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:
That the Puketāpapa
Local Board thank Prakash Biradar, general secretary of the
NZ Kannada Koota Incorporated, for his attendance and verbal presentation
on the Club’s activities.
CARRIED
|
|
9.4
|
Public Forum - Auckland City Brass Inc.
|
|
|
Tane McLeay, chair
of the Auckland City Brass Inc, was in attendance to present to the Board
about the group’s activities in a community lease facility.
|
|
|
Resolution
number PKTPP/2016/7
MOVED
by Member MP Wood, seconded by Chairperson JM Fairey:
That the Puketāpapa
Local Board thank Tane McLeay, Auckland City Brass Inc, for
his attendance and verbal presentation on the group’s activities.
CARRIED
|
The meeting adjourned at 7.32pm
and reconvened at 7.34pm.
|
9.5
|
Public Forum - Seacliffe Road Neighbourhood Association
|
|
|
Rosemary
Currie, Seacliffe Road Neighbourhood Association co-ordinator, was in
attendance to present to the Board about the issues at Taumanu Reserve and
gate closing problems.
|
|
|
Resolution
number PKTPP/2016/8
MOVED
by Member MP Wood, seconded by Member DA Holm:
That the Puketāpapa Local Board
thank Rosemary Currie, Seacliffe Road Neighbourhood
Association co-ordinator, for her attendance and verbal
presentation regarding the issues of noise, anti-social behaviour and gate
closing problems at Taumanu Reserve.
CARRIED
|
|
9.6
|
Public Forum - Puketāpapa
Active Transport Haven
|
|
|
Puketāpapa
Active Transport Haven (PATH) is the culmination of
the many years of work that has seen the creation of the Puketāpapa Greenways Network. The goal of
setting up a network of paths is not to put concrete in the ground, but to
improve the wellbeing of Puketāpapa residents through them using the network actively to get around.
The proposal
for the Campaign has three parts involving the existing programmes of a wide
number of stakeholders who will include the Auckland District Health Board,
local health professionals, local schools, Auckland Transport Travelwise, the
Roskill Youth Zone, PATH, Earth Action Trust, Refugees A Survivors and of
course the Puketāpapa Local Board.
Richard
Barter on behalf of the Puketāpapa Active Transport Haven was in
attendance to seek the Board’s support for a place to locate two 20’
containers to run the Roskill Bike Kitchen out of. The Roskill Bike Kitchen
will restore dead bikes for the use of residents at the same time training up
youth in the area in bicycle maintenance skills.
|
|
|
Resolution
number PKTPP/2016/9
MOVED
by Member DA Holm, seconded by Member MP Wood:
That the Puketāpapa Local Board
thank Richard Barter, on
behalf of the Puketāpapa Active Transport Haven,
for his attendance and presentation on the proposed Roskill
Bike Kitchen project.
CARRIED
|
|
|
A copy of the documents tabled at the meeting has been placed on the official minutes and
is available on the Auckland Council website as a minute attachment.
|
|
|
Attachments
a Active Puketapapa: Outcomes
Framework
b Roskill Bike Kitchen Proposed
Container Sites
c Mackie Research Proposal: Active
Puketapapa baseline data collection
d Active Puketapapa: Outcomes
Framework for period April 2016-March 2018
|
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
|
12
|
Albert-Eden-Roskill Governing Body Members Update
|
|
|
Governing Body Members were unable to attend.
|
|
13
|
Chairperson's Report, February 2016
|
|
|
Resolution number PKTPP/2016/10
MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ
Doig:
That the Puketāpapa Local Board:
a)
receive the Chair’s Report for February
2016.
b)
initiate the establishment of a Mt
Roskill Borough Council Building Project Group including board members and
Council officers, and a representative from the community advisory group, to
progress this project.
c)
redirect the 2015/16 Locally Driven
Initiatives Opex budget for town centre planning, currently tagged for
Stoddard Road, to the Three Kings town centre for the purpose of further development of the Three Kings Plan concepts with particular
emphasis on the outcomes for the town centre including:
i)
the potential for housing
intensification in the Three Kings area and the subsequent housing yield
ii)
appropriate layout of street blocks and
building areas
iii)
open space and connections to
surrounding neighbourhoods including enhancement of landscape around Te Tatua
a Riukiuta.
d)
write to local MPs to raise issues of
increased homelessness in Mt Roskill, a lack of emergency accommodation, and
issues with central government agencies incorrectly referring those in crisis
need of emergency housing to the Mt Roskill Citizens Advice Bureau.
