I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 17 February 2016

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

11 February 2016

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

17 February 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Councillors' Update                                                                                                       7

13        Consideration of New Community Leases – Council Owned Buildings - 294 Great South Road and 59R Wood Street, Papakura                                                                        9

14        Drury Sports Complex and Karaka Reserve, Drury – Proposed Potable Water Supply Pipeline Construction.                                                                                                23

15        Papakura Quick Response, Round Two, 2015/2016 - Deferred applications and change of opening and closing dates for the grants programme.                                          31

16        Auckland Transport Update - February 2016                                                           41

17        Auckland Transport Quarterly Update to Local Boards                                         47

18        Formal Park Naming - 189R Hingaia Road, Hingaia                                                71

19        Divestment Recommendation Report                                                                       73

20        Draft Local Government Election Year Policy for Elected Members                    83

21        Proposal to Develop a Papakura Greenways Plan                                                  95

22        Allocation of Heritage Projects Budget 2015/2016                                                  99

23        Governance Forward Work Calendar                                                                     103

24        Funding Requests                                                                                                     107

25        Papakura Local Board Achievements Register 2013-2016 Electoral Term        109

26        For Information: Reports referred to the Papakura Local Board                        119

27        Papakura Local Board Workshop Notes                                                                121  

28        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

29        Procedural Motion to Exclude the Public                                                               125

C1       Special Housing Areas: Tranche 10                                                                        125  

 


1          Welcome

 

Board Member will lead the meeting in prayer.

 

2          Apologies

 

An apology from Member S Britnell has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 9 December 2015,  as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

17 February 2016

 

 

Councillors' Update

 

File No.: CP2016/01193

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and Bill Cashmore to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Consideration of New Community Leases – Council Owned Buildings - 294 Great South Road and 59R Wood Street, Papakura

 

File No.: CP2015/26889

 

  

 

 

Purpose

1.       To seek Papakura Local Board direction regarding the establishment of new community leases at Elizabeth Campbell Centre, 294 Great South Road and the Old Courthouse, 59R Wood Street, Papakura.

Executive Summary

2.       This report and attachments includes details of groups within the Papakura area with expired leases where the group owns the building.  Staff recommend that new leases be approved for these groups under the terms and conditions specified in the recommendations.

3.       Papakura Toy Library Incorporated (the Library) has held a lease for the Elizabeth Campbell Hall since January 2006 (site plan Attachment A).  The Library is affiliated to the Toy Library Federation of New Zealand.

4.       The Library’s lease for the building expires on 31 December 2015 and it has applied for a new lease. Should a new community lease be granted to Papakura Toy Library Incorporated the recommended term is for five years with one five year right of renewal.  A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval (Attachment B).

5.       SeniorNet Papakura Incorporated (the Group) has held a lease for the premises at 59R Wood Street, Papakura since 1 October 2010 (site plan Attachment C).  The Group teaches older people technology and computer skills.

6.       The Group’s lease for the property at 59R Wood Street expired on 30 September 2015 and they have applied for a new lease.  Should a new community lease be granted to SeniorNet Papakura Incorporated the recommended term is for five years with one five year right of renewal.  A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval (Attachment D).

7.       As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, one of the ways this can be achieved is an expression of interest (EoI) process requesting applications from interested groups. This allows for a publicly contestable process and the opportunity to gauge interest and assess best use.

8.       The Papakura Local Board may choose to grant new community leases to Papakura Toy Library Incorporated and SeniorNet Papakura Incorporated or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

 

Recommendation/s

That the Papakura Local Board:

a)      Approves a new community lease to Papakura Toy Library Incorporated for the Elizabeth Campbell Centre, 294 Great South Road, Papakura subject to the following conditions:

i)          Term – 5 years commencing 1 December 2015 with one 5-year right of renewal;

ii)         Rent - $1.00 (+GST) per annum, if requested;

iii)         An annual subsidised maintenance fee of $25.00 per square metre, per annum;

iv)        A Community Outcomes Plan, as approved, attached to the lease document;

v)         All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

vi)        Advertising will be required in terms of Section 73 (4) of the Reserves Act 1977 and local iwi consultation will be required in terms of Section 4 of the Conservation Act 1987.

b)      Approves a new community lease to SeniorNet Papakura Incorporated for the 59R Wood Street, Papakura, subject to the following conditions:

i)          Term – 5 years commencing 1 December 2015 with one 5-year right of renewal;

ii)         Rent - $1.00 (+GST) per annum, if requested;

iii)         An annual subsidised maintenance fee of $500.00 per annum;

iv)        A Community Outcomes Plan, as approved, attached to the lease document;

v)         All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

 

 

Comments

9.       Papakura Toy Library has been incorporated since 7 October 1996 and has held a lease for the Council owned Elizabeth Campbell Centre since 1 January 2006.  The group shares part of the property at 294 Great South Road, Papakura which Allotment 49 is currently held by the Crown through DoC as an unclassified recreation reserve subject to the Reserves Act 1977 and vested in the Auckland Council, in trust, for recreation purposes. 

10.     Any lease to be issued by the council to the Papakura Toy Library will need to be granted pursuant to Section 73 (3) of the Reserves Act because the toy library is a local purpose activity and Allotment 49 is currently held as an unclassified recreation reserve.  Advertising will be required in terms of Section 73 (4) of the Reserves Act and local iwi consultation will be required in terms of Section 4 of the Conservation Act 1987.

11.     A total of 110 families pay an annual subscription to use the library, which is staffed by volunteers three mornings per week (Tuesday, Thursday and Saturday).  Grandparents who look after children during school holidays can pay a $20 fee to access the library’s toys and parents of children with special needs pay only half of the usual membership fee.  Papakura Parents Centre also uses part of the space for antenatal and other parenting classes.

12.     The current lease for the premises expires on 31 December 2015.  Should a new community lease be granted to Papakura Toy Library for part of the Elizabeth Campbell Centre at 2 Chapel Street, Papakura it is recommended this be for five years commencing 1 December 2015 with one five year right of renewal.

13.     The rent recommended would be $1.00 (+ GST) per annum, if requested, with an annual subsidised maintenance fee of $25.00 per square metre, per annum for shared occupation of a Council owned building. The tenant would be responsible for some maintenance that would be set out in a schedule attached to the lease and for utilities. A Community Outcomes Plan is attached to the lease, subject to Local Board approval.

14.     SeniorNet Papakura has been incorporated since 17 March 1999 and has been based at the property (aka the Old Courthouse) since 2001.  The group leases part of the Council owned property at 59R Wood Street, Papakura which is held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

15.     The Group teaches computer skills to older adults in an enjoyable and friendly way, giving members the opportunity to learn skills that will enable them to contribute their knowledge and wisdom to society, to communicate and make new friends through online communication.  All new technology is taught – smart-phones, iPads, digital photography, photo restoration, use of Apple Macs, MS Office suite, social networking, computers and genealogy, internet banking, use of the internet, email, etc.  They also conduct research on the use of technology by older adults.  They currently have just over 300 members.  Classes operate daily Monday to Friday, mornings and afternoons, with 19 computers and four printers available for use.

16.     The Group is currently in discussion with Papakura High School over a proposal to form a partnership whereby some students pass their knowledge of smartphones, social networking and other technology onto SeniorNet members.

17.     The Foundation’s lease for the building expired on 30 September 2015. Should a new community lease be granted to SeniorNet Papakura Incorporated for the Council owned Old Courthouse at 59R Wood Street, Papakura it is recommended this be for five years commencing 1 October 2015 with one five year right of renewal. The group has been holding over on the terms and conditions of their old lease until a new lease can take effect.

18.     The rent recommended would be 1.00 (+ GST) per annum, if requested, with an annual subsidised maintenance fee of $500.00 per annum. This is the standard fee recommended for groups with sole use of a Council owned building. The foundation would be responsible for some maintenance that would be set out in a schedule attached to the lease and for the payment of utilities. A Community Outcomes Plan will be attached to the lease, subject to Local Board approval, and reported upon annually.

19.     As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, an expression of interest process, requesting applications from interested groups, allows for a publicly contestable process and the opportunity for achieving delivery of outcomes.

20.     The Papakura Local Board may choose to grant new community leases to Papakura Toy Library and SeniorNet Papakura Incorporated; or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

21.     Should an expression of interest process be desired an advertisement would be run calling for applications from groups with an active recreation focus to suit the classification and zoning of the land. Applications would be assessed and reported to the board for a decision to be made as to the successful applicant. Applications by Papakura Toy Library Incorporated and SeniorNet Papakura Incorporated for the respective buildings would be reviewed in this process alongside other applicants.

Consideration

Local Board views and implications

22.     The recommendations within this report fall within the local board’s allocated authority relating to the local, recreation, sports and community facilities.

23.     Council staff have sought input from relevant council departments.  No issues have been identified for either organisation.

Māori impact statement

24.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities.  They create local benefits for many communities, including Maori.  There are no adverse effects upon Maori.  Maori within the community are benefactors to the activities and facilities provided by these two groups.

Implementation

25.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

26.     All costs involved in the preparation of lease documents are borne by Auckland Council.  All costs associated with the advertisement of vacancies and opportunities as a result of expired leases of Council owned buildings are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Attachment A - Papakura Toy Library 294 Great South Road, Papakura-Site Plan

13

bView

Attachment B - Community Outcomes Plan-Papakura Toy Library

15

cView

Attachment C - SeniorNet Papakura, 57R Wood Street, Papakura-Site Plan

17

dView

Attachment D - Community Outcomes Plan, SeniorNet Papakura

19

eView

Attachment E - Benefits and Challenges of Incumbent - EoI Process

21

     

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 

Drury Sports Complex and Karaka Reserve, Drury – Proposed Potable Water Supply Pipeline Construction.

 

File No.: CP2015/26968

 

  

 

 

Purpose

1.       To seek landowner approval to construct a new water supply pipeline through Drury Sports Complex (20R Victoria Street) and Karaka Reserve (10R Karaka Road) in Drury

Executive Summary

2.       An application has been received to construct a potable water pipeline from the main Watercare Services pump station located at 103 Flanagan Road, Drury. The line will service the Bremner Road and Hingaia Special Housing Areas.   Attachment A shows the proposed route of the pipeline through the Drury Sports Complex and Karaka Reserves. 

3.       The pipe is proposed to be trenched through both reserves.  The works through Drury Sports Complex will be undertaken along the southern boundary and will not affect the number one playing field and associated irrigation and lighting infrastructure.  Attachment B includes photos of the proposed route through Drury Sports Complex.

4.       Only temporary effects to Karaka Reserve and Drury Sports Complex are anticipated from the construction works, and the pipeline will not impact future use of either reserve.  It is recommended that detailed design of the exact route and manhole locations, and conditions to control construction effects and reinstatement, be delegated to the Manager of Parks (South).

5.       The pipeline would be constructed by the developers of the BRSHA and vest in Watercare on completion.  It would be protected by registered easements over park land in line with council’s standard operating procedure with Watercare.

 

Recommendation/s

That the Papakura Local Board:

a)   Endorse the granting of an easement over part of Drury Sports Complex (Allot 390 PSH OF Opaheke) and Karaka Reserve (Part Allot 34 Sec VI DP 35 Section 1 & Areas A & B shown on SO 65144 Blk VIII Drury SD), for a water supply pipeline as shown on the plan titled Bremner Road Development Proposed Watermain Route, reference P1 Issue:1, prepared by Mott MacDonald and dated 23 November 2015.

b)  Endorse the granting of the easement subject to:

(i)  Detailed design (including plans for the exact location of the line and manholes) to be approved by the Manager of Parks (South) prior to the pipe installation works.

(ii) Conditions to control the construction effects and provide for reinstatement of the reserve lands to be specified by the Manager of Parks South.