CARRIED
|
Secretarial Note: Item 14 was taken after Item 18.
|
14
|
Board Member Reports, February 2016
|
|
|
|
|
14.1
|
Board Report - Harry Doig
|
|
|
Resolution number PKTPP/2016/12
MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM
Fairey:
That the
Puketāpapa Local Board:
a)
receive the report
b)
confirm the
amalgamation of Locally Driven Initiatives (LDI) lines: Sustainable
Initiatives ($8,000) and Warrant of Fitness rental housing and Healthy Homes
Project ($12,000) totalling $20,000 into one LDI line Healthy Home Project
c)
allocate (if
required) $500 from the Local Community Services Response Fund budget line to
support the Seaweek lecture “Marine Conservation Futures and the legacy of
Bill Ballantine”.
CARRIED
|
|
14.3
|
Board Report - Michael Wood
|
|
|
Resolution number PKTPP/2016/14
MOVED by Member MP Wood, seconded by Chairperson JM Fairey:
That the
Puketāpapa Local Board:
a) receive
the report
Park
gate opening concerns
b) express its deep concern about the ongoing failure of
First Security to open and close park gates in Puketāpapa as they are contracted to do.
c) note the accounts provided by local
residents and groups detailing these ongoing failures, in particular, the
sustained problems experiences at Keith Hay Park and Taumanu Reserve (refer
attached letter from Rosemary Currie).
d) note that First Security is a Council
contractor which is paid by Council to deliver a service, and raises serious
concerns about the fact that ratepayers are paying for a service that is
regularly not delivered.
e) note that ongoing complaints about this
service failure have been raised over at least five years by residents,
groups, and the Local Board, but that sustained improvement in the service
never occurs.
f) request that the Tenders and Procurement
Committee initiates a formal investigation into security failures, reviews
First Security’s performance, and considers all appropriate actions that may
be taken up to and including removal of the contract.
g) request officers circulate the resolutions
to other Local Boards for their respective information.
Small Park Improvement Fund
h) That in light of resolutions under Item 17 to only
proceed in the 2015/16 financial year with the northern portion of the Keith
Hay Park (KHP) lighting project, that the Board confirms that the $15,000
previously applied from the Small Parks Improvement fund to support
re-alignment of the KHP path in the southern portion of the park, will need
to be applied to an alternative small park improvement and
i) noting information recently received from the Local
Board Parks Advisor (attached) confirming that the Niue War Memorial project
requires an additional $12,500 over and above the budgeted amount, the Board
agrees to apply $12,500 of the $15,000 savings to enable the Niue War
Memorial works.
j) note that the remaining $2,500 will remain in the
Small Parks Improvement budget line for application to other relevant
projects before the end of the financial year.
CARRIED
|
|
|
A copy of the documents tabled at the meeting has been placed on the official minutes and
is available on the Auckland Council website as a minute attachment.
|
|
|
Attachments
a Michael
Wood report from 10 December 2015 to 24 February 2016 and attached Letter
dated 17/2/16 from Rosemary Currie, Seacliffe Rd Neighbourhood Support
co-ordinator
b Niue
Memorial project revised costings February 2016
c Letter
from S Clarke, Centre Manger, Cameron Pool & Leisure Centre regarding
gate issue
|
|
14.4
|
Board Report - Ella Kumar
|
|
|
Resolution number PKTPP/2016/15
MOVED by Member E Kumar, seconded by Chairperson JM Fairey:
That the
Puketāpapa Local Board receive the report.
CARRIED
|
|
|
A copy of the documents tabled at the
meeting has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
|
|
|
Attachments
a Ella
Kumar report from 9 December 2015 to 22 February 2016
b Puketāpapa
Local Events Calendar for March 2016
|
Secretarial Item: Item 15 was taken after Item 20 (9.60pm)
|
15
|
Puketāpapa Strategic Relationships Grant 2015/16 - pilot
project
|
|
|
Mary Hay,
Local Board Advisor - Puketapapa, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/17
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:
That the Puketāpapa
Local Board:
a) allocate the $70,000 from
the ‘multi board grant’ Locally Driven Initiatives
budget line for a 2015/16 Strategic Relationships Grant pilot
project.
b) adopt the Terms of Reference
(Attachment A) for the 2015/16 Strategic Relationships Grant pilot project.