 

Proposal

6.       The consultant for the first developer of the BRSHA has applied for landowner approval to construct a pipeline to convey water to the Watercare Services pump station located at 103 Flanagan Road, Drury.  The pipeline will service the Bremner Road and Hingaia Special Housing areas.  The proposed route crosses Drury Sports Complex and Karaka Reserves and so requires approval from the local board as landowner.  Attachment A shows the proposed route of the pipeline through these reserves.

7.       The pipeline will enable residential and commercial developments to proceed south of Bremner Road which are currently restricted by infrastructural limitations. 

Potential Effects and Mitigation

8.       On completion of the pipeline construction there will be no visible above-ground infrastructure remaining on Drury Sports Complex or Karaka Reserve with the exception of manhole lids at key locations. The main potential effects during construction are as follows:

·    Temporary effects on the sports fields users

·    Effects on trees

 

Drury Sports Complex

9.       A total length of 150m is proposed to be constructed through the southern part of Drury Sports Complex. This park contains several sports fields including a premier playing field located immediately adjacent to the proposed pipe works. 

10.     The construction works are constrained by the oak trees along the southern boundary, the irrigation system and the lighting infrastructure associated with this field.  Attachment B shows photos of the proposed route of the line within this reserve.  The final pipe design will be undertaken to ensure the proposed trenching operation does not conflict with these constraints.  A condition of landowner approval would require that the extent of works and access be agreed with Parks staff and barriers put in place to ensure compliance with this requirement. This will also prevent park users from accessing the construction site.

11.     The applicant is currently obtaining several specialist reports including geotechnical, ecological and arboricultural assessments to determine the optimal location for the pipeline.

Karaka Reserve

12.     A length of approximately 100m is proposed to be constructed through the south-western corner of Karaka Reserve using open trenching methodology.  This reserve is subject to a grazing license, and the licensee will need to be consulted and measures implemented to ensure the safety of stock prior to the construction works commencing. This could be managed with conditions of landowner approval. 

Alternative Options

13.     Alternative routes for the pipeline have been investigated.  These options included significant distances of additional piping, the attachment of the pipe to motorway over bridges already in need of structural work, and/or thrusting under the motorway and rail corridors at an angle other than 90° (which the NZTA and Kiwirail don’t condone). These constraints have resulted in the current route being deemed the best option.

Consideration

Local Board views and implications

14.     The Papakura park portfolio holders were advised of the proposal in November.  They were generally supportive of the proposal.  

Māori impact statement

15.     There are no known sites of interest or significance to mana whenua within the vicinity of the proposed pipe construction works.  

16.     Through preliminary discussion with local iwi regarding the BRSHA development, the need for water supply to the area was discussed along with the general infrastructural servicing requirements.  The specific location of the water supply pipe was not specifically discussed.  Three cultural impact assessments have been commissioned from the relevant iwi who have indicated mana whenua over the subject area.  These assessments will be submitted to council shortly with the application for plan variation. 

Implementation

17.     The applicant is currently meeting with Kiwirail and Transit New Zealand to ensure appropriate permissions through the rail and motorway corridors can be undertaken. It is not anticipated that this will impact on the location of the pipeline through Drury Sports Complex, although it may reduce the length of pipeline on Karaka Reserve.

18.     Council’s standard operating procedure with Watercare states that all Watercare infrastructure in council parks shall be protected through easement agreements.  This allows compliance with the Reserves Act procedures under which most parks are held.  Easements are considered a disposal of property rights requiring governing body approval.  If the local board supports the proposal, then approval will be sought from the General Manager, Parks Sport and Recreation on behalf of the governing body as a minor divestment of park land and to meet Reserve Act requirements for an easement.  This would allow an agreement to grant an easement to be made between the developer, the council and Watercare.

 

Attachments

No.

Title

Page

aView

Location Plan

27

bView

Proposed Watermain Route

29

     

Signatories

Authors

Sarah  Hodder - Parks and Open Space Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 

Papakura Quick Response, Round Two, 2015/2016 - Deferred applications and change of opening and closing dates for the grants programme.

 

File No.: CP2016/00174

 

  

Purpose

1.       The purpose of the report is to present further information for two deferred applications from the Papakura quick response round two 2015/2016, from the 18 November 2015 Papakura Local Board business meeting. The local board is required to fund, part-fund or decline these applications. The report is also seeking approval for proposed changes to the opening and closing dates for the Papakura local grant round two and quick response round five 2015/2016.

Executive Summary

 

2.       The Papakura Local Board has set a total budget for local community grants of $123,000 for the 2015/2016 financial year.

3.       A total of $27,978.50 was allocated under local grants round one and quick response round one and two. A balance of $95,021.50 remains in the local community grants budget.

4.       Five applications were presented to the November 2015 Papakura Local Board meeting for round two of the quick response grants, with a total requested of $9,003.00. Two applications were declined, one application was approved and the two deferred applications are requesting a total of $2,933.00.The local board are seeking further information to make a fully informed decision, for the two deferred applications.

5.       Staff  are also proposing changes to the Papakura local grants round two and quick response round five 2015/2016 opening and closing dates. This is to enable the local board to make decisions at the 15 June 2016 business meeting.

 

Recommendation/s

That the Papakura Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Papakura Quick Response Round Two Applications 2015/2016

 

Organisation Name

Focus

Project

Total Requested

Eligible/ineligible

Papakura Business Association

 

Community

 

Towards wages to complete a feasibility study of a BID expansion for Papakura

$1,000.00

 

Eligible

Papakura Pony Club Inc

 

Sport and recreation

 

Towards diesel for the tractor, also insurance and maintenance costs

$1,933.00

 

Eligible

 

Total Requested

 

$2,933.00

 

 

 

b)      Approve the proposed changes to Papakura local grants round two and quick response round five 2015/2016 open and close dates. Decisions are scheduled to be made at the business meeting on 15 June 2016. The following changes are proposed to achieve this deadline:

Grant round

Current dates

Proposed dates

Round opens

Round closes

Round opens

Round closes

Local grants round two

15 April

15 May

1 April

1 May

Quick response round five

1 May

1 June

18 April

15 May

Comments

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Papakura Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

7.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

8.       The Papakura Local Board will operate two local grant rounds and five quick response rounds for this financial year. The first local grant round closed on 11 September 2015. The second quick response round closed on 15 October 2015. Quick Response, Round Three, 2015/2016 is currently open and due to close on 12 February 2016.

9.       For the 2015/2016 financial year, the Papakura Local Board set a total local community budget of $123,000.00 as below:

2015/2016 Annual Budget

Fund Type

Grants paid

Balance

$123,000.00

Local Community Grants

$27,978.50

$95,021.50

 

10.     To date, $27,978.50 has been allocated from the local community grants budget, leaving a balance of $95,021.50 to be allocated for local grant round two and the three remaining quick response grant rounds

11.     Five applications were received for quick response round two with a total requested of $9,003.00. Two applications were declined, one application was approved for $435.00 and two applications were deferred applications, requesting a total of $2,933.00.

12.     At the 18 November 2015 Papakura Local Board resolved:

Table Two Papakura Local Board Round Two Quick response Applications

Organisation

Focus

Project

Total requested

Total granted

Papakura Business Association

Community

Towards costs for a feasibility study

$1,000

Deferred awaiting further information from Auckland Tourism, Events and Economic Development

Papakura Pony Club

Sport and Recreation

To maintain the Opaheke Reserve Pony Club grounds

$1,933.00

Deferred awaiting information from parks.

 

PPK/2015/202-b

13.     Staff have confirmed the majority of Business Improvement District (BID) related grants which have been approved through the contestable grants process are from established BID’s seeking grants for projects such as events and waste minimisation in their area. A feasibility study is also considered a reasonable request.

14.     Auckland Council Parks Unit have confirmed that council staff will be able to mow and weed spray the park. However, as the pony club will likely require a higher level of service for their cross-country tracks, they will need to cover the cost for the mowing and treating of the tracks to meet their requirements. Council parks staff will also continue to work with the club to understand which areas of the park need to be mowed and whether any areas can be left as ‘flower meadows’ to reduce operational costs.

15.     Staff are also proposing changes to Papakura local grants round two and quick response round five 2015/2016 opening and closing dates. This is to enable the local board to make decisions at the 15 June 2016 business meeting. The following changes are proposed to achieve this deadline:

Grant round

Current dates

Proposed dates

Round opens

Round closes

Round opens

Round closes

Local grants round two

15 April

15 May

1 April

1 May

Quick response round five

1 May

1 June

18 April

15 May

Consideration

Local Board views and implications

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

18.     A one-page summary of each application has been supplied to members under separate cover.

Māori impact statement

19.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

20.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

21.     Following the Papakura Local Board allocating funding for deferred round two quick response applications, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

 

 

Attachments

No.

Title

Page

aView

Papakura Local Grants Programme 2015/2016

35

bView

Deferred quick response round two application summaries

39

     

Signatories

Authors

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 




Papakura Local Board

17 February 2016

 

 

 

Papakura Quick Response, Round Two, 2015/16 – Application number: QR1614-205

Application summary and application assessment

Applicant

Papakura Business Association

Physical address

Suite 6/182 Great South Road, Papakura

Legal status

Incorporated Society

Project type

Community

Individual or organisation

Group/organisation

Project summary

Project title

Business Improvement District (BID) expansion feasibility study

Project summary

Would like to employ a part time person to investigate a BID expansion for Papakura

Funding for

To employ a part time person to carry out the tasks required for a feasibility study for an BID expansion for Papakura

Project location

Suite 6/182 Great South Road, Papakura

Project dates:

18/01/2016 - 29/04/2016

Promotion of event

No

Local board acknowledgement

Via our Heart Beat magazine to our BID members of just under 300 businesses in advising them of what we are planning to do regards the BID expansion and acknowledge the Board are assisting us to do this Feasibility Study.

Active participants

1

Audience size

10,000 and over - the business population of the expanded area

Priorities and outcomes

·    Support innovation and social enterprise, help our young people to contribute prosper and thrive, contribute to the economic and cultural attractiveness of Papakura town centre

By looking for an expansion of the BID this will - help develop the economic drive for the township of Papakura and the attractiveness of the Town Centre by having more businesses involved allowing then for more promotion, events and advertising of the town.   More businesses as part of the BID will lead to more innovation and social enterprise for the town and the community and ultimately end up with more opportunities for our young people with jobs and employment opportunities.

Financial information / budget

Expenditure item

Amount

Part Time person for a maximum of  80 hours

$2,000.00

Total expenditure

$2,000.00

Income description

Amount

PBA to fund half of this

$1,000.00

Total income

$1,000.00

Total cost of project

$2,000.00

Project contribution

$1,000.00

Expected income

$0.00

Total amount requested from Papakura Local Board

$1,000.00

 


 

Papakura Quick Response, Round Two, 2015/16 – Application number: QR1614-207

Application summary and application assessment

Applicant

Papakura Pony Club Inc

Physical address

165 Opaheke Road, RD2,Papakura

Legal status

Incorporated Society

Project type

Sport and recreation

Individual or organisation

Group/organisation

Project summary

Project title

Ground maintenance of Opaheke Reserve Pony Club grounds

Project summary

Opaheke Pony Club grounds were an abandoned maize crop when we took over three years ago. Our tractor and flail mower make a good job and have improved the quality of the grounds over this time. The equipment is expensive to maintain and we need funding to continue this.

Funding for

We need funding for diesel for the tractor and maintenance costs (oil etc) for both the tractor and flail mower.  We also need to insure the tractor for third party fire and theft.  We have estimated these costs as per the attached summary.

Project location

165 Opaheke Road, Papakura

Project dates:

19/10/2015 - 30/04/2016

Promotion of event

No

Local board acknowledgement

We will place logo on our website and as club sponsor on our materials.  We will invite local board members to our event.

Active participants

50

Audience size

50 regular and 100-150 per event

Priorities and outcomes

·    Help our young people to contribute prosper and thrive, improve the wellbeing of the Papakura community, promote Papakura as a destination for sporting competitions and events

Our project is to fund operating costs of our tractor and mower to keep the grounds in a rideable condition. By maintaining the Opaheke Reserve Pony Club grounds we are able to attract equestrian events to be held (both pony club and other organisations such as the Arabian Horse Club, carriage riding etc.) and other sporting events (e.g. NZ Tractor Pull event in Nov 2015).

Financial information / budget

Expenditure item

Amount

Diesel cost $1.35/lt

$2035.00

Oil, Grease and Spanners

$476.00

Other

$922.00

Total expenditure

$0.00

Income description

Amount

Event income (net of costs)

$1000.00

Total income

$1000.00

Total cost of project

$3433.00

Project contribution

$500.00

Expected income

$1000.00

Total amount requested from Papakura Local Board

$1933.00

 


Papakura Local Board

17 February 2016

 

 

Auckland Transport Update - February 2016

 

File No.: CP2016/01545

 

  

 

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

 

Recommendation/s

That the Papakura Local Board:

a)      Notes the Auckland Transport Update – February 2016

 

 

Discussion

Local Board Transport Capital Fund:

 

The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF). For a full breakdown of the Papakura LBTCF please see attachment A

The Board’s current LBTCF projects are summarized in the table below:

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre

(Project Id: 432,433,434)

Looking at ways of cognitively linking the town Centre with the Railway station.

The Board have agreed to focus on the following projects:

·    Covered walkway between platform and Railway Street West

·    Extension of walkway along Railway Street West

·    Beautification  greenery

 

The Board passed a resolution requesting AT proceed to design and provide a ROC for the original six identified projects on 20 May 15.

Following the December 2015 Board meeting the Board deferred consideration of the parklet outside the library and public space at the art gallery carpark.

The Board requested Auckland Transport proceed to detailed design, consenting and construction for the Covered Walkway and Extension of the walkway along Railway Street West at a Firm Estimate of Cost (FEC) of $760,000.

The Board request Auckland Transport to proceed to detailed design and provide a FEC for the Beautification/Greenery to complement the covered walkway.

Public notification for the project was undertaken in December and January.

 

$810,000 has been allocated out of the LBTCF for design and construction of these projects.

Colour Treatments - Intersections

Road treatment (red) on four entrance intersections into Papakura

 

Following approval to begin construction contract documents are being prepared so that quotes for construction can be obtained.

$34,000 has been allocated out of the LBTCF for design and construction of this project.

 

Refresh of signage in Papakura

Directional Signage to motorway and key destinations around the Papakura CBD.

Following direction from the Local Board the Town Centre signage project has progressed to the detailed design phase.

 

Approved to a maximum of $110,300

 

Board Consultations

 

Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

 

Addison Stage 7B resolution

 

The Addison subdivision is on either side of Porchester Road between Walters Road and Airfield Road in Takanini. Stage 7B of the subdivision results in the formation of several new roads and lots for residential dwellings, this road layout follows the Addison masterplan that has been agreed with Auckland Council and Auckland Transport.

 

The subdivision consent requires the consent-holder (Addison Developments) to undertake the resolutions process for the installation of new traffic and parking controls within the subdivision. The proposed new traffic and parking controls were forwarded to the Local Board for comment and the Board raised no objections to the proposal.

 

55 Takanini School Road

 

This section of road is situated between Sparton Road and Manuroa Road. As part of a proposed development no stopping at any time (NSAAT) markings were proposed in the following locations:

 

1.       Intersection of Takanini School Road

2.       Intersection of Road 1 and Road 2

3.       Road 1 near and at intersection of Road 3

4.       Road 4 at intersection with Road 2 and at 90deg corners

5.       Road 5 at intersection with Road 3 and at 90deg corners

 

The Local Board raised no objections to the proposal.

 

General Information Items

 

Red lights target red light runners

 

In December 2015, Auckland Transport started a trial of a new red light warning system at two intersections in Remuera to try to stop motorists running the lights. The trial is to determine whether red light running can be prevented at two closely spaced intersections by putting in red illuminated markers on the road.  Lights in the traffic lanes are linked to the traffic signals and warn drivers by showing that the signals have turned red and they must stop.

 

Both Remuera Road/Clonbern Road and Remuera Road/Victoria Avenue intersections have traffic signals and are located quite close to each other.  The two intersections are within the Remuera Town Centre and are busy with both traffic and pedestrians. Over the five years from 2010 to 2014, a total of 12 crashes were reported in this area: three involved failing to give way and two were rear end crashes which may have been caused by red light running.  There were also a number of near misses between pedestrians and vehicles.

 

The trial is scheduled to last until the end of September 2016.  Auckland Transport will conduct traffic analysis during the trial, together with input from the public, to determine whether the lights in the road have improved the safety of the intersections.  The evaluation of the trial will be reported to the New Zealand Transport Agency (NZTA).

 

For more information on the trial, see: https://at.govt.nz/projects-roadworks/remuera-red-light-warning-marker-trial/

 

SuperGold services to Waiheke

As a result of a competitive tender process, government funding for the SuperGold card off-peak transport scheme was made available to two service providers providing free off-peak subsidised travel (from 9am-3pm and after 6:30pm on weekdays, all day weekends and public holidays) to SuperGold card holders on ferry services from downtown Auckland to Matiatia wharf, Waiheke, from 1 January this year.

Prior to the tender process, Explore Auckland Harbour Limited and Fullers Group Limited provided free travel to SuperGold cardholders from downtown Auckland to Waiheke; however only one service provider was eligible to claim government funding to carry SuperGold cardholders.

 

A change to the national SuperGold card transport scheme made it possible for both service providers to be eligible to participate in the Scheme.  Auckland Transport developed and managed a competitive tender process for SuperGold cardholders on the ferry route from downtown Auckland to Waiheke to ensure more than one service provider could provide services and receive SuperGold card funding on the route.

 

Auckland Bike Challenge

More than 137 workplaces and 1600 individuals will be competing against each other in the inaugural Auckland Bike Challenge. Organised by Auckland Transport and supported by Healthy Auckland Together and Auckland Regional Public Health, the Auckland Bike Challenge encourages employers to promote cycling to staff during February (Bikewise month).  Entrants record every bike journey they make during the month (whether work-related or recreational), add their distance covered with other participants at their workplace and then compare it with organisations of a similar size.  Teams then compete for a number of prizes.

 

Registrations have been double what was expected.  Workplaces are embracing the challenge, and an increasing number of commuting cyclists are realising the personal fitness, health and wealth benefits of biking to work or study. The Auckland Bike Challenge goes from 1 February to 29 February and employers can enter any time throughout the month.  To enter go to www.lovetoride.net/auckland

 

 

Issues Register

 

 

Description

AT Response

 

Security issues with the Bike shed at Papakura Station.

A permanent solution is still being worked on and this will be reported to the Local Board as soon as a resolution has been reached.

CAS-191907-H2G7M0

Walkway between Clevedon Road and Willis Road overgrown.

On this occasion Auckland Transport has trimmed the vegetation. However as this is an Auckland Council asset the appropriate people have been made aware of the issue to ensure proper ongoing maintenance.

 

Metal in gutters between Dominion Road and around into Robb street.

This was confirmed as a compliance issue from a new subdivision. This has been raised through the appropriate channels and the issue is now resolved.

CAS-192503-V8J2S5

East Street car parking on roadside.  The markings for parking were spaced at 4m length instead of the normal 5m plus. 

This issue was confirmed by our engineers who have scheduled the line markings to be repainted during the resealing of the road that is taking place in Feb/March.

 

Street lighting out in Toscana drive

There is a problem with a Counties Manukau Power cable. Auckland Transport is working with them to resolve the problem and restore street lighting.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment February 2016_Local Board Transport Capital Fund - Financial Update

45

     

Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 

Auckland Transport Quarterly Update to Local Boards

 

File No.: CP2016/01539

 

  

 

 

Executive Summary

1.   The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 October to 31 December 2015.

 

Attachments include:

A –      Auckland Transport activities by local board area

B –      Travelwise Schools activities by local board area

C –     Decisions of the Traffic Control Committee by local board area

D –     Report against local board advocacy issues

E –      Report on the status of the local board’s projects under the Local Board Transport             Capital Fund (LBTCF).

 

 

Recommendation/s

That the Papakura Local Board notes the Auckland Transport Quarterly Update.

 

 

Significant activities during the period under review

 

Strategy and Planning

2.   Transport for Future Urban Growth (TFUG)

Under the new business case approach AT has got approved funding to develop growth-related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the growth areas identified in Auckland Council's Future Urban Land Supply Strategy.  The areas to be assessed are the Northwest, Southern, Northern and Warkworth areas.  A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas.  Procurement is well advanced and consultant teams are on board with a number of workshops planned in January and February.

 

3.   Central Access Strategy

A Strategic Case was jointly developed by the investment partners, and approved by the New Zealand Transport Agency (NZTA) in November 2015, agreeing the problems faced for access to the city centre.  A PBC is underway to identify and agree a programme of options to address the problems, with a high level costs and benefits analysis.

 

PT Development

4.   Double Decker Network Mitigation works

Each route is in a different project phase.  By Jun-2018, the following routes are planned to be completed:

·    Mt Eden (31 March 2016)

·    Northern Express 2 (30 Jun 2016)

·    Great North (31 March 2017)

·    Manukau (30 June 2017

·    Remuera

·    New North

·    Onewa

Botany bus route 500 (from Botany Town Centre to Britomart) has been cleared.

 

5.   Public Transport (PT) Safety, Security and Amenity

Involves enhancing station safety, security and amenity.  Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station.  Programmed activities in various phases on these projects are:

·    Ellerslie canopies will be completed January 2016

·    Morningside Level Crossing Improvement construction work planned for April/May 2016 and interim improvements were completed in November 2015

·    Manurewa gates in early design stage.

 

6.   City Rail Link (CRL)

Enabling Works contract 2, construction of pipe jack (services relocation) commenced (Albert Street) on 21 December 2015.  Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, is to commence in May 2016.  Main Works: Construction to start in 2018/19 FY subject to funding agreement with Government.

 

PT Operations

7.   Highlights for the quarter

·    SuperGold Travel – a competitive tender process for SuperGold funding exempt ferry services from downtown Auckland to Matiatia Wharf, Waiheke – as per Ministry of Transport (MoT) directive.  The tender process resulted in two operators being eligible for SuperGold reimbursements from 1 January 2016.  Super Gold card holders conversion onto HOP cards has commenced, for delivery by 1 July 2016.  This will mean seniors will be required to use HOP cards to access free PT SuperGold travel.

 

·    Integrated Fares – just prior to Christmas Thales delivered the first release of version 7.0 (customer facing enhancements) for Integrated Fares, ready for AT to commence testing.  Some minor changes to zone boundaries were also approved to mitigate some passengers who would have had fare increases under integrated fares.  Initial testing of version 7.0 has commenced.  Integrated fares implementation is targeted for mid-2016.  A late February 2016 annual PT Fares review will be implemented as a stepping stone to integrated fares.

 

·    Ferry Improvements – Waiheke Ferry Services: strong growth has been experienced on the route during the year, reaffirming the route as being the most popular on the Auckland Ferry network.  A local initiative to display interpretative signage at Matiatia was delivered with the Waiheke Local Board in the last quarter, and way-finding signage was updated and replaced at Matiatia as well.  Next quarter will see the installation of a purpose-built customer information/ticket office by Explore.  Overall patronage to Waiheke has grown over 10% in the last 12 months with the combination of Fullers and Explore services.

 

Road Design and Development

8.   SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on the Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA.  This element of the project is expected to be complete in 2022. AT is working with the East West team to ensure the projects are well aligned at the critical points.  The indicative business case is being updated for LRT and heavy rail.  The cycle strategy for the wider Mangere area is also underway.

 

 

 

9.   AMETI (Auckland, Manukau Eastern Transport Initiative) – Pakuranga Road Busway

Involves provision of a signalised Panmure roundabout, two-lane busway, Walking and Cycling facilities, Panmure bridge upgrade and upgrades to existing bridge and local roads towards Pakuranga Town Centre.  A completion date is subject to the outcome/approval of a revised delivery strategy by the AT Board by February 2016.  The Notice of Requirement lodgement is ready to proceed, with lodgement pending the outcomes of cultural mitigation discussion.  The expected lodgement date is mid-February 2016.