CARRIED
|
|
|
A copy of the documents tabled at the
meeting has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
|
|
|
Attachments
a Updated Terms of Reference for
the 2015/16 Strategic Relationship Grant pilot project
|
|
16
|
Proposed change of dates for the Puketāpapa Local Grants
Programme 2015/16
|
|
|
Resolution number PKTPP/2016/18
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:
That the Puketāpapa
Local Board:
a) approve the revised opening
date of 26 March 2016 and closing date of 20 April 2016, with projects to
occur from July 2016 onwards for the Puketāpapa
Round Two Local Grants.
b) approve the revised opening
date of 4 March 2016 and closing date of 1 April 2016, for projects to occur
from May 2016 onwards for the Puketāpapa
Round Four Quick Response Grants.
c) approve
the revised opening date of 25 March 2016 and closing date of 20 April 2016,
for projects to occur from June 2016 onwards for the Puketāpapa
Round Five Quick Response Grants.
CARRIED
|
Secretarial Note: Item 17 was taken after Item 13.
|
17
|
Auckland Transport Report for February 2016
|
|
|
Lorna Stewart, Elected Member Relationship Manager for
Auckland Transport, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/19
MOVED
by Member DA Holm, seconded by Member MP Wood:
That the Puketāpapa
Local Board:
a) receive the
Auckland Transport Report for February 2016.
b) note the
feedback from the 2016 consultation on the Sandringham Road cycleway and
selects Option 4, as its preferred option.
c) request
Auckland Transport to move forward to detailed design, a firm estimate of
costs and construction (provided the firm estimate of costs is no more than
5% above the $752,723 estimate) on the Sandringham Road cycleway with funding
being allocated from the following:
i) Unallocated
2015/16 funds $238,606
ii) 2016/17
allocation $379,117
iii) Deferral
of southern section of Keith Hay Park Lighting $105,000
iv) Deferral
of the Keith Hay Carpark Realignment Design $ 30,000
Total
$752,723
d) request
Auckland Transport to install the lighting to the northern section only of
Keith Hay Park.
e) note that
consultation on the Duncumb and Duke Streets projects has been conducted and
requests Auckland Transport to move to construction on the Duncumb Street
cycle project, keeping within the project estimate.
f) allocate
a maximum of $5,000 to for delivery of a seat on the SH20 cycleway in Keith
Hay Park on either site A or B, whichever is most suitable after discussions
with the transport portfolio holder.
g) request
Auckland Transport to carry out a consultation with residents of Cape Horn
Road to determine the level of support for the removal of 3 to 4 parks on the
eastern side of the road (outside No.4) to remove the bottleneck caused by
parking on both sides of the road and report back to our April business
meeting.
h) thank Lorna
Stewart, Elected Member Relationship Manager
for Auckland Transport, for her attendance.
CARRIED
|
|
|
A copy of the documents tabled at the meeting has been placed on the official minutes and
is available on the Auckland Council website as a minute attachment.
|
|
|
Attachments
a Fearon Park & Harold Long
Reserve developed design diagram
b Sandringham Rd cycle link key
stakeholders summary graph
|
|
18
|
Auckland Transport Quarterly Update to Local Boards
For the quarter 1 October to 31 December 2015
|
|
|
Lorna Stewart, Elected Member Relationship Manager for
Auckland Transport, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/21
MOVED
by Member DA Holm, seconded by Member E Kumar:
That the Puketāpapa
Local Board:
a) receive the
Auckland Transport Quarterly report for the quarter, 1
October to 31 December 2015.
b) thank Lorna Stewart, Elected Member Relationship Manager for Auckland Transport, for
her attendance.