 

10.  Tamaki Ngapipi Intersection Safety Improvements

Involves installation of traffic lights at the Tamaki Drive/Ngapipi Road intersection to address safety issues.  The design aims to encourage shared use by reducing conflict points and maintaining efficient movement through the intersection.  The AT Board has approved the preferred option, that allows five Pohutukawa trees to be retained, and this option will be taken forward to consenting and construction.  Detailed design is underway to finalise the proposal for consenting.

 

Services

11.  Community and Road Safety Programme

·    Delivered alcohol checkpoints in partnership with NZ Police

·    Delivered child restraint checkpoints and Plunket promotions in partnership with NZ Police

·    Delivered safety messages to motorcycle riders regarding high visibility vests and training in Northcote

·    Delivered a targeted social media campaign for high risk young drivers in Henderson

·    Delivered a ‘Train the Trainer’ course to local community and NZ Police for Learners Licence in Henderson

·    Delivered learner and restricted licencing programmes to high risk young drivers in Mangere

·    Delivered a targeted social media campaign for high risk young drivers in Mangere

·    Supporting the Accident Compensation Corporation(ACC) and NZTA Young Drivers Signature programme in Mangere.

 

12.  Commute Travel Planning

·    Unitec Travel Plan – Unitec won the 'Think outside the car award for creative excellence' for its cycling programme including installation of 10 covered, student-designed bike racks

·    Waitemata District Health Board was awarded the carpooling award at the AT Commute awards for its Carpooling programme.

 

13.  Travel Demand (2015/16 Year)

Transport Choice campaign – ‘Time to cool your love affair with your car' video campaign was promoted for eight weeks primarily via online media and the AT website.  Promoted travel choice and encouraged Public Transport, Walking, Cycling, Carpooling and Flexi-working.  Over 625,000 views of the videos are recorded – which is a high rate and demonstrates increased awareness.

 

Road Corridor Delivery

14.  The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor.  These include but are not limited to:

·    the delivery of roading and streetlight maintenance and renewal programmes

·    managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

·    promoting design innovation and efficiency around how work is carried out on the network

·    the development of long term asset management plans and modelling which support the decision making process around the management of Auckland’s roading assets.

 

15.  Road Corridor Delivery

·    In the 2015/2016 financial year AT is planning to deliver 37.7km of pavement rehabilitation, 480.1 km of resurfacing (comprising 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

 

Table 1: Progress against Asset Renewal Targets

 

·    Pavement rehabilitation projects have been completed on Kohimarama Road, Ranui Station Road, Edmonton Road, Robertson Road, Te Irirangi Drive, Ormiston Road, Whitford Road, Glenbrook Road, Linwood Road, Clyde Road, Lakeside Drive, Maygrove Drive, Brigham Creek Road, Mokoia Road, Kahika Road, Diana Drive, Glenmore Road, South Head Road, Waitoki Road, Mahurangi East Road, Hector Sanderson Road and Blind Bay Road.  Further projects are underway on College Road, Hunua Road, Roscommon Road, St George Street, Bairds Road and Cavendish Drive.

 

·    Contracts have been awarded to two suppliers for the provision of Light Emitting Diode (LED) luminaires for the 2015/16 year.  In the 2015/16 year approximately 11,000 of the existing 70W High Pressure Sodium (HPS) lamps on the network will be replaced with LED luminaires and connected to the new central management system.  Initially most will be in the central and north contract areas.  The LED retrofit programme is being accelerated with the aim of completing the replacement of all the existing 70W HPS lamps by 1 July 2018 so as to maximise the available subsidy from the NZTA.

 

16.  Road Corridor Access

·    Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 2 is 94% (against the target of 90%)

 

·    With an anticipated dip in numbers for December, the Corridor Access Request (CAR) team continues to process around 1,300 applications per month.  These requests are for AT operations (inclusive of CRL) and various utility operators to access and maintain the assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

 

17.  Strategic Asset Management and Systems

·    AT inherited an inventory of 117 permanent traffic counting sites across the Auckland region.  These comprise inductive loops installed in the road pavement which detect passing vehicles through electro-magnetic induction.  The loops provide details of traffic flows by vehicle category.  In addition, AT can deploy pneumatic tubes installed across traffic lanes to undertake ad-hoc traffic counts.  These are used where there are no permanent loops installed.

 

·    The information generated by the loops provides an ongoing record of traffic growth across Auckland, which is used to inform infrastructure design as well as providing current and trend information for the Auckland traffic and growth models managed by the Auckland Joint Modelling Applications Centre (JMAC).  The output from these models has been used in the development of the Integrated Transport Programme (ITP), defining AT’s road hierarchy for ONRC, and will be used for the Auckland Transport Alignment Project (ATAP).

·    During the period October to December inclusive, a total of 493 traffic counts were undertaken using a mixture or permanent sites and pneumatic tubes.  Additionally, 57 additional counts were undertaken over the Christmas holiday period to identify recreational traffic flows which may be significant at certain locations.  Sixteen of these were on Waiheke and four on Great Barrier Island.

 

 

 

Attachments

No.

Title

Page

aView

PLB Attachment February 2016_Schedule of activities undertaken for the first quarter (2015/16 ending 30 September 2015

53

bView

PLB Attachment February 2016_Travelwise Schools activities broken down by local board

63

cView

PLB Attachment February 2016_Traffic Control Committee Decisions broken down by local board

65

dView

PLB Attachment February 2016_Local Board Advocacy Report

67

eView

PLB Attachment February 2016_Local board Transport Capital Fund Report

69

     

Signatories

Authors

Various Auckland Transport Officers

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 











Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 

Formal Park Naming - 189R Hingaia Road, Hingaia

 

File No.: CP2015/20031

 

  

 

 

Purpose

1.       The purpose of this report is to formally approve the name for the Neighbourhood Park situated at 189R Hingaia Road, Hingaia.

Executive Summary

2.       The Papakura District Council purchased the land at 189R Hingaia Road, Hingaia [Legal Description - SEC 1 SO 436222 RECREATION RESERVE] as recreation reserve to cater for future provision as this part of the district grew.

3.       The reserve has no formal name and is in an area that has significant Maori cultural values/history.

4.       Consultation was undertaken with Mana Whenua to discuss a possible naming for the reserve and a recommendation was supplied.

5.       In July 2015 the recommended name was discussed at the Papakura Local Board parks portfolio holders meeting and it was supported.

 

Recommendation/s

That the Papakura Local Board:

a)      Approve the name for the reserve at 189R Hingaia Road, Hingaia as 'Hingaia Park’.

 

 

Comments

6.       This area of Papakura is culturally and historically significant to Maori.

7.       In recent times the park has been known to some as Clotworthy Reserve, in connection to a former owner of the land. However, this name was never formalised and appears to have been given to the reserve by Papakura District Council staff as a term of reference. During the process of investigating and purchasing the land it was known as ‘Hingaia Sportsfields’.

8.       Ngati Tamaoho and Te Akitai Waiohua in recommending ‘Hingaia Park’ believe that this name acknowledges the historical association of this area for both Maori and European.

 

Consideration

Local Board views and implications

9.       The proposed name for the reserve has been discussed with the Papakura Local Board Parks Portfolio members and this report seeks to formalise the name.

Māori impact statement

10.     Mana whenua have been consulted. Ngati Tamaoho and Te Akitai Waiohua have recommended a name for this reserve that highlights the cultural and historical importance of this area to Maori.

Implementation

11.     Approval of the name for this park will enable appropriate signage for the park to be developed and the new name of the park will be officially recorded.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kristen Ross - Park Advisor, Local and Sports Parks South

Authorisers

Ian Maxwell - Director Community Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Divestment Recommendation Report

 

File No.: CP2015/27300

 

  

 

 

Purpose

1.       This report seeks the Papakura Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend the divestment of council owned properties 78A Great South Road, Papakura and part of 146-152 Great South Road, Papakura.

Executive Summary

2.       The council-owned properties at 78A Great South Road, Papakura and part of 146-152 Great South Road, Papakura have been identified as potentially surplus to council requirements through a review process.

3.       78A Great South Road, Papakura is a vacant commercial property that was acquired for stormwater works which are currently been undertaken.  The rationalisation process was undertaken while these works are underway to establish the future of this site following the completion of these works.  Consultation with council and its CCOs, iwi authorities and the Papakura Local Board about this site has now taken place.  The results of the rationalisation process indicate that this site is not required for an alternative service use.  The Papakura Local Board has provided informal feedback that it does not oppose the proposed disposal of this site.  As this property is not required for current or future service requirements, Panuku intend to recommend to the governing body that it be disposed of following the completion of the stormwater works. 

4.       146-152 Great South Road, Papakura is a rooftop car park and a share in a ground floor car park and lift which was acquired by the Papakura District Council (PDC) for public car parking purposes.  The owner of the balance of the property, who the car park was acquired from, has approached Auckland Council about reacquiring the parts of the property that are in council ownership.  Consultation with council and its CCOs, iwi authorities and the Papakura Local Board about this property has now taken place.  The results of the rationalisation process indicate that the parts of this property currently in council ownership are not required for an alternative service use.  The Papakura Local Board has provided informal feedback that it does not oppose the proposed disposal of the subject areas of 146-152 Great South Road, Papakura.  As this property is not required for current or future service requirements, Panuku intend to recommend to the governing body that it be disposed of to the owner of the balance of 146-152 Great South Road, Papakura. 

5.       A resolution for the sale of these sites is required from the Finance and Performance Committee before any disposal can be progressed.

 

Recommendation/s

That the Papakura Local Board:

a)      endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of part of 146-152 Great South Road, Papakura comprised of a stratum in freehold estate comprising approximately 4,680m2 more or less being Unit H and a 1/9 share in Accessory Unit 1 and a half share in Accessary Unit 2 Deposited Plan 163462 contained in certificate of title NA98C/385.

b)      endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 78A Great South Road, Papakura comprised of an estate in fee simple comprising approximately 610m2 more or less being Lot 1 Deposited Plan 196746 contained in certificate of title NA124C/676.

 

 

Comments

6.       Panuku and the Auckland Council’s Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. 

7.       Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku Development Auckland then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board.  All sale recommendations must be approved by the Panuku Board before it makes a final recommendation to the Auckland Council governing body. 

78A Great South Road, Papakura property information

8.       78A Great South Road, Papakura is a 610m2 property with a vacant commercial building located on it.  The property was acquired by the PDC in 2008 for use during the construction of the Artillery Drive Stormwater Truck Pipeline.  This work is currently been undertaken and is due to be completed in July 2016. 

9.       The Proposed Auckland Unitary Plan zoning of the site is Business - Metropolitan Centre.  It has a 2014 capital value of $490,000.  This site appears to be subject to the offer back obligation set out in section 40 of the Public Works Act 1981.  This site is not one of council’s strategic assets to which the Significance Policy applies.

10.     The rationalisation process for this property commenced in May 2015.  No expressions of interest were received.  The Heritage team was invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised.  The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori.  No issues were raised.

11.     The results of the rationalisation process to date indicate that this property will not be required for current or future service requirements once the stormwater works have been completed.  As such, Panuku recommends that this site be divested once the stormwater works are completed. 

146-152 Great South Road property information

12.     The subject site is part of a larger property and comprises 3413m2 rooftop car park, a 1/9 share in a ground floor car park and a half share in a lift to provide access to the rooftop car park.  The balance of the property is owned by Tunicin Properties Limited.  Farmers Trading Company is the anchor tenant in the building. 

13.     The subject areas were acquired by the PDC in 1997 from the current owner of the balance of building.  The reasons for the PDC acquiring the subject areas of this property included:

          a)  it would demonstrate the PDC’s commitment to improving infrastructure in the      central business district;

          b)  it met PDC’s car parking provision policy; and

          c)  it would be a sound investment.

14.     Tunicin Properties Limited recently approached Auckland Council about reacquiring the council owned portions of this property.  It’s rationale for seeking to reacquire the subject parts of this property are:

          a)  the rooftop car park currently requires a great deal of maintenance, which is          onerous on the body corporate; and

          b)  the owner of the balance of the property are considering redeveloping the property,          and potentially adding additional levels to the existing structure.

15.     The Proposed Auckland Unitary Plan zoning of the site is Metropolitan Centre - Papakura.  It has a 2014 capital value of $860,000.  This site is exempt from the offer back obligation set out in section 40 of the Public Works Act 1981.  This site is not one of council’s strategic assets to which the Significance Policy applies.

16.     The rationalisation process for this property commenced in December 2014.  No expressions of interest were received.  The Heritage team was invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised.  The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori.  No issues were raised.

17.     The results of the rationalisation process to date indicate that this property is not required for current or future service requirements.  As such, Panuku recommends that this site be divested. 

Consideration

Local Board views and implications

78A Great South Road

18.     Panuku attended a workshop with the Papakura Local Board about this property in November 2015.  The Papakura Local Board has expressed support for the proposed divestment of this property.

146-152 Great South Road

19.     Panuku has held two workshops with the Papakura Local Board regarding this property.  The Papakura Local Board has expressed support for the proposed divestment of this property, but wish to ensure the provision of public car parking remains.  Panuku has consulted with the owner of the balance of the property, who has advised that it is required to maintain a certain parking ratio for its anchor tenant.  In addition, any proposed future development of this site would include the provision of public car parking.

Māori impact statement

78A Great South Road

20.     Ten iwi authorities were contacted regarding the potential sale of 78A Great South Road, Papakura on 3 June 2015. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

a)      Te Kawerau-ā-Maki

No feedback received for this site.

b)      Ngāi Tai ki Tāmaki

No feedback received for this site.

c)      Ngāti Tamaoho

No feedback received for this site.

d)      Te ākitai Waiohua

Te ākitai Waiohua has confirmed they have no cultural notes to make nor any commercial interest in this site.

e)      Ngāti Te Ata Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

f)       Ngāti Paoa

No feedback received for this site.

g)      Ngaati Whanaunga

No feedback received for this site.

h)      Ngāti Maru

No feedback received for this site.

i)        Ngāti Tamaterā

No feedback received for this site.

j)        Waikato-Tainui

Waikato-Tainui confirms they have no Right of First Refusal agreements over this site but reinforce their desire to be kept in the loop for property disposals.

146-152 Great South Road

21.     10 iwi authorities were contacted regarding the potential sale of 146-152 Great South Road, Papakura. The following feedback was received.

k)      Te Kawerau-ā-Maki

No site specific feedback received.

l)        Ngai Tai ki Tāmaki

No site specific feedback received.

m)     Ngāti Tamaoho

No site specific feedback received.

n)      Te Akitai Waiohua

No site specific feedback received.

o)      Ngāti Te Ata Waiohua

No site specific feedback received.

p)      Ngāti Paoa

No site specific feedback received.

q)      Ngāti Whanaunga

No site specific feedback received.

r)       Ngāti Maru

No site specific feedback received.

s)       Ngāti Tamaterā

No site specific feedback received.

t)       Waikato-Tainui

No site specific feedback received.

Implementation

22.     Not applicable.

 

 

Attachments

No.

Title

Page

aView

Images of 78A Great South Road, Papakura

79

bView

Images of 146-152 Great South Road, Papakura

81

     

Signatories

Authors

Letitia McColl - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Marian Webb – Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 



Papakura Local Board

17 February 2016

 

 

Draft Local Government Election Year Policy for Elected Members

 

File No.: CP2016/01650

 

  

 

 

Purpose

1.       To endorse the Papakura Local Board feedback on the Draft Local Government Election Year Policy for Elected Members as considered at a board workshop held on 3 February 2016.

Executive Summary

2.       The Board considered their proposed feedback on the Draft Local Government Election Year Policy for Elected Members at a workshop held on Wednesday, 3 February 2016.  This was to ensure that their feedback was included in the report to the Governing Body meeting to be held on Friday, 12 February 2016.

3.       The feedback given by the Board was that they supported the policy as proposed.

 

Recommendation/s

That the Papakura Local Board:

a)      Endorse the feedback that was given at the workshop held on 3 February 2016 which was to support the policy as proposed.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment February 2016_Copy of Report on the Draft Local Government Election Year Policy for Elected Members

85

bView

PLB Attachment February 2016_Copy of Election Year Policy for Elected Members

87

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Draft Local Government Election Year Policy for Elected Members

 

File No.: CP2015/26803

 

  

 


 

Purpose

1.       To provide comments to the governing body on the draft “Local Government Election Year Policy for Elected Members”.

Executive Summary

2.       This report attaches the draft policy which will be considered by the governing body at its meeting on 25 February 2016, along with comments from local boards.

3.       The policy applies during an election year, which is the time that some sitting members may be “wearing two hats”.   One role is as an elected member, making the decisions of the Auckland Council. The other role is as a candidate for the next elections.  The policy sets out how to distinguish between these two roles.  The “pre-election” period (three months prior to the election) is a particularly sensitive period. 

4.       The draft policy is based on the policy that was presented to local boards and the governing body in 2013 and reflects guidance provided to public sector entities by the State Services Commission and by the Office of the Auditor General.

5.       It has been reformatted to:

·   make it clearer it is principle-based

·   remove some of the policy relating to staff conduct, which will be contained in a separate organisational policy for staff

·   include a “Frequently Asked Questions” section giving additional guidance to common questions that confront elected members.

6.       The body of the report provides comments raised by local boards in 2013 and the responses to them as contained in the report to the governing body.

 


 

Recommendation/s

That the Papakura Local Board:

a)      consider its comments on the draft “Local Government Election Year Policy for Elected Members”.

 

 


Comments

7.       Previous comments from local boards that were reported to the governing body in 2013, along with responses, are below.

8.       Two local boards queried the requirement that elected member bodies do not criticise decisions of other elected member bodies in council publications and one sought clarification regarding who the arbiter of this is.

·    This principle is included on the basis that it is considered inappropriate for different parts of council to be publicly criticising each other’s decisions in council-resourced communications. This principle operates once a decision has been made. Auckland Council’s decision-making process provides several opportunities, prior to a decision being made, for local boards and the governing body to advocate for a particular position.  There are no restrictions on elected members’ use of non-council funded news media or publicity, other than the standards of behaviour required by the Code of Conduct.

·    The Manager, Communications and Public Affairs, is responsible for ensuring that council-funded publications adhere to council’s policies.

9.       One local board expressed a view that the pre-election period was one month too early.

·    The pre-election period of three months is defined in the OAG guidelines and applies nationally for all local government elections.

10.     One local board requested information on sanctions that will be put in place to ensure elected member candidates adhere to the policies.

·    The Election Year Policy now includes a section on breaches of the policy. This is based on a similar section in the Code of Conduct and provides that the chief executive will consider and take appropriate action on a case by case basis in response to complaints about breaches of the policy. This may include involving the electoral officer depending on the nature of the alleged breach. 

Consideration

Local Board views and implications

11.     This report provides an opportunity for the local board to record its views on the draft policy.

Māori impact statement

12.     The attached policies are for the guidance of all elected members and are of equal relevance to Māori and non-Māori.

Implementation

13.     Once adopted, the policies will be forwarded to all elected members.

 


Attachments

No.

Title

Page

a

Local Government Election Year Policy for Elected Members

 

     

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Rex Hewitt - Relationship Manager


Papakura Local Board

17 February 2016

 

 

Auckland Council

Local Government Election Year Policy

for Elected Members

 

 

Summary

 

1.       In an election year, elected members standing for re-election “wear two hats”.  They continue to make the decisions of the Auckland Council and, as candidates, campaign for re-election. 

2.       Resources owned by the Auckland Council and made available to elected members should only be used for Auckland Council purposes. This is true at all times.

3.       During an election year, all candidates for election should have an equal opportunity to be elected[1] and sitting members should not have an electoral advantage.

4.       If an incumbent elected member is standing for re-election, he or she must clearly and transparently differentiate between council ‘business as usual’ and campaigning for re-election. This policy will assist elected members to manage this important distinction, particularly during any year in which a local government election is held.

5.       This policy is based on the general principles for central and local government organisations during an election year[2] and has been developed to fit Auckland Council’s unique governance structure.

 

Who does this policy apply to?

 

6.       This policy is relevant to the use of council resources by any entity in possession of council resources, including external organisations in receipt of council funding.

7.       The policy applies to all Auckland Council elected members and advisory panel members.

8.       The Independent Maori Statutory Board (IMSB) and the boards of Council Controlled Organisations are provided this policy in order to note the relevant principles.

 

Complaints about potential breaches of this policy

 

9.       Complaints about potential breaches of this policy must be made in writing to Auckland Council’s chief executive who will consider each complaint on a case by case basis with reference to this and other relevant policies.

10.     Complaints about the conduct of the elections are made to the electoral officer.  If any complaint involves the use of council resources the electoral officer will bring the complaint to the attention of the chief executive[3].

 

Principles

11.     Principle 1: Resources owned by the Auckland Council and made available to elected members should only be used for Auckland Council purposes.

12.     This is true at all times, not just during election year.  There are systems in place for elected members to reimburse the council for any actual cost to the council due to personal use of council resources such as mobile phones, which is expected to be kept to a minimum.

13.     Principle 2: During an election year, all candidates for election should have an equal opportunity to be elected[4]

14.     This principle is based on the principles in the Local Electoral Act 2001. Sitting members should not have an electoral advantage. Having access to a council resource could create an electoral advantage, regardless of whether there is an actual cost to the council.  Elected members should use their own resources for electioneering.

15.     Elected members standing for re-election should clearly and transparently differentiate between council ‘business as usual’ and campaigning for re-election. 

 

General business of council continues during pre-election period

 

16.     The normal business of council continues during an election year, including during the pre-election period and elected members continue to have the right and responsibility to govern and make decisions.

17.     During the pre-election period a heightened level of media and public scrutiny about council’s decisions and business can be expected. To assist elected members and council employees during this period, the governing body and each local board may choose to adopt certain limited restraints on business as usual. For example,

·    as far as is reasonably possible, make significant decisions and provide direction to officers on any major issues prior to the pre-election period

·    decide not to make major policy decisions or changes which will significantly impact on the incoming council during the pre-election period.

18.     Choosing to adopt limited restraints on normal business during the pre-election period assists elected members and employees to manage any potential confusion which may occur between council’s business as usual and candidates’ campaign manifestos.

19.     It is important to note that not all decisions should, or can, be made prior to the start of the pre-election period. The general principle is that business can continue as normal.

 

Use of council resources

 

20.     The use of council resources for re-election purposes is unacceptable and possibly unlawful[5].  An elected member who is a candidate must not gain an advantage over other candidates through having access to Auckland Council resources.

21.     Consequently, elected members should use council resources and technology only in their capacity as an elected member of Auckland Council and use their own resources and technology in their capacity as an election candidate. 

22.     When attending to election-related matters, elected members should use a personal mobile phone rather than the council phone and their personal computer rather than the council laptop.

23.     Mileage allowances will not be paid for any travel relating to electioneering[6].

 

Use of mayoral resources

 

24.     Council resources provided for mayoral use should not be used for any electioneering activities associated with any candidate.

25.     If an incumbent mayor is seeking re-election a clear and transparent distinction will be made between that mayor’s business-as-usual activities and the mayor’s campaigning activities. An incumbent mayor seeking re-election will establish a separate office, with separate staff, for any campaigning activities.

26.     The incumbent mayor’s office will establish systems and protocols to ensure that any information or other requests from the public, media, other elected members or council employees during the pre-election period are identified as either business as usual or campaign related and to ensure that these are kept separate and responded to appropriately.