CARRIED
|
The order of
business resumed at Item 14: Returned to order of
business Item 14 (8.36pm)
|
19
|
Draft Regional Pest Management Plan Review
|
|
|
Jill Pierce, Senior Local Board Advisor - Puketapapa, will be in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/22
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:
That the Puketāpapa
Local Board:
a) note
the October 2015 Regional Strategy and Policy Committee report and
attachments titled Regional Pest Management Plan Review – approval of discussion
document
b) delegate
to Members Harry Doig and Michael Wood to provide feedback at this time on
pest management issues impacting the Puketāpapa Local Board area.
c) note that there will be a period of formal public consultation
with a hearing late 2016 to inform the final draft Regional Pest
Management Plan.
CARRIED
|
Secretarial Note: Item 20 was taken after Item 14.4 (8.56pm)
|
20
|
2015/16 Lease Workplan – Expedited Renewal Process and Review of
Ongoing Lease Management
|
|
|
Ron Johnson,
Lease Advisor, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/23
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:
That the Puketāpapa Local Board:
a) receive
the 2015/16 Lease Workplan – expedited renewal process and review on-going
lease management report.
b) approve the renewal of the
leases on the current terms and conditions except the renewal provisions to
the groups as shown below and as further detailed on Schedule A attached to
this report. Those groups being;
i) Auckland City Brass Inc., Graham Breed Drive, Three Kings Reserve
– renewal for 2 periods of 5 years from 1/11/2011, $250.00 per annum
ii) Fairholme Tennis Club Inc., 6-8 Fairholme Avenue, Mt Roskill –
renewal for 1 period of 5 years from /3/2015, $500.00 per annum
iii) New
Zealand Kannada Koota Inc.,1011 Mt Eden Road – renewal for 1 period of 5
years from 1/4/2015, $500.00 per annum
iv) The Scout Association of NZ - Western Bays Sea Scout Group 16-18
Griffen Park Rd, Griffen Park – renewal for 2 periods of 5 years from
1/7/2011, $250.00 per annum
v) Eden
Roskill District Cricket Club, 13 Noton Road, Mt Roskill - renewal for 1 period
of 5 years from 24/9/2014, $250.00 per annum.
c) note that
community outcome plans are not required as part of these renewals.
d) thank Ron
Johnson, Lease Advisor, for his attendance.
CARRIED
|
The order of
business resumed at Item 15: Puketapapa Strategic Relationships Grant 2015/16
pilot project.
|
22
|
Puketāpapa Local Board Events Policy Framework
|
|
|
Jill Pierce, Senior Local Board Advisor – Puketapapa, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/25
MOVED
by Member E Kumar, seconded by Chairperson JM Fairey:
That the Puketāpapa
Local Board :
a)
adopt the local events policy framework (Attachment B) as the
guiding document for future local event planning and funding allocation.
b)
thank Jill Pierce for her hard work on this policy framework
and her attendance.
CARRIED
|
|
|
Attachments
a APPENDIX A of the
Puketāpapa Local Board Events Policy
|
|
23
|
Better Urban Planning Issues Paper and Resource Legislation
Amendment Bill
|
|
|
Jill Pierce, Senior Local Board Advisor – Puketapapa, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/26
MOVED
by Member DA Holm, seconded by Member MP Wood:
That the Puketāpapa
Local Board delegate to the Chair Julie Fairey, deputy chair Harry
Doig and planning portfolio holder Nigel Turnbull to finalise the Board’s
feedback no later than 8 March 2016.
CARRIED
|
|
24
|
Submission to the New Marine Protected Areas Act: Consultation
Document
|
|
|
Jill Pierce, Senior Local Board Advisor – Puketapapa, was in attendance to speak to this item.
|
|
|
Resolution number PKTPP/2016/27
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:
That the Puketāpapa Local Board delegate
to Member Holm to provide feedback on the New Marine Protected Areas Act:
Consultation Document for inclusion in Auckland Council’s submission.
CARRIED
|
28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
|
29 Procedural
motion to exclude the public
|
|
Resolution
number PKTPP/2016/31
MOVED by Chairperson JM Fairey, seconded by Deputy
Chairperson HAJ Doig:
That the
Puketāpapa Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official Information
and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C Special
Housing Area: Tranche 10
|
Reason for passing
this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released..
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released..
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
|
9.40 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.14 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C
|
Special Housing Area: Tranche 10
|
|
|
That the Puketāpapa
Local Board:
e) maintain the public
excluded status of the report and attachments until the reasons
for confidentiality no longer exist.
|
10.15 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Puketāpapa Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