 

Elected members correspondence

 

27.     During the pre-election period normal day-to-day elected members official correspondence with their constituents on appropriate matters should not be inconsistent with the general principle that Auckland Council must not promote, nor be perceived to promote, the re-election prospects of a sitting member or any candidate for election.

28.     Correspondence relating to any sitting member’s campaign for re-election should not utilise an Auckland Council email address, Auckland Council stationary or Auckland Council business card.

29.     Business cards will not be renewed during the pre-election period.

 

Council communications

 

30.     The use of Auckland Council communication resources for re-election purposes is unacceptable and may be unlawful[7]

31.     Criticism of an elected member or candidate for election by a sitting elected member is unacceptable in any council-funded communication.

32.     Criticism of decisions of the governing body by any local board; criticism of decisions of any local board by the governing body; and criticism of decisions of any local board by another local board is unacceptable in any council-funded communication.

33.     Auckland Council’s Communications Policy and the policies referred to in that document apply at all times. Because of the importance of maintaining political neutrality during the pre-election period, the following will also apply.

34.     Particular care will be exercised in the use of council resources for communications to ensure that they do not unreasonably raise, or could have the effect of unreasonably raising, the personal profile of any elected member or candidate for election in the community. This will include careful consideration of the tone, content and style of any communication to ensure that it is factual, accurate, complete, fairly expressed, and politically neutral.

35.     During the pre-election period, the following communications must be authorised by Auckland Council’s chief executive, or his or her delegate:

·    Council-funded communications

·    communications by or about elected members, in their capacities as spokespersons for council

·    events and speaking invitations

36.     Council-funded communications will include reference to the relevant council decision to which they relate. Communications from the mayoral office will include reference to the relevant council decision to which they relate where such a resolution exists.

37.     Photographs of elected members and content authored by elected members in council publications and advertising will be suspended during the pre-election period.[8]

 

Support staff

 

38.     Councillor Support Advisors provide dedicated support to councillors and Local Board Services provides support to local board members through local board offices.  Such support continues for the purpose of assisting elected members to fulfil their responsibilities in conducting the business of Auckland Council.

39.     Support staff will not provide any assistance relating to electioneering activities.

 

Neutrality of public servants

 

40.     A major characteristic of New Zealand’s constitutional arrangements is that public servants are apolitical. This applies to public servants in local and central government.

41.     Having a heightened awareness of the need for public servants to be seen to act with political neutrality does not mean the work of council is disrupted. It does mean however, that during an election year and particularly during the pre-election period, additional care must be taken to ensure that activities are not seen, in any way, to support or preference one candidate over another.

42.     This is particularly important with respect to activities such as media relations, advertising campaigns, responding to Local Government Official Information and Meetings Act 1987 requests, interaction with electoral candidates, public speaking engagements, appointment processes, programme and strategy launches and promotions, and the release of discussion documents.

43.     The chief executive is responsible for setting appropriate election year protocols for staff.

 

Definitions

 

44.     Council resources means: council’s human resources; budgets; and council-owned, or controlled, property and other resources; including information technology and telecommunications devices. Auckland Council’s Elected Members Technology Policy applies during the pre-election period.

45.     Electioneering means activity that relates exclusively to the campaign for the election of a candidate, and occurs solely in the candidate’s capacity as a candidate, and not in his or her capacity as a member of the governing body or local board[9].

46.     Pre-election period means the three months prior to election day[10].

 

Related policies

 

47.     The following policies continue to apply during an election year and should be read in conjunction with this policy:

·    Auckland Council’s Elected Members Code of Conduct Policy

·    Auckland Council’s Elected Members Technology Policy

·    Auckland Council’s Elected Members Expense Policy

·    Auckland Council’s Communications Policy

 

 

Operational protocols

 

48.     This policy may be supplemented by more detailed operational protocols for the mayor’s office, local board members and council employees.

 


 

FAQ

 

1.   What if I receive an election-related call on my council mobile phone?

You should use a personal phone for election-related activities. Using a council mobile phone for all election communication is not appropriate.  It will require you to list the council mobile phone number as your contact on your campaign material and this is also not appropriate.  However, spending five minutes taking the call is not likely to affect the course of the election, give you an electoral advantage or be a cost to the council, but you should advise the caller to use your personal number in the future. 

2.   Some of the opportunities that I have for attending to campaign activities occur between meetings at the council.  It is not feasible for me to travel home to use my personal computer in order to draft a speech.

The underlying principle is that of electoral advantage.  The issue is whether, by having access to a computer that you do not have to pay for, you are at an advantage over other candidates.  You should use your own resources for election related activity.  You may need to carry two laptops during the electoral campaign. 

3.   What are the relevant dates for the 2016 elections?

 

Wednesday 13 July 2016

Public notice of election calling for nominations

Friday 15 July 2016

Nominations open

Friday 12 August 2016

Nominations close

16 – 21 September 2016

Delivery of voting documents

Saturday 8 October 2016

Election day

15 – 19 October 2016

Public notice of declaration of results

Mid-December 2016

Return of election expenses & donations form

 


Papakura Local Board

17 February 2016

 

 

Proposal to Develop a Papakura Greenways Plan

 

File No.: CP2016/00306

 

  

 

Purpose

1.       To agree the approach to developing a Papakura Greenways Plan and to allocate locally driven initiatives funding to the project.

Executive Summary

2.       Greenways are linear spaces containing elements that are planned, designed and managed in an integrated manner for multiple purposes.  Their many benefits include recreation, wildlife linkages and accessibility to local jobs and services, as well as their visual attractiveness in an urban environment and the potential cultural significance of historic routes used by mana whenua.

3.       There are a number of walking and cycling routes in the Papakura area, proposed by different parts of the council organisation and by local community groups.  Although Papakura District Council developed a Walking and Cycling Strategy in 2010, this was a high level document.  There is nothing recent that draws current projects together and looks at the opportunities for linkages and wider benefits.  Members were therefore keen to consider developing a local greenways plan.

4.       At a local board workshop on 2 December 2015, members received an overview from staff about the potential benefits of greenways plans and were advised that the likely cost of preparation was in the region of $20,000.  Depending on the extent of engagement with interest groups, the total cost may be slightly higher.

5.       The project is expected to take around 22 weeks from start to finish.  The programme of work includes research; stakeholder consultation and community engagement; and the preparation of a final plan document supported by maps.  At the start of the project, a working group will be set up to discuss and agree project definitions and priorities.  The local board is asked to approve the commencement of a Papakura Greenways Plan; allocate funding of up to $25,000 from the locally driven initiatives operational budget; and nominate local board members to sit on a working group.  At the 18 May business meetings, the local board will be asked to approve public consultation on a draft greenways plan.  Project completion will be in late June/early July 2016.

 

 

Recommendation/s

That the Papakura Local Board:

a)      Approve the commencement of a Greenways Plan for Papakura;

b)      Allocate up to $25,000 from Planning and Development (Economic Development Initiatives) budget for the preparation of the Papakura Greenways Plan;

c)      Nominate local board members to sit on a Papakura Greenways working group.

 

 

Comments

6.       Greenways are linear spaces containing elements that are planned, designed and managed in an integrated manner for multiple purposes.  Their many benefits include recreation, wildlife linkages and accessibility to local jobs and services, as well as their visual attractiveness in an urban environment. and the potential cultural significance of historic routes used by mana whenua.

7.       Greenways connect communities by providing on-street and off-street walking and cycling links between destinations such as parks, schools, town centres, open spaces and transport hubs. They provide transport choices, afford recreational opportunities and allow people to experience Auckland’s natural and cultural heritage with a level of convenience and comfort that appeals to all ages and abilities.

8.       Greenways also provide opportunities to enhance ecological connections like biodiversity corridors and to restore ecological functions through water sensitive design.  The economic benefits of greenways connections mean that there is often significant commercial partnership and sponsorship interest.  Local Boards are using greenways plans to coordinate road and park projects, and respond to developer requests.  Currently there are thirteen plans at local board level either complete or planned for completion by the end of June 2016.

9.       At a local board workshop on 2 December 2015, members received an overview from staff about the potential benefits of greenways plans and were advised that the likely cost of preparation was in the region of $20,000.  Depending on the extent of engagement with interest groups, the total cost may be slightly higher; therefore it would be advisable to set an upper limit of $25,000 to allow for some contingencies.

10.     The project is expected to take around 22 weeks from start to finish.  The greenways project team would include representatives from across the council organisation, to ensure wide buy-in to the plan and a joined-up approach at the delivery stage.  At the start of the project, a working group will be set up to discuss and agree project definitions and priorities.  This group would include nominated local board members and staff representatives from Parks, Auckland Transport, Community and Social Policy.

11.     The project methodology and programme stages are summarized below: 

·    Background research, mapping and project scoping

·    Agree the Papakura greenways definition with the local board working group

·    Site visits and preliminary greenways mapping

·    Local board workshop to discuss material for targeted stakeholder engagement with local interest groups and mana whenua (early April)

·    Phase one targeted engagement with local interest groups (April)

·    Analysis of feedback from stage one with the working group

·    Refine proposals and develop a draft plan for public consultation (phase two)

·    Local board agree draft plan for stage two consultation (target is 18 May business meeting)

·    Phase two public consultation and engagement

·    Analysis of feedback from stage two consultation

·    Complete greenways plan for adoption by the local board (target is 20 July business meeting)

 

12.     To fund the development of the Greenways Plan, It is proposed that up to $25,000 be allocated from the locally driven initiatives budget for Planning and Development (Economic Development Initiatives). 

Consideration

Local Board views and implications

13.     This report has been requested by local board members, following a briefing on Greenways Plans at a workshop on 2 December 2015.  The development of a Papakura Greenways Plan will inform local board advocacy to the governing body on the prioritisation of resources for walking and cycling in the Papakura area.  It will also enable linkages to be made with greenways routes in adjoining local board areas.

Māori impact statement

14.     The population of Papakura local board area is currently 28% Māori and greenways across Papakura are of special interest to local Māori for a number of reasons.  An example might be where a historic route used by mana whenua can be re-established in an area where access has been compromised by land use changes.  Equally, there may be sites of cultural significance which should protected from general access and these would be identified through the mapping work and then through targeted consultation with mana whenua.

15.     The increased transport choice created by greenways will improve accessibility to jobs and local services for individuals and households without access to a car, including Māori. 

Implementation

16.     The project timetable is to commence in mid-February, undertake targeted stakeholder engagement in April, consult on a draft greenways plan in late May/early June and finalise the plan for formal approval in July.

17.     The establishment of a working group will ensure that the project milestones are met and the budget remains on track.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Allocation of Heritage Projects Budget 2015/2016

 

File No.: CP2016/00481

 

  

Purpose

1.       To allocate funding from the Heritage Projects budget 2015/2016 towards the restoration and maintenance of the Drury milepost.

Executive Summary

2.       A series of 22 mileposts was erected in the 1860s, starting from central Auckland and ending in Drury.  The Drury milepost is one of only two still remaining at its original site.  The original milepost deteriorated and was replaced by the current one in the 1930s.  In 1968 the replacement milepost was recorded (photographed) as being in good condition but it has since deteriorated markedly.

3.       Students from Drury School have become guardians of the milepost and are part of a Drury Milepost Interest Group that made a deputation to the Papakura Local Board business meeting on 9 December 2015.  Attachment A is a copy of the presentation made by the representatives of the interest group. The group requested that the local board provide support for the restoration and maintenance of the milepost and formally recognise Drury School students as guardians.  The intention is to restore the milepost to the condition recorded in 1968. 

4.       The students would share the story of the milepost with other students and the local community.  They would also monitor the status of the milepost, for example through an annual condition report, and are well placed to note any deterioration or vandalism so that it can be dealt with immediately.

5.       The locally driven initiatives budget for heritage projects was created by the local board in order to support projects of this nature.  The total 2015/2016 budget is $30,000 and further heritage projects will be brought forward for the board’s consideration in March.

6.       It is therefore recommended that $2,000 is allocated to the Drury School in order to fund restoration of the milepost and support students in their role as guardians.  The local board will confirm its 2016/2017 budget priorities in June and as part of its budget prioritisation can determine what amount to allocate for on-going maintenance of the Drury milestone.

 

Recommendation/s

That the Papakura Local Board:

a)      Approves a grant of $2,000 to Drury School, from the locally driven initiatives budget for heritage projects, towards the restoration of the Drury milepost to its 1968 condition and the guardianship of the milestone by school students;

b)      considers setting aside an amount for on-going maintenance of the milepost as part of its 2016/2017 budget prioritisation.

 

Attachments

No.

Title

Page

aView

Drury Milepost Interest Group Deputation

101

      Signatories

Authors

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 


Papakura Local Board

17 February 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/01192

 

  

 

 

Purpose

1.       To present a 12 month governance forward work calendar to the board.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Papakura is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Papakura Local Board:

a)      notes the attached Governance Forward Work Calendar.

 

 

Comments

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Attachments

No.

Title

Page

aView

Papakura Governance Forward Work Calendar

105

     

Signatories

Authors

Neil Taylor - Senior Local Board Advisor

Kris Munday - Senior Advisor - Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Papakura Governance Forward Work Calendar (as at February 2016)

Month (2016)

Topic

Purpose

Governance Role

February

Provide formal feedback on Business Improvement District policy

Provide feedback on policy options

Input to regional decision making

February

Auckland Transport Quarterly Report

Review progress with projects

Oversight and Monitoring

February

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

February

Quick response local grant applications

Determine allocation of funding

Local initiatives/specific decisions

February

Drury Milepost - allocation of heritage budget

Determine allocation of funding

Setting direction/priorities/budget

February

Park and Ride development - allocation of reserve fund

Determine allocation of funding

Setting direction/priorities/budget

February

Greenways Plan

Determine allocation of funding

Setting direction/priorities/budget

February

Formal Park Naming - Hingaia

Formal approval

Local initiatives/specific decisions

February

Community Leases – 294 Great South Road and 59R Wood Street

Formal approval

Local initiatives/specific decisions

February

Drury Sports Complex – landowner approval for water pipeline access

Formal approval

Local initiatives/specific decisions

February

Divestment of properties at 78A and 146-152 Great South Road

Confirm board position

Input to regional decision making

February

Draft Local Government Election Year Policy for Elected Members

Define board position and feedback

Input to regional decision making

March

Omnibus quarterly financial report

Check in on performance/ inform future direction

Oversight and Monitoring

March

Urban Design recommendations for Papakura town centre

Provide direction on preferred approach

Local initiatives/specific decisions

March

Scholarships Scheme - allocation of budget

Determine allocation of funding

Setting direction/priorities/budget

March

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

March

Infrastructure and Environmental Services quarterly report

Review progress with projects

Oversight and Monitoring

March

Unitary Plan Hearings - zoning of Hawkins Theatre, RSA, surrounds

Confirm board position

Input to regional decision making

March

Formal feedback on Civil Defence and Emergency Management Plan

Define board position and feedback

Input to regional decision making

April

Rings Redoubt heritage protection

Define board position and feedback

Input to regional decision making

April

Provide formal feedback on Regional Pest Management Plan Review

Provide feedback on policy options

Input to regional decision making

April

Annual Plan - consider feedback and updated budgets

Confirm priorities

Setting direction/priorities/budget

April

Annual Plan - agree advocacy

Confirm priorities

Setting direction/priorities/budget

April

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

April

Quick response local grant applications

Determine allocation of funding

Local initiatives/specific decisions

April

Review department work programmes against milestones

Receive update on progress

Oversight and Monitoring

May

Annual Plan - discuss LB agreements

Confirm priorities

Setting direction/priorities/budget

May

Annual Plan - GB/LB advocacy discussions

Confirm priorities

Setting direction/priorities/budget

May

Auckland Transport Quarterly Report

Review progress with projects

Oversight and Monitoring

May

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

May

Omnibus quarterly financial report

Check in on performance/ inform future direction

Oversight and Monitoring

May

Dog Access rules - agree draft statement of proposal

Confirm board position

Local initiatives/specific decisions

May

Panuku Development Auckland - half year report

Review progress with projects

Oversight and Monitoring

June

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

June

Infrastructure and Environmental Services quarterly report

Review progress with projects

Oversight and Monitoring

June

Annual Plan - adopt LBA for 2016/2017

Formal adoption

Setting direction/priorities/budget

June

Community grants - local grant allocations

Determine allocation of funding

Local initiatives/specific decisions

June

Papakura-Takanini Needs Assessment recommendations

Provide direction on preferred approach

Setting direction/priorities/budget

July

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

July

Quick response local grant applications

Determine allocation of funding

Local initiatives/specific decisions

July

Dog Access rules - Hearings

Hear formal submissions / deliberate

Local initiatives/specific decisions

August

Auckland Transport Quarterly Report

Review progress with projects

Oversight and Monitoring

August

Transport Monthly Report

Review progress with projects

Oversight and Monitoring

August

Omnibus quarterly financial report

Check in on performance/ inform future direction

Oversight and Monitoring

August

Local Board Plan - review delivery

Check in on performance/ inform future direction

Oversight and Monitoring

August

Local Board Plan - recommendations for incoming Local Board

Check in on performance/ inform future direction

Setting direction/priorities/budget

August

Annual Report - approve local board input

Formal approval

Accountability to the public

September

Review portfolios

Check in on performance/ inform future direction

Local initiatives/specific decisions

November

Inaugural meeting

Provide direction on preferred approach

Setting direction/priorities/budget

 


Papakura Local Board

17 February 2016

 

 

Funding Requests

 

File No.: CP2016/01733

 

  

 

 

Purpose

1.       The report was not available at the time the agenda was printed and will be circulated as soon as possible.

 

Recommendation/s

That the Papakura Local Board:

a)      note the report.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2016/01194

 

  

 

Purpose

1.       Providing an updated register of achievements of the Papakura Local Board for the 2013-2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment February 2016_Achievements Register

111

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Date

ACHIEVEMENT

7 November 2013

Inaugural Meeting

-           Election of Chair, Bill McEntee and

-           Deputy Chair, Michael Turner

8 November 2013

Fireworks Spectacular

9 November 2013

Spring Clean

19 November 2013

Citizenship Ceremony

28 November 2013

Appointment of Board Members to Outside Organisations

28 November 2013

Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.

30 November 2013

Supported the Papakura Santa Parade

11 December 2013

Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation

13 December 2013

Supported the Papakura Carols in the Park

29 January 2014

Appointment of Board Youth Portfolio Lead  to the Papakura Youth Connections Steering Group

29 January 2014

Formal establishment of the Pukekiwiriki Paa Joint Management Committee

29 January 2014

Position Paper on Draft Psychoactive Substances approved

29 January 2014

Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan

11 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Papakura Library

15 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library

18 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores

27 February 2014

Papakura Local Board Public Engagement – Workshop – Local Board Chambers

1 March 2014

Movies in the Park

2 March 2014

PIPs Canoe Day

8 March 2014

Southern Regional Hui – Local Board Plans

8 March 2014

Rosehill Family Fun Day

18 March 2014

Citizenship Ceremony

19 March 2014

Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health

19 March 2014

Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited

29 March 2014

Papakura East Neighbourhood Policing Team Day

30 March 2014

Takaanini Reserve Neighbourhood Event

5 April 2014

Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB

16 April 2014

Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme

25 April 2014

Attended ANZAC Day Services at Papakura and Drury

29 April 2014

Advocacy presentation to the Governing Body

 

Council Controlled Organisations feedback submitted

 

Funding Policy Review feedback submitted

30 April 2014

Inaugural Meeting Pukekiwiriki Paa Joint Management Committee

21 May 2014

Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year

23 May 2014

Members attended Liquor Licencing Hearing - BottleO

29 May 2014

Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths

 

Advocacy from the Board on the Takanini Interchange and motorway upgrade

 

Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.

18 June 2014

Approved the Papakura Local  Board Community Development, Arts and Culture Work Programme 2014/2015

18 June 2014

Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015

18 June 2014

Approved the Draft Local Board Plan 2014 for consultation

18 June 2014

Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.

18 June 2014

Approval of $15,000 funding to establish an annual Papakura Sports Awards

26 June 2014

Papakura Careers Expo

1 July 2014

Local Alcohol Policy Information Event - Stall

 

Active promotion of Auckland Transport Parking Strategy consultation

 

Active promotion of Long Term Plan youth engagement ‘My Vote Rule’

5 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Rosehill Residents Group – Consultation on Local Board Plan

8 July 2014

Conifer Grove Residents Association - Consultation on Local Board Plan

9 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

July 2014

Stakeholder engagement event of the Arts and Culture Strategic Action Plan

16 July 2014

A total of $6,000 awarded under the Local Event Support Fund

16 July 2014

Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review

16 July 2014

A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.

July/August 2014

SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.

20 August 2014

Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015

20 August 2014

Annual Report 2014/2014 – Chairs Foreword and Achievements approved

20 August 2014

Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014

20 August 2014

Feedback made on Draft Local Approved Products Policy

21 August 2014

Papakura Volunteer Awards

27 August 2014

Papakura Local Board Plan Hearing

17 September 2014

Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area

17 September 2014

Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014

17 September 2014

Deliberations on the submissions received to the Papakura Draft Local Board Plan

25 September 2014

Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre

15 October 2014

Adoption of the Papakura Local Board Plan 2014

15 October 2014

Options approved for the future governance and management of community facilities on Smiths Reserve

15 October 2014

Community Group Funding applications approved totalling $15,102

15 October 2014

Funding of $7,000 agreed towards a 2015 Papakura Careers Expo

15 October 2014

Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision

15 October 2014

Feedback agreed on the Significance and Engagement Policy

15 October 2014

Feedback agreed on the Draft Arts and Culture Strategic Action Plan

15 October 2014

Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies

 

Formation of Community Garden in Hingaia

 1 & 8 November 2014

Drop-in sessions for Locally Approved Products Policy

14 November 2014

Papakura Fireworks Display

15 November 2014

Inaugural Papakura Market Day

18 November 2014

Papakura Citizenship Ceremony

19 November 2014

Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.

 

Feedback provided on the Community Facilities Network Plan

 

Feedback provided on the Locally Approved Products Policy

 

Feedback provided on transport priorities for the LTP/RLTP 2015-2025

5 December 2014

Christmas morning tea for key stakeholders

6 December 2014

Papakura Santa Parade

12 December 2014

Papakura Carols in the Park

24 January 2015

Movies and Music in the Park

31 January 2015

Smiths Avenue Community Day

6/7 February 2015

Waitangi Weekend League Nines Tournament - Massey Park

7 February 2015

LTP Pop Up Session - Library

11 February 2015

LTP Pop Up Session - Library

14 February 2015

A NZ Touch Tournament

18 February 2015

Allocation of local board discretionary operational and capital budgets to the following projects:

Opex - $15k to urban planning project stage 1

Opex - $20k to Papakura Stream clean up and replanting

Opex - $50k to town gateway improvements

Opex - $150k  for parks projects

Capex - $68k for parks projects

Capex - $8k for library and museum signage

$2.6k to deal with condensation issues at art gallery window

28 February 2015

28 February – LTP pop up session at Drury

9 March 2015

Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm;

5 – 7 pm

10 March 2015

Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.

18 March 2015

Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.

19 March

Citizenship Ceremony

22 March 2015

PIPs Canoe Day – part funded by the Papakura Local Board

23 March 2015

Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast.  Mayor Brown in attendance

31 March 2015

RSA Prizegiving WW1 Event

15 April 2015

Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project

15 April 2015

Approved $20,000 for the Student Digital Flag Art Competition

25 April 2015

ANZAC Civic Service Papakura

ANZAC Day Service Drury

29 April 2015

Papakura Local Board Long Term Plan discussions with Budget Committee

20 May 2015

Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund

20 May 2015

Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund

20 May 2015

Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.

20 May 2015

Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015

20 May 2015

Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016

20 May 2015

Formal response made on the Empowered Communities approach proposals

20 May 2015

Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)

21 May 2015

Blessing of Military Gallery

25 May 2015

Ceremony dedicated to families for Papakura Children’s Cemetery

27 May 2015

Citizenship Ceremony - Pukekohe

28 May 2015

Official opening of the Military Room at Papakura Museum

17 June 2015

Community funding granted totalling $90,340

17 June 2015

Approved CDAC Work Programme

17 June 2015

Approved Community Arts and organisation funding agreements

·      Papakura Brass Band - $12,000

·      Papakura Pipe Ban - $10,000

·      Papakura Museum - $108,701

17 June 2015

Approved $7,000 to Papakura Senior Citizens Club towards rates.

17 June 2015

Approved Local Board Agreement 2015/2016

20 June 2015

Matariki Dawn Ceremony – Pukekiwiriki Paa

25 June 2015

Careers Expo – growth in event

27 June 2015

Papakura Children’s Forest Planting

1 July 2015

Smiths Ave – options for reactivating community use of buildings and reserve.  Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall.  Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use.  Watching brief item.

July 2015

Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun.  Watching brief item.

15 July 2015

Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.

 

Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16

 

Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool

 

Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015.  Deliberations to be held on 26 August 2015

 

Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club

 

Approved a grant of $47,000 to Counties Manukau Sport to support the following:

-           “Have a go” day

-           Sports Forum

-           Coaches Club training

-           Volunteer Recognition Awards

-           Papakura Schools Programme

 

Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum

8 August 2015

-           Celebrated 25 years of Hawkins Theatre

-           Papakura Art Gallery – Southside Youth Show

18 August 2015

Papakura Local Board Alcohol Ban Review Hearing

19 August 2015

-           Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve.

-           Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme.

-           Papakura Museum Funding – approved $6,829  additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service.

-           Approved the following road names:

i.    Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent.

ii.    Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop.

-           Approved local event funding of $7,500

-           Board provided feedback on the Future Urban Land Supply Strategy.

-           Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input.

-           Approval of the Chair’s message, list of local achievements and list of capital projects in the Auckland Council Annual Report 2014/2015

-           Allocation of $300 towards a civic component for the Hawkins Theatre 25 year celebrations

 

20 August 2015

Papakura Volunteer Awards

26 August 2015

Papakura Local Board Alcohol Ban Review Deliberations

31 August 2015

Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament

3 September 2015

Attendance at Mill/Redoubt Road Hearing

3 September 2015

NZRL Secondary Schools Tournament Awards

12 September 2015

Papakura Whanau Day

13 September 2015

Papakura Sports Awards

20 September 2015

Crimewatch Patrol – Member Training Day

23 September 2015

Meeting Re: Joint Initiative with Lions, Rotary, RSA – Memorial Wall

10 October 2015

Chair’s attendance at Highland Dancing Competition 40th Jubilee Celebration

12 October 2015

Chair’s attendance at International Older Persons Event

21 October 2015

Approved the development of stage-two coastal erosion mitigation works for Hingaia Peninsula

21 October 2015

Approved the renewal of Massey Park athletics track to IAAF Class 2 specifications

21 October 2015

Approved the allocation of $30,000 from the Board’s Locally Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke

21 October 2015

Made 19 alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015

21 October 2015

Approved the Youth Initiatives Work Programme 2015/2016

21 October 2015

Endorsed landowner approval for temporary storage occupation by NZTA and their contractors for a12 month period and works within Ferguson Reserve.  Also requested that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by NZTA

18 November 2015

Approved renewal of leases for the following community organisations:

-           Marne Road Bowling Club Inc

-           Papakura Road and Custom Club Inc

-           South Auckland Car Club Inc

18 November 2015

Agreed to the concept plans for the covered walkway project.

Requested Auckland Transport to proceed to detailed design for the covered walkway project

Requested Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura.

18 November 2015

Confirmed its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood with a focus on promoting health and wellbeing, activities for youth and youth development, celebrating diversity and heritage and creating connections with the local community.

18 November 2015

Approved undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub.  

Agreed to defer further site investigations for the development of a library and community hub until a community needs assessment and location analysis had been completed.

18 November 2015

Granted landowner approval for works with Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement Project.

18 November 2015

Papakura Local Grants Round One – Total Granted $20,158.50

Papakura Local Board Round Two Quick Response – Total Granted $435.00

18 November 2015

Confirmed  a review of the Local Dog Access Rules in 2015/2016

18 November 2015

Agreed the following key advocacy issues:

-           Grade separation at Takanini

-           Retaining and increasing numbers of parking spaces at the Railway Street West and Ron Keat Drive park and rides

-           Development of buildings and extra parking a Opaheke Sports Fields.

-           Pukekiwiriki Paa capex for the interpretation panels and access improvements

-           Bruce Pulman Park – contractual arrangements

18 November 2015

Approved urgent decisions for:

-           Waived the hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau Hapori for a Garden Festival Fund Day

-           Allocated funding of $3,800 to facilitate the installation of a shed, miscellaneous gardening equipment and pump repairs at Hingaia Reserve.

-           Allocated further funding of $253.00 for the completion of works for the pump and shed at Hingaia Reserve.

21 November 2015

Attended Papakura Swim Club Jubilee at Massey Park

21 November 2015

Attended and participated in Papakura Town Centre makeover

28 November 2015

Attended the unveiling Papakura Cenotaph – East Timor and Afghanistan

28 November 2015

Papakura RSA – Rerun ANZAC Centenary Military Tatoo

4 December 2015

Papakura Christmas Morning Tea for key stakeholders

5 December 2015

Papakura Santa Parade

9 December 2015

Business Meeting

-           Requested Auckland Transport to proceed to detailed design, consenting and construction for the covered walkway project (extension of the covered walkway between platform and Railway Street West and along Averill Street to the mid-block crossing) at a firm estimate of cost (FEC) of $760,000.

-           Requested Auckland Transport to proceed to detailed design and provide a Firm Estimate of Cost (FEC) for the beautification/greenery to complement the covered walkway.

-           Endorsed the projects funded by the Local Board Discretionary Open and Capex budgets 2014/2015 allocated under resolution number PPK2015/14  for parks.

-           Approved development of the Karaka Harbourside playground at Rossini Court in accordance with the concept plan at a maximum cost of $115,000.

-           Approved the 2015/2016  Community Gardens work programme

-           Approved the 2015/2016 Local Community Initiatives work programme

-           Approved the allocations towards community art programmes as follows:

-     Papakura Street Flag Art Project $12,000

-     Papakura Town Centre Mural Project by Charles and Janine Williams $10,000

-     Papakura Art Gallery Outreach $2,000

-     Community Arts Initiatives $14,000

-           Provided feedback on the Draft Regional Pest Management Plan             Review

-           Approved the commencement of preparatory work for Conifer Grove – Wellington Park – Longford Park  mangrove removal, to include any survey, consent and consultation processes required.

-           Allocated up to $90,000 from the LDI ‘parks improvement projects’ budget to the preparatory work for Conifer Grove – Wellington Park – Longford Park mangrove removal.

-           Requested parks officers to commence the consenting process immediately and provide a progress report to Parks Portfolio members in March 2016.

-           Agreed the indicative locally driven initiative priorities for 2016/20

-           Adopted the local content for consultation

-           Waived the hire charges for Te Whanau Hapori Charitable Trust for use of the hall, located on Smith’s Avenue Reserve, Smith’s Avenue, Papakura inclusive from 14 December 2015 to 17 February 2016.           

11 December 2015

Carols in the Park

 


Papakura Local Board

17 February 2016

 

 

For Information: Reports referred to the Papakura Local Board

 

File No.: CP2016/01195

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members from the following local board meetings.

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

 

 

 

 

 

 

 

Recommendation/s

That the Papakura Local Board

 

a)      note the information from the following local board meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

 

 

 

 

 

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2016/01196

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshop held on 2 December 2015.

Executive Summary

1.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the workshop notes for the workshop held on 2 December 2015.

 

 

 

Attachments

No.

Title

Page

aView

PLB Attachment February 2016_Workshop Notes 2 December 2015

123

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 February 2016

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    10.30 am Wednesday,  2 December   2015

Present:                 Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (from 11.50 am until 1.10 pm).

 

Staff:                        Rangi Maihi  and Trish Wayper

 

Item

1.         Pahurehure Inlet Protection Society (PIPs)

Attendees:       Richard Archer, Glenn Archibald and Jan van Wyk             

Purpose:          The Pahurehure Inlet Protection Society (PIPs) to address the board regarding a proposal for a walkway linking Pylon Point with Longford Park, to complete the walking and cycling circuit around the inlet.

Powerpoint presentation made (Attachment 1A)

Handout tabled (Attachment 1B)

The members from PIPs requested that the board support their proposal to complete a circular route around the inlet to promote active communities (cycling and walking)  It would also link the urban developments at Takanini, Harbourside, Karaka, Conifer Grove, Longford Park and Papakura.

The members supported option 2 which was an estuary walkway.

Action:

Board to lobby Auckland Transport and Governing Body in support of a second motorway overbridge to enable the walkway to be constructed.

2.         Greenway Plan

Staff:               Dave Little      

Purpose:          To discuss the opportunities to develop a greenways plan for Papakura.

Powerpoint presentation (Attachment 2A)

The Board outlined to Dave the previous presentation from the Pahurehure Inlet Protection Society outlining the proposal for a walkway linking Pylon Point with Longford Park in Papakura.  It was established that this project was very similar to one undertaken in the Whau Local Board area and contact was to be made with them to request collaboration between the boards to attain a successful outcome for Papakura.

The Board also highlighted that the Takanini stormwater project could incorporate a greenways project and this could be undertaken at the same time.

Action:

Establish a relationship with Whau Local Board staff to gain an understanding of the project they undertook and the processes involved.

Ensure collaboration between the stormwater and greenways plan teams concerning the Takanini stormwater project.

3.         Proposed New Transport Networks for the Growth Areas in the South

Staff:               Felicity Merrington

Purpose:          To outline and discuss with the board new transport networks to align with the growth areas in the south.

Powerpoint presentation (Attachment 3A)

Information as per powerpoint presentation.

NZTA staff to take walkway proposal from PIPs back to project manager for their consideration.

           

4.         Smiths Avenue Proposal from Te Whanau Hapori

Attendees:       Violet Slade

Purpose:          To discuss proposals for Smith’s Avenue Hall

Powerpoint presentation (Attachment 4A)

Information as per powerpoint presentation.

Outlined the following activities that have been undertaken:

-     Whanau Day 2015

-     Waste Pilot Scheme – scraps bins

-     Matariki Event

-     Community Meetings

Action:

Requested Violet to forward any information regarding incidence involving alcohol on the Reserve.  Papakura Local Board Services staff to use this information to be able to impose liquor ban on the reserve.

The meeting concluded at 1.20 pm

 

     

 


Papakura Local Board

17 February 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1]    Local Electoral Act, section 4

[2]    These include: “Good Practice for Managing Public Communications by Local Authorities” (Office of the Auditor-General) and “Guidance for the 2014 Election Period: State Servants, Political Parties, and Elections” (NZ State Services Commission).

[3]    Auckland Council Code of Conduct: Elected Members, para 7.9.3

[4]    Local Electoral Act, section 4

[5]      “Good Practice for Managing Public Communications by Local Authorities”, Auditor-General, Principle 12.

[6]      Elected Members Expense Policy 1 October 2014, v 2.2 para 57.

[7]      An intent of this section is to avoid elected members who are candidates using council funded communications as part of their campaign, whereas other candidates have to use their own resources.

[8]    Statutory requirements for communications, such as the requirement to publish an Annual Report, will be managed to ensure existing members do not receive an electoral advantage.  See para 4.52 “Good Practice for Managing Public Communications by Local Authorities”, Auditor-General.

[9]    Adapted from Local Electoral Act 2001,section 104.

[10]   Local Electoral Act 2001, section 104.